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PRESENTATION SLIDES
-ASSIGNMENT -
PROJECT MANAGEMENT
CT050-3.5-3-PRMGT
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TITLE: Project Management
Name: Yahye Abdillahi ID: TP035179
Name: Patvinder Sing A/L ID: TP025771
Name: Nyein Wanna Soe ID: TP035324
INTAKE CODE: UC3F1410IT(NC)
TUTORIAL GROUP:NC
GROUP NO: 4
LECTURER: Jerry Chong
DATE: February2015
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1. INTRODUCTION
Healthy Living Pte. Ltd. Has embarked on a new project to enhance its supply
chain operations.
This is because the company has been using similar support frameworks
which has created duplication.
Business Objectives of the Company
To reduce operating expenses
To create a centralized support system
To increase revenue by satisfying customers more efficiently
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4. GROUP COMPONENTS
The project must be handled efficiently from every management aspects
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4. GROUP COMPONENTS
The Project Charter Continued
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4. GROUP COMPONENTS
Business Case
Business objective
The essential main goals of this project are:
To reduce operating expenses
To create a centralized support system
To increase revenue by satisfying customers more efficiently
Budget estimate and financial analysis
A preliminary estimate for costs for the entire company is $250, 000
Schedule estimate
The project must be finished within during the approximately six-month
time as it was dealt with the company
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4. GROUP COMPONENTS
Project Scope Management
involves determining and documenting several specific project goals,
deliverables, tasks, costs and deadlines
The project scope needs to be documented and recorded which is
usually explained in the scope statement of the project
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3. WORK BREAKDOWN STRUCTURE
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4. GROUP COMPONENTS
Project Time Management
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4. GROUP COMPONENTS
Project Cost Management
Cost estimating, cost budgeting, cost control and portfolio management are the
conducted processes to achieve the balance of cost factors
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4. GROUP COMPONENTS
WBS Items Oct Nov Dec Jan Feb Mar Apr Total
Project Management
Project Manager
Project Development Team
Outsourcers
4,166
10,000
4,166
10,000
3,000
4,166
10,000
3,000
4,166
10,000
3,000
4,166
10,000
3,000
4,166
10,000
3,000
4,166
10,000
3,000
25,000
60,000
15,000
Project Hardware
Requirements
Server for GSCMP
Router
Switch
5,000
3,000
3,000
5,000
2,000
2,000
10,000
5,000
5,000
Project GSCMP software &
Development
2,000 5,000 5,000 2,000 3,000 3,000 20,000
Testing for hardware and
Software
4,500 2,000 2,000 3,000 3,000 5,500 20,000
Training
Trainee Cost
Users Team Training
Other Cost while Training
Ongoing
1,500 1,500 1,500
2,500
1,500
1,500
2,500
6,000
1,500
Maintenance and Monitoring 50,000
Reserves 6,000 6,000 6,000 6,000 6,000 6,000 30,000
Totals 14,166 40,666 38,166 29,666 27,666 28,666 35,166 $250,000
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5. Quality Management
Quality Planning
Customer Satisfaction comes first
Prevention over inspection
Management responsibility
Quality assurance
ensure delivery of high quality products and services by satisfying the
users requirements
Quality Control
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5. INDIVIDUAL MEMBER - 1
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5. INDIVIDUAL MEMBER - 1
Human Resource Management
Steering
Committee
Project Sponsors
Project Manager
Risk
Manager
Head of
SMEs
Head of IT
Department
Procurement
Manager
Operation
Team IT Department
Application
Vendor
Communications
Manager
Human Resource
(HR) Manager
Human Resource Management Plan
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Acquiring Project Team
No. Staff Position New Member In Project
Team
Existing Member In Project
Team
1 Project Manager/ Risk
manager YES -
2 Head of SMEs
departments
YES -
3 Head of IT Department - YES
4 Human Resource
Manager
- YES
5 Communications
Manager
YES -
6 Procurement Manager YES -
7 IT Department - YES
8 Operations Team - YES
Total Number of Staff Assigned 10
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No. Staff Position Project Team Member No. of
Individual
s
Resource
Availability
Project
1 Project Manager/ Risk
manager Yahye Abdillahi
Muhumed
1 Available
2 Head of SMEs
departments
Harvey Spector 1 Available
3 Head of IT Department Mike Ross 1 Available
4 Human Resource
Manager
Patvinder Singh 1 Available
5 Communications
Manager
1
6 Procurement Manager Wana 1 Available
7 IT Department Louis Litt, Jessica
Pearson
2 Available
8 Operations Team Gabriel Macht, Donna
Paulsen 2 Available
Total Number of Staff Assigned 10
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Develop Team
Various tools and techniques were used in this project to develop the project
team that was involved in this project.
Tools and Techniques
Interpersonal Skills
skills such as empathy, influence, creativity, and group facilitation
Training
in order to enhance the competencies of the project team members.
Recognitions and Rewards
great way to boost and motivate the project members
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Monitoring and Controlling
Manage project team
Observation and conversation
Project Performance Appraisals
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5. INDIVIDUAL MEMBER - 2
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Understanding the risks involved with this project enables the project team to
more effectively reach the objectives and reduce any attempts that can delay
the success of the project.
Understanding and applying project risk management delivers a number of values
It recognizes any kind of uncertainty that may hinder the project success
It produces better project outcomes
It also creates better project control in which it reduces overhead and time,
and enhances benefits as well.
significantly contributes to project success and reduces project failure
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
looking for difficulties and then managing them so that there are no surprises
can lead to successful projects and is a mark of good project management.
Ignoring risks or being ignorant of them leads to failure
Therefore, in order to manage the risks involved in this project effectively,
six processes will be used as illustrated below.
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 1: Risk Management Planning
This risk management plan defines how risks associated with
GSCMP project will be identified, analysed, and managed.
Inside risk management plan there is
Risk Management Roles and Responsibilities
Budget and Schedule for project risk management
Risk categories
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 2: Risk Identification
It is done by reviewing documentation from past projects,
conducting brainstorming sessions, engaging subject
matter experts and working directly with stakeholders via
questionnaire or survey.
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 2: Risk IdentificationNo Risk
R1 The project is failing to meet its target dates.
R2 There is a project budget overrun.
R3 Requirements from users are not clear and fixed. Because
requirements keep coming in from users almost daily where
the GITS-ADC Team Lead keeps on accepting them without
hesitation
R4 It is clear from the project that there is a poor
communication between departments.
R5 Poor documentation can be seen in certain parts of the
project.
R6 There is a lack of proper team monitoring
R5 Most of the team members have been focusing more on their
daily operation support rather than tasks being assigned by
the Project Manager or their respective Team Lead
R6 Lack of proper team monitoring can be seen among the
project team members and their operations.
R7 Continuous changes of technology used in the project
R8 There is no test plan that is has been developed yet
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5. INDIVIDUAL MEMBER - 2
Process 2: Risk Register(record of risks)
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5. INDIVIDUAL MEMBER - 2
Process 3: Qualitative Risk Analysis
Project qualitative risk analysis is simply the approach that is
taken to analyse project risks, the impacts these will have on the
project and the probability of these risks occurring.
One main tool that has been decided to use is Risk probability
and impact assessment tool.
Probability: High or low
Impact: High or low
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 3: Qualitative Risk Analysis
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 4: Quantitative Risk Analysis
The main tool and technique that has been decided by the
project manager as well as the team is to use expert judgement
In expert judgement, several experts are chosen from inside
and outside the company which can review the risks and then
may identify additional risk areas.
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 5: Planning Risk Responses
The risk response plan captures the outputs of risk analysis,
documenting the potential actions that could be taken, as well
as the chosen course of action
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5. INDIVIDUAL MEMBER - 2
Project Risk Management
Process 6: Controlling Risks
The project manager should continuously communicate about
the risks to the stakeholders
The main output of this stage is to update the status of the risks
on the risk register as shown below
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THANK YOU