final ccf rfp

San Antonio Compassion Capital FundRequest for Proposals

I. SUMMARY, DEFINITIONS, AND APPLICATION PROCESS

A. Summary. Faith- and community-based organizations across our country reach into the communities and serve some of the most vulnerable and hardest-to-reach constituents in life- changing relationships and service. These faith- and community-based organizations contribute to the transformational power of personal dedication and possess an abiding allegiance to the well-being of the participants they serve. Therefore, the Compassion Capital Fund has been created to help build the organizational capacity of faith- and community-based organizations to improve these services to communities in need through technical assistance, training opportunities, and funding.

Family Service Association of San Antonio, Inc. (“Family Service”) has been awarded a Com-passion Capital Fund grant to provide technical assistance and make sub-awards to faith- and community-based organizations providing services in the ten lowest-income zip code communi-ties in San Antonio, Texas 78201, 78207, 78210, 78211, 78221, 78223, 78227, 78228, 78237, 78242 to engage in capacity-building projects to help enhance and expand their services in the following three service areas:

Services for youth (youth is defined as those young people between 10 and 21 years of age)

Services to provide financial education to youth and adults, including programs that provide asset building

Services that provide job readiness programs and/or job attainment for older youth and adults

The San Antonio Compassion Capital Fund project is a San Antonio Capacity Building Initiative.

B. Deadline/Important Dates.(1) Application Instructions/Deadline. The deadline for submission of complete applications

is February 22, 2010, by 5:00 PM. Applications must be received and date stamped at the following address by the deadline. (Postmarks will not constitute compliance with the deadline).

Christine Sinick, Director of ServicesFamily Service Association of San Antonio, Inc.

702 San PedroSan Antonio, TX 78212

Applications may be completed electronically, but must be mailed or hand-delivered to Family Service by the application deadline. Mailed or hand-delivered applications must include an original and six (6) copies of the complete application and attachments. Successful applicants will be notified of their selection by phone or email no later than

March 9, 2010. Mail notification will be sent to unsuccessful applicants no later than March 10, 2010.

(2) Bidders’ Conference will be held on January 29, 2010, as part of the Built for Lasting Impact three-day training at the following location:

The Neighborhood Place3014 Rivas StreetSan Antonio, Texas 78228

C. Definitions.

Bidder’s Conference: An information session to explain the funding opportunity to potential applicants.

Capacity Building: Activities that improve an organization’s ability to offer services. Further clarification and examples of eligible capacity-building activities can be found at the end of this document.

Individual Technical Assistance Plan: An individualized plan made with the organization and the Family Service Technical Assistance manager detailing specific capacity-building activities to address organizational needs.

Built for Lasting Impact Institute: Workshops offered as a part of the San Antonio Compassion Capital Fund project. To be provided on January 27, 28, and 29, 2010 at The Neighborhood Place.

MOA: Memorandum of Agreement: This is an agreement made between Family Service and the service organization defining the roles and responsibilities of organizations participating in the San Antonio Compassion Capital Fund project.

Sub-Award: A grant given to an organization through an intermediary organization. In this case, Family Service is the intermediary, and organizations serving the community in the designated zip codes apply for the sub-awards.

Technical Assistance/Management: One-on-one technical assistance provided to individual organizations to address capacity-building needs. In this case, organizations who are successful in receiving a grant will meet with a Technical Assistance manager. They will create an individual Technical Assistance plan and work toward accomplishing those goals.

D. Timetable

Training Institute: January 27-29 RFP Announcement: January 29Sub-Award Application: February 22Application Review: February 25-26Conduct Site Visits: March 3-5Contracts Sent: March 9Contracts Due Back: March 26Mandatory Training: March 30

E. Attachments

Complete Application Commitment Page Organizational Assessment Copy of financial statement from most recent fiscal year

II. PROGRAM PURPOSE

A. Program Purpose. The San Antonio Compassion Capital Fund project will provide one-on-one technical assistance and sub-awards to approximately 14-20 faith- and community-based organizations in the ten lowest-income zip code communities with the purpose of building organizational capacity in the delivery of any of the following service areas: services for youth (youth is defined as those young people between 10 and 21 years of age); services to provide financial education to youth and adults, including programs that build assets; services that provide job readiness programs and/or job attainment.

The project will provide sub-awards that are integrated with ongoing technical assistance activities in which organizations develop, expand and/or enhance capacity to provide services to the three stated service areas. The technical assistance and sub-awards will build the capacity of participating organizations to provide high-quality, evidence-based services.

B. Program Goals and Objectives. The goal of San Antonio Compassion Capital Fund project is to expand and enhance services within the San Antonio community by building the capacity of organizations that provide any of the following service areas: services to provide financial education to youth and adults, including programs that develop and/or provide asset building; services that provide job readiness programs and/or job attainment.

C. Target Populations. Organizations funded under this RFP must serve one of the following target services areas within at least one of the ten lowest-income zip codes in San Antonio: services for youth (youth is defined as those young people between 10 and 21 years of age); services to provide financial education to youth and adults, including programs that develop and/or provide asset building; services that provide job readiness programs and/or job attainment.

D. Mandatory Program Components. Organizations funded under this RFP must provide services in one or more of the following target services areas:

Services for Youth (youth is defined as those young people between 10 and 21 years of age). To be considered, the organization must provide youth services that address the ability of youth to succeed in life. Examples of program components may include and are not limited to the following:

Tutoring, study skills training, and instruction leading to school completion, including dropout prevention strategies

After school or summer activity programs Academic and life enrichment programs and activities Incentives for school success Job shadowing Paid and unpaid work experiences, including internships that encourage and

support school success Leadership development opportunities Adult mentoring

Comprehensive guidance and counseling, including drug and alcohol abuse recovery

Work readiness skills Comprehensive case management Preparation for post-secondary educational opportunities Healthy relationship-building skills Public school partnerships Sports programs that encourage healthy development Music or other art development programs

----OR----

Services to provide financial education to youth and/or adults. Organizations must be prepared to provide research-based curriculum to those desiring financial education. If you do not have or do not know if you have a research-based curriculum, project staff will assist you in determining or selecting a curriculum. Examples of program components may include and are not limited to the following:

Budgeting Financial planning Savings strategies Home and/or automobile purchasing strategies Family financial strategies

----OR----

Services that provide job readiness programs and/or job attainment. Organizations must be prepared to provide job readiness curriculum to those desiring jobs and/or provide job attainment services leading to the attainment of an appropriate job. If you do not have or do not know if you have a curriculum, project staff will assist you in determining or selecting a curriculum. Examples of program components may include and are not limited to the following:

Job readiness classes including resume preparation, interview skills, positive job attitudes and behaviors, etc.

Job Search programs Case managers who assist in finding a job Mentoring programs Basic job skill development, such as computer skill development, basic reading

or math, drivers license training, etc. Healthy family relationship development classes that focus on stable family

situations to support job success

All grantees will agree to participate in ongoing technical assistance supporting organizational capacity building. Organizations must commit to the following activities (with the assistance of the technical assistance team):

Regular meetings with the technical assistance providers The development of an individualized technical assistance plan (ITAP), with a

minimum of two areas to be developed/strengthened Regular progress toward meeting the goals of the ITAP Conducting a review of organizational financial management procedures and the

development of a financial management improvement action plan (where need is indicated)

Conducting a board/leadership training Development of a strategic/business plan

Failure to participate in any of the above as well as required reporting may result in a hold of or removal of grant award.

All grantees are subject to all federal accounting and compliance requirements found in OMB Circular A-122 and in 45 CFR Part 74. The White House documents:

Guidance to Faith-Based Grantees: http://www.whitehouse.gov/government/fbci/guidance/index.html

White House Protecting the Civil Rights and Religious Liberties of Faith-Based Organizations:http://www.whitehouse.gov/government/fbci/booklet.pdf

All grantees will be required to obtain Board of Director signatures on a sub-award agreement that will specify the following:

The tasks that you have agreed to complete The budget you have been awarded The type of accounting documents you will be required to provide prior to:

a. the funding of your grantb. the grievance and corrective policyc. reporting requirements

All funds will be used exactly as depicted without prior approval No funds may be used to support religious activity that is considered “inherently

religious” such as worship, instruction, or proselytization.

Service will be made available through your grant-funded program to all eligible persons without making religious faith requirements.

III. PROJECT AND APPLICANT ELIGIBILITY

San Antonio Compassion Capital Fund invites eligible organizations that provide services in the three approved service areas to submit applications.

A. Eligible Applicants. The organization must be a faithor communitybased organization. The organization’s annual budget must be no more than $500,000. The organization has not received federal funding in the past three years. The organizations must not have previously received Compassion Capital Funds

for similar work. The organization must provide (or plan on providing) one or any of the following

service areas:a. Services for Youth (youth is defined as those young people between 10

and 21 years of age)b. Services to provide financial education to youth and adults, including

programs that develop and/or provide asset building c. Services that provide job readiness programs and/or job attainment

http://www.whitehouse.gov/government/fbci/booklet.pdf

http://www.whitehouse.gov/government/fbci/guidance/index.html

Provides services within one of the following zip codes: 78201, 78207, 78210, 78211, 78221, 78223, 78227, 78228, 78237, 78242

May NOT include for-profit entities Social Competency (provides services that are culturally appropriate) Readiness for Development (indicates a willingness to grow and invest time by

involving its organizational leaders in the process) History of Meaningful Social Service (provides community services that are

meaningful and important within the community)

B. Geographic Area. Organizations providing services in at least one of the following ten zip codes: 78201, 78207, 78210, 78211, 78221, 78223, 78227, 78228, 78237, 78242.

C. Project Period. March 2010 – September 2010

D. Number/Types of Awards. Approximately 14-20 sub-awards will be made between$12,000 and $20,000.

IV. SUB-AWARD RESPONSIBILITIES AND RESTRICTIONS

A. Responsibilities Under the Memorandum of Agreement (MOA). (1) Memorandum of Agreement (MOA): Upon notification, each sub-awardee will create an MOA with Family Service setting forth required terms and conditions of the sub-award, including the amount of the sub-award, the approved uses of the sub-award, and reporting requirements.

B. Organizational Commitment. Sub-awardees must commit to the following: Participate in one-on-one coaching, including the development of an individualized

technical assistance plan. Submit monthly financial and program reports. Conduct a review of financial systems. Develop a strategic / business plan. Conduct a board retreat. Participate in evaluation activities as directed by the Technical Assistance Manager. Appropriately manage sub-award funds according to Family Service’s standards

(training will be provided). Review and submit all requested reports to Family Service in a timely manner.

C. Uses and Restrictions: Sub-award funds may NOT be used to pay for direct service provision. Sub-award activities are governed by all applicable Federal laws and regulations

including those in 45 CFR 87.1, which state that direct Federal grants, sub-awards funds, or contracts under the Compassion Capital Fund Demonstration Program shall not be used to support inherently religious activities such as religious instruction, worship, or proselytization.

Sub-award funds must be used for capacity-building activities that further the sustainability of sub-awardees social services as set forth in the individualized Technical Assistance plan.

The costs of organized fundraising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses solely to raise capital or obtain contributions, are unallowable under a sub-award. [2 CFR 220 (OMB A-21)]

Family Service will consider funds for current staff salary if: (i) the staff salary relates directly to building the applicant’s organizational capacity; or (ii) the proposed staff

time to be paid will be used for a non-recurring activity that will build the applicant’s capacity to achieve its objectives, as set forth in the proposal; or (iii) the proposed capacity-building activity would otherwise be contracted.

APPLICATION (Part 1 of 2)NOTE: This is a two-part application. Both parts of the application can be completed electronically and submitted to Family Service by mail or hand-delivered by the February 22, 2010, deadline. Please type your responses into this form; it will expand to accommodate your response.

A. APPLICATION COVER SHEETDate of Application:

Name of Organization:

Program Name (if different):

Address:

City, State, Zip:

Phone: Fax: Web site:

Name of Contact Person Regarding this Application:

Title: Phone: E-mail:

Service Area (Job Readiness/Training, Financial Education or Youth):

Amount of grant requested:

B. CommitmentsPlease respond to the following items and have authorized representatives’ sign below. Our organization is willing to accommodate on-site visits to our facility and any facilities of our subcontractors and/or parties by Family Service Association and/or its designees. Yes No

Our organization will meet with the Family Service Association technical assistance manager to develop an individualized technical assistance plan. Yes No

Our organization will meet with Family Service Association technical assistance managers and specialists, as designated in the individualized technical assistance plan. Yes No

With the assistance of TA managers and specialists, our organization will cooperate in a financial management review and plan. Yes No

With the assistance of TA managers and specialists, our organization will develop a strategic plan.

Yes No

With the assistance of TA managers and specialists, our organization will develop a Board/Leadership Plan and conduct a board/leadership training.

Yes No

Our organization is a community OR faith-based organization. Yes No

Our organizational annual budget is no more than $500,000. Yes No Our annual budget for 2009 is $_____________________. Our organization has received no federal funding.

Yes No

Our organization has not previously received CCF funds for similar work.

Yes No

Our organizational provides services within one of the targeted zip codes. Yes No Our organization is NOT a for-profit entity.

Yes No

Authorized SignatureOur organization is willing to accommodate on-site visits to our facility and any facilities of our subcontractors and/or parties by Family Service and/or its designees.

Yes No

By signing this required form, the Board of Directors and staff affirms that all information provided is accurate. Signature also certifies that the organization has received no federal funding in the past. Furthermore, the organization recognizes that the submission of this application does not guarantee that the organization will be selected to participate in the San Antonio Compassion Capital Fund program through Family Service.

Board President Printed Name: Name and Title of Top Paid Staff:

Signature: Signature:

Phone Number: Phone Number:

B. ORGANIZATION DESCRIPTION AND HISTORY (3 pages maximum, 20 points). Please type your responses into this form; it will expand to accommodate your response. However, please make sure you do not exceed the page limit for this section.

1. What is the organization’s mission?

2. What are the goals of the organization?

3. Give a brief overview of your organization’s history (when organized, who founded organization, why founded, etc.)

4. Give a brief summary of various programs offered by your organization.

5. List any collaborative partners.

6. Throughout the time you have been providing services in this community, what has been your greatest success?

7. Throughout the time you have been providing services in this community, what has been your greatest challenge (not including funding)?

C. GEOGRAPHIC SERVICE AREA (1 page maximum, 10 points). Please type your responses into this form; it may be expanded to accommodate your response. However, please make sure you do not exceed the page limit for this section.

1. Describe the locations and boundaries of your program.

2. Describe the population served by the organization.

D. COMMUNITY AND ORGANIZATIONAL NEED (2 page maximum, 10 points). Please type your responses into this form, it will expand to accommodate your response. However, please make sure you do not exceed the page limit for this section.

1. Describe what your organization needs to help improve its performance and impact your target population. (NOTE: The need(s) should relate to your organization, such as “need computerized accounting system,” not to your target population, such as “need to prevent youth from engaging in substance abuse.”)

2. How will addressing the organizational need(s) you have identified above help you better serve your target population?

E. PROGRAM INFORMATION (3 pages maximum, 25 points). Please type your responses into this form; it will expand to accommodate your response. However, please make sure you do not exceed the page limit for this section.

1. Provide a summary of any current program(s) provided in any of the 3 approved service areas (job readiness/training, financial education, youth), including number served, curricula or methods of delivery used, goals and objectives.

2. Describe how you will use the resources provided to expand or enhance services in any of the three approved service areas.

3. Describe the benefit you expect from these capacity building activities.

F. PROGRAM MANAGEMENT (1 page maximum, 15 points). Please type your responses into this form; it will expand to accommodate your response. However, please make sure you do not exceed the page limit for this section.

1. Please provide the name of each board member, the date appointed to the board, the name of their employer, and the skill they bring to your board.

2. Please provide the name of all paid staff, their position, salary, and hours/week.

H. FUNDING REQUEST (20 points) Please type your responses in the tables below. You may be addressing one or more capacity-building areas. If you are addressing more than one area of capacity-building, please complete one table for each area of capacity. (See example on Page 26)

CAPACITY-BUILDING AREA #1 What is the Capacity-Building Need you want to address?

What area of service are you addressing? Youth Financial Education Job Readiness/Skills

Describe the need and how you will address it.

What will the grant funds be used for?

Amount of grant funds requested for this activity

Explanation for funding amount

Objectives or Goals to be Accomplished through this activity

Actions Required to Accomplish this Goal

Timeline for each Action Item

TOTAL FUNDS REQUESTED

CAPACITY-BUILDING AREA #2 What is the Capacity-Building Need you want to address?










CAPACITY-BUILDING AREA #3What is the Capacity-Building Need you want to address?










I. FINANCIAL INFORMATION

NOTE: If you already prepared an organization budget that contains this information, please feel free to submit it in its original form. If you do not have a written budget, please use this format as a guide to presenting your organization’s budget. Add rows as necessary for your organization’s current fiscal year.

Organizational Fiscal Year:

INCOME

SOURCE AMOUNT

Government Grants and Contracts (specify)

Foundations (specify)

Corporations

Religious Institutions

Fundraising Events and Products

Membership Income

In-kind Support

Other (specify)

TOTAL INCOME

EXPENSES

ITEM AMOUNT

Salaries and Wages

Fringe Benefits and Payroll taxes

Consultant and Professional Fees

Travel

Training

Printing/Copying

Telephone and Fax

Postage/Delivery

Rent and Utilities

In-kind Expenses

Other Program Expenses

TOTAL EXPENSES

Please add any comments that will help explain the budget above and the organization’s financial position.

APPLICATION (Part 2)

Organizational Assessment

As part 2 of your application, you must complete and return the accompanying survey.

Survey begins on the following page.

ORGANIZATIONAL ASSESSMENT SURVEY

Name of Organization __________________________________________________________

Organization Address __________________________________________________________

Phone ________________________ E-mail ________________________________________

Name of Contact Person ________________________________________________________

1. Please check the appropriate box. Our organization is: Unincorporated Unincorporated, but hosted by a 501(c)(3) organization that serves as the fiscal

agent In process of obtaining 501(c)(3) status A 501(c)(3) organization Other ____________________________________________________

2. Please check the box that best describes your organization. Faith-based/ Religious organization Non-religious, community-based organization

3. Does your organization service any of the following zip code area(s)? If so, please check the appropriate box(s):

78201 78207 78210 78211 78221 78223 78227 78228 78237 78242

PROGRAM SERVICES

4. Does your organization have a written mission statement? yes no5. Does your organization have a written strategic plan? yes no6. Does your organization conduct formal measurements/assessment

of the results and benefits of the services provided? yes no7. Has your organization developed well-thought-out-program plans for

the target service areas? yes no8. Do you have curricula for all service areas? yes no9. Does your organization implement programs in any of the following

social service areas: Service for youth Services to provide financial education to youth and/or adults Services that provide job readiness programs and/or job attainment

10. Explain how you meet one or more of the priority social service areas:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Below is a table listing possible focus areas for your organization. Please check one box for each area. See the key below:

A = Not a focus area because we are satisfied with our achievement in this area

B = Have implemented steps to address this focus areaC = Have developed plans or ideas to address this area, but have not

implemented yetD = Know we should work on this, but we lack the time and/or resourcesE = Not an area of focus at this time

Focus Area A B C D EDevelopment of organizational mission statement, goals, and objectives

Development of an organizational strategic plan Increasing the number of participants served Increasing the number or scope of services provided Incorporating a new approach to providing services to improve quality

Expanding services to include a new group of participants or geographic area

Developing a way to collect more information about our participants, including demographics and how the services helped

Strengthening the organization’s overall ability to measure effectiveness

Development of program plans for each service area Locating and being trained in necessary program curricula Development of a jobs readiness/skills program Development of a teen pregnancy prevention program Development of a financial education program

FINANCIAL MANAGEMENT

11. In the last completed fiscal year, what were your organization’s total expenditures? $___________________.

12. Does your organization have a designated person who is responsible for financial manage-ment (paying bills, making deposits, keeping records)? yes no

13. Your organization prepares its budget: Annually Quarterly Monthly The organization does not develop a budget on a regular basis Other ________________________________________________________

14. Does your organization have written financial management procedures that provide checks and balances for ensuring expenditures are properly authorized?

yes no




implemented yetD = Know we should work on this, but we lack the time or resourcesE = Not an area of focus at this time

Focus Area A B C D EDeveloping systems that will help manage the organization’s finances more effectively

Putting in place a budgeting process that ensures effective allocation of resources

Identifying and pursuing new sources of government funding

Identifying and pursuing new sources of non-government funding

Identifying and pursuing new sources of in-kind donations Developing a fund development plan

HUMAN RESOURCES

15. What is the total number of full-time paid staff? ________16. What is the total number of part-time paid staff? ________17. What is the total number of full-time unpaid staff? ________18. What is the average number of volunteers per month? ________19. Is there a written job description for each staff or job category? yes no20. Does your organization conduct annual performance reviews? yes no





Focus Area A B C D ECreating a plan or locating resources to help our executive director and other staff improve their leadership abilities

Providing staff with professional development and training to enhance skills in service delivery or skills in administration and management

Recruiting, developing, and managing volunteers more effectively

Development of job descriptions

GOVERNANCE

21. Do you have a Board of Directors? yes no22. How many members are on your Board of Directors? yes no23. Does the Board provide a formal orientation for new Board members? yes no24. Is the Board active in fundraising? yes no25. Does the Board set goals and strategies for the organization? yes no26. Do Board members participate in Board committees? yes no





Focus Area A B C D ERecruiting Board members Providing information to the Board so they can better understand their responsibilities and create plans for improving their performance

Development of Board policies and procedures

TECHNOLOGY

27. Do you have enough functioning computers for your organization? yes no28. Is your staff proficiently sufficient in the use of computers/software

as needed by your organization? yes no29. Does your organization have sufficient access to the Internet? yes no30. Does the organization regularly use computer software for financial

management? yes no31. Does your organization have a website? yes no32. Does your organization need a website if you do not have one? yes no




implemented them yetD = Know we should work on this, but we lack the time or resourcesE = Not an area of focus at this time

Focus Area A B C D EDevelopment of a plan to provide sufficient computers and technology for your organization

Training for staff in various computer software skills Development of a plan to develop or upgrade your website Development of a donor base

COMMUNITY ENGAGEMENT

33. Is your organization engaged in partnerships with other organizations in the community area? yes no

34. Has your organization completed a community assessment or needs assessment? yes no





Focus Area A B C D EConducting a community assessment or needs assessment

Capacity-Building Activities

Capacity-building activities are those activities that provide or improve organizational knowledge, skills, experience, equipment, or resources to increase organizational capacity to enhance or expand services. They are not direct program delivery expenses.

The following chart gives examples of possible and various organizational areas of need:

CAPACITY-BUILDING vs. DIRECT SERVICES

Capacity-Building Direct Services

Researching and developing new programs or services

Developing or designing a program or program curriculum

Purchasing program-related equipment and durable supplies

Implementing systems to keep records on client needs, referrals, service recipient satisfaction, or service recipient outcomes

Evaluating current needs

Implementing a program, program activities, or program curriculum that provides services to clients

Purchasing food for service programs

Paying management costs for existing programs

Holding seminars or events for clients

Paying staff to work directly with clients

CAPACITY-BUILDING for Community Engagement

Allowable Examples Non-Allowable Examples

Assess effectiveness of existing collaborative effortsConduct assessment of community needsCreate a map/inventory of community assetsCreate action plan for coordinating/collaboratingCreate or update a brochureCreate or update a Web siteCreate processes for collaborating with partnersDevelop new strategic partnershipsEstablish partnership agreements Make presentations to community groups

Purchasing food for community events

Paying management costs for existing community partners

Development of grants for community partnerships and programs

Paying staff to work directly with community partners

CAPACITY-BUILDING for REVENUE DEVELOPMENT STRATEGIES


Create a revenue development planIdentify potential funding sourcesImplement donor-tracking software Provide revenue development training to staffSending appropriate staff to grant-writing seminarsHiring a consultant to develop a fundraising strategy for your organizationHiring a full-time development director to focus on long- and short-term fundraising effortsBuying donor development software that organizes donor information, but does not enable direct online donations

Contacting organizations or individuals for funds (this includes paying for a lunch meeting)

Paying management costs

Development of grants or proposal requests for programs

Printing and mailing direct mail flyers or brochures that include the option for donors to make donations

Hiring a fundraising consultant to plan specific events or make funding requests

Buying donor development software that enables a direct online donation link (such software is not itself problematic; it is the online donation link feature that may not be funded with CCF funds)

CAPACITY-BUILDING for PROGRAM DEVELOPMENT


Analyze outcome data /evaluate effectiveness of current servicesCollect information related to service recipient outcomes or satisfactionCreate an outcome measurement planImplement systems to keep information related to client needs, referral sources, services provided, recipient satisfaction and/or service recipient outcomesObtain program related equipment and durable suppliesDevelop plans for implementing a financial education program

Develop plans for implementing a job readiness program

Develop plans for implementing a youth

Purchasing and/or rental of facilities

Paying for utilities

Purchasing disposable curriculum materials for participant use

Purchasing food for events


Development of grants for programs

Paying staff to provide direct program services

Purchase of disposable program supplies

support program

Purchase curriculum (for trainers or staff) for any of the above programs

Attend training/seminars on any of the above programs

Become certified in any of the above programs

Develop training manuals for staff and volunteers

Develop policies and procedures

CAPACITY-BUILDING for ORGANIZATIONAL DEVELOPMENT


Create a staff performance review processCreate a strategic planCreate financial management procedures/ improve internal controlsCreate job descriptionsCreate marketing materialsCreate/revise organizational identityCreate/update an annual reportImplement a new accounting systemImplement a new budgeting processImplement a staff performance review processImplement new financial management proceduresIncorporate as a legally recognized organizationInstall IT infrastructureObtain 501(c) (3) status with the IRS

Purchasing food


Paying staff to conduct ongoing bookkeeping or regular financial management processes

Development of marketing materials that contain religious content

CAPACITY-BUILDING for LEADERSHIP DEVELOPMENT


Create a volunteer management planCreate a volunteer recruitment planCreate Board policiesCreate executive succession planEngage executive coachImplement a volunteer management planProvide management/leadership training to staffProvide training/written information for Board of directorsRecruit Board membersRecruit volunteers (non-Board)

Purchasing food for leadership events


Paying staff to work directly with volunteers

Payment of executive director for ongoing organizational management

Examples:

1. You are interested in developing a teen pregnancy prevention program in your organization. Funds may be used for hiring a staff person to develop the program plan, purchase of curricula for the trainers, training facilitators (train the trainer), staff that develop an outreach plan, training manuals, development of a data collection and evaluation process. You may need to upgrade or purchase technology for presentations (such as projectors, screens, a desktop computer for tracking participants and writing grants, etc.) If you are part of a larger organization with multiple sites, you could use the funds for all of the above, as well as linking the resources throughout the sites. If your sites are in various locations, you could use the funds to bring representatives from each site together for training and certification. These funds CANNOT be used to hire facilitators to lead classes or to purchase participant curriculum materials. That is considered direct operations.

2. You currently have an after-school tutoring program and would like to develop a mentoring program also. Capacity-building activities might include salary for a person to develop the program, training for staff and volunteers, and development of training materials. These funds CANNOT be used to pay current program staff salaries.

3. You have a job readiness program but want to develop a computer-training component. Fundable, capacity-building activities might include the purchase of computers, technology for the program, salary for a person to develop the program, and furniture for the classroom. These funds CANNOT be used to hire computer teachers for the classes.

4. You want to develop a financial education class for adults in your community. Nothing now exists. Fundable, capacity-building activities might include conducting a community needs assessment to determine community need, hiring a person to develop the program plan and do the needs assessment, hiring someone to develop a fundraising plan for the program, purchase of computers, curriculum, or software related to the program.

5. You have a job skill training program in place, but your leadership to support the program is not strong. Fundable, capacity-building activities might include hiring a consultant to develop a board manual and to provide board training and costs of a board retreat.

EXAMPLE FOR SECTION E. FUNDING REQUEST IN THE APPLICATION

CAPACITY-BUILDING AREA #1 What is the Capacity-Building Need you want to address? Develop a program to prevent teen pregnancy

What area of service are you addressing? (youth, financial education, or job readiness) Youth

Describe the need and how you will address it.Our community has many young women who become pregnant before they complete school or are married. Therefore, they are dropping out of school and living in poverty. We need a program that helps them understand the risks of teen pregnancy and helps them dream for a better future.







1. Hire a staff person to research and develop a program plan

$6,480 4 months @ .5 FTE @ $36,000 per year base salary; benefits at 8%;

A teen pregnancy prevention program plan will be completed

1. A staff person will be designated and paid to develop the program plan2. Staff person will research proven curricula and program models3. Staff person will create draft of program model for review4. Organizational leadership and staff will approve plan

1. March 30, 20102. April 30, 20103. May 30, 20104. June 30, 2010

2. Purchase a teen pregnancy prevention curriculum

$1,200 An estimate of various curricula. Final cost dependent upon research

A proven curriculum for addressing teen pregnancy will be purchased

1. Staff person will research proven curricula and program models2. Curriculum options will be presented to leadership3. Organizational leadership and staff will curriculum4. Curriculum will be purchased

1. April 30, 20102. May 30, 20103. June 30, 20104. July 30, 2010

3. Get 4 people trained in the curriculum

$6,260 Travel – 4 people @ $300 per person = $1200Hotel – 3 nights for 4 people @$110/night = $1,320Meals – 3 days for 4 people at $45/day = $540Training cost = $500/person = $2000

Four individuals will be trained to provide teen pregnancy prevention curriculum

1. Curriculum will be chosen2. Training will be chosen3. Four individuals will be chosen4. Four individuals will complete training

1. June 30, 20102. June 30, 20103. June 30, 20104. July 30, 2010

4. Develop brochures to promote the program

$500 Estimated cost for design and printing

Literature for the promotion of the teen pregnancy program will be developed and printed.

1. Draft of brochure will be completed and approved2. Brochures will be printed

1. July 15, 20102. July 30, 2010

TOTAL GRANT FUNDS REQUESTED

$8,180

final ccf rfp

Business

goal action

technical

provide financial

family service

provide asset

allowable

paying management

approved service