GUIDELINES FOR EFFECTIVE PRESENTATION

AGENDA

How to Structure Your Presentation? Planning before making presentation Checklist

ContentsOrganizationDelivery of the Presentation

Conclusion Q/A Session

BRIEF STRUCTURE

SequenceBeginning, Middle,

End Repetition,

summarizing

PLANNING

Define the purpose Inform Persuade

Analyze the audience Known Or New Age groups, Occupation ,Interest, size etc. Technical knowledge Questions and/or discussions Ask 5 W’s

CONTENTS

BeginningConnect topic to the needs & interest of

AudienceWhat to include

MiddleLength/ depth (technical detail)Focused on two to Three main PointsSystematically OrganizedTime Constraint/time management

CONT…

EndingSummary

Restates main point(s) No new information

Conclusion States the logical consequences of what has been

saidQuestionsDiscussion

ORGANIZATION

Language Simple/ Clear Spelling Sentence length

Adequate spacing Visual aids, If necessary

Organize visuals in logical manner

Choose Right form Decide type/design

LESS IS MORE, MORE IS LESS

Keep it simple

TIPS FOR DELIVERY

Match up your speech and slides Interact with audience Don’t read from the slides Rehearse, rehearse, rehearse

TIPS FOR DELIVERY

Match up your speech and slides

Interact with audience Don’t read from the slides Rehearse, rehearse, rehearse

TIPS FOR DELIVERY

Match up your speech and slides Interact with audience Don’t read from the slides Rehearse, rehearse, rehearse

FURTHER CONSIDERATIONS FOR EFFECTIVE DELIVERY

Style Formal/informal Enthusiasm/

confidence Voice

Variety/Speed Pauses

Body Language Eye contact Gesture/Movement Posture

HANDLING QUESTIONS

Listen very carefully Ask for repetition or clarification if necessary Give yourself time to think- perhaps by

rephrasing the question Check that the questioner is happy with your

answer: eye contact and a pause is often sufficient

RULES TO FOLLOW

Be friendly Relax Take command Seem Spontaneous Interest creation Keep in training

“Effective public speaking is an art which can be learned, anyone can master the basic techniques for making an audience sit up and

listen”

QUESTION & ANSWER SESSION

THANK YOU