final report - pt1 intro

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The Final report of easa010, written for INCM 2010. 120,000 words, 592 pages, split into 5 sections.

TRANSCRIPT

Page 1: Final Report - pt1 Intro
Page 2: Final Report - pt1 Intro

page 2

About this document

This report was written in the weeks following easa010 Manchester and prior

to INCM 2010 Copenhagen though I have been working on it to a greater or

lesser extent throughout the whole organisation process.

Sitting down to write a Final Report is a daunting prospect, in some ways more

daunting than any other aspect of organising EASA – there are a lot of things

to consider. Not all EASAs have produced a fi nal report, but for the nature

of easa010 it feels entirely appropriate. Having read a number of previous

Final Reports, it is clear that the approach to these documents is as varied as

the types of EASAs the teams have produced. From the rigorously thought

through, and elegantly written, Irish report of 2008, to the voluminous Swiss

report from 2005 with its reproduction of bundles of communications and

workshop submissions, to the very conversational (and my personal favorite)

1997 Train document; to pick three from the multitude.

Rather than try to copy any of these, we have rather tried to emulate their spirit

of providing something of benefi t to the network, to provide it with something

we would have appreciated in the years and months leading up to easa010.

It is my hope that this document can serve as both documentation of the

easa010 event and as a reference document for future organisers. The

extensive easa010 organisation team has all been called upon to write

relevant sections, and as much as possible they appear here un-edited so

that the words come to you direct from the people most involved with each

element of a fantastically complex undertaking. It is also my hope that the

document, while remaining pertinent in content, retains personal voices of

the contributors, EASA is a network and its charm comes from the people who

attend and as such we have tried to keep this document conversational with

added facts.

Page 3: Final Report - pt1 Intro

page 3

easa010 Final Report

There are many things that affected easa010 that will be irrelevant to future

EASAs, be it because of politics, fi nancial situation, the goals of the organisers,

or simply the location typology, that said the report has been produced as a

single document with the network and future organisers in mind. As such

it has been split into fi ve sections, Bidding, Organisation, easa010, Output,

and Appendices. It has been laid out in such a way so that it can be read in

a chronological order, time permitting, but also so that future organisers can

quickly fi nd relevant details, facts or tips without trudging through the entire

document.

With that said, if you are sitting comfortably then we shall begin:

Welcome to our Final Report.

[cma]

Page 4: Final Report - pt1 Intro

page 4

Where to fi nd things

Section One: Bidding10 Introduction

12 Thoughts and Advice

16 Our Experience

22 INCM 2008

26 Review

Page 5: Final Report - pt1 Intro

page 5

easa010 Final Report

Section Two: Organising30 Introduction

32 Experience and Advice

34 Time line

38 Pillars of the Bid

40 Theme

42 Team

52 Offi ce

56 Gallery

66 Filing

68 Incorporation

70 Finances

74 Fund Raising

96 Communication

108 Events

126 Spaces

134 Timetable

138 Talent

140 Workshop Selection

142 Participants

156 Waste Management

160 Food

170 Rota

174 Volunteers

178 Info Point

182 Downtex

192 Safety

202 Review

Page 6: Final Report - pt1 Intro

page 6

Introduction

Section Three: easa010226 Introduction

228 Experience and Advice

232 Accommodation

248 Hope Mill

254 Workshops

270 Talent

280 Network

286 Timetable

296 Team

300 Management

308 Post EASA

312 Review

Section Four: Output354 Introduction

356 Workshops

406 easaDAY

428 Legacy

Page 7: Final Report - pt1 Intro

page 7

easa010 Final Report

Sections Five: Appendices432 Introduction

434 Bid

454 easaHQ

464 Newsletters

465 Licence / Planning

488 Sponsors

490 easa010

511 Essays

534 Articles

542 Alternatives

553 Numbers

564 Letters

584 Who wrote this

585 Who it was written for

590 So...