finance and administrative services ......finance and administrative services department purchasing...

FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENTPURCHASING DIVISION 115 S. Andrews Avenue, Room 212 • Fort Lauderdale, Florida 33301 • 954-357-6066 • FAX 954-357-8535

Broward County Board of County CommissionersMark D. Bogen • Beam Furr • Steve Geller • Dale V.C. Holness • Chip LaMarca • Nan H. Rich • Tim Ryan • Barbara Sharief • Michael Udine

www.broward.org

DATE: April 12, 2018

TO: Evaluation Committee Members

THRU: Brenda J. Billingsley, Director of Purchasing

FROM: Marie Williams, Purchasing Agent, Senior

SUBJECT: Recommendation MemorandumRFP No. S2115731P1, Consultant Services for Broward County’s Medical Examiner's and

Broward Sheriff’s Office Crime Laboratory Combined FacilitySix (6) Submittals

REFERENCE: (a) Procurement Code Subsection 21.83.d(b) Procurement Code Subsection 21.30.f.5

In accordance with reference (a), the Director of Purchasing reviews all submittals for responsiveness and recommends to the Evaluation Committee her findings, which the Evaluation Committee may accept or arrive at a different conclusion. Pursuant to Procurement Code Subsection 21.8.a.65, a responsive Bidder [proposer]means a person who has submitted a bid [proposal] which conforms in all material respects to a solicitation.

The Request for Proposals (RFP) included three (3) responsiveness requirements, including Lobbyist Registration Certification Form, acknowledgement of “must” addenda, and the Domestic Partnership Certification Form. All proposers are recommended to be evaluated as responsive to all responsiveness requirements. There were no “Must” addenda issued for this solicitation.

In accordance with reference (b), the Evaluation Committee determines proposers’ responsibility. Pursuant to Procurement Code Subsection 21.8.b.64, a responsible firm is one that has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance. To assist the Evaluation Committee in this determination, information regarding Office of Economic and Small Business Development goals compliance, the “material” litigation history disclosure, financial information, State of Florida authority to conduct business, affiliated entities, proof of insurance and proof of Licensingresponsibility requirements are provided. Five (5) proposers are recommended to be compliant to all responsibility requirements. ARCADD, Inc. has not provided the required documentation that it is in good standing with the Florida Department of State and has therefore not met the responsibility requirement of State of Florida authority to conduct business.

This solicitation has a designated County Business Enterprise (CBE) goal of 25%.

A draft Director of Purchasing’s Recommendation Memorandum and the four (4) supporting documents from the Office of Economic and Small Business Development, the Finance and Administrative Services Department, the County Attorney’s Office and the Risk Management Division were emailed to proposers with a request that, if aproposer desires to clarify any information provided in their response, they should do so in writing. All written explanations received were subsequently reviewed by staff, as applicable.

After careful review of the information provided and the solicitation’s requirements, the following recommendations are provided for consideration and final determination by the Evaluation Committee:

MARIE WILLIAMSDigitally signed by MARIE WILLIAMS DN: dc=cty, dc=broward, dc=bc, ou=Organization, ou=BCC, ou=PU, ou=Users, cn=MARIE WILLIAMS Date: 2018.04.12 17:08:42 -04'00'

BRENDA BILLINGSLEYDigitally signed by BRENDA BILLINGSLEY DN: dc=cty, dc=broward, dc=bc, ou=Organization, ou=BCC, ou=PU, ou=Users, cn=BRENDA BILLINGSLEY Date: 2018.04.12 17:35:18 -04'00'

Recommendation MemorandumRFP No. S2115731P1, Consultant Services for Broward County’s Medical Examiner's and Broward Sheriff’s

Office Crime Laboratory Combined FacilityApril 12, 2018 of 10

A. RESPONSIVENESS RECOMMENDATIONRecommendations regarding the responsiveness of proposers to the requirements are based on the solicitation’s criteria:

1. Lobbyist Registration - CertificationA vendor who has retained a lobbyist(s) to lobby in connection with a competitive solicitation shall be deemed non-responsive unless the firm, in responding to the competitive solicitation, certifies that each lobbyist retained has timely filed the registration or amended registration required under Section 1-262, Broward County Code of Ordinances.

A Lobbyist Registration Certification Form must be completed and returned upon request by the County if not included in the submittal.

Name of Firm Recommendation Remarks

ARCADD, Inc. Responsive Not retained

Bermello Ajamil & Partners, Inc. Responsive Not retained

Cartaya and Associates Architects, P.A. Responsive Not retained

Leo A Daly Company Responsive Not retained

MOBIO Architecture, Inc. Responsive Not retained

Saltz Michelson Architects, Inc. Responsive Retained*

Additional Information

*Saltz Michelson Architects, Inc. - Saltz Michelson Architects, Inc. has retained Mr. Bernie Friedman from the law firm of Becker & Poliakoff.

2. “Must” AddendaThe RFP contained two (2) Addenda. There were no “Must” addenda issued for this solicitation.

3. Domestic Partnership ActThe Broward County Domestic Partnership Act (Section 16½-157, Broward County Code of Ordinances) requires the vendor to certify that it currently complies or will comply with the Domestic Partnership Act requirements, by providing benefits to the employees’ domestic partners on the same basis as it provides benefits to employees’ spouses, for projects with an initial contract term is more than $100,000.

Name of Firm Recommendation Remarks

ARCADD, Inc. Responsive Complies

Bermello Ajamil & Partners, Inc. Responsive Complies

Cartaya and Associates Architects, P.A. Responsive Complies

Leo A Daly Company Responsive Complies

MOBIO Architecture, Inc. Responsive Will Comply

Saltz Michelson Architects, Inc. Responsive Complies



B. RESPONSIBILITY INFORMATION

The information provided below is intended to inform the Evaluation Committee regarding each proposer’s responsibility. After careful review of the information provided and the solicitation’s requirements, the following information is provided for consideration and final determination by the Evaluation Committee:

1. Office of Economic and Small Business Development ProgramThe Broward County Business Opportunity Act of 2012 and the Disadvantaged Business Enterprise Program Title 49 Code of Federal Regulations Part 26 establish the County’s policies for participation by Small Business Enterprises (SBE), County Business Enterprises (CBE), and Federal Disadvantaged Business Enterprises (DBE’s) in County contracts.

In accordance with the above, the CBE goal participation for this contract is 25%

Name of Firm Responsibility Information Remarks

ARCADD, Inc. Complies 25.0%

Bermello Ajamil & Partners, Inc. Complies 25.5%

Cartaya and Associates Architects, P.A. Complies 32.0%

Leo A Daly Company Complies 25.0%

MOBIO Architecture, Inc. Complies 25.0%

Saltz Michelson Architects, Inc. Complies 27.0%

2. Disclosure of Litigation HistoryThe solicitation requests firms to disclose all "material" cases filed, pending, or resolved during the last three (3) years prior to the solicitation response due date, whether such cases were brought by or against the vendor, any parent or subsidiary of the vendor, or any predecessor organization. It is the responsibility of each proposer to identify and disclose to the County all “material” cases. “Material” cases include cases involving work similar to the scope of work in this solicitation, professional negligence, malpractice, default, termination, suspension, poor performance, bankruptcy and business related criminal offenses. “Material” cases do not include cases that involve garnishment, auto negligence, personal injury, workers' compensation, foreclosure or a proof of claim filed by the vendor.


ARCADD, Inc. 0 Disclosed Cases No litigation with Broward County

Bermello Ajamil & Partners, Inc. 2 Disclosed Cases No litigation with Broward County

Cartaya and Associates Architects, P.A. 1 Disclosed Case No litigation with Broward County

Leo A Daly Company 1 Disclosed Case No litigation with Broward County

MOBIO Architecture, Inc. 0 Disclosed Cases No litigation with Broward County

Saltz Michelson Architects, Inc. 1 Disclosed Case No litigation with Broward County



3. Disclosure of Financial InformationThe information provided is based on a review by the Finance and Administrative Services Department.Each Vendor shall submit its most recent two (2) years of financial statements for review. The financial statements are not required to be audited financial statements. The annual financial statements shall be in the form of:

i. Balance sheets, income statements and annual reports; orii. Tax returns; oriii. SEC filings

The disclosure of financial information by proposers is a matter of responsibility.

RemarksName of Firm Responsibility Information (Current Ratio)

ARCADD, Inc. Provided 2011 Financials 2.32Provided 2010 Financials 7.72

Bermello Ajamil & Partners, Inc. Provided 2017 Financials 0.89Provided 2016 Financials 0.88

Cartaya and Associates Architects, P.A. Provided 2016 Financials 5.07Provided 2015 Financials 0.57*

Leo A Daly Company Provided 2017 Financials 1.18Provided 2016 Financials 1.20

MOBIO Architecture, Inc. Provided 2016 Financials 12.31Provided 2015 Financials 2.30

Saltz Michelson Architects, Inc. Provided 2017 Financials 5.00Provided 2016 Financials 3.56

Refer to Memorandum for any reportable conditions brought to the attention of the Evaluation Committee.

* Cartaya and Associates Architects, P.A. – In response to the draft of the Director of Purchasing Recommendation Memorandum, Cartaya and Associates Architects, P.A. provided clarification regarding Current Ratio less than 1 in fiscal year 2015 as follows, “This is due to at the end of the year, many of our clients take the holidays off or go on vacation, thus slowing down our cash flow for December. By the time December 31st comes, our cash on hand is considerably lower than usual. Therefore, a December 31st Current Ratio does not provide an accurate snapshot of our firm's financial stability. For example, our Current Ratio today is 16.34.”

4. Authority to Conduct Business in FloridaA Florida corporation or partnership is required to provide evidence with its response that the firm is authorized to transact business in Florida and is in good standing with the Florida Department of State. If not with its response, such evidence must be submitted to the County upon request by the County. If a Vendor is an out-of-state or foreign corporation or partnership, the Vendor must obtain the authority to transact business in the State of Florida or show evidence of application for the authority to transact business in the State of Florida, upon request of the County.




ARCADD, Inc. Provided Evidence of Application Rejected Filing*

Bermello Ajamil & Partners, Inc. Provided Certification Authorized/Good Standing

Cartaya and Associates Architects, P.A. Provided Certification Authorized/Good Standing

Leo A Daly Company Provided Certification Authorized/Good Standing

MOBIO Architecture, Inc. Provided Certification Authorized/Good Standing

Saltz Michelson Architects, Inc. Provided Certification Authorized/Good Standing

* ARCADD, Inc. – In response to the draft of the Director of Purchasing Recommendation Memorandum, ARCADD, Inc. stated that its filing with the Florida Secretary of State was completed electronically on April 9, 2018; however, they were advised that there was a backlog of 5,000 documents to be filed that could take more than 1 to 3 days to process. ARCADD, Inc. further stated that they believed they would have the registration completed before April, 20, 2018 for the evaluation committee.

5. Affiliated Entities of the Principal(s)All Vendors are required to disclose the names and addresses of “affiliated entities” of the Vendor’s principal(s) over the last five (5) years (from the solicitation opening deadline) that have acted as a prime Vendor with the County. “Affiliated entities” of the principal(s) are those entities related to the Vendor by the sharing of stock or other means of control, including but not limited to a subsidiary, parent or sibling entity.

An Affiliated Entities Certification Form was included in the solicitation and must be completed and returned upon request by the County, if not included in the original response.


ARCADD, Inc. Provided No Affiliates

Bermello Ajamil & Partners, Inc. Provided No Affiliates

Cartaya and Associates Architects, P.A. Provided No Affiliates

Leo A Daly Company Provided No Affiliates

MOBIO Architecture, Inc. Provided No Affiliates

Saltz Michelson Architects, Inc. Provided No Affiliates

6. Insurance RequirementsThe solicitation indicated the insurance requirements deemed necessary for this project. It is not necessary to have this level of insurance in effect at the time of submittal, but it is necessary to submit certificates indicating that the firm currently carries the insurance or the vendor needs to submit a letter from the carrier indicating upgrade availability.




ARCADD, Inc. Provided Compliant (will have insurance)

Bermello Ajamil & Partners, Inc. Provided Compliant (has insurance)

Cartaya and Associates Architects, P.A. Provided Compliant (has insurance)

Leo A Daly Company Provided Compliant (has insurance)

MOBIO Architecture, Inc. Provided Compliant (has insurance)

Saltz Michelson Architects, Inc. Provided Compliant (has insurance)

7. Licensing RequirementsThe solicitation stated that Proposers must provide evidence that they hold a current Professional Architect License (must be registered with the state of Florida).


ARCADD, Inc. Provided Compliant

Bermello Ajamil & Partners, Inc. Provided Compliant

Cartaya and Associates Architects, P.A. Provided Compliant

Leo A Daly Company Provided Compliant

MOBIO Architecture, Inc. Provided Compliant

Saltz Michelson Architects, Inc. Provided Compliant

C. COUNTY STANDARD TERMS AND CONDITIONS INFORMATION:The acceptance of or any exceptions taken to the terms and conditions of the County’s Agreement shall be considered a part of a Vendor’s submittal and will be considered by the Evaluation Committee. The applicable Agreement terms and conditions for this solicitation were indicated in the Special Instructions to Vendors. Vendors were required to review the applicable terms and conditions and submit the Agreement Exception Form. If the Agreement Exception Form is not provided with the submittal, it shall be deemed an affirmation by the Vendor that it accepts the Agreement terms and conditions as disclosed in the solicitation. If exceptions are taken, the Vendor must specifically identify each term and condition with which it is taking an exception.

Name of Firm Agree Exceptions

ARCADD, Inc. Yes None

Bermello Ajamil & Partners, Inc. Yes None

Cartaya and Associates Architects, P.A. Yes None



Leo A Daly Company No Section 8.3.4 –Professional Liability Insurance

Section 10.7, 10.8, Add 10.35, Add 10.36 – Miscellaneous

MOBIO Architecture, Inc. Yes None

Saltz Michelson Architects, Inc. Yes None

D. REFERENCESThe solicitation’s Evaluation Criteria – Past Performance Criteria, Page 21, Question 3, request that completed references be provided for previous experience and projects. Attached are the references as verified by County staff.

E. PERFORMANCE EVALUATIONSThe Broward County Purchasing Division Contracts Central indicates evaluation scores for the proposing firms previously awarded contracts. Completed performance evaluations may be provided upon request.

The individual evaluation scores for the proposing firms are as follows:

Name of Firm Scores Provided

ARCADD, Inc. None

Bermello Ajamil & Partners, Inc. Attachment

Cartaya and Associates Architects, P.A. Attachment

Leo A Daly Company None

MOBIO Architecture, Inc. None

Saltz Michelson Architects, Inc. Attachment

Attached are Contracts Central performance evaluation history for each vendor, as applicable, including evaluation type (renewal, goals compliance, or final) and recommendation for future contracts (yes, no, or conditional). If a firm has periodic evaluations, it will be listed separately.

F. CONE OF SILENCE VIOLATIONSThe Cone of Silence for this procurement has been in effect since December 22, 2017 which prohibits potential vendors from discussing this solicitation with the Evaluation Committee, the County Administrator, Deputy County Administrator, Assistant County Administrator, Assistants to the County Administrator, their respective support staff, and any other person authorized to evaluate or recommend selection in this procurement process.

Upon the first meeting of the Evaluation Committee, the Cone of Silence expands to also include County Commissioners and their staff. Potential vendors and their representatives are substantially restricted from communicating with County Commissioners and their staff regarding this procurement as stated in the Cone of Silence Ordinance.



After application of the Cone of Silence, inquiries regarding this solicitation should be directed to the Director of Purchasing or designee. The Cone of Silence terminates when the County Commission or other awarding authority takes action which ends the solicitation. Vendors are required to certify that they have read, understand and will comply with the Cone of Silence Ordinance, Section 1-266, Broward County Code of Ordinances.

The following is a report of the proposers’ Cone of Silence violations:

Name of Firm Remarks Violations

ARCADD, Inc. Will Comply None

Bermello Ajamil & Partners, Inc. Will Comply None

Cartaya and Associates Architects, P.A. Will Comply None

Leo A Daly Company Will Comply None

MOBIO Architecture, Inc. Will Comply None

Saltz Michelson Architects, Inc. Will Comply None

G. VOLUME OF PREVIOUS WORK - EVALUATION CRITERIA AND/OR TIE BREAK CRITERIAThe solicitation states that a number of points will be allocated for volume of previous work of the firm for the past five (5) years. The volume of work for each of the proposing firms is as follows:

Name of Firm Proposer County PointsReported Reported Allocated

ARCADD, Inc. $0 $0 3 Points

Bermello Ajamil & Partners, Inc. $7,758,058.53 $7,757,593.85 1 Point

Cartaya and Associates Architects, P.A. $5,755,523.00 $4,968,001.64 2 Points

Leo A Daly Company $0 $0 3 Points

MOBIO Architecture, Inc. $0 $0 3 Points

Saltz Michelson Architects, Inc. $2,609,150.36 $2,583,358.38 3 Points

H. PRINCIPAL BUSINESS LOCATION The solicitation states that a number of points will be allocated for location of the firm. The Vendor’s principal address in Broward County shall be the Vendor’s “Principal Address” as indicated with the Florida Department of State Division of Corporations, for at least six (6) months prior to the solicitation’s due date. Aproposer with a principal business location within Broward County will receive five (5) points. A proposer not having its principal business location within Broward County will receive zero (0) points. The results are as follows:



Name of Firm Proposer Attested Location PointsNerve Center Verified in SunBiz Allocated

ARCADD, Inc. 2202 West Shore Blvd. NO* 0 PointsTampa, FL 33607

Bermello Ajamil & Partners, Inc. 2601 South Bayshore Drive YES 0 PointsSuite 1000Miami, FL 33133

Cartaya and Associates Architects, P.A. 2400 E. Commercial Blvd. YES 5 PointsFort Lauderdale, FL 33308

Leo A Daly Company 1400 Centerpark Blvd. YES 0 PointsSuite 500West Palm Beach, FL 33401

MOBIO Architecture, Inc. 6303 Blue Lagoon Drive YES 0 PointsSuite 310Miami, FL 33126

Saltz Michelson Architects, Inc. 3501 Griffin Road YES 5 PointsFort Lauderdale, FL 33312

* The Florida Department of State Division of Corporations indicates filing from Newton, MA.

I. LOCAL PREFERENCE Broward County’s Local Preference Ordinance specifically excludes the application of a local preference for professional services procured pursuant to Section 287.055, F.S. (CCNA).

J. LOCATION - TIE BREAKER A Vendor located within Broward County is eligible for the Location Tie Breaker. The County requires a copy of the Broward County Business Tax receipt for a period of time of at least six (6) months prior to the solicitation deadline and it must be provided with its initial submittal.

The results are as follows:

Name of Firm Eligibility

ARCADD, Inc. Not Eligible

Bermello Ajamil & Partners, Inc. Eligible

Cartaya and Associates Architects, P.A. Eligible

Leo A Daly Company Not Eligible

MOBIO Architecture, Inc. Not Eligible

Saltz Michelson Architects, Inc. Eligible

Broward County Tax Receipt

Not Provided

Provided

Provided

Not Provided

Not Provided

Provided



Attachments1. Vendor Reference Verifications2. Vendor Performance Evaluations

c: Bob Melton, County Auditor, Office of the County AuditorDavid Hawke, Construction Project Management Supervisor, Construction Management Division, Public

Works Department (Project Manager)Martha Perez-Garviso, Purchasing Manager, Purchasing Division, Finance and Administrative Services

DepartmentGlenn Miller, Assistant County Attorney, Office of the County AttorneyFernando Amuchastegui, Assistant County Attorney, Office of the County Attorney

BJB/mw/mm

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VC0000022712 / VC00022712 - BERMELLO AJAMIL & PARTNERS INC Prime Vendor Summary

1 OE: Open Thres: PS: $1,065,000.00 Used: $865,000.00 Remain: $200,000.002 OE: Expired Thres: Adv: $8,675,402.40 Used: $8,675,402.40 UnUsed: $0.00 3 OE: Total: Thres: $9,740,402.40 Used: $9,540,402.40 Remain: $200,000.00Fixed Contracts - Open: 2 Total $3,695,000.00 Closed: 2 Total: $5,521,184.90

No Final/Completed/Renewal Performance Evaluations Over Past 5 Years From Begining Of Advantage: First PO Issued Date: 12/08/2004Purchase Orders: 48 POs With A Total Amt Of: $22,710,563.97 Paid To Dt: ($17,795,714.40) Balance: $4,914,849.57

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VC0000025272 / VC00025272 - CARTAYA & ASSOCIATES ARCHITECTS PA Prime Vendor Summary

2 OE: Open Thres: PS: $8,073,798.17 Used: $377,679.57 Remain: $7,696,118.602 OE: Expired Thres: Adv: $3,442,762.52 Used: $3,442,762.52 UnUsed: $0.00 4 OE: Total: Thres: $11,516,560.69 Used: $3,820,442.09 Remain: $7,696,118.60Fixed Contracts - Open: 2 Total $4,308,162.00 Closed: 7 Total: $3,857,856.91

6 Final/Completed/Renewal Eval Have Been Completed (5 Yrs) For A Overall Average Of: 3.76From Begining Of Advantage: First PO Issued Date: 11/08/2004Purchase Orders: 50 POs With A Total Amt Of: $12,194,418.86 Paid To Dt: ($8,017,473.14) Balance: $4,176,945.72 Vendor Is Certified CBE Start Dt: 11/20/2016 End Dt: 11/20/2018

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Final/Complete/Renewal Vendor Performance Evaluations - Past 5 Years

Proj/Contract/Agreement/WA Overseeing Div Evaluation Type Apprvd Dt Future Score

OE Nbr: R0832007R1CONSTRUCTION MANAGEMENT DIVISION

Completed Consultant Evaluation

8/14/2017 YES 4.00 View Docs (0)

OE Nbr: R0832007R1 - WA Nbr: 011TRN TRANSIT

Final Consultant Work Authorization Evaluation

7/12/2017 YES 3.69 View Docs (0)

Proj Nbr: 7200 - OE Nbr: Z1224902P1 - WA Nbr: CAA-2

AVIATION - CAPITAL IMPROVEMENT PROJECTS

Completed Construction Evaluation

8/26/2016 YES 4.07 View Docs (0)

OE Nbr: R0832007R1 - WA Nbr: 013FMD

FACILITIES MANAGEMENT


1/7/2016 YES 4.00 View Docs (0)


Renewal Consultant Evaluation

4/28/2015 YES 3.65 View Docs (0)



6/30/2014 YES 3.17 View Docs (0)




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OE Nbr: Z1224902P1 - WA Nbr: CAA-9

AVIATION - CAPITAL IMPROVEMENT PROJECTS

Periodic Construction Evaluation

11/29/2017 YES 3.77 View Docs (0)

OE Nbr: R0832007R1 - WA Nbr: 011TRN TRANSIT

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8/9/2017 YES 3.79 View Docs (0)



3/14/2016 YES 4.25 View Docs (0)



5/29/2013 YES 3.27 View Docs (0)




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VC0000023789 / VC00023789 - SALTZ MICHELSON ARCHITECTS INC Prime Vendor Summary

1 OE: Open Thres: PS: $1,000,000.00 Used: $296,975.02 Remain: $703,024.982 OE: Expired Thres: Adv: $1,472,000.00 Used: $1,472,000.00 UnUsed: $0.00 3 OE: Total: Thres: $2,472,000.00 Used: $1,768,975.02 Remain: $703,024.98Fixed Contracts - Open: 1 Total $2,290,847.00 Closed: 26 Total: $609,272.88Total Current Retainage Balance For All Contracts: $68.7515 Final/Completed/Renewal Eval Have Been Completed (5 Yrs) For A Overall Average Of: 4.24From Begining Of Advantage: First PO Issued Date: 10/27/2004Purchase Orders: 119 POs With A Total Amt Of: $5,819,985.25 Paid To Dt: ($4,234,634.18) Balance: $1,582,671.02

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Proj Nbr: 100635 (CMD 7920-2009-0) - OE Nbr: 200511180CM1 - WA Nbr: 31

CONSTRUCTION MANAGEMENT DIVISION


9/14/2016 YES 3.75 View Docs (0)

OE Nbr: R0832006R1 - WA Nbr: 015CMD



6/13/2016 YES 4.21 View Docs (0)

Proj Nbr: CMD 8160-2015-00 - OE Nbr: R0832006R1 - WA Nbr: 016CMD



6/9/2016 YES 3.63 View Docs (0)




6/9/2016 YES 3.86 View Docs (0)



5/18/2016 YES 4.21 View Docs (0)

Proj Nbr: CMD-2600-2008-00 - FC Nbr: R0754608R1


Final Consultant Evaluation

4/5/2016 YES 4.98 View Docs (0)




6/1/2015 YES 4.20 View Docs (0)

Proj Nbr: CMD 5227-2011-00 - FC Nbr: 5227CONS


Final Consultant Evaluation

5/22/2015 YES 3.80 View Docs (0)

Proj Nbr: CMD 5227-2011-00 - OE Nbr: 200511180CM1 - WA Nbr: 01



5/7/2015 YES 3.80 View Docs (0)



4/1/2015 YES 4.50 View Docs (0)




1/14/2015 YES 4.29 View Docs (0)



4/24/2014 YES 5.00 View Docs (0)

OE Nbr: 200511180CM1 - WA Nbr: 09



1/16/2014 YES 4.71 View Docs (0)

Proj Nbr: CMD-7920-2009-00 - OE Nbr: 200511180CM1 - WA Nbr: 30



8/22/2013 YES 4.42 View Docs (0)

OE Nbr: R0832006R1 - WA Nbr: 006CMD



5/15/2013 YES 4.29 View Docs (0)




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Export To ExcelPeriodic Vendor Performance Evaluations


Proj Nbr: 100527 (CMD-5219-2003-00) - FC Nbr: R0930411R1



12/22/2017 YES 3.97 View Docs (0)




5/20/2015 YES 4.20 View Docs (0)



1/14/2013 YES 4.00 View Docs (0)




FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT115 S. Andrews Avenue, Room 513 • Fort Lauderdale, Florida 33301 • 954-357-7130 • FAX 954-357-7134 • Email: [email protected]

Broward County Board of County Commissioners Mark D. Bogen • Beam Furr • Steve Geller • Dale V.C. Holness • Chip LaMarca • Nan H. Rich • Tim Ryan • Barbara Sharief • Michael Udine

www.broward.org

MEMORANDUM

To: David Hawke, Project Manager, Construction Management Division

Cc: Marie Williams, Senior Purchasing Agent, Purchasing Division

From: Lori Fortenberry, Investment & Finance Coordinator Finance and Administrative Services Department

Date: March 27, 2018

Re: S2115731P1 – Consultant Services for the Broward County's Medical Examiner's Office and BSO's Crime Lab Combined Facility

This memorandum provides a review of the financial statements for the respondents of the above referenced RFP.

The RFP specifies that the respondents will provide two years of financial statements. Full financial statements are generally understood to include a balance sheet, statement of operations, statement of retained earnings, statements of cash flows and notes. At a minimum, financial statements are generally defined as balance sheets and statements of operations (income statements) and may include tax returns which include this data. This review is not intended to express an opinion on the financial statements, but to determine whether the proposer has met the element of responsibility. Our review is intended to disclose to the committee whether the respondent submitted all of the required financial documents as specified in the RFP and to make the committee aware of any reportable condition and/or apparent issues in the financial statements which would indicate that the firm is not capable of performing the services specified in the RFP.

Reportable conditions include negative equity, net loss in its latest fiscal year and current ratios less than 1.0. The current ratio is calculated by dividing current assets by current liabilities, with a ratio of 1.0 or higher generally indicates a firm can meet its financial obligations in a timely manner. Debt to Equity is a measure of a company's financial leverage calculated by dividing its total liabilities by stockholders' equity. This ratio provides the relative proportion of the firm's equity and debt used to finance assets. A reportable condition is not necessarily indicative of a firm’s inability to perform but may be one of many factors the Committee considers in its evaluation.

There were six respondents to the RFP and the required two years of financial data as specified by the RFP was submitted by each respondent.

The following reportable conditions are brought to the attention of the committee:

ARCADD, Inc. provided financial statements for the fiscal years ending June 2011 and 2010. ARCADD was asked to provide more recent financial statements and they responded as follows: “We did not prepare any financial statements for the years after 2011 as we shifted our work into real-estate and did no architectural business. We submitted architectural concepts as part of real-estate development, but no commissions were received.”

March 27, 2018 RFP #S2115731P1 – Consultant Services for the Broward County's Medical Examiner's Office and BSO's Crime Lab Combined FacilityDavid Hawke Page 2 of 2

Bermello Ajamil & Partners, Inc. provided financial statements for the fiscal years ending December 2017 and 2016. The financial statements show negative equity in both years resulting in negative debt to equity ratios. In addition, the current ratio was below 1.0 for both years. Cartaya and Associates Architects, P.A. provided tax returns for the fiscal years ending December 2016 and 2015. The financial statements show the current ratio below 1.0 in 2015. Leo A Daly Company provided financial statements for the fiscal years ending February 2017 and 2016. The financial statements show a net loss in 2017. Attached is a spreadsheet showing selected financial data.

RFP/RLI#:

Title:Agency:

PM:# of Responders:

Due Date:Shortlist Date:

Responder Name: ARCADD, Inc.Confidentiality Claim: N

Publicly Traded: N

Financials Provided Audited? RevenueNet

Profit/(Loss) Equity (E)Current Assets

(CA)Current

Liabilities (CL) Total Assets (TA)Total Liabilities

(TL)

Debt to Equity Ratio

(TL/E) 1

Current Ratio

(CA/CL) 2

FY Ending Jun 30, 2011Income Statement &

Balance Sheet N 6,023,502 1,170,810 3,418,026 2,900,044 1,249,367 4,724,332 1,306,306 0.38 2.32

FY Ending Jun 30, 2010Income Statement &

Balance Sheet N 135,257 390,720 2,247,216 1,807,371 234,240 2,874,187 626,970 0.28 7.72 Comment: The Net Profit in 2010 was higher than revenue due to an Income Tax Benefit, listed on the Income Statement, of $617,980.00.

Responder Name: Bermello Ajamil & Partners, Inc.Confidentiality Claim: N

Publicly Traded: N



(CA)Current


(TL)


(TL/E) 1

Current Ratio

(CA/CL) 2

FY Ending Dec 31, 2017Income Statement &

Balance Sheet N 23,058,055 925,851 (120,555) 8,014,271 8,977,580 9,076,988 9,197,543 (76.29) 0.89

FY Ending Dec 31, 2016Income Statement &

Balance Sheet N 20,450,734 1,303,844 (509,122) 7,485,474 8,464,751 8,194,669 8,703,791 (17.10) 0.88 Comment:

Responder Name: Cartaya and Associates Architects, P.A.Confidentiality Claim: N

Publicly Traded: N



(CA)Current


(TL)


(TL/E) 1

Current Ratio

(CA/CL) 2

FY Ending Dec 31, 2016 Tax Returns N 3,107,490 104,950 113,317 67,540 13,326 126,643 13,326 0.12 5.07 FY Ending Dec 31, 2015 Tax Returns N 4,008,832 1,085,340 70,790 46,309 81,866 152,656 81,866 1.16 0.57

Comment:

Responder Name: Leo A Daly CompanyConfidentiality Claim: N

Publicly Traded: N



(CA)Current


(TL)


(TL/E) 1

Current Ratio

(CA/CL) 2

FY Ending Feb 28, 2017 Full Financials Y 163,638,407 (1,861,656) 38,563,988 50,379,769 42,706,395 81,270,383 42,706,395 1.11 1.18 FY Ending Feb 29, 2016 Full Financials Y 162,285,796 3,203,881 40,425,644 52,461,578 43,857,755 84,717,929 44,292,285 1.10 1.20

Comment:

Responder Name: MOBIO Architecture, Inc.Confidentiality Claim: N

Publicly Traded: N



(CA)Current


(TL)


(TL/E) 1

Current Ratio

(CA/CL) 2

FY Ending Dec 31, 2016 Tax Returns N 531,027 124,096 27,598 18,765 1,524 29,122 1,524 0.06 12.31 FY Ending Dec 31, 2015 Tax Returns N 281,069 101,495 28,565 30,486 13,249 41,814 13,249 0.46 2.30

Comment:

Responder Name: Saltz Michelson Architects, Inc.Confidentiality Claim: N

Publicly Traded: N



(CA)Current


(TL)


(TL/E) 1

Current Ratio

(CA/CL) 2

FY Ending Dec 31, 2017 Full Financials N 5,552,243 931,672 1,677,559 2,021,856 404,039 2,081,598 404,039 0.24 5.00 FY Ending Dec 31, 2016 Full Financials N 4,735,354 277,504 1,245,887 1,645,281 462,425 1,711,545 465,658 0.37 3.56

Comment:

Notes:(1) Debt to Equity ratio is a measure of a company's financial leverage calculated by dividing its total liabilities by stockholders' equity. It indicates what proportion of equity

and debt the company is using to finance its assets. A high debt/equity ratio generally means that a company has been aggressive in financing its growth with debt.

(2) The Current Ratio is a liquidity ratio that measures a company's ability to pay short-term obligations. The higher the current ratio, the more capable the company is ofpaying its obligations. A ratio under 1.0 suggests that the company would be unable to pay off its obligations if they came due at that point.

5/18/2018

S2115731P1Consultant Services for the Broward County's Medical Examiner's Office and BSO's Crime Lab Combined FacilityConstruction Management DivisionDavid Hawke63/23/2018

1

Williams, Marie

From: Williams, MarieSent: Monday, April 02, 2018 11:13 AMTo: Benjamin AngelaCc: Kerr, Michael; Lorenzo, MelbaSubject: RE: REVIEWS - RFP No. S2115731P1 Consultant Services for the Broward County's

Medical Examiner's Office and BSO's Crime Lab Combined Facility

Good morning,

Thank you. At this point, we do not need additional information.

Regards,

Marie Williams, CPPBPurchasing Agent, SeniorBroward County Purchasing Division115 S. Andrews Ave. Suite 212, Fort Lauderdale, FL 33301Phone: 954 357 5856 Fax: 954 357 6823www.broward.org/purchasing

Customer Care is my priority. How am I doing? Please contact my Manager, Martha Perez Garviso, [email protected] with feedback.

From: Benjamin AngelaSent:Monday, April 02, 2018 11:01 AMTo:Williams, Marie <[email protected]>Cc: Kerr, Michael <[email protected]>; Lorenzo, Melba <[email protected]>Subject: RE: REVIEWS RFP No. S2115731P1 Consultant Services for the Broward County's Medical Examiner's Office andBSO's Crime Lab Combined Facility

Good morning Marie:I hope you had a nice weekend. We have reviewed the County Attorney’s Office’s files and determined that there hasbeen no litigation between the County and any of the proposed vendors within the past three years. Cartaya andAssociates Archites, P.A. was a third party defendant in a case involving the County (as the defendant who filed the thirdparty complaint against Cartaya). That case was settled in 9/2014 between the County and Cartaya. Please let us knowif you need additional information on that case, or if, because it was more than three years ago, you do not need anymore information.

Thanks,Angela

2

Angela F. BenjaminOffice of the County Attorney, Senior Assistant County Attorney115 S. Andrews Ave., Suite 423Ft. Lauderdale, Florida 33301Phone: (954) 357 7600, Fax: (954) 357 [email protected]

From:Williams, MarieSent: Friday, March 30, 2018 6:51 PMTo: Benjamin Angela <[email protected]>Cc: Kerr, Michael <[email protected]>; Lorenzo, Melba <[email protected]>Subject: RE: REVIEWS RFP No. S2115731P1 Consultant Services for the Broward County's Medical Examiner's Office andBSO's Crime Lab Combined Facility

Great. Have a nice weekend as well.

Regards,

Marie Williams, CPPBPurchasing Agent, SeniorBroward County Purchasing Division115 S. Andrews Ave. Suite 212, Fort Lauderdale, FL 33301Phone: 954 357 5856 Fax: 954 357 6823www.broward.org/purchasing

Customer Care is my priority. How am I doing? Please contact my Manager, Martha Perez Garviso, [email protected] with feedback.

From: Benjamin AngelaSent: Friday, March 30, 2018 6:51 PMTo:Williams, Marie <[email protected]>Cc: Kerr, Michael <[email protected]>; Lorenzo, Melba <[email protected]>Subject: Re: REVIEWS RFP No. S2115731P1 Consultant Services for the Broward County's Medical Examiner's Office andBSO's Crime Lab Combined Facility

Thanks. We will handle and get back to you hopefully on Monday. Have a nice weekend!

On Mar 30, 2018, at 6:49 PM, Williams, Marie <[email protected]> wrote:

Sure. See Attached.

Regards,

<image001.jpg> Marie Williams, CPPB

Finance and Administrative Services Department RISK MANAGEMENT DIVISION 115 S. Andrews Avenue, Room 210 • Fort Lauderdale, Florida 33301 • 954-357-7200 • FAX 954-357-6545

Broward County Board of County Commissioners Mark D. Bogen • Beam Furr • Steve Geller • Dale V.C. Holness • Chip LaMarca • Nan H. Rich • Tim Ryan • Barbara Sharief • Michael Udine

Broward.org

INSURANCE COMPLIANCE MEMORANDUM March 20, 2018 TO: Marie Williams, Purchasing Agent FROM: Colleen Pounall, Risk Analyst RE: RFP No. S2115731P1, Consultant Services for the Broward County's Medical

Examiner's Office and BSO's Crime Lab Combined Facility We have reviewed the proof of insurance from the proposers. This solicitation requires proposers to either provide proof of insurance (even if the minimum limits are not met), or a letter stating that the proposer will comply with the minimum insurance requirements if awarded. The requirements in this solicitation were: General Liability Automobile Liability Workers Compensation Professional Liability Below is a summary of the compliance of the proposers:

ARCADD, Inc. Compliant Bermello Ajamil & Partners, Inc. Compliant Cartaya and Associates Architects, P.A. Compliant Leo A Daly Company Compliant MOBIO Architecture, Inc. Compliant Saltz Michelson Architects, Inc. Compliant

Please advise immediately of any exceptions taken to the standard terms and conditions of the insurance article.