CHAIRPERSON FINANCE COMMITTEE MARC THOMAS MARK GREBNER, CHAIR CURTIS HERTEL, JR. VICE-CHAIRPERSON TINA WEATHERWAX-GRANT VICTOR CELENTINO VICTOR CELENTINO ANDY SCHOR VICE-CHAIRPERSON PRO-TEM STEVE DOUGAN STEVE DOUGAN

INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, MAY 21, 2008 AT 6:00 P.M. IN THE PERSONNEL CONFERENCE ROOM (D & E), HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING.

Agenda Call to Order Approval of the May 7, 2008 Minutes Additions to the Agenda Limited Public Comment 1. Sheriff’s Office

a. Resolution to Accept the 2008 Risk Avoidance Grant (RAP) from the Michigan Municipal Risk Management Authority (MMRMA)

b. Resolution Authorizing Participation with the Lansing Police Department Project Safe Neighborhoods Grant

2. Ingham County Clerk’s Office - Resolution to Authorize a Reorganization within the Ingham

County Clerk’s Office

3. Ingham County 55th District Court - Resolution Authorizing the Ingham County 55th District Court to Submit a Grant Application and for the County to Accept a Grant Award from the State Court Administrators Office/Office Highway Safety Planning (SCAO/OHSP) for the Sobriety Court Program

4. Family Division – Circuit Court

a. Resolution to Appropriate Funds for the Ingham Academy Summer 2008 Program b. Resolution to Appropriate Funds for Equipment and Furniture for the Ingham County

Family Center c. Resolution to Establish the Position of Supervisor at the Ingham County Family Center

5. Mid-South Substance Abuse Commission - Resolution Authorizing the Transfer of Funds to

the Mid-South Substance Abuse Commission and a 2008 Contract for Accounting with Respect Thereto

6. Parks and Recreation Commission

a. Resolution Authorizing the Replacement of Thatch Roofing at the Potter Park Zoo b. Resolution Authorizing a Weekly Discounted Entrance Rate and an Annual Free Day at

the Potter Park Zoo for Residents of Ingham County and the City of Lansing 7. Health Department - Resolution to Authorize a Contract with Linda Gail Diepenhorst

8. Facilities Department a. Resolution Authorizing a Contract with Laux Construction LLC to Provide

Renovations at the Ingham County Family Center for the Ingham Academy b. Resolution Authorizing the Boiler Replacement at the Hilliard Building to be

Performed by William E. Walter, Inc. 9. Controller’s Office

a. Resolution to Authorize a Reorganization within Ingham County Financial Services Department

b. Resolution Authorizing a Contract and Lease Agreement with Our Savior Lutheran Church for the Operation of the Food Pantry Located at 1515 West Holmes Road, Lansing, Michigan

c. Resolution Updating Various Fees for County Services

10. Board Referrals a. Letter from the Michigan Department of Treasury Announcing Revocation of the Personal Property Component of the Industrial Facilities Exemption Certificate #2002-2-1 Issued to Datapak Services Corporation b. Letter from the Michigan Department of Treasury Announcing Revocation of the Personal Property Component of the Industrial Facilities Exemption Certificate #1997-529 Issued to Datapak Services Corporation Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC Public Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING

The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting. Meeting information is also available on line at www.ingham.org

FINANCE COMMITTEE May 7, 2008

Minutes Members Present: Mark Grebner, Curtis Hertel, Tina Weatherwax-Grant, Victor Celentino, Andy

Schor, Steve Dougan and Board Chairperson Marc Thomas Members Absent: None Others Present: Teri Morton, Rick Terrill, Jim Hudgins, Dr. Sienko, Marc Jacobs, Melany

Mack, Pat , Becky Bennett and Karen Conroy The meeting was called to order by Vice Chairperson Hertel at 6:03 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the April 23, 2008 Minutes The Minutes were approved as amended. Absent: Comm. Grebner The Minutes were amended to reflect the following: Page 4, first sentence: “Comm. Dougan stated the Committee needs to be sensitive about adding more positions to the general fund.” This sentence was changed to: “Comm. Dougan stated the Committee needs to be sensitive about adding more positions to the County’s budget.” Additions to the Agenda: None Limited Public Comment: None (Chairperson Grebner arrived at 6:05 p.m.) MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 1. Ingham County Treasurer

a. Resolution to Authorize Service Contracts for the Purpose of Conducting Title Searches 2. Local Emergency Planning Committee – Resolution to Authorize a SARA Title III Data

Analysis Grant Contract Between the Michigan Department of Environmental Quality and Ingham County Local Emergency Planning Committee

3. Health Department

a. Resolution to Authorize a Lease Agreement with Sparrow Health System – As amended by the Health Department.

b. Resolution to Authorize a Grant from the American Legacy Foundation to Address Disparities in Cessation Access for Low Income Pregnant and Parenting Women

5. Facilities Department – Resolution Authorizing a Contract with Mark 1 Restoration Service to

Provide Exterior Weatherproofing and Restorations at the Human Services Building

6c. Controller’s Office - Resolution Authorizing Adjustments to the 2008 Ingham County Budget MOTION CARRIED UNANIMOUSLY. MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. 1b. Ingham County Treasurer - Resolution Authorizing a Temporary Foreclosure Prevention

Assistant

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AUTHORIZING A TEMPORARY FORECLOSURE PREVENTION ASSISTANT. Comm. Dougan stated he sent an email to Chairperson Grebner to ask the Treasurer’s Office to provide the job description and the foreclosure numbers to this Committee. Public Act 123 is very critical in keeping up with the volume of forfeiture cases. In 2008, there have been 2,100 forfeitures. Comm. Dougan stated the County goes beyond what the statute requires the Treasurer’s Office to do regarding forfeitures. Ms. Conroy stated 67 people attended the money management classes. The Office offers bus passes to the people who attend the classes. People receive the bus passes after they complete the class. Ms. Conroy explained that the attendees’ homes have not been foreclosed. Comm. Schor stated the Resolution does not have an end date for the temporary position. Ms. Conroy stated the position will last for nine months. Ms. Morton explained that the length of the position is limited to amount of money that was approved for the position. Comm. Schor asked if Contingency Fund monies would be used for this position. Ms. Morton stated the Board of Commissioners has to approve the use of the Contingency Fund. The Committee consented to a Friendly Amendment to the first BE IT FURTHER RESOLVED paragraph of the Resolution. The following language was deleted: “or other appropriate source as determined by the Controller.” Comm. Schor asked why this request did not go through the normal budget process. Ms. Conroy stated this is a seasonal position. Comm. Schor stated the position should be permanent. MOTION CARRIED UNANIMOUSLY. 4. Ingham County Agricultural Preservation Board – Resolution Submitting a Vote of the

Electorate a Special Millage for Farmland and Open Space Preservation MOVED BY COMM. HERTEL, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION SUBMITTING A VOTE OF THE ELECTORATE A SPECIAL MILLAGE FOR FARMLAND AND OPEN SPACE PRESERVATION. Comm. Schor stated he is concerned about the ballot language. The Millage was pitched to him that it will also protect urban areas. This is not reflected in the ballot language.

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Comm. Hertel stated Millage ballot language explains what the Millage money will be used for. He then stated he will be happy to work with the County Attorney to resolve Comm. Schor’s concerns. Chairperson Grebner stated the Millage language should stay on point to keep the voters’ attention. Comm. Schor stated he will speak with Mr. Cohl about his concern before the next Board meeting. He may offer an amendment on the Board floor. Chairperson Grebner stated the Millage will only protect lands near the Jackson County border. Ingham County tax payers’ dollars should benefit the entire County. Comm. Hertel stated the Millage funds will benefit the environmental health of the County. The funds will slow down urban sprawl. Comm. Dougan stated the benefits of the Millage may be seen 20 years down the road. MOTION CARRIED with Comm. Grebner voting NO. 6. Controller’s Office

a. Resolution Submitting to a Vote of the Electorate a Special Millage for Continuing Comprehensive Emergency Telephone Services (911 Services)

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE A SPECIAL MILLAGE FOR CONTINUING COMPREHENSIVE EMERGENCY TELEPHONE SERVICES (911 SERVICES) Chairperson Grebner asked if the term “Reauthorize” in the Millage language can be changed to “Renew.” Ms. Morton stated she would check on this matter. Chairperson Grebner also asked about the “be increased” language in the fifth line of the Millage. The Millage ceiling will be maintained. It will not be increased. Mr. Morton stated she will check on this language. MOTION CARRIED UNANIMOUSLY.

b. Discussion – Draft Resolution Updating Various Fees for County Services

The Committee did not hold a discussion for this item.

Announcements: None Public Comment: None The meeting adjourned at 6:49 p.m. Respectfully submitted, Debra Neff

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Agenda Item 1a RESOLUTION STAFF REVIEW DATE: May 5, 2008 Agenda Item Title: Resolution to Accept the 2008 Risk Avoidance Grant (RAP) from the

Michigan Municipal Risk Management Authority (MMRMA) Submitted by: Sheriff’s Office Committees: LE X , JD____, HS___, CS ___, Finance X Summary of Proposed Action: This resolution will authorize the Sheriff’s Office to accept a $12,000.00, 2008 Risk Avoidance Grant (RAP) grant from the Michigan Municipal Risk Management Authority (MMRMA). The grant will be used by the Sheriff’s Office and its partners for the latest firearms simulator (Milo) and accessories to provide on-going Firearms Proficiency and Simulation Workshops, some of which are to be held at the Ingham County Sheriff’s Office Training Center. Financial Implications: The grant is for $12,000.00 from MMRMA to be supplemented by funds from Ingham County ($7,000.00) with the remaining funds to come from other local units of Government ($23,000 from the Livingston County Sheriff’s Office, the Lapeer County Sheriff’s Office, and other partners) for a total cost of $42,000.00. Other Implications: MMRMA will be purchasing the Milo simulator and it will be housed primarily through MMRMA with the participating agencies housing it for specific time frames for training. MMRMA will get the funds from the partners and actually handle the purchase of the firearms simulator (Milo) and accessories. MMRMA will be responsible for maintenance agreements and other warranty work if necessary. Staff Recommendation: MM JN X TL TM JC Staff recommends approval of the resolution.

Agenda Item 1a Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ACCEPT THE 2008 RISK AVOIDANCE GRANT (RAP) FROM THE

MICHIGAN MUNICIPAL RISK MANAGEMENT AUTHORITY (MMRMA)

WHEREAS, the Ingham County Sheriff’s Office, along with the Livingston County Sheriff’s Office, the Lapeer County Sheriff’s Office, and other partners have applied for, and have been approved to receive, a Risk Avoidance Grant from the Michigan Municipal Risk Management Authority; and WHEREAS, the purpose of this grant is for MMRMA to purchase the latest firearms simulator (Milo) and accessories, at a greatly reduced rate to provide on-going Firearms Proficiency and Simulation Workshops, some of which are to be held at the Ingham County Sheriff’s Office Training Center; and WHEREAS, the award amount of this grant is $12,000.00 with Ingham County’ s portion of the local match requirement being $7,000.00 and other applicants and sources contributions being $23,000.00, for a total project cost of $42,000.00. This match of $7,000.00 will come from the Ingham County Sheriff’s Office forfeiture funds and booking funds; and WHEREAS, this grant program will benefit not only the participating members, but all Michigan police agencies who will be served by better trained officers working together in dangerous circumstances involving potential for fatal force. Safer, more competent, and confident officers will result in benefits to the agencies and the individual officers and their families. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves acceptance of the 2008 Risk Avoidance Grant (RAP) from the Michigan Municipal Risk Management Authority (MMRMA) in the amount of $12,000.00, with Ingham County’s match requirement of $7,000.00 and a total project cost of $42,000.00. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners directs the Controller to make any necessary budget adjustments in the Ingham County Sheriff’s Office 2008 budget.

Agenda Item 1b RESOLUTION STAFF REVIEW DATE: May 5, 2008 Agenda Item Title: Resolution Authorizing Participation with the Lansing Police

Department Project Safe Neighborhoods Grant Submitted by: Sheriff’s Office Committees: LE X , JD____, HS___, CS ___, Finance X Summary of Proposed Action: This resolution will authorize the Sheriff’s Office to participate and contract with the Lansing Police Department in the Project Safe Neighborhoods grant, for an amount up to $15,000.00, for the time period of June 1, 2008 through December 31, 2008. The grant is from the U.S. Department of Justice, Office of Justice Programs. Financial Implications: The Sheriff’s Office portion of the grant is for $15,000 subcontracted to Ingham County to reimburse overtime wages and personnel costs associated with grant eligible activities. Other Implications: The purpose of the grant is to provide enforcement action and problem solving strategies against gangs, guns, and drugs throughout Ingham County. Staff Recommendation: MM JN X TL TM JC Staff recommends approval of the resolution.

Agenda Item 1b Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING PARTICIPATION WITH THE LANSING POLICE DEPARTMENT

PROJECT SAFE NEIGHBORHOODS GRANT

WHEREAS, the Lansing Police Department entered into a Project Safe Neighborhoods Grant Agreement with the U.S. Department of Justice, Office of Justice Programs; and WHEREAS, the purpose of the grant is to provide enforcement action and problem solving strategies against gangs, guns, and drugs throughout Ingham County; and WHEREAS, the Ingham County Sheriff’s Office wishes to participate with the Lansing Police Department in the operation of the Project Safe Neighborhoods grant acquired by the Lansing Police Department; and WHEREAS, the Lansing Police Department shall reimburse Ingham County from the grant funds for the Sheriff Deputies’ overtime wages and personnel costs not to exceed $15,000.00. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes the Ingham County Sheriff’s Office to participate and contract with the Lansing Police Department in the Project Safe Neighborhoods grant, for an amount up to $15,000.00, for the time period of June 1, 2008 through December 31, 2008. BE IT FURTHER RESOLVED, that the Controller is authorized to amend the Ingham County Sheriff’s Office 2008 budget in accordance with this resolution. BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners, the County Clerk, and the Sheriff are authorized to sign any necessary contract documents consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 2 RESOLUTION STAFF REVIEW DATE May 8, 2008 Agenda Item Title: Resolution to Authorize a Reorganization Within the Ingham

County Clerk’s Office Submitted by: T. A. Lindsey, Human Resources Director, on behalf of the Office of the Ingham County Clerk Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution supports authorization to reorganize the management functions within the Office of the Ingham County Clerk. Conversion to an Elections Manager position is appropriate and necessary due to expanded labor relations and supervisory responsibilities. Exclusionary discussions with the ICEA County Professional Union have concluded. Financial Implications: Position No. Current Grade Current Pay Proposed Grade Proposed Pay 215002 MCF 9 (Manager) $62,163 MCF 10 (Manager) $67,979 215003 MCF 9 (Pro Conf) $62,163 MCF 10 (Manager) $67,979 215004 PRO 08 $62,730 +OT MCF 10 (Manager) $67,979 - OT 215011 UAW-C $32,795 UAW D $35,069 Other Implications: None. Staff Recommendation: MM JN TL X TM JC _ Staff recommends approval of the resolution.

Agenda Item 2 Introduced by the County Services and Finance Committees:

RESOLUTION TO AUTHORIZE A REORGANIZATION WITHIN THE INGHAM COUNTY CLERK’S OFFICE

WHEREAS, the Ingham County Clerk desires to reorganize the management functions within his office due to increased responsibilities; and WHEREAS, the Clerk desires to increase the Chief Deputy Internal Operations position (position #215002) and the Chief Deputy Interdepartmental Relations position (position #215003) from the MCF 9 compensation level to the MCF 10 compensation level; and WHEREAS, the Clerk desires to remove the Elections Coordinator position (position #215004) from the Professional Bargaining Unit (PRO 08 pay grade) into a management position (Elections Manager, level MCF 10) due to expanded labor relations and supervisory responsibilities; and WHEREAS, the Clerk desires to upgrade position #215011 from a Deputy Clerk I position (UAW C) to a Deputy Clerk – Elections position (UAW D), to be under the direct supervision of the Elections Manager; and WHEREAS, position questionnaires were completed and reviewed by the Human Resources Director; and WHEREAS, the Human Resources Director is in agreement with the proposed classifications; and WHEREAS, the ICEA has been notified of the proposal to remove the Elections Coordinator position from the bargaining unit and discussions are underway; and WHEREAS, the Clerk has identified funds within the 2008 budget to cover the increased personnel costs associated with this reorganization. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the reorganization of the Ingham County Clerk’s Office as outlined below: Position Number Current Grade Current Pay Proposed Grade Proposed Pay 215002 MCF 9 (Manager) $62,163 MCF 10 (Manager) $67,979 215003 MCF 9 (Pro Conf) $62,163 MCF 10 (Manager) $67,979 215004 PRO 08 $62,730 +OT MCF 10 (Manager) $67,979 -OT 215011 UAW-C $32,795 UAW D $35,069 BE IT FURTHER RESOLVED, that this reclassification shall go into effect on the date it is adopted by the Board of Commissioners. BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments required as a result of the reorganization.

Agenda Item 3 RESOLUTION STAFF REVIEW DATE: May 9, 2008 Agenda Item: Resolution Authorizing the Ingham County 55th District Court to Submit

a Grant Application and for the County to Accept a Grant Award from the State Court Administrators Office/Office Highway Safety Planning (SCAO/OHSP) for the Sobriety Court Program

Submitted by: Ingham County 55th District Court Committees: LE ___, JD X , HS___, CS ___, Finance X Summary of Proposed Action: This resolution would authorize the Ingham County 55th District Court to submit a grant application and for the County to accept a grant award from the State Court Administrators Office/Office Highway Safety Planning (SCAO/OHSP) for clerical support to the Probation Office for the Sobriety Court Program. Financial Implications: The application is in the amount of $40,000 and would be for the current 2008 fiscal year. Other Implications: The Court would use these funds to hire a Deputy Clerk District Court Grant employee to support the Sobriety Court Probation Office. Staff Recommendation: MM JN X TL ___ TM JC Staff recommends approval of this resolution.

Agenda Item 3 Introduced by the Judiciary and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE INGHAM COUNTY 55TH DISTRICT COURT TO SUBMIT A GRANT APPLICATION AND FOR THE COUNTY TO ACCEPT A GRANT

AWARD FROM THE STATE COURT ADMINISTRATORS OFFICE//OFFICE HIGHWAY SAFETY PLANNING (SCAO/OHSP) FOR THE SOBRIETY COURT PROGRAM

WHEREAS, the 55th District Court Sobriety Court Program ("Sobriety Court") has since 2004 provided quality services to the citizens of Ingham County; and WHEREAS, on August 1, 2006, the Sobriety Court had 34 active participants; by April 1, 2007, there were 70 participants; and by June 30, 2007 there were 91 participants; and WHEREAS, the increased caseloads seriously threaten the level and quality of services; and WHEREAS, possible sources of sobriety court grant funding have been identified which would not obligate the County to provide matching funds, including but not limited to the SCAO/OHSP Drug Court Grant Program. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the Chairperson to sign the SCAO/OHSP grant application, assurances and certifications relating to Sobriety Court clerical staff, provided that no local matching funds are obligated or required. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners approves the District Court’s request and authorizes a Deputy Clerk District Court Grant employee to support the Sobriety Court Probation Office, at a cost not to exceed the $40,000 grant through the remainder of the 2008 fiscal year. BE IT FURTHER RESOLVED, that the Controller is directed to make the necessary adjustments to the 2008 55th District Court Budget and Position Allocation List. BE IT FURTHER RESOLVED, that should the SCAO/OHSP award a grant to the Ingham County 55th District Court Sobriety Court Program and Ingham County in the amount of $40,000 for fiscal year 2008, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 4a RESOLUTION STAFF REVIEW DATE May 7, 2008 Agenda Item Title: Resolution to Appropriate Funds for the Ingham Academy

Summer 2008 Program Submitted by: Ingham County Circuit Court – Family Division Committees: LE JD X , HS , CS , Finance X Summary of Proposed Action: This resolution authorizes an agreement with the Ingham Intermediate School District for the Ingham Academy’s 2008 summer school program, serving up to 30 youth under the jurisdiction of the Court, for the time period of June 16, 2008 through July 24, 2008. The Ingham Intermediate School District provides the academic support for the school. Certified teachers and para-professionals are provided by the Ingham Intermediate School District or by Highfields. Highfields provides other support including behavioral support services; they are under contract already through the summer. This program is currently temporarily located on the 3

rd floor of the Grady Porter Building, until

the permanent Facility is available. Financial Implications: The Ingham Intermediate School District Summer School 2008 contract is at a not to exceed cost of $49,109. The resolution authorizes the following budget adjustments to the Circuit Court – Family Division 2007/2008 Child Care Fund Budget: Revenues 292 66227 699264 JJM Line item $24,554.50 292 66227 678000 State CCF $24,554.50 CCF Total $49,109.00 Expenses 292 66227 818000 Ingham Academy summer program $49,109.00 Other Implications: None. Staff Recommendation: MM JN X HH TM JC Staff recommends approval of the resolution.

Agenda Item 4a Introduced by the Judiciary and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO APPROPRIATE FUNDS FOR THE INGHAM ACADEMY SUMMER 2008 PROGRAM

WHEREAS, the Ingham County Board of Commissioners passed a resolution in August 2007, authorizing the Family Division of the Circuit Court to establish the Samuel D. Ingham Academy pilot program for the 2007/2008 school year, serving a minimum of 15 youth; and WHEREAS, the Samuel D. Ingham Academy, an alternative day treatment school, continues to provide educational and behavioral support to youth who have intense educational needs and have not been successful in their home district; and WHEREAS, the Family Division would like to run a summer school program for up to 30 court adjudicated youth who are in need of a structured educational summer program; and WHEREAS, the Ingham Intermediate School District has submitted a proposed budget for such a program at a cost of $49,109; and WHEREAS, the Ingham County Board of Commissioners have supported the concept of an alternative day treatment school as funded by the Juvenile Justice Millage dollars and has determined it to be eligible for the Child Care Fund reimbursement. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes an agreement with the Ingham Intermediate School District for the Ingham Academy’s 2008 summer school program, serving up to 30 youth under the jurisdiction of the Court, at a cost not to exceed $49,109, for the time period of June 16, 2008 through July 24, 2008. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners hereby authorizes an appropriation up to $24,554.50 from the Juvenile Justice Millage fund to the Ingham Academy’s summer school day treatment program line item in the Juvenile Division 2007/2008 CCF budget, to be matched with $24,554.50 from the State Child Care Fund for a total budget of $49,109. BE IT FURTHER RESOLVED, that the name of the alternative day treatment school is hereby known as the “Ingham Academy.” BE IT FURTHER RESOLVED, that the Controller is directed to make the necessary budgetary transfers within the 2007/2008 Child Care Fund budget. BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any budget amendment/contract documents as prepared by or approved as to form by the County Attorney consistent with this resolution.

Agenda Item 4b RESOLUTION STAFF REVIEW DATE: May 12, 2008 Agenda Item Title: Resolution to Appropriate Funds for Equipment and Furniture for

the Ingham County Family Center Submitted by: Family Division of Circuit Court Committees: LE ___, JD X , HS___, CS X , Finance X Summary of Proposed Action: This resolution would authorize the initial start-up of capital budget costs for both the Ingham Academy and an evening reporting program for adjudicated court youth programs, to be operated at the Ingham County Family Center. This includes furniture, equipment, transportation vehicles, and technology needs in order to allow the Family Division of Circuit Court to begin operations at the Continuum of Care Facility effective September of 2008. Financial Implications: See the attached summary of JJM funds, MIS start-up costs budget ($73,660), and Purchasing Department start-up capital costs budget ($282,000). The appropriation will come from the Juvenile Justice Millage Fund (JJM) up to $355,660. Other: There will be another resolution brought forth by the Circuit Court Family Division to amend the Child Care Fund 2007/08 budget to operate the Ingham County Family Center programming budget at a later time. Annual budgets for the Court, Facilities Department, MIS, and Purchasing Department will be worked into the normal budget process for the 2008/09 fiscal year. Staff Recommendation: MM JN X TL TM JC ___ Staff recommends this resolution for approval.

SUMMARY OF JUVENILE JUSTICE MILLAGE EXPENDITURES

2003 2004 2005 2006 2007 2008ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL AMENDED

Programs Run by IC StaffCommunity Svc/Aftercare 52,759 74,946 76,304 74,608 61,163 35,773Home Detention 3,069 8,550 9,022 6,229 6,772 65Intensive Probation 13,559 38,105 39,967 21,945 19,469 192Juvenile Assessment Ctr 0 28,417 74,754 72,958 99,429 84,799Neglect In Home 1,214 13,871 27,296 32,174 42,000 46,761Sexual Offender Program 1,214 3,298 3,542 3,857 6,044 57Youth Center 814,239 916,037 1,017,646 1,007,125 1,116,128 1,125,786

Subtotal 886,054 1,083,224 1,248,529 1,218,896 1,351,005 1,293,433

Contract ProgramsCommunity Program Services 0 0 77,589 24,949 118,663 220,903Consultant Services 0 0 21,698 28,075 0 0CSS Residential 63,436 39,975 656 23,442 46,575 54,000Day Treatment/Ingham Academ 0 0 0 0 20,280 356,097Direct Supervision 0 0 0 0 0 0Female Short Term 0 0 86,690 208,055 208,054 223,660Female Transitional 0 0 126,381 248,750 256,213 263,898Highfields Placements 0 0 0 0 186,751 400,000Home Detention Services 0 0 0 0 0 88,754Impact System of Care 0 0 0 0 406,630 471,920JJ Community Agencies 0 0 0 25,000 74,870 0Private Institutions 0 684,854 898,613 1,045,606 1,019,893 885,623Risk Assessment Tool 0 11,111 4,606 1,737 1,535 0StART/Highfields 67,211 420,586 818,539 314,261 0 0YAP/1st 41,062 60,881 0 0 0 0YLS Assessment 0 0 15,625 0 0 0

Subtotal 171,709 1,217,407 2,050,396 1,919,874 2,339,464 2,964,855

Total 1,057,763 2,300,631 3,298,925 3,138,770 3,690,469 4,258,288

Millage Collections 3,522,540 3,686,068 3,896,612 4,103,655 4,206,923 4,425,211Interest/Other Tax Collections/Adjs 101,518 130,001 124,672 419,222 525,477 225,666

Total Revenue Collected 3,624,058 3,816,069 4,021,284 4,522,877 4,732,400 4,650,877

Year End Balance Fund 264* 2,566,295 4,081,733 4,804,092 6,188,199 7,230,130 7,622,720Purchase of Our Savior Lutheran (R07-133) 1,975,000Ingham Academy Startup Costs (R08-120) 70,000

Fund 264 Projected Balance after purchase of Our Savior Lutheran/Ingham Academy Startup Costs 5,577,720

2008 Funds available for ongoing projects** 392,590

* This balance does not match the Comprehensive Annual Financial Report because Fund 264 is on a calendar year.

** Could be matched 50% by child care funds, for a total of $785,180.

Hardware/Software: Quantity Part Number Price Each Total Price

Reoccurring Cost Monthly=M, Annual=A,

Not Applicable=N/A VendorRecycled Computers - Students/Lab 12 -$ -$ MISRecycled Computers - Students/Classrooms 16 -$ -$ MISRecycled Computers - Staff/Classroom 8 -$ -$ Recycled Coomputers Staff/Other 8 -$ -$ Manager Laptop 1 1,300.00$ 1,300.00$ N/A DellManager Monitor 17" Flat-Screen 1 210.00$ 210.00$ N/A DellManager Docking Station 1 300.00$ 300.00$ N/A DellManager Keyboard/Mouse 1 30.00$ 30.00$ N/A DellDocking Station for Sara Deprez 1 20013305 229.47$ 229.47$ N/A DellHP DeskJet 6940DT Printer per Classroom 8 200.00$ 1,600.00$ N/A HP

Cisco 2821 Router 2 CISCO2821 5,000.00$ 10,000.00$ N/A CiscoCatalyst 3560 48 port 10/100 POE Switch + 4 SFP STD Image 2 WS-C3560-48PS-S 4,293.92$ 8,587.84$ N/A CiscoCatalyst 3560 24 port 10/100 POE Switch + 2 SFP STD Image 1 WS-C3560-24PS-S 2,508.92$ 2,508.92$ N/A Cisco

Catalyst 3560 8 port 10/100 POE Switch 1 WS-C3560-8PS-S 1,000.00$ 1,000.00$ N/A Cisco

Cisco Short Wavelength 100BAse-SX GBIC 2 WS-G5484= 330.56$ 661.12$ N/A CiscoCisco 7961 IP Phone 5 206.00$ 1,030.00$ N/A CiscoCisco 7941 IP Phone 20 160.00$ 3,200.00$ N/A Cisco

APC UPS 2000 VA Battery Backup 1 1,000.00$ 1,000.00$ N/A CDW-GMiscellaneous Cables 1 500.00$ 500.00$ N/A3 Meter LC to ST Fiber Cable 2 LCSTMM-3m 31.11$ 62.22$ N/AMicrosoft Office 2007 Licenses 42 1061528 N/A Microsoft Office Standard MED 1 1061662 N/A

Services:

Wiring - Network/Phone Drops/Racks 105 200.00$ 21,000.00$ N/A FD Hayes

WAN Installation 1 1,500.00$ 1,500.00$ N/A

Miscellanous 1 15,000.00$ 15,000.00$ N/A

Existing negotiable items:Computer Tables (Estimate) 12 20.00$ 240.00$ N/A

Projectors/Screens (estimate) 9 400.00$ 3,600.00$ N/A

Grand Total 73,559.57$

INGHAM ACADEMY

MAY 2008 BUDGET ESTIMATES

CLASSROOMS 200, 300, 400, 500

16 CHAIRS 2 COMPUTER

WORKSTATIONS $8,000.00

8 TRAPEZOID TABLES

$1,550.00

4 TV 32" LCD FLAT PANEL $2,280.00 4 DVD/VC

R $872.00

4 MOUNTS

$420.00

4 WHITEBOARDS 4' X 10' $1,576.00 8 4' X 4' VINYL

BOARD $744.00

4 4' X 10' VINYL BOARD $880.00 40 STUDENT DESKS $3,480.00

4 SINGLE SIDE CARREL $1,403.00 4 SCREEN 50" X 50" $140.00 4 BOOKSHELF $600.00

$21,945.00 1 CLASSROOM ESTIMATE $5,500.00 $22,000.00 REFOCUSING ROOM $5,500.00 2 EVENING REPORT CLASSROOMS $11,000.00 1 EVENING LAB $5,000.00 1 MEETING ROOM $5,000.00 COMPUTER LAB $14,000.00 COURT OFFICES $20,000.00 FACILITIES

OFFICE $2,100.00

LUNCH ROOM $3,000.00 COPIER (39 mo 40,000 copies mo) $23,556.00 4 NEW VANS $100,000.00 GYM $5,500.00 $194,656.00 $195,000.00 KITCHEN - SM EQUIPMENT & SUPPLIES $50,000.00 DRUG TESTING EQUIPMENT & SUPPLIES $15,000.00 $65,000.00 $65,000.00 TOTAL ESTIMATE FOR ABOVE ITEMS $282,000.00

Agenda Item 4b Introduced by the Judiciary, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO APPROPRIATE FUNDS FOR EQUIPMENT AND FURNITURE FOR THE INGHAM COUNTY FAMILY CENTER

WHEREAS, the voters of Ingham County passed a Juvenile Justice Millage, generating funds for the expansion of Ingham County’s juvenile justice programs; and WHEREAS, the Ingham County Action Plan for Juvenile Continuum of Care report, prepared by Chinn Planning, Inc., specified as one of the recommendations, the creation of a Day Treatment/Evening Reporting Program; and WHEREAS, the Ingham County Board of Commissioners have authorized the purchase of the facility located at 1601 W. Holmes Rd., Lansing, for the purpose of housing the Ingham Academy and an evening reporting program for adjudicated court youth; and WHEREAS, the initial start-up capital budget costs for both programs including furniture, equipment, transportation vehicles, and technology needs have been prepared and recommended by the proper Ingham County departments; and WHEREAS, the MIS Department has estimated their start-up capital budget costs to be a maximum of $73,660; and WHEREAS, the Purchasing Department has submitted an itemized list of start-up capital budget costs with a maximum cost of $282,000; and WHEREAS, these expenditures are being recommended to the Ingham County Board of Commissioners to adequately equip the facility so it can begin operations at full capacity. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes an appropriation of up to $355,660 from the Juvenile Justice Millage to fund the estimated start-up capital budget costs, as recommended by the MIS and Purchasing Departments, in order to begin the programming for the Ingham Academy and Evening Reporting Center. BE IT FURTHER RESOLVED, that the Controller is directed to make the necessary budgetary transfers from the Juvenile Justice Millage funds for the 2008 Family Division budget. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract/purchase documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 4c RESOLUTION STAFF REVIEW DATE May 7, 2008 Agenda Item Title: Resolution to Establish the Position of Supervisor at the Ingham

County Family Center Submitted by: 30th Judicial Circuit Court-Family Division Committees: LE , JD X , HS , CS X , Finance X Summary of Proposed Action: This resolution supports an authorization to create the Position of Supervisor – Ingham County Family Center Position. This is the first of three (3) occupational classifications to be implemented at the new Ingham County Family Center (formerly known as Our Savior Lutheran Church).. To facilitate the process and project implementation, the Supervisor – Ingham County Family Center must be filled by mid-summer 2008. Financial Implications: Factored at 1210 job evaluation points; Human Resources has determined that MCF 10 is the appropriate grade placement. For 2008, the annual compensation range for MCF 10 is $56,635 – $67,979 over a five (5) step range. Consistent with Commissioners’ request, the total annual cost should be calculated using the top compensation step $67,979 and include the fringe benefit cost of $33,199 for a total cost of $101,178. This position is calculated with a start date of July 21, 2008 through the end of the current Child Care Budget year, September 31, 2008. The cost range for that time period is $16,480 at Step 1 through $19,342 at Step 5. JJM Funds $ 9,671 CCF Funds 9,671 $19,342 Other Implications: None. Staff Recommendation: MM JN TL X TM JC _ Staff recommends approval of the resolution.

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Job Title 1 2 3 4 5 6 7 8 8 9 10 11 Total Grade

Youth Center Shift Supervisor 140 180 140 120 105 50 110 60 140 30 25 35 1135 MCF 09

Supervisor - Ingham County Family Center 190 180 155 140 120 50 110 60 140 15 15 35 1210 MCF 10

SUPERVISOR – Ingham County Family Center

General Summary: Under the direction and supervision of the Juvenile Programs Director the Family Center Supervisor is responsible for internal operation of Court administered programs located in the Academy Building i.e., the Ingham Academy and Evening Reporting Programs with focus on the afternoon and evening operational hours. This includes oversight for on duty personnel and responsibility for program areas specifically assigned. The Family Center Supervisor also serves as the building supervisor during the shift. Essential Functions:

An employee in this position may be required to perform any or all of the following: (Illustrative examples not an exhaustive listing.) 1. Ensures that all program activities are conducted according to the policies and procedures of

the Court’s Programs assigned to the Family Center. 2. Oversees and reports to the Facilities Department, issues of building security and facility

operations. 3. Works with court staff, facility staff, youth and families to resolve situations, address

problems and offer additional direction as required. 4. Responsible for the safety and security of staff, families and the facility while ensuring that

health, fire and state licensing regulations are satisfied. 5. Responsible, as assigned by the Program’s Director, for the annual review, modification and

implementation of the Policy and Procedure Manual. 6. May be responsible for oversight of personnel, programs and/or groups and training. 7. Attends managerial and general staff meetings as assigned and directed. Conducts meetings

with individual shift staff, and maintains open channels of communication. 8. Monitors all keys from shift-to-shift and insures that all keys are properly retained. 9. Provides supervision to the Cook and assures that the kitchen area is properly administered, cleaned and inspected. 10. As representative of the Circuit Court Family Division, will attend Advisory Board, Neighborhood Association Meetings and other functions as assigned. 11. Performs other related duties as assigned.

Ingham County Supervisor – Ingham County Family Center Job Description - Page 2 Other Functions: 12. None listed. Employment Qualifications: Education: Bachelors Degree required. Social Sciences, Family and Community services or related areas of study preferred. Experience: Three to five years related work experience dealing with at risk adolescents and their families required. Other Requirements: The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. Physical Requirements: (This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements): With or without accommodations, this employee must be of the mental and physical capacity to visually observe, interact with and communicate with at-risk adolescents presently residing in the Youth Center. Verbally interviews adolescents during an intake process. Physically restrains violent or uncontrolled youth in the center. Occasionally lifts, pushes, pulls and carries weights of up to 100 lbs. Stands and/or sits for long periods of time throughout a shift. Must be or become certified in CPR. Operates various types of general office equipment, including word processors, data entry devices, telephone, copiers, and fax. Operates specialized security monitoring devices, video, and audio monitors. Must be able to work the scheduled shift hours of days, afternoons, mid-nights and weekends. Must be able to understand and demonstrate principles of behavior management and other adolescent treatment modalities. Working Conditions: Exposure to physical assault by youths. Exposure to youths with various states of cleanliness and hygiene. Exposure to various bodily fluids. Exposure to communicable diseases of youth.

Agenda Item 4c Introduced by the Judiciary, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ESTABLISH THE POSITION OF SUPERVISOR AT THE INGHAM COUNTY FAMILY CENTER

WHEREAS, the voters of Ingham County passed a Juvenile Justice Millage generating funds for the expansion of Ingham County’s juvenile justice programs; and WHEREAS, the Ingham County Action Plan for the Juvenile Continuum of Care Report, prepared by Chinn Planning, Inc., specified as one of the recommendations, the creation of a Day Treatment/Evening Reporting Program; and WHEREAS, the Ingham County Board of Commissioners have authorized the purchase of the facility located at 1601 W. Holmes Rd., Lansing for the purpose of housing the Ingham Academy and an Evening Reporting Program for adjudicated court youth; and WHEREAS, there is a need to establish a Supervisor position for the Ingham County Family Center to coordinate and manage the Ingham Academy and Evening Reporting Programs; and WHEREAS, the Supervisor would be responsible to oversee the daily operations of the Ingham County Family Center; and WHEREAS, the Supervisor would attend and participate in meetings with the Advisory Board as well as other community interest meetings as appropriate; and WHEREAS, this position has been determined by the Human Resources Department to be MCF 10 as the appropriate grade placement. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes the establishment of the position of Supervisor at the Ingham County Family Center (MCF 10 $56,635 – $67,979) effective the date of the passage of this resolution. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners hereby authorizes amending the 2007/08 Child Care Fund Budget and an appropriation of up to $9,671 from the Juvenile Justice Millage Fund to be matched with up to $9,671 from the State Child Care Fund, for a total budget of up to $19,342. BE IT FURTHER RESOLVED, the Controller is directed to make the necessary adjustments to the 2007/08 Family Court Child Care Fund Budget and Position Allocation List.

BE IT FURTHER RESOLVED, the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any budget amendment/contract documents as prepared by or approved as to form by the County Attorney consistent with this resolution.

Agenda Item 5 RESOLUTION STAFF REVIEW DATE: May 8, 2007 Agenda Item Title: Resolution Authorizing the Transfer of Funds to the Mid-South

Substance Abuse Commission and a 2008 Contract for Accounting with Respect Thereto

Submitted by: Mid-South Substance Abuse Commission Committees: LE ___, JD , HS X , CS ___, Finance X Summary of Proposed Action: This resolution will authorize the transfer of State Liquor tax funds to Mid-South Substance Abuse Commission to use the funds for substance abuse prevention and treatment programs per the terms of the state statute as amended, along with the accounting and auditing requirements. The Board of Commissioners chose to keep one-half of the funds for the General Fund budget in 2008, and is now required to give the other half to the Mid-South Substance Abuse Commission for their use as described above. The distribution in 2008 is different than in past years, as distributions are now made quarterly, for the current year revenues. Two distributions have been made at this time. This resolution authorizes a contract for the distributions made to date, and also authorizes amendments for any further distribution of funds from the State of Michigan related to current year distributions. Financial Implications: The total distribution to date is $675,868, with Mid-South Substance Abuse Commission receiving $337,934 and the County General Fund receiving the other half. The expected/budgeted total distribution in 2008 is $1,592,770. Other Implications: None. Staff Recommendation: MM _ JN _ TL _ TM _ JC X Staff recommends this resolution for approval.

Agenda Item 5 Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS TO THE MID-SOUTH SUBSTANCE ABUSE COMMISSION AND A 2008 CONTRACT FOR ACCOUNTING

WITH RESPECT THERETO

WHEREAS, MCL 211.24(e), commonly known as the State Liquor Tax Law, allowed Ingham County the option of retaining the entire amount of liquor tax revenue provided that these monies be used to offset property tax revenues by an equal amount, or the option of retaining one-half of the revenues and distributing the other half to the County’s designated coordinating agency for substance abuse treatment and prevention; and WHEREAS, the Ingham County Board of Commissioners, during the 2008 budget process, chose to retain one-half of these liquor tax revenues for the General Fund and is now required to distribute the other one-half of these revenues to the designated coordinating agency, the Mid-South Substance Abuse Commission, to use said funds for substance abuse prevention and treatment programs in Ingham County; and WHEREAS, the statute requires the Mid-South Substance Abuse Commission to use said funds for substance abuse prevention and treatment programs in Ingham County; and WHEREAS, the Department of Treasury has recommended certain accounting and/or auditing procedures to be used with respect thereto. THEREFORE BE IT RESOLVED, that a contract be entered into with the Mid-South Substance Abuse Commission in the amount of $337,934 for the time period of January 1, 2008 through June 30, 2008 which provides that the Mid-South Substance Abuse Commission will provide Ingham County with substance abuse services and accounting and audit reports consistent with the requirements of the Michigan Department of Treasury, demonstrating its use of funds received from Ingham County from liquor tax revenues, which use shall be in accordance with the requirements of MCL. 211.24(e). BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes any amendments necessary to extend the term of this agreement to incorporate Treasury distributions through the quarter ending September 30, 2008, and to provide additional funding to Mid-South Substance Abuse Commission as made available by the State of Michigan. BE IT FURTHER RESOLVED, that the Controller is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any necessary contract documents consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 6a RESOLUTION STAFF REVIEW DATE May 7, 2008 Agenda Item Title: Resolution Authorizing the Replacement of Thatch Roofing at the

Potter Park Zoo Submitted by: Parks and Recreation Commission Committees: LE , JD , HS , CS X, Finance X Summary of Proposed Action: The Resolution will authorize the purchase of reed thatch and related materials to replace thatch roofing on several exhibits and buildings at the Potter Park Zoo. The existing roofs are rotting, do not protect the interior of the facilities, and are in public view. Financial Implications: Funds are available within the approved 2008 Potter Park Zoo Capital Improvement Budget. Other Implications: Labor will be provided by Parks Department staff and participants in the Ingham County Friend of the Court’s “Jail Alternative Sentencing Program.” Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

COUNTY OF INGHAM Purchasing Department

121 East Maple Street Mason, Michigan 48854

Telephone: 517-676-7307 Fax: 517-676-7230

jvalentine@ingham.org

Packet # 48-08

Recommendation to Purchase Reed Thatch from Safari Thatch Inc.

Project: Purchase of Reed Thatch Roofing materials for various buildings and exhibits located within Potter Park Zoo Proposal Summary: Vendors Contacted: 6 Local: 0 Vendors Responding: 3 Local: 0 Vendors were contacted and presented with a request for price quotes. The following firms submitted proposals: Firm Local Amazulu, Inc. No Palapa Kings, Inc. No Safari Thatch, Inc. No Recommendation: It is the recommendation of the Parks Department in concurrence with the Purchasing Department to award the purchase to Safari Thatch, Inc. as they provided the lowest cost for all items including shipping costs. Janeil Valentine Purchasing Department 517-676-7307

Agenda Item 6a Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE REPLACEMENT OF THATCH ROOFING AT THE POTTER PARK ZOO

WHEREAS, the Ingham County Board of Commissioners approved an appropriation of $50,000 through the 2008 budget process to replace the reed thatch roofing on several exhibits and buildings at the Potter Park Zoo; and WHEREAS, a sealed bid process was used to determine the least cost for thatch roofing and the lowest bid was received from Safari Thatch Company of Pompano Beach, Florida, to acquire the initial purchase of materials for $38,483.15, with additional purchases, if needed, at the same unit cost with the total project cost not exceeding $50,000; and WHEREAS, it is the recommendation of both the Purchasing Department and the Parks Department that this sealed bid be accepted; and WHEREAS, there are sufficient funds in the Potter Park Zoo Capital Improvement Budget to cover this amount. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the purchase of thatch roofing and other materials from Safari Thatch Company of Pompano Beach, Florida, in the amount of $38,483.15, to acquire the initial purchase of materials to replace thatch roofing on several Potter Park Zoo exhibits and buildings. BE IT FURTHER RESOLVED, that additional purchases of material, if needed, will be acquired from Safari Thatch Company at the same unit cost with the total project cost not to exceed $50,000. BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and the County Clerk are authorized to sign any contract documents consistent with this resolution after approval as to form by the County Attorney.

Agenda Item 6b RESOLUTION STAFF REVIEW DATE May 7, 2008 Agenda Item Title: Resolution Authorizing a Weekly Discounted Entrance Rate and

an Annual Free Day at the Potter Park Zoo for Residents of Ingham County and the City of Lansing

Submitted by: Parks and Recreation Commission Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution is in response to Section V, Operation and Maintenance of the Zoo, of the agreement between the Ingham County and the City of Lansing for the lease and operation of Potter Park and the Potter Park Zoo. This section states on page 4 that the County shall, at least once per calendar year, allow for free admission to the Potter Park Zoo for County and/or City of Lansing residents. This section also states that the County shall periodically (a minimum of once a week) offer a discounted entrance rate for residents of Ingham County and the City of Lansing, which discounted rate shall also be made available to residents of those entities that contribute to the Park and Zoo through a millage. Currently, the admission fees for residents of Ingham County according to the fee schedule adopted are $4.00 for adults, $3.00 for seniors, and $2.00 for children. The proposed rate would reduce the admission fees on Mondays by $1.00 for each category. Financial Implications: The financial impact of a “reduced rate day” on Mondays would be minimal as Monday is the lowest day for attendance at the Zoo. A “reduced rate day” would also serve the dual purpose of increasing attendance and visibility for the Zoo on a historically low visitation day. The financial impact of a “free day” in October would be minimal and provide the community with an opportunity to visit the Zoo during a time of the year when temperatures are still nice. The Zoo’s animal collection is very active due to the cooler weather at this time of year, and all vegetation in the park and Zoo is in full bloom and showing off their fall colors. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 6b

INGHAM COUNTY PARKS & RECREATION COMMISSION

Meeting of April 28, 2008 RESOLUTION #15-08

RESOLUTION RECOMMENDING A DISCOUNTED ENTRANCE RATE AT THE

POTTER PARK ZOO FOR RESIDENTS OF INGHAM COUNTY AND THE CITY OF LANSING

WHEREAS, Ingham County assumed responsibility for the operation of Potter Park and the Potter Park Zoo on July 1st, 2007; and WHEREAS, the Zoo Board and Parks and Recreation Commission and the Ingham County Commissioners have passed resolutions recommending fee schedules including parking fees, zoo admission fees, and shelter rental fees; and WHEREAS, the fees for residents of Ingham County according to the fee schedules adopted are $4.00 for adults, $3.00 for seniors and $2.00 for children; and WHEREAS, the signed Potter Park Zoo Agreement, dated May 21, 2007, between the County of Ingham and the City of Lansing for the Lease and Operation of Potter Park and Potter Park Zoo states in section V. Operation and Maintenance of the Zoo, on page 4 , that the County shall periodically (a minimum of once a week) offer a discounted entrance rate for residents of Ingham County and the City of Lansing, which discounted rate shall also be made available to residents of those entities that contribute to the Park and Zoo through a millage; and WHEREAS, on April 1st, 2008 the Zoo Board unanimously passed Resolution #05-08 supporting the concept of a discounted entrance rate for the residents of Ingham County and the City of Lansing. THEREFORE BE IT RESOLVED, that the Parks & Recreation Commission approves the concept that Mondays be declared “reduced rate day” for the residents of Ingham County and the City of Lansing, which discounted rate shall also be made available to residents of those entities that contribute to the Park and Zoo through a millage. BE IT FURTHER RESOLVED, that the Parks & Recreation Commission recommends the Ingham County Board of Commissioners adopt admission fees of $3.00 for adults, $2.00 for seniors, and $1.00 for children on Mondays for those that qualify effective immediately upon adoption by the Board of Commissioners. Moved by Mr. Czarnecki and Supported by Mr. Matt that Resolution #15-08 be approved. Yes-9; No-0. MOTION CARRIED.

Agenda Item 6b

INGHAM COUNTY PARKS & RECREATION COMMISSION

Meeting of April 28th, 2008 RESOLUTION # 16-08

RESOLUTION APPROVING A “FREE DAY” FOR ADMISSION TO THE

POTTER PARK ZOO FOR INGHAM COUNTY AND/OR CITY OF LANSING RESIDENTS

WHEREAS, Ingham County assumed responsibility for the operation of Potter Park and the Potter Park Zoo on July 1st, 2007; and WHEREAS, the Zoo Board and Parks and Recreation Commission and the Ingham County Commissioners have passed resolutions recommending fee schedules including parking fees, zoo admission fees, and shelter rental fees; and WHEREAS, the signed Potter Park Zoo Agreement, dated May 21, 2007, between the County of Ingham and the City of Lansing for the Lease and Operation of Potter Park and Potter Park Zoo states in section V. Operation and Maintenance of the Zoo, on page 4, that the County shall, at least once per calendar year, allow for free admission to the Zoo for County and/or City residents. WHEREAS, Potter Park Zoo Board passed Resolution #04-08 recommending that the first Saturday in October be declared “Free Day” allowing for free admission to the Zoo for County and/or City of Lansing residents for this year and all following years as long as the lease agreement is in affect. THEREFORE BE IT RESOLVED, that the Ingham County Parks & Recreation Commission approves the concept that the first Saturday in October be declared as “Free Day” allowing for free admission to the Potter Park Zoo for County and/or City of Lansing residents for this year and all following years as long as the lease agreement is in affect, and recommends approval by the Board of Commissioners.

Moved by Mr. Czarnecki and Supported by Mr. Matt that Resolution #16-08 be approved. Yes-9; No-0. MOTION CARRIED.

Agenda Item 6b Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A WEEKLY DISCOUNTED ENTRANCE RATE AND AN ANNUAL FREE DAY AT THE POTTER PARK ZOO FOR RESIDENTS OF

INGHAM COUNTY AND THE CITY OF LANSING WHEREAS, Ingham County assumed responsibility for the operation of Potter Park and the Potter Park Zoo on July 1, 2007; and WHEREAS, the Potter Park Zoo Board, the Parks and Recreation Commission, and the Ingham County Board of Commissioners have passed resolutions recommending fee schedules including parking fees, zoo admission fees, and shelter rental fees; and WHEREAS, the signed Potter Park Zoo Agreement, dated May 21, 2007, between the County of Ingham and the City of Lansing for the lease and operation of Potter Park and the Potter Park Zoo states in Section V, Operation and Maintenance of the Zoo on page 4, that the County shall, at least once per calendar year, allow for free admission to the Potter Park Zoo for County and/or City of Lansing residents WHEREAS, the signed Potter Park Zoo Agreement also states that the County shall periodically (a minimum of once a week) offer a discounted entrance rate for residents of Ingham County and the City of Lansing, which discounted rate shall also be made available to residents of those entities that contribute to the Park and Zoo through a millage; and WHEREAS, the Potter Park Zoo Board and Parks and Recreation Commission recommend the approval of a weekly discounted entrance rate and an annual free day at the Potter Park Zoo for residents of Ingham County and the City of Lansing. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the concept of Mondays as “reduced rate day” for the residents of Ingham County and the City of Lansing, which discounted rate shall also be made available to residents of those entities that contribute to the Park and Zoo through a millage. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners adopts the “reduced rate day” admission fee of $3.00 for adults, $2.00 for seniors, and $1.00 for children on Mondays for those that qualify effective, immediately upon adoption by the Board of Commissioners. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes that the first Saturday in October be declared “Free Day” allowing for free admission to the Potter Park Zoo for County and/or City of Lansing residents for this year and all following years as long as the lease agreement is in effect.

Agenda Item 7 RESOLUTION STAFF REVIEW DATE May 9, 2008 Agenda Item Title: Resolution to Authorize a Contract with Linda Gail Diepenhorst Submitted by: Health Department Committees: LE , JD , HS X , CS X , Finance X Summary of Proposed Action: (See the attached letter of communication.) This resolution authorizes a contract with Linda Gail Diepenhorst to perform Pharmacy Benefit Consulting Services to support the operations of the Bureau of Health Plan Management Services (HPMS). Last year, the County Health Plans (CHPs) contracted with a new Pharmacy Benefit Manager (PBM), 4D Pharmacy Management Systems, Inc. Health Plan Management Services is responsible for managing the pharmacy benefit and the relationship the County Health Plans have with the PBM. This new relationship has allowed HPMS the ability to manage the CHPs’ pharmacy benefit more closely and confidently. However, in order to maximize efficiencies and cost control, while assuring the highest of standards for quality and service to the County Health Plan members, HPMS will need the support of a part-time pharmacy consultant. Financial Implications: The cost of Pharmacy Benefit Consultant services for Health Plan Management Services will not exceed $75,000 over a two year period from June 1, 2008 to May 31, 2010. HPMS has identified additional revenue to support this expenditure, which is included in the 2008 revised budget and 2009 Health Department budget request. Other Implications: HPMS has expanded its business to 17 County Health Plans in 54 counties, covering 75,000 lives, which produces over $3 million in revenue. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

MEMORANDUM To: Human Services Committee County Services Committee Finance Committee From: Dean G. Sienko, M.D. Health Officer Date: May 6, 2008 Subject: Recommendation to Authorize a Contract with Linda Gail Diepenhorst for

Pharmacy Benefit Consulting Services This is a recommendation to authorize a contract with Linda Gail Diepenhorst to perform Pharmacy Benefit Consulting Services to support the operations of the Bureau of Health Plan Management Services (HPMS). HPMS has expanded its business to 17 County Health Plans in 54 counties covering 75,000 lives which produces over $3 million in revenue. Last year, the County Health Plans (CHPs) contracted with a new Pharmacy Benefit Manager (PBM), 4D Pharmacy Management Systems, Inc. Health Plan Management Services is responsible for managing the pharmacy benefit and the relationship the County Health Plans have with the PBM. This new relationship has allowed HPMS the ability to manage the CHPs’ pharmacy benefit more closely and confidently. However, in order to maximize efficiencies and cost control, while assuring the highest of standards for quality and service to the County Health Plan members, HPMS will need the support of a part time pharmacy consultant. Health Plan Management Services created and released an RFP and two proposals were received. A review committee consisting of HPMS nurses and administrators concluded that Linda Gail Diepenhorst was the best vendor for this contract. HPMS has identified additional revenue to support this expenditure, which is included in the 2008 revised budget and 2009 Health department budget request. I recommend the Board of Commissioners adopt the attached resolution and authorize a contract with Linda Gail Diepenhorst. Attachment c: John Jacobs w/attachment

Laura Peterson w/attachment Jayson Welter w/attachment Janeil Valentine w/attachment

COUNTY OF INGHAM Purchasing Department

121 East Maple Street Mason, Michigan 48854

Telephone: 517-676-7307 Fax: 517-676-7230

jvalentine@ingham.org

Packet #37-08

Recommendation to Enter Into Contract with Linda Gail Diepenhorst Project: Pharmacy Benefit Consultant Services Proposal Summary: Vendors Contacted: 27 Local: 3 Vendors Responding: 2 Local: 1 Vendors notified by US Mail, advertisement in a local newspaper and posted on the Ingham County Purchasing website. The following firms submitted proposals: Firm Local Linda Gail Diepenhorst Yes Pharmacy Outcomes Specialists No Recommendation: It is the recommendation of the Evaluation Committee in concurrence with the Purchasing Department to award a contract to Linda Gail Diepenhorst for Pharmacy Benefit Consultant Services. The Evaluation Committee considered the following: completeness of proposal; experience, references; quality of proposal; and pricing; value added services and or qualities. Janeil Valentine Purchasing Department 517-676-7307

Agenda Item 7 Introduced by the Human Services, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE A CONTRACT WITH LINDA GAIL DIEPENHORST

WHEREAS, the Bureau of Health Plan Management Services of the Health Department now serves 17 County Health Plans (CHPs) in 54 counties, covering approximately 75,000 lives, through contracts with health plan corporations in those communities which result in over $3 million in annual revenue; and WHEREAS, the CHPs contracted with a new Pharmacy Benefit Manager (PBM) allowing for improved management of pharmacy operations; and WHEREAS, HPMS currently lacks the expertise and staff resources to fully utilize the new PBM resources; and WHEREAS, the County has conducted a request for proposal process resulting in the Health Department recommending the County contract with Linda Gail Diepenhorst for Pharmacy Benefit Consultant services; and WHEREAS, HPMS has identified additional revenue to support this expenditure, which is included in the 2008 revised budget and 2009 Health Department budget request; and WHEREAS, the Health Officer recommends that the Board of Commissioners authorize a contract with Linda Gail Diepenhorst for Pharmacy Benefit Consultant services for Health Plan Management Services. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Linda Gail Diepenhorst for Pharmacy Benefit Consultant services. BE IT FURTHER RESOLVED, the cost of Pharmacy Benefit Consultant services for Health Plan Management Services shall not exceed $75,000 over a two year period from June 1, 2008 to May 31, 2010. BE IT FURTHER RESOLVED, that the Controller is authorized to make any necessary budget adjustments. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is authorized to sign the agreement after review by the County Attorney.

Agenda Item 8a RESOLUTION STAFF REVIEW DATE: May 12, 2008 Agenda Item Title: Resolution Authorizing a Contract with Laux Construction LLC to

Provide Renovations at the Ingham County Family Center for the Ingham Academy

Submitted by: Facilities Department Committees: LE ___, JD X , HS___, CS X Finance X Summary of Proposed Action: This resolution would authorize awarding a contract to Laux Construction LLC, for renovations needed at the Ingham County Family Center for the Ingham Academy and other programs at the facility. The renovations are needed to bring the building to code, as well as to accommodate the school, students, and staffing needs. There are extremely tight time frames for this fast track renovation project in order to allow the Family Division of Circuit Court to begin operations at the Continuum of Care Facility effective September of 2008. Therefore, we are proceeding prior to the close on the sale of the property at the end of June. We are recommending the Board of Commissioners approve a process whereby the Controller is authorized to approve change orders, upon the recommendation of the Facilities Director, subject to approval by the Chairpersons of the County Services and Finance Committees from the $90,600.00 project Contingency Fund. Industry standard for contingencies typically range from 5% for new construction and between 10-15% for renovations. Financial Implications: (See the attached summary of JJM funds and Rick Terrill - Facilities Director Memo) The appropriation will come from the Juvenile Justice Millage Fund (JJM) up to $845,600. Laux Construction LLC $755,000.00 12% Contingency $ 90,600.00 Total: $845,600.00 Other: The Purchasing Department solicited bids for these renovations and Laux Construction LLC, a registered local vendor, who was determined by the Purchasing and Facilities Departments to submit a responsive and responsible bid was not the low bidder; however, Laux's bid was within 5% of Kares Construction, a registered non-local vendor and the initial low bidder. In accordance with the County's Local Purchasing Preference Policy, Laux Construction has agreed to lower its price by $35,000 to match the bid submitted by Kares Construction, which was $755,000.00. (See the attached Bid Summary – Renovation of Our Savior Lutheran Church and School, from Jim Hudgins, Director, Ingham County Purchasing Department).

Staff Recommendation: MM JN X TL TM JC ___ Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

MEMORANDUM

TO: County Services, Finance and Judiciary Committees FROM: Rick Terrill- Facilities Director DATE: May 6, 2008 SUBJECT: Resolution Authorizing a Contract with Laux Construction LLC to Provide

Renovations at the Ingham County Family Center for the Ingham Academy

The resolution before you authorizes awarding a contract to Laux Construction LLC, for renovations needed at the Ingham County Family Center for the Ingham Academy. The renovations are needed to bring the building to code, as well as to accommodate the school and students needs. The Purchasing Department solicited bids for these renovations and Laux Construction LLC, a registered, local vendor, who was determined by the Purchasing and Facilities Departments to submit a responsive and responsible bid was not the low bidder; however, Laux's bid was within 5% of Kares Construction, a registered non-local vendor and the initial low bidder. In accordance with the County's Local Purchasing Preference Policy, Laux Construction has agreed to lower its price by $35,000 to match the bid submitted by Kares Construction, which was $755,000.00. A contingency of 12% ($90,600.00) is being asked for by the Facilities Department for any unforeseen circumstances that may arise with this type of renovation. Laux Construction LLC- $755,000.00 12% Contingency- $ 90,600.00 Total: $845,600.00 Due to the scope and size of this project, it is necessary to contract with a qualified and experienced firm. We are confident that Laux Construction LLC will provide us with the quality service we need to complete this project successfully. The funding for this project is available thru the Juvenile Justice Millage.

MEMORANDUM

TO: County Services and Finance Committees FROM: Jim Hudgins, Director of Purchasing DATE: May 5, 2008 SUBJECT: Bid Summary – Renovation of Our Savior Lutheran Church and School Project: This project consists of renovating Our Savior Lutheran Church and School for the purpose of housing the Continuum of Care Facility. Bid Summary: Bidders Contacted: 16 Local: 4 Bidders Responding: 5 Local: 3 The following firms submitted a bid: Firm Cost Location Kares Construction, Inc. $755,000 Charlotte, MI Laux Construction, LLC* $790,000 Dansville, MI Moore Trosper Construction Co. $817,200 Holt, MI Hazar-Bestos Corp. $972,520 Lansing, MI Graham Construction, Inc. $1,048,500 Saginaw, MI Recommendation: Award a contract to Laux Construction, LLC in an amount not to exceed $845,600, which includes a $90,600 (12%) budget for contingency. Source of Funding: Juvenile Justice Millage Fund and 2007/2008 Child Care Fund Advertising: The RFP was advertised in the LSJ, El Central, the construction trades, and posted on the Purchasing Department’s Web Page. Other Considerations: * Laux’s bid is within 5% ($35,000/4.64%) of Kares’ bid and is willing to match Kares’ bid in accordance with the Local Purchasing Preference Policy. Contractor is required to comply with the County’s Prevailing Wage Policy.

Agenda Item 8a Introduced by the Judiciary, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH LAUX CONSTRUCTION LLC TO PROVIDE RENOVATIONS

AT THE INGHAM COUNTY FAMILY CENTER FOR THE INGHAM ACADEMY

WHEREAS, the Ingham County Family Center/Ingham Academy is in need of renovations due to the age of the building and deterioration over time; and WHEREAS, the funds for this project are available within the Juvenile Justice Millage Fund; and WHEREAS, the Purchasing Department solicited bids for the renovation of the Ingham County Family Center and Laux Construction, a registered local vendor, who was determined by the Purchasing and Facilities Departments to submit a responsive and responsible bid was not the low bidder; however, Laux's bid was within 5% of Kares Construction, a registered non-local vendor and the initial low bidder; and WHEREAS, in accordance with the County's Local Purchasing Preference Policy, Laux Construction has agreed to lower its price by $35,000 to match the bid submitted by Kares Construction; and WHEREAS, a contingency of 12% ($90,600.00) is being asked for by the Facilities Department for any unforeseen circumstances that may arise with this type of renovation. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to Laux Construction LLC, 1535 Jessop Road, Dansville, Michigan 48819 to perform renovations at the Ingham County Family Center for a total cost of $755,000.00. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes a $90,600.00 project contingency fund for a total budget of $845,600.00 for this project. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Controller to authorize change orders upon the recommendation of the Facilities Director subject to approval by the Chairpersons of the County Services and Finance Committees, from the $90,600.00 project contingency fund in order to meet the extremely tight time frames of this fast track renovation project. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 8b RESOLUTION STAFF REVIEW DATE May 12, 2008 Agenda Item Title: Resolution Authorizing the Boiler Replacement at the Hilliard

Building to be Performed by William E. Walter, Inc. Submitted by: Facilities Department Committees: LE , JD , HS , CS X, Finance X Summary of Proposed Action: This resolution will authorize a contract with William E. Walter, Inc. to remove 5 old boilers at the Hilliard Building and install 3 new boilers. This is the recommendation of Facilities and Purchasing after completing a competitive bidding process and William E. Walter, Inc. was the low bidder. Financial Implications: The contract amount is $199,800 and is a CIP project. Other Implications: William E. Walter, Inc. is located in Flint MI. There were 3 local bidders; however, their bid was not within 5% of the low bid. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

MEMORANDUM

TO: County Services and Finance Committees FROM: Rick Terrill, Facilities Director DATE: May 6, 2008 SUBJECT: Resolution Authorizing the Boiler Replacement at the Hilliard Building to be

Performed By William E. Walter, Inc. The resolution before you authorizes awarding a contract to William E. Walter, Inc., for the purpose of replacing the boilers at the Hilliard Building due to the deterioration over time. William E. Walter, Inc., who submitted the lowest responsive and responsible bid, was chosen after going through a competitive bidding process and the recommendation of the Purchasing Department. Due to the scope and size of this project, it is necessary to contract with a qualified and experienced firm. We are confident that William E. Walter, Inc., will provide us with the quality service we need to complete this project successfully. The funds for this project are available thru CIP Project #245-90210-976000-7FAC7. I recommend approval of this resolution. JB/

MEMORANDUM

TO: County Services and Finance Committees FROM: Jim Hudgins, Director of Purchasing DATE: May 5, 2008 SUBJECT: Bid Summary – Boiler(s) Replacement Project

Project: This project consists of removing and disposing of five (5) existing boilers and replacing them with three (3) new boilers at the Hilliard Building. Bid Summary: Bidders Contacted: 21 Local: 8 Bidders Responding: 6 Local: 2 The following firms submitted a bid: Firm Cost Location William E. Walter, Inc. $199,800 Flint, MI Detroit Boiler Co. $202,385 Detroit, MI Tech Mechanical, Inc. $210,000 Pontiac, MI Myers Plumbing & Heating, Inc. $215,000 Lansing, MI John E. Green Co. $226,950 Lansing, MI T.H. Eifert, LLC $253,440 Lansing, MI Recommendation: Award a contract to William E. Walter, Inc. in an amount not to exceed $199,800. Source of Funding: General Fund Advertising: The RFP was advertised in the LSJ, the Chronicle, the construction trades, and posted on the Purchasing Department’s Web Page. Other Considerations: Contractor is required to comply with the County’s Prevailing Wage Policy.

Agenda Item 8b Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE BOILER REPLACEMENT AT THE HILLIARD BUILDING TO BE PERFORMED BY WILLIAM E. WALTER, INC.

WHEREAS, the condition of the existing boilers at the Hilliard Building have deteriorated over time and are in need of replacement; and WHEREAS, the funds for this project have been budgeted and approved in the 2007 Capital Improvement Plan line item number 245-90210-976000-7FAC7; and WHEREAS, after careful review of bids, the Purchasing and Facilities Departments both concur that a contract be awarded to William E. Walter, Inc., who submitted the lowest responsive and responsible bid in an amount not to exceed $199,800.00, which also reflects the payment of prevailing wage. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to William E. Walter, Inc., 1917 Howard Avenue, Flint, Michigan 48503, to replace the existing boilers with new boilers for a not to exceed cost of $199,800.00. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 9a RESOLUTION STAFF REVIEW DATE May 9, 2008 Agenda Item Title: Resolution to Authorize a Reorganization within Ingham County

Financial Services Department Submitted by: T. A. Lindsey, Human Resources Director, on behalf

of the Ingham County Financial Services Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution supports authorization to reorganize some functions within the Ingham County Financial Services Department. Conversion and establishment of the Payroll Coordinator position is appropriate and necessary to accurately reflect reality for almost two (2) years. Exclusionary discussions with the United Auto Workers Union (UAW) are complete and there is agreement. Financial Implications:

Reclassify an Accountant From PRO-08 to PRO-07 Convert and Establish the Payroll Coordinator From UAW-D to MCF-05

Consistent with the Commissioners’ request, costs are calculated on maximum salary compensation amount. For the Payroll Coordinator position, total cost is $66,177 includes fringe benefit amount of $21,519, and retroactive compensation $3,179 for the two (2) year retro period. The long term savings of reclassifying the accountant from PRO-8 to PRO-7 is $6,255. The long term cost of converting and establishing the Payroll Coordinator from UAW-D to MCF-05, including increasing the position from 3/4 to full-time, is $22,589. Upon the upcoming retirement of the Financial Services Director, that position is reclassified from MCF-14 to MCF-13, for a long term savings of $8,279. The total long term cost of this reorganization will be $8,055. Other Implications: None. Staff Recommendation: MM X JN TL X TM JC _ Staff recommends approval of the resolution.

DATE: 05.09.08

TO: County Services Committee

FROM: T. A. Lindsey, Human Resources Director

Phone 517.887.4327 * tlindsey@ingham.org * Fax 517.887.4396

RE: Reorganization Study – Financial Services

Recommendation(s)

Reclassify Financial Services Director From MCF-14 to MCF-13 Reclassify an Accountant From PRO-08 to PRO-07 Convert and Establish the Payroll Coordinator Position From UAW-D to MCF-05

Conversion and establishment of the Payroll Coordinator position is appropriate and necessary to accurately reflect reality for almost two (2) years. Completion of exclusionary discussions with the United Auto Workers Union (UAW) are required. Preliminary discussions have been positive and the UAW appears receptive.

Position Title Existing Salary Grade

Revised Salary Grade Note (s)

Financial Services Director MCF-14 MCF-13 Resolution #08-020 Lead Senior Accountant PRO-09 PRO-09 Accountant PRO-08 PRO-07 Changed Responsibilities Accountant PRO-07 PRO-07

Accountant PRO-07 PRO-07 Accounts Payable Coordinator UAW-G UAW-G Vendor File Clerk (3/4) Payroll Coordinator UAW-D MCF -05 Clerk/Financial Services (PT) UAW-C UAW-C

Location # 201 Updated 5/09/08

Existing and proposed classification are listed below. Job descriptions are also provided.

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Job Title 1 2 3 4 5 6 7 8 8 9 10 11 Total Grade

Financial Services Director Resolution #08-020 190 270 170 200 140 70 190 220 140 10 10 10 1620 MCF-13

Lead Senior Accountant 190 180 130 140 95 90 150 165 35 10 10 10 1205 PRO-09

Accountant/Payroll (Existing) 190 135 130 140 50 90 150 140 60 10 10 10 1115 PRO-08

Accountant (Rec.) 190 90 130 120 50 90 130 140 35 10 10 10 1005 PRO-07 Accounts Payable Coordinator 65 135 85 100 50 90 90 85 35 10 10 10 765 UAW-G

Vendor/Insurance Clerk (Existing Position Title) 45 90 100 60 50 50 50 35 35 10 10 10 545 UAW-D

Payroll Coordinator Recommended 105 135 100 100 50 90 90 60 60 10 10 10 820 MCF-05 Clerk/Financial Services (PT) 45 65 50 60 50 70 30 15 15 10 10 10 430 UAW-C

Agenda Item 9a Email from Sally Auer: On 5/12/2008 at 4:11 PM, in message: I have read the attachments and the UAW agrees with the proposed elimination of Vendor/Clerk position recognizing that it does not set precedence. The UAW is also supportive and appreciative of the 90 day leave of absence for Kim Rose.

INGHAM COUNTY JOB DESCRIPTION

TITLE: DIRECTOR/FINANCIAL SERVICES General Summary: Under the general direction of the Controller, the Director oversees the accounting, payables, payroll, grant and insurance reporting functions of the County. Recommends related policies and is responsible for preparation of County financial statement and various financial analysis projects. Essential Functions An employee in this position may be called upon to do any or all of the following: (These examples do not include all of the tasks which the employees may be expected to perform.) 1. Administers and develops financial policies for the Board of Commissioners and all county

departments and agencies. 2. Manages accounting policies for all county operating funds, special purpose construction

and operating grant funds, trust funds, capitol improvement funds and other funds which are deposited with the Ingham County Treasurer.

3. Supervises grant recording of expenditures and revenues and financial reporting thereof. 4. Oversees and directs special financial analysis such as the cost allocation plan and internal

audits. 5. Oversees the general ledger, payroll and accounts payable processing. Oversees testing,

implementation and modifications of the related software. 6. Responsible for required IRS payroll reports, as well as retirement, deferred compensation,

and flexible benefit plan reports and payments. 7. Monitors departments and agencies to ensure compliance with State required and generally

accepted accounting principles. 8. Oversees the accounting practices for Drain Accounts, Health Fund, and Friend of the

Court. 9. Oversees preparation of the Ingham County Annual Financial Report in compliance with

accounting standards established by the Governmental Accounting Standards Board (GASB).

10. Is a member of the Deferred Compensation Committee, responsible for assessing the administration of the plan and its investments.

11. Is a member of the Ingham County 125 Committee, responsible for assessing the administration of the plan and insuring compliance with IRS regulations.

12. May attend Budget and Finance Committee meetings. 13. Oversees and provides guidance for the Annual Audit. 14. Is responsible for the safekeeping of the Ingham County financial data input to the

computer system. 15. Responsible for overseeing the creation and maintenance of an accurate vendor file, and for issuing required reports in a timely manner, such as 1099's.

15(a. Responsible for overseeing the creation and reconciliation of annual Federal Forms W-2. 15(b. Responsible for electronic filing of State, City and Federal W-2 forms as well as

electronic filing of forms 1099. 16. Perform related duties as required. Other Functions 17. None listed. Employment Qualifications Education: Bachelor's Degree. A CPA is preferred. Experience: Seven years of related experience. Other Requirements: The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. Physical Requirements (This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements): Working Conditions:

Works in office conditions.

INGHAM COUNTY JOB DESCRIPTION

LEAD SENIOR ACCOUNTANT

General Summary: Under the supervision of the Director of Financial Services, coordinates the work efforts of the accounting section and other financial service functions. Assigns and reviews work of staff accountants and provides assistance as necessary. Takes the lead in coordinating preparation of the comprehensive annual financial report. Monitors and balances the general ledger monthly as well as analyzes various accounts and prepares journal entries. Monitors and maintains the integration between the Payroll and Fiscal software modules. Performs all staff accountant functions and provides technical assistance to other county departments. Essential Functions: 1. As the Lead Senior Accountant, participates in the hiring process, orients and trains staff,

makes work assignments and reviews work products for accuracy. Provides technical assistance as requested.

2. Balances and monitors the general ledger on a monthly basis. Reviews internally generated

reports for accuracy and problems and troubleshoots differences. 3. Prepares and enters journal entry account corrections to the integrated financial system.

Also performs various general ledger reconciliations. 4. Coordinates the year-end schedules with the Director and takes the lead in coordinating

preparation of the comprehensive annual financial report at year-end. Completes work papers for a variety of funds to support financial statement balances. Summarizes year-end accruals for anticipated revenues and expenses.

5. Prepares journal entries to correct or reclassify financial activity and ensure compliance

with generally accepted accounting practices. 6. Conducts periodically scheduled grant accounting for various departments. Prepares

expense spreadsheets, comparing grant expenses to the annual budget, and prepares grant-related financial reports.

7. Provides technical assistance to operating departments. Resolves accounting and fiscal

software questions and performs other projects or tasks as requested. 8. Responsible for determining the proper posting dates and percentages of interim and year-

end payrolls as well as the posting of all payrolls.

9. Attends continuing education seminars and classes to maintain professional accreditation and to stay current on the latest accounting standards and technology.

10. Provides account security for Finance software users. Maintains user parameters to assists

in running year-end reports to close out financial records. 11. Sets up, updates, and maintains the accounting structure based on the State Uniform Chart

of Accounts. Performs regular testing of the financial system 12. Serves as the liaison to external auditors and grantor agencies. Provides information,

documentation, and reports as requested. 13. Sets up, monitors, and maintains payroll codes for departments, charging distributions,

payment codes, fringe benefit rates and accounts payable for the payroll system. Troubleshoots problems that arise during payroll processing.

14. Acts as Director of Financial Services in the temporary absence of that individual Other Functions: 16. None listed. An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.) Employment Qualifications: Education: Possession of a Bachelor’s Degree in Accounting or Business with an Accounting major. Experience: Three years experience in fund or governmental accounting and auditing, including payroll experience. Prior supervisory experience desirable. Other Requirements: None listed. The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. Physical Requirements: [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

Ability to access departmental files. Ability to enter and retrieve information from computers. Prolonged sitting in front of computer terminal. Working Conditions: Works in an office setting.

INGHAM COUNTY JOB DESCRIPTION

ACCOUNTANT-FINANCIAL SERVICES

General Summary Under the supervision of the Director of Financial Services, monitors and balances the general ledger monthly as well as analyzes various accounts and prepares journal entries. Prepares monthly billings for various grants, interim consolidated financial statements for management purposes, and prepares the comprehensive annual financial report through the responsibility of their assigned funds. Provides technical assistance to other departments with regards to accounting problems and projects. Essential Functions 1. Balances and monitors the general ledger on a monthly basis. Reviews internally

generated reports for accuracy and problems and troubleshoots differences. Reviews general ledger for compliance with generally accepted accounting principles.

2. Prepares and enters account corrections to the integrated financial system, including

journal entries and voided checks. Also performs various general ledger reconciliations. 3. Prepares the comprehensive annual financial report at year-end. Completes work papers

for their assigned funds to support financial statement balances. Summarizes year-end accruals for anticipated revenues and expenses.

4. Conducts periodically scheduled grant accounting for various departments. Prepares

expense spreadsheets, comparing grant expenses to the annual budget, and prepares grant-related financial reports.

5. Provides technical assistance to operating departments. Resolves accounting and fiscal

software questions and performs other projects or tasks as requested. 6. Sets up, monitors, and maintains fixed assets system. Records monthly depreciation and

office equipment service charges. Reconciles fixed asset records with the general ledger. 7. Attends continuing education seminars and classes to maintain professional accreditation

and to stay current on the latest accounting standards and technology. 8. Sets up, updates, and maintains the accounting structure based on the State Uniform

Chart of Accounts. Performs regular testing of the financial system.

9. Serves as the liaison to external auditors and grantor agencies. Provides information, documentation, and reports as requested.

Other Functions 10. None listed. An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.) Employment Qualifications Education: Possession of a Bachelor’s Degree in Accounting or Business with an Accounting major. Experience: One year experience in fund or governmental accounting and auditing. Other Requirements: None listed. The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. Physical Requirements: [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]: Ability to access departmental files. Ability to enter and retrieve information from computers. Prolonged sitting in front of computer terminal. Working Conditions: Works in an office setting.

INGHAM COUNTY JOB DESCRIPTION

ACCOUNTS PAYABLE COORDINATOR

General Summary

Under the supervision of the Director of Financial Services, responsible for auditing, scheduling and inputting information from invoices to the computer. Prints all checks for the County. Writes-up journal entries to the system and performs a variety of other accounting related and general support tasks. Processes credit card refunds for all County departments, and performs ACH debit transactions. Conducts training of County personnel on the use of the accounts payable software and provides assistance and problem solving to accounts payable system users. Is the MUNIS functional leader for accounts payable.

Essential Functions

1. Receives, audits and date stamps purchase orders and invoices for payment of County bills. Verifies that invoices have not already been paid and assigns dates for payment. Segregates those invoices requiring Board approval.

2. Prepares accounts payable for payment by checking the accuracy and propriety of all invoices and verifying that they have been approved by authorized personnel and have adequate support documentation.

3. Regularly inputs information from invoices to the computer and runs updates to the general ledger. Balances each warrant by running tape of invoice against computer generated report summary.

4. Runs checks and sorts batches.

5. Balances statements and files all pertinent information for vendor accounts. Provides information to vendors and department heads as requested.

6. Tracks tax levies and garnishments, and child support orders applicable to vendors. Prepares any necessary follow-up reports. Assigns tax levy and garnishments to vendor’s manually, and prepares any required forms and payment documents.

7. Conducts training of County personnel on the use of the accounts payable software. Provides assistance and problem solving to account payable system users. Contacts MIS Department or the software vendor with questions or problems regarding the computer hardware or accounts payable software.

8. Responds to telephone inquires from County vendors, County employees, and outside vendors regarding payment of invoices.

9. Makes P-card payments and submits monthly report for posting to general ledger.

10. Receives and processes travel advance requests from County departments, audits settlements, records journal entries, runs general ledger for travel fund, and balances monthly. Manually records Board of Commissioners’ travel expenses.

11. Prepares invoices and check registers for review by Clerk’s Office.

Processes credit card refunds for all County departments and enters to system, includes accessing computer modem link to credit customer accounts.

12. Performs ACH debit transactions for some vendors, and sends transmittal to the Treasurer’s Office to cover balance. Ensures that copies of all expected bills are received and funded for ACH debit payment processing for utility bills.

13. Determines boardbills and non-boardbills in accordance with a resolution by the Board of Commissioners, and distributes letters for signature regarding completion of procedures.

14. Prepares various reports for the Controller, Treasurer, Board of Commissioners, and Finance Committee.

15. Maintains approved signature card list and approved vendor contracts.

16. Provides back-up support to the department reception area, including answering incoming calls and receiving visitors.

17. Orders supplies for Financial Services.

18. Maintains proof sheets for all departments.

19. Assigns allocation codes for accounts payable.

20. Enter and generate all recurring accounts payable invoices.

Other Functions

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Employment Qualifications

Education: High school graduation or equivalent, with some coursework in accounting and data processing. Experience: Two years of accounts payable experience.

Other Requirements: The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. Physical Requirements [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]: Ability to access department files. Ability to lift and/or move boxes of checks and computer printouts weighing up to 35 lbs. Ability to enter and retrieve information from computer. Ability to use a multi-line telephone system. Working Conditions: Works in office conditions.

INGHAM COUNTY JOB DESCRIPTION

PAYROLL COORDINATOR

General Summary: Under the general supervision of the Director of Financial Services, is responsible for the bi-weekly payroll. The duties also include scheduling special pays such as longevity and sick payouts; determining eligibility; and incorporating special pays into the bi-weekly payroll. The Payroll Coordinator is primarily responsible for finding and correcting payroll data entry errors; researching payroll tax questions; testing payroll software upgrades and new programs and resolving payroll software malfunctions. Provide training and back up support for payroll data entry personnel. Monthly, quarterly, and year-end reports required by Federal, State, and other agencies, including W-2s and retirement reports, are prepared by the Payroll Coordinator. Is the MUNIS payroll functional leader. Creates and maintains vendor files identifying 1099 vendors. Trains and assigns vendor work to an accounting intern. Essential Functions:

1) Receives times cards from County departments after data entry and balancing have been performed. Performs data entry and balancing of time cards for several small County Departments and occasionally for selected larger departments.

2) Prepares special pay, including longevity, sick leave payments, per diem, retirement, and

salary adjustments. Enters unusual exceptions, reconciles key payroll balances, sets parameters, and runs payroll. Verifies special pay, salary adjustments, retirement deductions, garnishments, levies, and other types of compensation and deductions to be processed.

3) Runs payroll edit report, balances, and ensures accuracy of payroll. Runs vacation and

sick leave accumulations, and creates check and direct deposit print files.

4) Verifies withholdings and creates wire form for Treasurer’s Office subject to review and approval of the Director. Requests monthly wire for State withholding.

5) Enters tax information to spreadsheet for quarterly 941 reporting.

6) Runs quarterly reports for the Internal Revenue Service and balances to excel

spreadsheet. Researches and rectifies any balance errors.

7) Creates and submits quarterly MESC report to the State.

8) Enters changes to W-4 elections.

9) Downloads, edits, and submits monthly retirement report to MERS for Ingham County

employees using MERS ePASS software. Prepares monthly retirement payments wire request from invoices for the County, Medical Care Facility, and Library.

10) Trains and provides back-up support to data entry personnel for payroll data entry.

Provides technical assistance and troubleshoots for system problems relating to payroll processing.

11) Processes related Personnel Action Requests (PAR’s) from the PAR system.

12) Responds to employee’s payroll inquiries concerning wage assignments, levies, and

garnishments.

13) Prepares, or assists in the preparation of, payroll related reports, including calculating and distributing wage verification forms, garnishment documentation, and related reports. Maintains withholding records.

14) Issues stop payments on payroll checks, reissues payroll checks that have been lost or

not processed.

15) Tests new releases and attends software training.

16) Balances yearly and quarterly reports for W-2 reporting.

17) Generates and prints W-2s.

18) Processes garnishments and calculates maximum legal deductions, and levies with time constraints.

19) Remains current on federal and state regulations regarding payroll and ensures that the

County payroll system is in compliance with all requirements.

20) Reviews vendor requests and identifies 1099 vendors. Obtains tax identification numbers if necessary.

21) May assign vendor to an accounting intern.

22) Generates and prints 1099 forms.

Other Functions: 1. None listed. An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employee may be expected to perform.)

Employment Qualifications: Education: High school graduation or equivalent with some additional course work in finance or accounting. Prefer an Associate’s Degree in accounting and specialized training in computerized payroll systems. Experience: Two years of accounting/financial experience including experience in payroll administration. Other Requirements: None listed. The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. Physical Requirements: (This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements): Ability to access departmental files. Ability to enter and retrieve information from computer. Periods of prolonged sitting at a computer screen. Lifts binder boxes, paper boxes, banker’s boxes and Earning Records boxes weighing up to 40 lbs. Working Conditions: Works in office conditions.

INGHAM COUNTY JOB DESCRIPTION

CLERK - FINANCIAL SERVICES

General Summary

Under the supervision of the Director of Financial Services, performs a final review of accounts payable checks and payroll checks, including comparing and compiling supporting documentation, matching invoice totals with check totals for accuracy and verifies that checks are payable to appropriate party. Disburses and distributes payroll and accounts payable checks. Serves as department receptionist, includes answering incoming calls and receiving and directing visitors.

Essential Functions

1. Matches invoices with accounts payable checks, verifying totals for accuracy. Checks all invoices for complete addresses, checks accounts payable checks for invoice numbers. Compares and compiles supporting documentation.

2. Collates documents, stuffs and mails vendor checks and remittance advice.

3. Sorts and staples invoices to check copies, alphabetizes invoices and prepares them for filing.

4. Electronically scans time cards and prepares for storage.

5. Communicates with vendors and department heads as to the status of payable checks and payroll checks, answers questions regarding disbursement of checks, amounts or clarification of amounts of payable checks and invoice questions.

6. Sorts incoming mail, and applies postage to outgoing mail.

7. Serves as department receptionist. Answers incoming calls and transfers to appropriate individual or department. Receives visitors and directs them to the proper staff member or office location.

Other Functions 8. Maintains filing of invoices and accounts payable reports.

9. Compiles and submits annual employee census report for U.S. Department of Census.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Employment Qualifications

Education: High school graduation or equivalent. Experience: Prefer some prior clerical experience. Other Requirements: The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]: Ability to operate reception switchboard. Ability to access departmental files. Ability to lift and move boxes of time cards or computer bound reports weighing up to 35 lbs. Ability to enter and retrieve information from computer. Ability to use a multi-line telephone system. Working Conditions:

Works in office conditions.

Agenda Item 9a Introduced by the County Services and Finance Committees of the:

RESOLUTION TO AUTHORIZE A REORGANIZATION WITHIN THE INGHAM COUNTY FINANCIAL SERVICES DEPARTMENT

WHEREAS, the Financial Services Director has requested a review of the Financial Services Department to reorganize some of the functions due to changed responsibilities; and WHEREAS, the Controller and the Financial Services Director have had an opportunity to review the proposed changes and desires to reorganize the Department; and WHEREAS, the Financial Services Director desires to reclassify an Accountant (position #201004) from the PRO-08 compensation level to the PRO-07 compensation level; and WHEREAS, the Financial Services Director desires to convert and establish the Payroll Coordinator position (#201009) from the UAW-D compensation level to the MCF-05 compensation level with two (2) years retroactive compensation and advanced grade placement at Step 3; and WHEREAS, position questionnaires were completed and reviewed by the Human Resources Director; and WHEREAS, the Human Resources Director is in agreement with the proposed classifications; and WHEREAS, the UAW has been notified of the proposal to remove the Payroll Coordinator position from the bargaining unit and is in agreement with the proposal, recognizing that it does not establish a precedent. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners approves the reorganization of the Financial Services Department as outlined below: Reclassify an Accountant From PRO-08 to PRO-07 Convert and Establish the Payroll Coordinator From UAW-D to MCF-05

BE IT FURTHER RESOLVED, that this reclassification shall go into effect on the date it is adopted by the Board of Commissioners. BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments required as a result of the reorganization.

Agenda Item 9b RESOLUTION STAFF REVIEW DATE May 9, 2008 Agenda Item Title: Resolution Authorizing a Contract and Lease Agreement with Our

Savior Lutheran Church for the Operation of the Food Pantry Located at 1515 West Holmes Road, Lansing, Michigan

Submitted by: Controller’s Office Committees: LE , JD , HS X , CS , Finance X Summary of Proposed Action: This resolution authorizes an appropriation from the Contingency Fund to be used for a contract/lease agreement with Our Savior Lutheran Church to keep the food pantry at its current location through December 31, 2008. This is intended as a short-term solution; any long-term solution will be included as a part of the 2009 budget process. To keep the food pantry on site, the Juvenile Justice Millage must be reimbursed at fair market value. Fair market value for this site has been determined to be $600 monthly. Financial Implications: A $3,600 appropriation from the Contingency Fund is authorized to contract with Our Savior Lutheran Church. The church will then reimburse the County $600 per month through the end of the year. The County will then reimburse the Juvenile Justice Millage Fund the $600 per month fair market value rent. Our Savior Lutheran Church agrees to pay all utility costs and any other costs associated with the operation of this Food Pantry. There is $451,552 remaining in the Contingency Fund for 2008. Other Implications: The Human Services Committee expressed its intent to continue the food pantry at the current site at the April 21, 2008 meeting. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution.

Agenda Item 9b Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT AND LEASE AGREEMENT WITH OUR SAVIOR LUTHERAN CHURCH FOR THE OPERATION OF THE FOOD PANTRY

LOCATED AT 1515 WEST HOLMES ROAD, LANSING, MICHIGAN WHEREAS, the Ingham County Board of Commissioners authorized an appropriation from the Juvenile Justice Millage Fund for the purchase of Our Savior Lutheran Church and School located at 1601 West Holmes Road, Lansing, Michigan consisting of approximately 23 acres including the Church/School building, Parsonage, Daycare Center, and outbuilding for the purpose of housing the Continuum of Care Facility; and WHEREAS, Our Savior Lutheran Church currently operates a Food Pantry at the site; and WHEREAS, the purchase of this property will be finalized on June 30, 2008; and WHEREAS, the Ingham County Board of Commissioners desires to allow the Food Pantry to continue to operate at the current location; and WHEREAS, it has been determined that it is necessary to have an agreement in place that reimburses the Juvenile Justice Millage at fair market value for the Food Pantry to remain on site. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes an appropriation from the 2008 Contingency Fund for a contract/lease agreement of $3,600 with Our Savior Lutheran Church for the operation of the Food Pantry located at 1515 West Holmes Road, Lansing, Michigan for the time period of July 1, 2008 through December 31, 2008. BE IT FURTHER RESOLVED, the lease agreement will provide that Our Savior Lutheran Church will pay Ingham County at a rate of $600 per month fair market value to continue to operate the food bank at this location. BE IT FURTHER RESOLVED, the County will reimburse the Ingham County Juvenile Justice Millage Fund the $600 per month fair market value rent amounts. BE IT FURTHER RESOLVED, Our Savior Lutheran Church agrees to pay all utility costs and any other costs associated with the operation of this Food Pantry. BE IT FURTHER RESOLVED, that the Controller is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any necessary contract documents consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 9c RESOLUTION STAFF REVIEW DATE May 8, 2008 Agenda Item Title: Resolution Updating Various Fees for County Services Submitted by: Controller’s Office Committees: LE X , JD X , HS X , CS X , Finance X Summary of Proposed Action: This resolution will authorize the adjustment of various fees for county services to be effective for the Health Department on October 1, 2008 and for all other departments on January 1, 2009. These adjustments are based on an update of the “Cost of Services Analysis” completed by Maximus in 2002. Updated costs were then multiplied by the target percent of cost to be recovered by the fee for services as identified by the Board of Commissioners. Input was solicited from county departments and offices as part of the process of making these recommended adjustments. A full analysis of each fee was presented to all committees at the previous round of meetings. The Human Services Committee recommended the Tobacco license 4th violation fee to increase to $1,080 (instead of the initially recommended $1,050) to reflect 100% of the cost and to show a doubling of the charge for each additional violation. No additional revenue is reflected for this change due to not having an estimated number of units. Financial Implications: If the fee adjustments are passed as proposed, additional annual revenue would total approximately $408,995. This total increased from the $356,795 calculated for the previous round of meetings due to the determination that the District Court revenue for the Probation Oversight fee will remain equal to the 2008 budgeted amount. Any additional revenue will be recognized in the 2009 Controller Recommended Budget. Other Implications: As directed by the Board of Commissioners, the Controller’s Office has incorporated the update of county fees into the annual budget process. This will allow the county to annually and incrementally adjust fees based on changing costs, rather than to make large adjustments at one time. Staff Recommendation: MM JN TL TM X JC Staff recommends approval of the resolution.

Agenda Item 9c Introduced by the Finance Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION UPDATING VARIOUS FEES FOR COUNTY SERVICES

WHEREAS, the Board of Commissioners set various fees for county services in Resolution 02-155 based on information and recommendations of the Maximus Cost of Services Analysis completed in 2002; and WHEREAS, the Board of Commissioners also established the percent of the cost of providing the services which should be recovered by such fees, referred to in this process as a “target percent”; and WHEREAS, the Board of Commissioners has directed the Controller’s Office to establish a process for the annual review of these fees and target percents; and WHEREAS, this process begins with the calculation of a cost increase factor, which is equal to the previous three year average increase in general fund adopted budget for the appropriate departments; and WHEREAS, this cost increase factor is applied to the previous year’s calculated cost and multiplied by the target percent and in most cases rounded to the lower full dollar amount in order to arrive at a preliminary recommended fee for the upcoming year; and WHEREAS, in cases where the calculated cost multiplied by target percent is much higher than the current fee, the fee will be recommended to increase gradually each year until the full cost multiplied by target percent is reached, in order to avoid any drastic increases in fees; and WHEREAS, in cases where the calculated cost multiplied by target percent is lower than the current fee, no fee increase will be recommended for that year; and WHEREAS, after initial recommendations are made by the Controller, these recommendations are distributed to the affected offices and departments, in order to receive their input; and WHEREAS, after reviewing the input from the affected offices and departments, the Controller makes final recommendations to the Board of Commissioners; and WHEREAS, the Controller’s Office has finished its annual review of these fees and recommended increases where appropriate based on increased costs of providing services supported by these fees and the percent of the cost of providing the services which should be covered by such fees as established by the Board of Commissioners; and

WHEREAS, the Board of Commissioners has reviewed the Controller’s recommendations including the target percentages, along with recommendations of the various county offices, departments, and staff. THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes or encourages the following fee increases in Attachments A and B at the rates established effective January 1, 2009, with the exception of the Health Department, where new rates will be effective October 1, 2008. BE IT FURTHER RESOLVED, that the fees within major Health Department services are not included on the attachments and were not set by the policy above, but rather through policy established in Resolutions 05-166 and 05-242.

ATTACHMENT A: FEES WHICH ARE ADJUSTED

Location of Fee 2008 2009 Target

Service Description Fee Fee Percent

Controller FOIA Request Copies $0.15 $0.16 100.0%Equalization Digitally Produced Paper Maps- Parcel

Layer 100.0%

Equalization 8.5" x 11" (6) $5.00 $5.25 100.0%Equalization 11" x 17" (6) $10.00 $10.50 100.0%Equalization 17" x 22" (6) $15.00 $15.50 100.0%Equalization 22" x 34" (6) $20.00 $21.00 100.0%Equalization 28" x 40" (6) $25.00 $26.00 100.0%Equalization 34" x 44" (6) $30.00 $31.00 100.0%Equalization Digitally Produced Paper Maps - Parcel layer

w/2005 Digital Photo Layer 100.0%

Equalization 8.5" x 11" (6) $10.00 $10.50 100.0%Equalization 11" x 17" (6) $20.00 $21.00 100.0%Equalization 17" x 22" (6) $30.00 $31.00 100.0%Equalization 22" x 34" (6) $40.00 $42.00 100.0%Equalization 28" x 40" (6) $50.00 $52.00 100.0%Equalization 34" x 44" (6) $60.00 $63.00 100.0%Treasurer NSF Checks (8) $25.00 $30.00 100.0%Treasurer Tax service fee (9) $3.00 $3.00 100.0%Animal Control Enforcement/Dog License

Fees

Sterilized - Delinquent $24.00 $28.00 25.0% Sterilized - 3 year License (5) $30.00 $32.00 25.0% Un-Sterilized (5) $42.00 $45.00 25.0% Un-Sterilized - Delinquent (5) $84.00 $90.00 25.0% Un-Sterilized - 3 year License

(5) $105.00 $110.00 25.0%

Animal Control Boarding Fee per day (4) $10.00 $11.00 25.0%Animal Control Adoption Fee Dogs(under six years of age)

(1) $65.00 $70.00 75.0%

Dogs(six years or older) (1) $15.00 $18.00 75.0% Puppies(age-four months or

less) (1) $100.00 $105.00 75.0%

Cats(under six years of age) (1)

$55.00 $60.00 75.0%

Cats(six years or older) (1) $20.00 $24.00 75.0% Kittens(age-four months or

less) (1) $45.00 $48.00 75.0%

Animal Control Animal Redemption - 1st

offense $28.00 $30.00 75.0%

2nd offense $33.00 $48.00 100.0% 3rd offense $66.00 $90.00 100.0% after 3rd offense $132.00 $144.00 100.0%Animal Control Euthanasia Fee $50.00 $54.00 100.0%Animal Control Ten Dog Kennel Inspection

Fee $80.00 $100.00 100.0%

Animal Control Over Ten Dog Kennel Inspection Fee

$100.00 $120.00 100.0%

Animal Control Owner Surrender $20.00 $25.00 75.0%Animal Control On-Call Fee for redeemed

Animals $10.00 $30.00 50.0%

Animal Control Owner Pick-up Fee $12.00 $20.00 50.0%Animal Control RABIES DECAP $0.00 $30.00 50.0%Animal Control TRANQ. AT-LARGE FEE $0.00 $15.00 75.0%Pros Atty Diversion - Service Fee

Misdemeanor Offender $390.00 $400.00 50.0% Felony Offender $690.00 $710.00 50.0%

Pros Atty Costs-eligible convictions - Guilty Plea

$80.00 $90.00 75.0%

Pros Atty Costs for eligible convictions - Trial $120.00 $130.00 10.0%Jail Day Rate (3) $40.00 $50.00 100.0%Sheriff Public Notary Fee for gun

permits (6) $3.00 $10.00 100.0%

Sheriff Costs for Command (2) 50.00 $51.00 100.0% per hour per hour Sheriff Costs for Deputy (2) 50.00 $51.00 100.0% per hour per hour Comm. Health Conting Ed. Fee Diseased

Control/Imm. (4) $10.00 $12.00 100.0%

Comm. Health INS Vaccination Verif Form I-693 (8)

$27.00 $30.00 100.0%

Comm. Health MSS Tran. Bus/Van (5) $23.74 $27.85 100.0% (max) (max) 100.0%Comm. Health MSS - Trans Taxi (5) $23.86 $25.81 100.0% (max) (max) 100.0%Comm. Health MSS Trans. Volunteer (5) $0.26 $0.28 100.0% per mile per mile 100.0%Comm. Health ISS Trans. Bus/Van (5) $23.74 $25.68 100.0% (max) (max) 100.0%Comm. Health ISS - Trans Taxi (5) $23.86 $25.81 100.0% (max) (max) 100.0%Comm. Health ISS Trans. Volunteer (5) $0.26 $0.28 100.0% per mile per mile 100.0%Comm. Health Compreh Envir Investigation (5) $220.00 $240.00 100.0%Comm. Health Assessment of Home (5) $95.00 $100.00 100.0%

Comm. Health Immigration Physical Exams (8) $145.00 $160.00 100.0%Imm. Clinic Internat'l Travel Consult $34.00 $37.00 75.0%Imm. Clinic Influenza (including Admin) (9) $30.00 $32.00 75.0%Med Examiner Cremation Permits $19.00 $20.00 100.0%Med Examiner Autopsy Report Copies (family) $12.00 $13.00 100.0%Med Examiner Autopsy Report Copies

(others) $32.00 $33.00 100.0%

Env. Health Fixed Food Svc Estab-Nonprofit $200.00 $225.00 25.0%Env. Health Fixed Food Svc Estab - Profit Env. Health Initial License incl. 2 hours

Plan Rev $1,040.

00$1,100.00 50.0%

Env. Health Initial Restricted License $515.00 $550.00 50.0%Env. Health Initial License (Mobile) $365.00 $390.00 50.0%Env. Health Multiple facility renewal

license $160.00 $170.00 50.0%

Env. Health Renewal License Env. Health At least $750,000 (1) $860.00 $900.00 50.0%Env. Health At least $500,000,less than

$750,000 (1) $705.00 $740.00 50.0%

Env. Health At least $250,000,less than $500,000 (1)

$545.00 $570.00 50.0%

Env. Health Less than $250,000 (1) $385.00 $405.00 50.0%Env. Health Seasonal Renewal License,

FSE

Env. Health Seasonal Gross sales exc. $750,000

$515.00 $550.00 50.0%

Env. Health Seasnl at least $500,000,less $750,000

$420.00 $450.00 50.0%

Env. Health Seasnl at least $250,000,less $500,000

$325.00 $350.00 50.0%

Env. Health Seasonal less than $250,000 $230.00 $250.00 50.0%Env. Health Non-profit $80.00 $85.00 50.0%Env. Health FSE - DOE Schools Program -

Production Kitchen n/a $425.00 50.0%

Env. Health FSE - DOE Schools Program - Satellite Kitchen

n/a $270.00 50.0%

Env. Health Change of Ownership of FSE $305.00 $320.00 50.0%Env. Health Fixed FSE - Initial License, Nonprofit $210.00 $220.00 50.0%Env. Health Initl Lic Fee Exmpt(plan revw

only) Govt $175.00 $185.00 50.0%

Env. Health FSE - Indigent Env. Health late renewal - additional $105.00 $115.00 50.0%Env. Health Public Pool Inspection $175.00 $185.00 100.0%Env. Health Each add'l pool at same

location $89.00 $95.00 100.0%

Env. Health Pool Reinspection (after violation)

$89.00 $95.00 100.0%

Env. Health Child&Adult Care Fac Ins-Full $175.00 $185.00 100.0%Env. Health Child&Adult Care Fac Ins.- $110.00 $115.00 100.0%

W&S Env. Health Child & Adult Care Fac non-

compl W&S (10) $89.00 $95.00 100.0%

Env. Health Child & Adult Care Plan Review

$320.00 $335.00 100.0%

Env. Health Initial STFU license Incl. Plan Review

$280.00 $295.00 50.0%

Env. Health STFU late inspection request (10)

$180.00 $190.00 50.0%

Env. Health Special food svc estab surchrg 2nd step of formal hearing (10)

$200.00 $210.00 50.0%

Env. Health Special food svc estab surchrg 3rd step of formal hearing (10)

$400.00 $420.00 50.0%

Env. Health STFU in season inspection (13)

$95.00 $105.00 50.0%

Env. Health STFU Renewal $100.00 $105.00 50.0%Env. Health Tattooing Business Initial

License (10) $717.00 $730.00 50.0%

Env. Health Tattooing Lic-late renewal-additional

$105.00 $115.00 50.0%

Env. Health Tattooing w/o initial license/reinstatement of revoked (10)

$450.00 $475.00 50.0%

Env. Health Tattooing non-compliant with inspection (10)

$89.00 $95.00 50.0%

per hour per hour Env. Health Temp FSE - Non-Profit (2) $90.00 $100.00 50.0%Env. Health Temp Nonprf FSE-Ops Beg Bef Licg

(double) $170.00 $180.00 50.0%

Env. Health Temp FSE- Preparation Type (2) $180.00 $190.00 50.0%Env. Health Temp FSE-Ops Began Before Licg

(double) $355.00 $370.00 50.0%

Env. Health Temp FSE-each add'l lic.after 2 at 1 loc

$58.00 $63.00 50.0%

Env. Health Vending Env. Health 1-3 Licensable Mach. in Same

Loc. $65.00 $70.00 50.0%

Env. Health 4-6 Licensable Mach. in Same Loc.

$85.00 $90.00 50.0%

Env. Health 7-10 Licensable Mach. in Same Loc.

$110.00 $120.00 50.0%

Env. Health Larger Location (First 10 machines)

$110.00 $120.00 50.0%

Env. Health Larger Loc (Add'l Machine > 10)

$5.00 $6.00 50.0%

Env. Health Sewage Only (new) $450.00 $470.00 100.0%Env. Health Well Only (new) $450.00 $470.00 100.0%Env. Health Vacant Land Evaluation $440.00 $465.00 100.0%Env. Health On-Site Sewage syst Plan Review $430.00 $450.00 100.0%Env. Health Repair - Well $160.00 $170.00 100.0%

Env. Health Altern On-site Sewage Syst Plan

Revw (4) $335.00 $355.00 100.0%

Env. Health Appeals Board Fee $32.00 $35.00 100.0%Env. Health Hourly Rate Over Standard Service $89.00 $95.00 100.0%Env. Health Subdivision Evaluation of Preliminary

Plat $175.00 $185.00 100.0%

Env. Health Bathing Area Operational Permit

$175.00 $185.00 100.0%

Env. Health Reinstmt of bathing area permit

$89.00 $95.00 100.0%

Env. Health Sanitary Surv for Prop. Bathg Beach

$350.00 $365.00 100.0%

Env. Health Loan Evaluation-Residential Premises

$240.00 $255.00 100.0%

Env. Health Munic Requ Eval. of Well/Septic

$89.00 $95.00 100.0%

Env. Health Septic or Well ownershp trsfr,not installed at time of transfer (10)

$150.00 $160.00 100.0%

Env. Health Septic tank repair or replacement inspection fee (10)

$230.00 $240.00 100.0%

Env. Health Campground Inspection 0-99 Sites

n/a $125.00 100.0%

Env. Health Campground Inspection 100-199 Sites

n/a $190.00 100.0%

Env. Health Campground Inspection 200+ Sites

n/a $250.00 100.0%

Env. Health Collection of water samples for Type II Non-Comm Water Sampling per hr (10)

$89.00 $95.00 100.0%

Env. Health Type II Non Community - Sanitary Survey (4 hour ave.)

$89.00 $380.00 100.0%

per hour flat rate 100.0%Env. Health Board of Health appeal fee

(10) $100.00 $105.00 100.0%

Env. Health Reinstatemt of Susp FSE $450.00 $470.00 100.0%Env. Health Surchrge-Fail submit plans/chg

own $450.00 $470.00 100.0%

Env. Health Surcharge-Fail of applic - vending

$150.00 $160.00 100.0%

Env. Health Critical Follow-up Inspection fee

$105.00 $110.00 100.0%

Env. Health Reinstmt of Susp Tattooing License

$165.00 $175.00 100.0%

Env. Health Point of Sale- appl processing fee (7)

$155.00 $165.00 100.0%

Env. Health Point of Sale- on site evaluation well & waste treatment system by ICHD(7)

$300.00 $325.00 100.0%

Env. Health Waste Treatment Inspection by ICHD (excludes pumping fees)

$180.00 $190.00 100.0%

Env. Health Well Inspection by ICHD (includes water samples for bacteria and partial chemicals) (7)

$130.00 $140.00 100.0%

Env. Health Point of Sale- follow up/hr-septic only (7)

$87.00 $90.00 100.0%

Env. Health Point of Sale- follow up/hr.- well only (7)

$87.00 $90.00 100.0%

Env. Health Point of Sale-Annl Inspector renwl fee (7)

$105.00 $110.00 100.0%

Health Ed. License- Tobacco Sales-1yr-Retailer (11)

$250.00 $270.00 100.0%

Health Ed. License-Tobacco Sales-1yr-Vend Mach(11)

$250.00 $270.00 100.0%

Health Ed. Temporary Sampling Permit Fee (11)

$100.00 $105.00 100.0%

Health Ed. Tobacco license violation penalty: 1st (12)

$50.00 $50.00 100.0%

Health Ed. Tobacco license violation penalty:2nd (12)

$250.00 $270.00 100.0%

Health Ed. Tobacco license violation penalty:3rd (12)

$500.00 $540.00 100.0%

Health Ed. Tobacco license viol penalty:4th+ (12)

$1,000.00

$1,080.00 100.0%

OYC Consultation Request (per hr.) $54.00 $58.00 100.0%OYC Agency Training Request-

Base, 1.5 hr. $160.00 $170.00 100.0%

OYC Agency Training Request- Base, 2.5 hr.

$265.00 $280.00 100.0%

OYC Agency Training Request- Base, 3.0 hr.

n/a $340.00 100.0%

OYC Agency Training Request- Base, 5.0 hr.

n/a $560.00 100.0%

OYC Agency Train. Req- Base, 1.5 hr,each add.

$11.00 $12.00 100.0%

OYC Agency Train. Req- Base, 2.5 hr, each add.

$16.00 $17.00 100.0%

OYC OYC-Advertised Train.- 1.5 hr./per person (min. 15 attending)

$21.00 $23.00 100.0%

OYC OYC-Advertised Train.- 2.5 hr./per person (min. 15 attending)

$27.00 $29.00 100.0%

OYC OYC-Advertised Train.- 5.0 hrs./per person (min. 15 attending).

$54.00 $58.00 100.0%

OYC OYC - Advanced Training - 10 hrs./per person

n/a $85.00 100.0%

OYC OYC - Administrator Training - 16 hrs./per person

n/a $155.00 100.0%

Vet. Affairs County User Fee $16.71 $17.37 100.0%

ATTACHMENT B: FEES FOR WHICH AN ADJUSTMENT IS RECOMMENDED

Location of Fee 2008 2009 Target

Service Description Fee Fee Percent

District Court Probation Oversight $45.00 $35.00 100.0%Circuit Court Criminal Histories $8.00 $9.00 100.0%Circuit Court Felony Case Costs $550.00 $575.00 100.0%Family Division

Delinquency Costs $145.00 $155.00 100.0%

Family Division

Tether $8.00 $10.00 25.0%

Family Division

Traffic $70.00 $80.00 50.0%

Family Division

Traffic - Fail to Appear $20.00 $23.00 25.0%

AGENDA ITEM #855 (Rev. 4-06)

State of Michigan

JENNIFER M. GRANHOLM DEPARTMENT OF TREASURY ROBERT J. KLEINEgovernor Lansing state treasurer

May 28, 2008

Robert G. Lahiff

Datapak Services Corporation

1000 Austin Court

Howell Mi 48843

Dear Sir/Madam:

The State Tax Commission has received a request from Village of Webberville to revoke the personal

property component(s) of Industrial Facilities Exemption Certificate number 2002-201, issued to Datapak

Services Corporation, located in the Village of Webberville, Ingham County. In accordance with Section

15(3) of Public Act 198 of 1974, as amended, the State Tax Commission offered the certificate holder the

opportunity for a hearing regarding this request for revocation and they did not respond.

At their April 17, 2008 meeting, the State Tax Commission considered and approved the revocation

request. Enclosed is the Order of Revocation revoking the personal component of this certificate effective

December 30, 2008.

If you have further questions regarding this information, please contact the Property Services Division at

(517)373-3272.

Sincerely,

Kelli Sobel

Executive Secretary

State Tax Commission

Enclosure

By Certified Mail

cc: Clerk, Village of Webberville

Assessor, Village of Webberville

Ingham County Equalization Department

Ingham County Board of Commissioners

Webberville School District

Ingham ISD

Lansing Community College

P.O BOX 30471 • LANSING, MICHIGAN 48909-7971

www.michigan.gov/treasury • (517) 373-0500

STATE TAX COMMISSION

ORDER OF REVOCATIONIndustrial Facility Exemption Certificate

Certificate Number 2002-201

Certificate Holder: Datapak Services Corporation

Facility Location: Village of Webberville

County of Ingham, State of Michigan

Pursuant to the requirements of Section 15(3) of Public Act 198 of 1974, as amended, upon receipt of a

written request for revocation of an Industrial Facilities Exemption Certificate by the local unit and after

offering an opportunity for a hearing, the State Tax Commission shall by order revoke the certificate in

whole, or" "in" part, with respect to its real and/or personal property component(s), whichever shall be

requested.

The State Tax Commission received a request from Village of Webberville to revoke the personal

property component(s) of Industrial Facilities Exemption Certificate number 2002-201, issued to Datapak

Services Corporation, located in the Village of Webberville, Ingham County.

Therefore, it is ordered that the personal property component(s) of Industrial Facility Exemption

Certificate number 2002-201 be revoked effective December 30, 2008.

Robert H. Naftaly, Chairman

855 (Rev. 4-06) AGENDA ITEM #

State of Michigan

jennifer m. granholm department of treasury robert j. kleinegovernor Lansing state treasurer

May 28, 2008

Robert G. Lahiff

Datapak Services Corporation

1000 Austin Court

Howell Mi 48843

Dear Sir/Madam:

The State Tax Commission has received a request from Village of Webberville to revoke the personal

property component(s) of Industrial Facilities Exemption Certificate number 1997-529, issued to Datapak

Services Corporation, located in the Village of Webberville, Ingham County. In accordance with Section

15(3) of Public Act 198 of 1974, as amended, the State Tax Commission offered the certificate holder the

opportunity for a hearing regarding this request for revocation and they did not respond.

At their April 17, 2008 meeting, the State Tax Commission considered and approved the revocation

request. Enclosed is the Order of Revocation revoking the personal component of this certificate effective

December 30, 2008.

If you have further questions regarding this information, please contact the Property Services Division at

(517)373-3272.

sincerely,

Kelli Sobel

Executive Secretary

State Tax Commission

Enclosure

By Certified Mail

cc: Clerk, Village of Webberville

Assessor, Village of Webberville

Ingham County Equalization Department

Ingham County Board of Commissioners

Webberville School District

Ingham ISD

Lansing Community College

P.O BOX 30471 • LANSING, MICHIGAN 48909-7971

www.michigan.gov/treasury • (517) 373-0500

STATE TAX COMMISSION

ORDER OF REVOCATION

Industrial Facility Exemption Certificate

Certificate Number 1997-529

Certificate Holder: Datapak Services Corporation

Facility Location: Village ofWebberville

County of Ingham, State of Michigan

Pursuant to the requirements of Section 15(3) of Public Act 198 of 1974, as amended, upon receipt of a

written request for revocation of an Industrial Facilities Exemption Certificate by the local unit and after

offering an opportunity for a hearing, the State Tax Commission shall by order revoke the certificate in

whole, or in part, with respect to its real and/or personal property component(s), whichever shall be

requested.

The State Tax Commission received a request from Village of Webberville to revoke the personal

property component(s) of Industrial Facilities Exemption Certificate number 1997-529, issued to Datapak

Services Corporation, located in the Village of Webberville, Ingham County.

Therefore, it is ordered that the personal property component(s) of Industrial Facility Exemption

Certificate number 1997-529 be revoked effective December 30, 2008.

Robert H. Naftaly, Chairman