Financial Assistance Reporting

Financial Assistance Training Seminar

Anita HairstonFinancial Assistance AnalystOffice of Acquisition and Property Management

Catalog of Federal Domestic Assistance (CFDA)

The CFDA is the single, authoritative, government-wide, comprehensive source on Federal assistance programs.

The five digit CFDA number is the basic reporting data element for Federal financial assistance.

Interior has 196 published CFDA programs. Programs selected for inclusion in the database are defined as

any function of a Federal agency that provides assistance or benefits for a State or States, territorial possession, county, city, other political subdivision, grouping, or instrumentality thereof; any domestic profit or nonprofit corporation, institution, or individual, other than a Federal agency.

RECOVERY ACT CFDAs Federal agencies have identified over 200 new and existing CFDA

programs funded by the American Recovery and Reinvestment Act (Recovery Act or ARRA). There are only 112 Recovery Act-funded CFDA programs currently published on the CFDA web site. Agencies are still in the process of validating information prior to posting these programs on the CFDA site.

New System Launched May 18, 2009. Program description tags or special identifiers to distinguish

Recovery Act awards:040 Authorization050 Objectives 120 Financial Information

180 Criteria for Selecting Proposal

Federal Assistance Awards Data System (FAADS) FAADS produces a file of standardized data records on

financial assistance awards made by Federal agencies to all types of recipients.

Each transaction record identifies, by the Catalog of Federal Domestic Assistance (CFDA) program code number and name, the type and amount of financial assistance, the type and location of the recipient and the geographic place of performance.

Grants.govPosting of Funding Announcements 505 DM 2 - Section 2.12 Posting Grant and Cooperative

Agreement Funding Opportunities. In order to provide the public opportunity to view potential funding opportunities (as recipients and possible sub-grantees) thereby maintaining transparency consistent with the customer service mandates prescribed in P.L. 106-107, synopses of all cooperative agreement and discretionary grant funding opportunities must be posted to (www.grants.gov).

Posting a Notice of Intent on Grants.gov for Single Source Awards

Posting Recovery Act Awards on Grant.gov

Include prominent labels and tags to funding opportunity synopses, full funding opportunity announcements, and award notices that clearly identifies them as Recovery Act” actions.

Steps Include:

1. Use term “Recovery Act” within Opportunity Title

2. In the Opportunity Category choose “Other” and add

“Recovery Act” in the Category Explanation text box.

3. For opportunity searchability on site user must post synopsis using Activity Category “Recovery Act”

4. For email notification DOI user must add the code “RA” when updating the synopsis.

E Government Scorecard The E-Gov Scorecard tracks how well agencies are executing the

five government-wide management initiatives. The initiatives are: Human Capital, Competitive Sourcing, Improving Financial Performance, E-Gov, and Budget & Performance Integration. The Office of the Chief Information Officer (OCIO) is responsible for the E-Gov initiative. The scorecard uses a three color grading system; green for success, yellow for mixed results, and red for unsatisfactory. Agencies and departments are assessed quarterly and given a color grade for both status and progress.

Deadlines for Bureaus to submit their progress to E-Government Coordinator

Quarter 3 – July 1, 2009Quarter 4 – September 1, 2009

Bureau E-Gov Scorecard Officials: These are the individuals These are the individuals (as of Q3 09) who serve as your Bureau’s E-Gov focal point!who serve as your Bureau’s E-Gov focal point!

►► Joye Durant, USGS Joye Durant, USGS ►► Eddie Ray, OSMEddie Ray, OSM►► Dave Hudson, FWSDave Hudson, FWS► ► Julie DeNiro, BORJulie DeNiro, BOR►► Corey Wells, BLMCorey Wells, BLM►► George Ingram, OSTGeorge Ingram, OST►►Peter Brownell, NBC Peter Brownell, NBC ►►James Feagans, MMSJames Feagans, MMS►►Jenese McCown, NPSJenese McCown, NPS►►Shelley Hartman, BIA Shelley Hartman, BIA ►►Carl Huls, OHTACarl Huls, OHTA

Inquiries??? Tracia_Ward-Rainey@ios.doi.govDOI E-Gov Program Manager202-208-5707

Federal Opportunities (FO) Pilot The General Services Administration IAE has been tasked

by the Office of Management and Budget to develop a Grants Pilot called Federal Opportunities (fo.gov) that would allow agency users to post both procurement and grant opportunities on the same platform along with the redesigned Catalog of Federal Domestic Assistance. The Pilot will exist on the FedBizOpps framework.

Public users would be able to search, find and apply for grant opportunities on-line. The proposed design will be similar to the functionality of Grants.gov.

Federal Opportunities (FO) Pilot Federal Agencies participating in the Federal

Opportunities Pilot are Department of Homeland Security, Department of Energy, and Department of the Interior.

Next Steps for the FO Pilot: GSA is awaiting MOU approval and funding from HHS

Grants.gov managing partner agency who is responsible for providing $655,000 for the FO Pilot. Funding is expected in July 2009.

GSA will build and design the Pilot within 60 days of MOU signing.

Next Steps for FO Pilot, Continued

Pilot agencies will participate in the development lifecycle and user testing.

Based on agency evaluations of the FO Pilot, OMB could recommend the system to be used in lieu of Grants.gov.

Reporting is the vehicle for Transparency and Accountability

Shifting the Paradigm for Grants Reporting The Transparency and Recovery Acts have changed grant reporting

From quarterly collection of data; to weekly, monthly, and recently required bi-monthly collection

From obligation data; to award amount and expenditure data From general information to more specific information on who,

what and where Recipient and sub-recipient reporting are required to be publicly

available--viewable Information being changed from static publication to a more interactive

web environment—funding impacts Accountability of performance of funded grants through findings and

reports; and public comment

USASpending.gov Website Launched January 1, 2008 Award: Federal financial assistance and expenditures

that include:Grants, sub-grants, loans, awards, cooperativeagreements, and other forms of financial assistance;Contracts, subcontracts, purchase orders, task orders, and delivery orders;Does not include individual transactions below $25,000

Other guidelines:Data must be available within 30 days of award

USASpending.gov Data Accuracy

Overall, 21 Federal Agencies report valid assistance data submissions, up from 15 in September 2008

Total error rate has dropped from 51 percent to 13 percent

DOI areas of improvement

Reducing duplicate entries

Timeliness and accuracy of reporting

CFDA assignments eliminating the use of 99.999 and “pseudo code”

Recovery Act Awards on USASpending.gov Recovery Act awards are reported in the same FAADS PLUS

format as currently required for reporting all other Federal assistance transactions on USAspending.gov.

A single FAADS PLUS data file may contain both Recovery and non-Recovery Act funding, however, transactions which utilize both Recovery Act and non-Recovery Act funding must be broken into two separate records. USASpending.gov compares the Program Source/TAS fields from the FAADS PLUS data files against the most up-to-date list of Recovery TAS Codes.

What Is Recovery.Gov?One piece of a broad Transparency and Accountability Effort…

Stakeholders• Citizens• Congress• Inspectors General• Federal Agencies• OMB• State, Local, Tribal

Governments• Universities• Non-Profits• Companies

Offering the public a chance

to follow and comment on

performance of the use of funds

ARRA Recipient Reporting Published in OMB Guidance October 10, 2009 Recipient reporting begins, with subsequent quarterly reports due 10

days after the end of each calendar quarter. Recipient Reporting may include:

Total amount of Recovery Funds received from Agency Amount obligated and expended to project or activities Amount unobligated balances Detailed list of projects or activities

Name of Project Description of Project Evaluation of completion status Estimated number of jobs created or sustained Infrastructure investments by state and local governments, purpose, total cost,

rationale of the agency for funding the investment with Recovery Funds, name of person to contact

Recovery Act Reporting

Issues currently being resolved for Recovery

Act Reporting: User Guidance for Recovery.gov Roles and responsibilities of primary and sub-recipients Data standards and definitions Process by which information flows from sub-recipients

to the Federal data environment Approaches to data quality

FAADS is one of the sources that feeds into the CFFR. The CFFR reports on federal expendituresor obligations for grants, salaries and wages,procurement contracts, direct payments forindividuals, other direct payments, direct loans, guaranteed or insured loans, and insurance. The CFFR is useful for learning whattypes and levels of federal assistance go tospecific geographic areas.

Consolidated Federal Funds Report (CFFR)

Federal Financial Report (FFR) SF 425

The FFR was designed to replace the Financial Status Report (SF269) and the Federal Cash Transactions Report (SF272) with one comprehensive financial reporting form.

Required October 1, 2009 government-wide implementation.

Interim reports will be submitted as directed – quarterly, semi-annually, or annual basis. Final reports with be the end date of the project or grant period.

Resources Chip DiMuzio, PAM System Administrator, (202)219-0771 National Business Center FAADS Log On

https://nbcfaads.nbc.gov/faads/start.jsp Catalog of Federal Domestic Assistance User Manual

http://www.doi.gov/pam/CFDAreferenceManual2005.htm FAADS User Manual

http://ftp2.census.gov/govs/faads/guide2008.pdf FAADS Testing Database

http://ibciadecwbqa.nbc.gov/faads/logoff.do Grants.gov User Training Materials

http://www.grants.gov/agencies/grantors_help_resou.jsp#training