financial governance - the dpsa · 2018-04-06 · perform people management functions. perform...

financial governance bas AO bas ASD bas DD bas internal audit & risk ASD internal audit ASD transversal risk management DD internal audit DD transversal risk management logis AO logis codification AO logis support AO logis training ASD logis support ASD logis training DD logis norms and standards ASD norms and standards (capacity building and support) ASD norms and standards (monitoring and compliance) DD norms and standards (capacity building and support) DD norms and standards (monitoring and compliance) persal AO persal support AO persal training ASD persal training ASD persal user support DD persal provincial accounting ASD provincial reporting ASD accounting compliance ASD support DD accounting reporting DD accounting compliance DD support transversal ASD transversal DD transversal mfma ASD internal audit mfma ASD mfma implementation & capacity building ASD municipal accounting & financial reporting ASD municipal asset management ASD municipal budget analyst ASD municipal budget economist ASD municipal scm ASD municpal revenue and debt management ASD risk management mfma DD internal audit mfma DD mfma implementation & capacity building DD municipal accounting & financial reporting DD municipal asset management DD municipal budget analyst DD municipal budget economist DD municipal revenue and debt DD municipal scm DD risk management mfma

scm ASD asset management ASD banking and cash flow and liabilities management ASD banking service ASD cash flow management ASD gov compliance m&e ASD liabilities management ASD scm policy, norms & standards ASD strategic procurement ASD transversal contract management DD asset management DD compliance monitoring and evaluation DD liability management DD policy norms and standards DD strategic procurement DD transversal contracts DD banking and cash flow and liabilities management DD banking services DD cash flow management sfrm ASD budget management ASD data management ASD fiscal policy ASD macro economic analysis ASD public finance DD budget management DD data management DD fiscal policy analysis DD fiscal policy analysis amended DD macro economic analysis DD public finance management

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Admin Officer: BAS CORE CODE : POST LEVEL AND SALARY CODE : 7 LOCATION : POSTS REPORTS TO : Assistant Director: BAS DATE OF APPOINTMENT : B. JOB PURPOSE To perform the Basic Accounting System (BAS) functions.

B. KEY PERFORMANCE AREAS

1. Perform support services to all provincial BAS users. Capture and verify entities Reminding departments of closure dates; Assisting departments during Financial Month and Year-end closure to clear

accounts to close on or before the National forced closure dates 2. Maintain compliance and enforcement of prescribed legislation, policies and

guidelines relating to all BAS processes

3. Building capacity of BAS users Provide support to the annual Training Programme/Preparing and updating BAS

training material; Assist with the compilation of practical exercises and examination papers and mark

examination papers; Facilitate all logistical arrangements for the training course; Train BAS users on various BAS courses; Prepare result and print certificate and report to Head of Departments Update training database. Provide feedback at Provincial BAS User forums Provide inputs, respond to problems and queries on new developments

4. Report on departments’ status of accounts during the provincial BAS user forum. Ensure effective and efficient implementation, integration and utilization of systems

C. EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION

STRUCTURE

NOTE: This organizational structure serves as an example only. Each department or institution should design its organizational structure to suit its specific needs and circumstances. Please note the old adage that structure follows strategy.

Assistant Director : BAS

D. INHERENT REQUIREMENTS OF THE JOB

Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. It should be noted that a number of competencies would not be applicable to this job. Please note further that the descriptions and definitions should be utilised but the level of proficiency should be adjusted to fit the level of the job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf

F. APPOINTMENT REQUIREMENTS

Minimum appointment requirements

COMPETENCIES

ESSENTIAL DESIRABLE

EDUCATION AND TRAINING

NQF level 6 in Financial Management or Accounting

Additional qualification and training

RELEVANT EXPERIENCE

3 years’ clerical experience on all BAS Functional Areas. PERSAL and LOGIS Public Sector experience

KNOWLEDGE PFMA Treasury Regulations National Treasury Circulars

Admin Officer: BAS

http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf

Relevant prescripts to BAS

SKILLS Communication Analytical skills Investigative skills Inter personal skills Numerical skills Problem solving Innovative Thinking Leadership skills Motivational skills Presentation/Training skills Independence Organisational Conflict Management Project Management

VALUES/ATTITUDES Loyalty Trustworthy Commitment Enthusiastic Integrity Professional Confidence

G. CAREER PATHING

Compliance with the requirement of higher posts.

H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and

alterations to this job description, as he/she may deem reasonable, after due consultation with the post holder.

I. PERFORMANCE AGREEMENT

The Performance Agreement of the incumbent, which contains a work plan and specific target dates, should be read as an extension of this job description. The performance agreement may also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas.

J. JOB DESCRIPTION AGREEMENT SIGNATURE OF POST HOLDER SIGNATURE OF MANAGER DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: BAS CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: BAS DATE OF APPOINTMENT : B. JOB PURPOSE To render or monitor the Basic Accounting System (BAS) functions.

C. KEY PERFORMANCE AREAS

1. Render a support services to all provincial BAS users. Reminding departments of closure dates; Assisting departments during Financial Month and Year-end closure to clear accounts

to close on or before the National forced closure dates; Logging of calls with LOGIK should departments experience problems which can’t be

resolved by the Helpdesk; Capture segment changes as per the budget statement and the Standard Chart of

Accounts (SCOPA) on BAS; Requesting and submitting of departments 30 days’ payment data; Providing a support service (BAS and {Financial/HR/Supply Chain} Helpdesk functions)

to all BAS users in the Provincial Administration.

2. Monitor compliance and enforcement of prescribed legislation, policies and guidelines relating to all BAS processes Co-ordinate departments proposed Final Closure dates for FYE; Monitoring clearing of suspense accounts in preparation for closure; Logging of calls with LOGIK should departments experience problems that cannot be

resolved by the helpdesk; Monitoring and examining of Provincial departments passed opening journals to

account for new financial year’s budget on BAS; Monitor Provincial Departments perform Final Audit Closure of old financial year;

Perform BAS Security Verification of departments BAS Sub-syscon’s activities and security verifications of their departments’ users.

3. Perform BAS System Controller functions

Create and maintain of BAS User Accounts, e.g. User Profiles, Group Profiles and workflows;

Create and maintain SCOA segments on BAS e.g. Item, Objectives, Asset segments, etc.;

Maintain Static Data on BAS e.g. TPR’s, parameters, etc.; Perform BAS Security verification of Provincial Departments BAS users access and

activities and update Matrix and Provincial BAS user database; Populate Provincial Departments BAS database tic data, etc. with the with segments,

users profiles static data, etc. with the implementation/re-implementation of new or new versions of financial system or changes in SCOPA

4. Building capacity of BAS users

Giving inputs to the annual Programme/Preparing and updating BAS and Vulindlela training material;

Compiling practical exercises and examination papers and mark examination papers; Overseeing all logistical arrangements for the training course; Train BAS users on various BAS courses; Prepare result and print certificate and report to Head of Departments Update training database. Attend BAS National User Forum when required; Give feedback at Provincial BAS User forums Give inputs, respond to problems and queries on new developments Report on departments’ status of accounts during the provincial BAS user forum. Ensure effective and efficient implementation, integration and utilization of systems

5. Administrative management of the Section/Unit

Human Resource Asset Management Provide inputs to the operational plan and related processes

D. EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION STRUCTURE

E. INHERENT REQUIREMENTS OF THE JOB

Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf



COMPETENCIES

ESSENTIAL DESIRABLE


3 years’ tertiary qualification (NQF 6) in Financial Management or Accounting


RELEVANT EXPERIENCE 3 years’ experience on all BAS Functional Areas. PERSAL and LOGIS Public Sector experience

KNOWLEDGE PFMA Public Service Act (PSA) Public Service Regulations (PSR) Treasury Regulations National Treasury Circulars

Deputy Director: BAS

BAS System Controller: Assistant

BASS User Support (SFAO)


Relevant prescripts to BAS Access of Information Act Basic Accounting System (BAS) Vulindlela PERSAL LOGIS Knowledge of GAAP and GRAP

SKILLS Communication Analytical skills Investigative skills Inter personal skills Numerical skills Problem solving Innovative Thinking Leadership skills Motivational skills Presentation/Training skills Independence Organisational Conflict Management Project Management

VALUES/ATTITUDES Loyalty Trustworthy Commitment Enthusiastic Integrity Professional Confidence

G. CAREER PATHING


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: BAS CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To provide oversight and management of the Basic Accounting System (BAS) in the Province.


1. Manage the support service and guidance rendered to Provincial Basic Accounting System (BAS) Users Adherence to prescribed financial Month, Year-end and Final Audit closure Segment (COR) changes as per budget statement affected on BAS and submitted

to PERSAL Provide financial year-end guidelines Rendering of a Provincial Bas Helpdesk functions to all BAS Users Should the NCPG have a change in Provincial Banker, assist with the implementation

process

2. Manage the monitoring of compliance and enforcement of prescribed legislation, policy and guidelines relating to all BAS processes. Consolidate FYE closure dates and report on clearing of suspense accounts and ME

and FYE closure status Examine, consolidate and report on the passing of opening journals Consolidate and report on Final Audit Closure Availability of 30 day payments data Scrutinised BAS Syscon’s examining and reporting on departments BAS Sub-syscon’s

system activities

3. Manage and/or coordinate the performing of BAS System Controller functions

Overall managerial responsibility of BAS System Controller functions Amend and implement amendments of provincial BAS Security Management Manual. Scrutinised BAS Syscon’s examining and reporting on departments BAS Sub-syscon’s

& BAS user activities Updated and maintained BAS matrix and Provincial BAS user database.

4. Manage and/or coordinate the capacity building of all BAS users

Overall managerial responsibility for BAS training in the Provincial Administration Chair the Provincial BAS User Forum and represent the province at the National BAS

User group

5. Manage the component

Perform strategic and operational planning Manage stakeholder relationships Oversee the administrative support functions Perform people management functions. Perform financial management functions. Perform asset management functions.

D. EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION

STRUCTURE

Deputy Director: BAS

BAS System Controller (Assistant)





COMPETENCIES

ESSENTIAL DESIRABLE

EDUCATION AND TRAINING 3 years’ tertiary qualification (NQF 6) in Financial Management or Accounting


RELEVANT EXPERIENCE 3 years’ management experience on all BAS functional areas. At least 3 years’ experience in junior management. Public Sector experience

KNOWLEDGE Information Systems PFMA Public Service Act (PSA) Public Service Regulations (PSR) Treasury Regulations National Treasury Circulars Relevant prescripts to BAS Compilation of management Report Basic Accounting System (BAS) Vulindlela PERSAL LOGIS

SKILLS Communication Analytical skills Investigative skills Inter personal skills Numerical skills Problem solving Innovative Thinking Leadership skills Motivational skills Presentation/Training skills Independence Organisational Conflict Management Project Management Planning and Organising

VALUES/ATTITUDES Loyalty Trustworthy


Commitment Enthusiastic Integrity Professional Confidence

G. CAREER PATHING

Compliance with the requirement of higher posts. H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and





JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Assistant Director: Transversal Internal Audit

CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Internal Audit DATE OF APPOINTMENT : B. JOB PURPOSE

To render support in the promotion and implementation of transversal internal audit services to provincial department and public entities. C. KEY PERFORMANCE AREAS: 1. Provide support in the monitoring, enforcement and reporting on the effective

implementation of the PFMA, Treasury regulations and standards to ensure compliance Render monitoring, enforcement and the reporting on the effective implementation of

the internal audit standards Provide planning, supervising, executing and reporting on departmental audits Provide inputs on the internal audit strategy Prepare annual operational audit plans

2. Facilitate the establishment of Audit Committees within the Province.

Provide information on the establishment of Audit Committees Provide support during the assessment and monitoring of Audit Committees

3. Provide technical and capacity building support to Provincial Departments and Public

entities.

Consolidate and prepare training material Provide capacity building initiatives



DEPUTY DIRECTOR

ASSISTANT DIRECTOR

E. INHERENT REQUIREMENTS OF THE JOB F. APPOINTMENT REQUIREMENTS

COMPETENCY ESSENTIAL DESIRABLE Education and Training NQF level 7 qualification with Internal

Audit as major subject Membership of the Institute of Internal Auditors South Africa (IIA SA).

Relevant Experience 3 years auditing experience Knowledge PFMA

MFMA Public Service Regulations DORA

Skills Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving Project Management Interpersonal skills Management skills

Conflict Management

Values/Attitudes Assertiveness Willingness

Enthusiasm Positive approach

Loyalty Confidentiality Integrity

to your work

G. CAREER PATHING





J. JOB DESCRIPTION AGREEMENT

The job description has been discussed with me and I understand the content thereof

SIGNATURE OF POST HOLDER SIGNATURE OF MANAGER DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Assistant Director: Transversal Risk Management

(PFMA) CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Transversal Risk Management DATE OF APPOINTMENT : B. JOB PURPOSE

To provide and promote the implementation of transversal Risk Management services in the province and public entities. C. KEY PERFORMANCE AREAS: 1. Provide support in the monitoring, facilitation and reporting on implementation of the

Risk Management Framework. Provide support on the monitoring of bi-annual risk assessments Provide assistance with the drafting of the oversight reports on the assessments Facilitate and co-ordinate information on the development of the risk management plan,

monitoring and implementation

2. Provide support and capacity building to provincial departments and public entities. Facilitate capacity building initiatives Facilitate Risk Management Forums Provide inputs into the development and review of Risk Management frameworks

3. Facilitate, co-ordinate information on the development of the risk register within the

departments.

Facilitate the development of the Provincial risk register


STRUCTURE


DEPUTY DIRECTOR

ASSISTANT DIRECTOR

E. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf


COMPETENCY ESSENTIAL DESIRABLE Education and Training NQF level 7 qualification with Financial

Accounting as major subject Membership of the Institute of Risk Management of South Africa (IRMSA).

Relevant Experience 3 years’ functional/technical experience in accounting environment

Knowledge PFMA Treasury Regulations Accounting Principles

Competencies Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving Project Management

Values/Attitudes Assertiveness Willingness Loyalty


Confidentiality Integrity

G. CAREER PATHING









JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Deputy Director: Transversal Internal Audit

CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director: Internal Audit DATE OF APPOINTMENT : B. JOB PURPOSE

To promote and enforce transversal internal audit services to provincial department and public entities. C. KEY PERFORMANCE AREAS: 1. Monitor, enforce and report on the effective implementation of the PFMA, Treasury

regulations and standards to ensure compliance Develop Provincial norms and standards Develop the assessment tool Quality review of the assessment reports Manage the compilation and issuing of assessment report Review and monitor the implementation of recommendations Ensure the effectiveness of the implementation of the action plans Coordinate the effective implementation of combined assurance Consolidate annual operational audit plans

2. Facilitate and monitor the establishment of Audit Committees within the Province.

Coordinate and oversee the establishment of Audit Committees Assess and monitor the effectiveness of Audit Committees

3. Provide support and capacity building to Provincial Departments and Public entities.

Facilitate capacity building initiatives Facilitate internal Audit and Audit Committee Forums

Provide inputs into the development and review of Internal Audit and Audit Committee frameworks

4. Facilitate internal Audit Readiness Reviews, Audit activities at provincial Departments

and Entities in preparation for External Quality Assurance review.

Facilitate implementation of external quality assurance review




STRUCTURE


DIRECTOR

DEPUTY DIRECTOR





Audit as major subject


Membership of the Institute of Internal Auditors South Africa (IIA SA).

Relevant Experience 3 years’ junior management (ASD level) experience in auditing/accounting environment

Knowledge PFMA MFMA Public Service Regulations DORA

Competencies Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving Project Management Interpersonal skills Management skills

Conflict Management

Values/Attitudes Assertiveness Willingness Loyalty Confidentiality Integrity

Enthusiasm Positive approach to your work

G. CAREER PATHING







The job description has been discussed with me and I understand the content thereof SIGNATURE OF POST HOLDER SIGNATURE OF MANAGER DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Deputy Director: Transversal Risk Management

(PFMA) CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To promote and enforce Provincial Risk Management services in the province and public entities. C. KEY PERFORMANCE AREAS: 1. Monitor, enforce and report on the effective implementation of the PFMA, Treasury

regulations and Risk Management Framework to ensure compliance. Develop Provincial norms and standards Develop the assessment tool Quality review of the assessment reports Manage the compilation and issuing of assessment report Review and monitor the implementation of recommendations Ensure the effectiveness of the implementation of the action plans Contribute to the effective implementation of combined assurance Maintaining risk management strategy, operational standards guidelines, procedures

and providing advice and assistance on risk management issues.

2. Provide support and capacity building to provincial departments and public entities.

Facilitate capacity building initiatives Facilitate Risk Management Forums Provide inputs into the development and review of Risk Management frameworks

3. Develop and maintain the risk register within the departments.

Facilitate the development of the Provincial risk register




STRUCTURE


DIRECTOR





Accounting as major subject Membership of the Institute of Risk Management of South Africa (IRMSA)

Relevant Experience 3 years’ experience at junior management level in accounting

DEPUTY DIRECTOR


environment Knowledge PFMA

Treasury Regulations Accounting Principles

Skills Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving Project Management


G. CAREER PATHING









JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Administration Officer: LOGIS (Supplier Admin

& Codification) CORE CODE : POST LEVEL AND SALARY CODE : 7 LOCATION : POSTS REPORTS TO : Assistant Director: LOGIS (Supplier Admin & Codification) DATE OF APPOINTMENT : B. JOB PURPOSE To perform LOGIS Supplier administration and codification functions


1. Conduct/monitor the verification and authorization of banking details and supplier credentials Receive and verify LOGIS supplier Entity Forms; Register suppliers on database; Perform preliminary checks on forms; Verify existence of suppliers on LOGIS, CIPC and SARS; Authorise banking details and supplier credentials; Download and analyse LOGIS report RR020, RR050 and BD120; Provide inputs on supplier administration for updates of procedure manuals; Compile monthly reports regarding the number of calls handled/solved.

2. Perform codification functions according to prescribed standards. Receive codification request forms form LOGIS sites; Register request on database; Verify existence of item control numbers on LOGIS; Creation of item control numbers on LOGIS; Provide inputs on codification for updates of procedure manuals.

3. Provide LOGIS support with regards to supplier administration and codification. Assist users with LOGIS supplier administration and codification enquiries; Log calls with National Treasury’s Logik Call Centre Follow up with National Treasury’s Logik Call Centre on logged calls; Capacitate officials on supplier administration and codification.


STRUCTURE


Assistant Director:

LOGIS

E. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. It should be noted that a number of competencies would not be applicable to this job. Please note further that the descriptions and definitions should be utilised but the level of proficiency should be adjusted to fit the level of the job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS


COMPETENCIES

ESSENTIAL DESIRABLE


Three (3) year tertiary qualification NQF 6 in Supply Chain Management, Public Administration/Management/Financial Management or related

Relevant Degree or Diploma in SCM/Public Administration LOGIS LEVEL II

Senior Admin Officer: LOGIS


courses Basic Accounting System Certificate LOGIS LEVEL I Certificate

RELEVANT EXPERIENCE 3 years clerical experience on all LOGIS Functional Areas. Public Sector experience LOGIS BAS

KNOWLEDGE Public Finance Management Act (PFMA) Treasury Regulations National Treasury Circulars Relevant prescripts to LOGIS Public Service Act Public Service Regulations Public Management Act Basic Conditions of Employment Act Labour Relations Act PSCBC Resolutions Reporting procedures Customer Care Knowledge of all LOGIS system Courses Strategic Management

Thorough knowledge of the acts and regulations; Thorough knowledge of the functions of LOGIS.

SKILLS Communication Analytical skills Investigative skills Numerical skills Problem solving Innovative Thinking Leadership skills Motivational skills Presentation/Training skills Independence Organisational Conflict Management Project Management Basic interpersonal relationship Planning and Organizing skills Ability to interpret relevant directives Formulating and editing Report writing skills Facilitating skills Mentoring skills Computer literacy Team building skills Policy development Formal presentations Communication at both high and low levels Accounting and auditing skills Financial Management

Risk management / control Mentorship program Training of trainer’s program Presentation and facilitation program Course in assessment

VALUES/ATTITUDES Loyalty

Trustworthy Commitment Enthusiastic Integrity Professional Confidence Self Confidence Responsibility Persuasive

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Administration Officer: LOGIS (Implementation

and Support ) CORE CODE : POST LEVEL AND SALARY CODE : 7 LOCATION : POSTS REPORTS TO : Assistant Director: LOGIS Implementation and Support DATE OF APPOINTMENT : B. JOB PURPOSE To provide LOGIS support services.


1. Prepare, implement and maintain LOGIS at sites Support with preparation and implementation of Logis at sites that is ready to be

implemented. Support sites to reach such a stage that they can be implemented. Support with the creation of the item records and supplier master. Conduct on-job training. Compile and submit rollout progress reports.

2. Support the utilization of Logis and LBIS by current live sites. Number of RAFC & Gatekeeper ID’s vs number of users LSP forms exist and filed according to history on RR122 Verify LOGON Violation Download and analyse LOGIS & SITA reports Verify content of monthly reports published on LBIS shortcomings pointed out and

departments advised Compile quarterly management letters for departments Visit sites and perform Quality Assessment (QA)

3. Render the LOGIS support services and guidance provided to the current lives site

Provide functional support on LOGIS, Procurement Integration and LBIS Log calls with National Treasury’s Logik Call Centre should the enquiry not possible to

resolve by the Helpdesk Compile monthly reports regarding the number of calls handled / solved during that

period and submitt before the 5th of the next month


STRUCTURE


Assistant Director:

LOGIS



COMPETENCIES

ESSENTIAL DESIRABLE


NQF 6 in Supply Chain Management, Public Administration/Management/Financial Management or related courses Basic Accounting System Certificate

LOGIS LEVEL I Certificate


Admin Officer: LOGIS


RELEVANT EXPERIENCE 3 years clerical experience on all

LOGIS Functional Areas. Public Sector experience LOGIS BAS





VALUES/ATTITUDES Loyalty Trustworthy Commitment Enthusiastic Integrity

Professional Confidence Self Confidence Responsibility Persuasive

G. CAREER PATHING

Information on next higher post

Next higher post: Assistant Director: LOGIS Nature of work in higher post: supervision

Competencies required/desired in next higher post: Management of different functions and handling of complex issues in the field Progression to next salary range (if relevant): By means of Post Promotion

Other CORES that can be considered for career development






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY

POST HOLDER:

JOB TITLE : Administration Officer: LOGIS Training

CORE CODE :

POST LEVEL AND SALARY CODE : 7

LOCATION :

POSTS REPORTS TO : Assistant Director: LOGIS

DATE OF APPOINTMENT :

B. JOB PURPOSE

Provide LOGIS training to all LOGIS users.


1. Conduct LOGIS training to all LOGIS users

Present Logis training courses Evaluate learner performance Conduct administrative tasks relating to training Provide assistance to the Logis service centre on Logis related enquiries

2. Provide inputs on the development and updating of training materials and manuals

3. Support Personnel and Salary controllers in the Provincial Departments with LOGIS related problems

Evaluation, registration and follow-up of SCC’s to ensure accuracy of the information on the LOGIS system.

4. Provide guidance on LOGIS Circulars, practice notes and LOGIS tables

5. Facilitate logistics relating to training


NOTE:

This organizational structure serves as an example only. Each department or institution should design its organizational structure to suit its specific needs and circumstances. Please note the old adage that structure follows strategy.

Assistant Director: LOGIS


Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. It should be noted that a number of competencies would not be applicable to this job. Please note further that the descriptions and definitions should be utilised but the level of proficiency should be adjusted to fit the level of the job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf



COMPETENCIES

ESSENTIAL DESIRABLE


NQF level 6 in Supply Chain Management, Public Administration/Management/Financial Management or related courses Basic Accounting System Certificate

LOGIS LEVEL I Certificate

Relevant Degree or Diploma in SCM/Public Administration

LOGIS LEVEL II

RELEVANT EXPERIENCE 3 year clerical experience on all LOGIS Functional Areas.

Public Sector experience



LOGIS

BAS

KNOWLEDGE Public Finance Management Act (PFMA)

Treasury Regulations

National Treasury Circulars

Relevant prescripts to LOGIS

Public Service Act

Public Service Regulations

Public Management Act

Basic Conditions of Employment Act

Labour Relations Act

PSCBC Resolutions

Reporting procedures

Customer Care

Knowledge of all LOGIS system Courses

Strategic Management

Thorough knowledge of the acts and regulations;

Thorough knowledge of the functions of LOGIS.

SKILLS Communication

Analytical skills

Investigative skills

Numerical skills

Problem solving

Innovative Thinking

Leadership skills

Motivational skills

Presentation/Training skills

Independence

Organisational

Conflict Management

Risk management / control

Mentorship program

Training of trainer’s program

Presentation and facilitation program

Course in assessment

Project Management

Basic interpersonal relationship

Planning and Organizing skills

Ability to interpret relevant directives

Formulating and editing

Report writing skills

Facilitating skills

Mentoring skills

Computer literacy

Team building skills

Policy development

Formal presentations

Communication at both high and low levels

Accounting and auditing skills

Financial Management

VALUES/ATTITUDES Loyalty

Trustworthy

Commitment

Enthusiastic

Integrity

Professional

Confidence

Self Confidence

Responsibility

Persuasive

G. CAREER PATHING


Next higher post: Assistant Director: LOGIS

Nature of work in higher post: supervision

Competencies required/desired in next higher post: Management of different functions and handling of complex issues in the field

Progression to next salary range (if relevant): By means of Post Promotion

Other CORES that can be considered for career development

H. AMENDMENTS TO JOB DESCRIPTION

The Head of Department or his/her nominee reserves the right to make changes and alterations to this job description, as he/she may deem reasonable, after due consultation with the post holder.




SIGNATURE OF POST HOLDER SIGNATURE OF MANAGER

DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: LOGIS Support CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: LOGIS DATE OF APPOINTMENT : B. JOB PURPOSE

To provide LOGIS support services.


1. Co-ordinate, implement and maintain LOGIS at sites. Appoint the roll-out team; Conduct process alignment with management and personnel; Prepare and compile infrastructure (cost center) and advise management on site Train and assist Syscons to create user profiles; Train users and assist with the creation of item records and supplier information; Train users on the utilisation of assets tool and monitor upload of assets; Monitor the loading of store item balances where applicable; Oversee verification of assets/store items loaded and signed off by sites; Determine training needs and request Syscons to submit training needs; Update store control files; Activate sites according to IM003 implementation to do list; Conduct handholding.

2. Monitor and Verify the utilization of LOGIS and LBIS at the current live sites.

Number of RAFC & Gatekeeper ID’s vs number of users; LSP forms exist and files according to history on RR122; LOGON Violation verification; Request LOGIS and SITA reports; Verify content of monthly reports published on LBS shortcomings pointed out and

advise departments; Verify the Supplier administration;

Verify codification; Check all System Controllers activities with regards to supplier administration and

codification. Compile quarterly management reports/letters for departments; Visit self-accountable sites and perform Quality Assessments (QA).

3. Co-ordinate LOGIS Support services and provide guidance to the current live sites.

Provide functional support on LOGIS, LBIS & Vulindlela; Log calls with National Treasury’s Logik call center should enquiry not be resolve by the

helpdesk; Compile monthly reports on the number of calls handled/solved and submit before the

5th of each month; Visit departments and perform quality assurance. Provide functional support on LOGIS, LBIS & Vulindlela, supplier admin and

codification; Log calls with National Treasury’s Logik call center should enquiry not be resolve by the

helpdesk; Compile monthly reports on the number of calls handled/solved.

4. Co-ordinate the capacity building of LOGIS users. Assist with the arrangements of quarterly user forums; Provide topics that should be present at the forum; Assisting with the preparation of material/presentations; Conducting workshops; Provide one on one training to users at site when necessary.







COMPETENCIES

ESSENTIAL DESIRABLE


Three (3) year tertiary qualification NQF 6 in Supply Chain Management, Public Administration/Management/Financial Management or related courses)

Basic Accounting System Certificate LOGIS LEVEL I Certificate


RELEVANT EXPERIENCE

3 years’ functional experience in an LOGIS environment

LOGIS system controller

KNOWLEDGE Organizational and government structures Public Service Anti-corruption Strategy

Deputy Director

Assistant Director

LOGIS Admin Officer


Applicable prescripts, legislative and regulatory framework such as:

Public Finance Management Act (PFMA) Municipal Finance Management Act(MFMA) LOGIS Guidelines SCM Regulations Policy frameworks Preferential Procurement Framework Act and

its associated regulations The Construction Industry Development

Board (CIDB) Act 38 of 2000 Broad-based Black Economic Empowerment

Act, 53 of 2003 Understanding and interpretation of policies

and procedures SCM Performance Management Logistics Contract Management Microsoft Excel

Public Sector SCM models and processes

Delegations of authority Service Level Agreements Supplier management Asset management Inventory management

SKILLS Computer literacy; presentation skills; communication skills (verbal and in writing) LOGIS

Conflict Management Problem resolution Project Management

Values/Attitudes Professionalism Client Oriented Integrity Commitment Self confidence Confidentiality Trustworthy Honesty Reliability Batho Pele Principles

Enthusiastic Positive approach to work

G. CAREER PATHING



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: LOGIS Training CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: LOGIS DATE OF APPOINTMENT : B. JOB PURPOSE

Co-ordinate the capacity building of LOGIS users KEY PERFORMANCE AREAS

1. Develop training materials

Compile, prepare and maintain LOGIS guidelines and training materials.

2. Provide LOGIS training services

Arrange, co-ordinate and conduct LOGIS training; Prepare and update LOGIS training material; Compile practical exercises and examination papers; Marking examination papers and distribute results to users; Circulate evaluation sheets and give feedback to trainees; Co-ordinate National Treasury training/workshops;

3. Coordinate user forums

Assist with the arrangements of quarterly user forums; Facilitate user forums Provide secretariat services Provide inputs that should be present at the forum and present when requested



C. EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION STRUCTURE

Deputy Director Logistics

Assistant Director

LOGIS Training

LOGIS Course Coordinator



E. APPOINTMENT REQUIREMENTS

COMPETENCIES ESSENTIAL DESIRABLE


Three (3) year tertiary qualification

NQF 6 in Supply Chain Management, Public Administration/Management/Financial Management or related courses)

Basic Accounting System Certificate LOGIS LEVEL I Certificate

BAS Certificates Skills Development

Facilitator (SDF) Certificate

RELEVANT EXPERIENCE

3 years’ functional experience in an

LOGIS environment LOGIS system controller

Any additional appropriate

or relevant experience

KNOWLEDGE

Assessment of assignments/ tests

etc. Moderation of assessments Designing a training

programmes/intervention Computer literacy To interpret and exercise the

contents of the: - PFMA and Treasury regulations - Supply Chain Management - PPPFA and its regulations - LOGIS I and II - Government Policies in general

BAS

SKILLS

Communication Skills Training skills Analytical & creative thinking and

planning Sound inter-personal relations Effective organizational skills Problem solving skills Formulation, interpreting and

application of policy and procedures Management skills Conflict Resolution

VALUES / ATTITUDES

Commitment Integrity


Enthusiasm Service & clientele orientated Punctual Team leader & team work Self-motivated & able to work

independently Loyal, trustworthy & honest Confidentiality Accountability High ethics and moral standards.

G. CAREER PATHING

Information on next higher post:

Next higher post: Deputy Director

Nature of work in higher post: Competencies required/ desired in next higher post:

Progression to next salary range (if relevant):

Other cores that can be considered for career development H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and





JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: LOGIS CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director: LOGIS DATE OF APPOINTMENT : B. JOB PURPOSE

To provide oversight and management of the transversal financial systems.


1. Manage the preparation, implementation and maintenance of LOGIS at sites in the province. Assess self-accountable sites that are identified to be implemented on LOGIS; Overall managerial responsibility for the preparation of sites; Overall managerial responsibility for the implementation and activation of sites; Present and introduce management reports and other LOGIS related facilities to

manage activated sites during post-implementation phase; Consolidate and submit rollout progress reports.

2. Manage the monitoring of compliance to prescribed legislation, policies and

guidelines relating to the LOGIS processes. Reports downloaded, analysed and shortcomings pointed out to sites; Monitor quarterly security checks.

3. Manage the support services and guidance rendered to LOGIS users.

Monitor functional support on LOGIS, PI, CRD LBIS and Vulindlela; Monitor the Supplier Administration, banking detail and credential processes; Monitor the Codification process.

4. Manage the capacity building of LOGIS users.

Overall managerial responsibility for LOGIS training in the province; Responsible for Provincial LOGIS user Forums;

Represent the Province at the National LOGIS user Forums/Workshops.




E. INHERENT REQUIREMENTS OF THE JOB F. APPOINTMENT REQUIREMENTS Relevant 3-year tertiary qualification at NQF level 6, related to the job content 3 years’ junior management experience in Budget management

COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING

Three (3) year tertiary qualification NQF 6 in Supply Chain Management, Public Administration/Management/Financial Management or related courses)

Degree and LOGIS II

Director:

Deputy Director: Logistics

Assistant Director LOGIS

Support

LOGIS II Certificate Basic Accounting System Certificate

RELEVANT EXPERIENCE

3 years’ junior management level experience in Budget management in a LOGIS Domain i.e. Supply Chain Management, Asset Management, Inventory and Consumable Management, Finance Management through LOGIS.

KNOWLEDGE Basic Conditions of Employment Act Organizational and government structures Applicable prescripts, legislative and regulatory

framework such as: PFMA Treasury Regulations Municipal Finance Management Act (MFMA) POPI Act Minimum Information Security Standards

(MISS) SCM Regulations Logistical Information System (LOGIS) LBIS Vulindlela Policy and Governance frameworks Preferential Procurement Framework Act and

its associated regulations SCM: A Guide to Accounting Officers The Construction Industry Development Board

(CIDB) Act 38 of 2000 Broad-based Black Economic Empowerment

Act, 53 of 2003 Municipal policies and procedures Medium Term Strategic Framework

(government priorities) SCM Performance Management Contract Management Strategic sourcing Market analysis research tools and techniques Public Sector SCM models and processes Delegations of authority Customer Care

Public Service Anti-corruption Strategy

SCOA Provincial Instructions

impacting LOGIS environment

Negotiation tools and technics

Service Level Agreements

Supplier management Asset management Inventory management

SKILLS Administrative knowledge Advanced Knowledge of Excel Computer literacy (MS Office) Interpersonal skills Communication skills Management skills Planning & Organizing skills Computer skills Conflict Management Problem solving Analytical thinking Ability to interpret relevant directives Project Management Basic interpersonal relations

Risk Management control

Mentoring skills Facilitation skills

VALUES/ATTITUDES

Batho Pele Principles Professionalism Client Oriented Integrity Commitment Self confidence Confidentiality Trustworthy Honesty Reliability

Enthusiastic Positive approach to your

work

Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf G. CAREER PATHING 1. Information on next higher post

1.1 Next higher post:

Director:

1.2 Nature of work in higher post:

A broader supervisory responsibility

1.3 Competencies required/ desired in the next higher post:

Supervisory and problem solving skills

2 Progression to next salary range (if relevant)

Progression to salary range is by means of post promotion 3. Other CORES that can be considered for career development H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and



The Performance Agreement of the incumbent, which contains a work plan and specific target dates, should be read as an extension of this job description. The performance agreement may


also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas.


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Norms and Standards

(Capacity Building) CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Norms and Standards DATE OF APPOINTMENT : JOB PURPOSE To enforce and monitor compliance with the provisions of the Public Finance Management Act (PFMA)


1. Provide support on the interpretation of the PFMA and Treasury regulations to PFMA compliant institutions. Maintain and monitor financial management delegations. Assess both nominal and substantive compliance in departments, municipalities, public

and municipal entities, compile reports and institute remedial action. Asses the continued relevance of issued financial norms and standards for departments

and public entities, and response amendments thereto where appropriate. Monitoring the implementation of financial governance norms and standards

2. Facilitate and assist with the development of provincial policies and procedures to comply with the minimum requirements.

Interpret the application of all current and newly proposed financial management norms

and standards applicable to departments, municipalities, public and municipal entities. Research and issue guidelines and best practices on the implementation of financial

management norms and standards in municipal and municipal entities. Research and implement financial management norms and standards in departments

and public entities

3. Coordinate the issuing of provincial instruction notes.

Compile and maintain a database of all financial norms and standards and associated instructions or directives applicable to departments, municipalities, public and municipal entities.

4. Developments and Implementation

Research, develop, update and issue financial management capacity building norms

and standards and capacity building and training frameworks for departments Research, develop and implementation of a financial management capacity building

assessment tool to assess the state of compliance to municipal financial management capacity building norms and standards in departments

Project management of financial management capacity building projects for the improvement of existing municipal and municipal entities financial management processes.


STRUCTURE

D. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is

available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf


Minimum appointment requirements COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING NQF level 7 in Finance or

Economics

B Com degree with

management accounting.

RELEVANT EXPERIENCE 3 years Public sector finance

experience and understanding

of the PFMA and Treasury

regulations.

Approximately three year’s

managerial experience in similar

environment.

KNOLEDGE -Strategic management

- Public Finance Management

Act, Treasury Regulations,

Municipal Finance Management

Act and Regulations

Functioning of provincial

Financial Management.

SKILLS -Report writing

-Communication at both high

and lower levels

-Planning and organizational

skills

-Computer literacy in MS Office

-Networking skills

-Analytical problem solving skills

-Policy development

-Financial management

-Formal presentation

-interpersonal skills

-Project and change

management

-interpretation of financial

information client relationship

-Team work

-Quick and accurate

performance to deadline

Must be able to work effectively,

co-operatively and amiably with

persons of diverse intellectual or

physical capabilities or racial,

participate in and promote

harmonious and supportive

relationships with others.


VALUES/ATTITUDES -Integrity

-Loyalty

-Political sensitivity

-Self confidence

-Responsibility

-Trustworthy

-Persuasive

-Outgoing

-Enthusiastic

-Confidentiality

Must be able to display positive

attitudes and behaviors, which

demonstrate an awareness and

willingness to respond to

customers in order to respond to

and meet their needs,

requirements and expectations.

G. CAREER PATHING 1. INFORMATION ON NEXT HIGHER POST: 1.1 NEXT HIGHER POST: Deputy Director 1.2 NATURE OF WORK IN HIGHER POST: 1.3 COMPETENCIES REQUIRED/ DESIRED IN NEXT HIGHER POST: 2. PROGRESSION TO NEXT SALARY RANGE (IF RELEVANT):

3. OTHER CORES THAT CAN BE CONSIDERED FOR CAREER DEVELOPMENT






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Norms and Standards (Monitoring and Compliance) CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Norms and Standards (Monitoring and Compliance) DATE OF APPOINTMENT : JOB PURPOSE To enforce and monitor compliance with the provisions of the Public Finance Management Act (PFMA) B. KEY PERFORMANCE AREAS

1. Advise SCOPA and monitor implementation of oversight structure recommendations. Assess the extent of SCOPA resolutions implementation. Review and analyze written departmental responses to SCOPA questions and

resolutions

2. Facilitate the process of the promulgation of the Provincial Finance Act (unauthorized expenditure).

3. Coordinate the monitoring, evaluation and reporting on compliance with the Public Finance Management Act (PFMA) Interpret the application of all current and new financial management norms and

standards. Timely response to legislative and procedural enquiries. Evidence of support

4. Facilitate the implementation and maintenance of the Financial Management Capability Maturity Model (FMCMM).

5. Coordinate the development of and issuing of provincial instruction(s) notes. Compile and maintain a database of all financial norms and standards and associated

instructions or directives applicable to departments, municipalities, public and municipal entities.


STRUCTURE

D. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf


Minimum appointment requirements COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING NQF level 7 Qualification in

Finance or Economics

B Com degree with


RELEVANT EXPERIENCE 3 year’s Public sector finance

experience and understanding




of the PFMA and Treasury

regulations.

environment.





Act and Regulations





and lower levels


skills


-Networking skills


-Policy development




-Project and change

management



-Team work

-Quick and accurate










-Loyalty


-Self confidence

-Responsibility

-Trustworthy

-Persuasive

-Outgoing

-Enthusiastic

-Confidentiality








G. CAREER PATHING

Information on next higher post: Next higher post: Deputy Director Nature of work in higher post: Competencies required/ desired in next higher post: Progression to next salary range (if relevant): Other cores that can be considered for career development H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this

job description, as he/she may deem reasonable, after due consultation with the post holder. I. PERFORMANCE AGREEMENT



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Norms and Standards (Capacity Building) CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : JOB PURPOSE To enforce and monitor compliance with the provisions of the Public Finance Management Act

(PFMA)


1. Managing the provisioning of support on the interpretation of the PFMA and Treasury regulations to PFMA compliant institutions. Maintain and monitor financial management delegations. Assess both nominal and substantive compliance in departments, municipalities, public

and municipal entities, compile reports and institute remedial action. Asses the continued relevance of issued financial norms and standards for departments

and public entities, and response amendments thereto where appropriate. Monitoring the implementation of financial governance norms and standards

2. Manage and assist with the development of provincial policies and procedures to comply with the minimum requirements.

Interpret the application of all current and newly proposed financial management norms

and standards applicable to departments, municipalities, public and municipal entities. Research and issue guidelines and best practices on the implementation of financial

management norms and standards in municipal and municipal entities. Research and implement financial management norms and standards in departments

and public entities

3. Manage the issuing of provincial instruction notes. Compile and maintain a database of all financial norms and standards and associated


4. Developments and Implementation

Research, develop, update and issue financial management capacity building norms

and standards and capacity building and training frameworks for departments Research, develop and implementation of a financial management capacity building

assessment tool to assess the state of compliance to municipal financial management capacity building norms and standards in departments

Project management of financial management capacity building projects for the improvement of existing municipal and municipal entities financial management processes.





Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf



Minimum appointment requirements COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING NQF level 7 in Finance or

Economics

B Com degree with



experience at junior

management level (ASD) and

understanding of the PFMA and

Treasury regulations.



environment.





Act and Regulations





and lower levels


skills


-Networking skills


-Policy development




-Project and change

management



-Team work

-Quick and accurate










-Loyalty


-Self confidence

-Responsibility

-Trustworthy

-Persuasive

-Outgoing

-Enthusiastic

-Confidentiality








G. CAREER PATHING

Information on next higher post: Next higher post: director Nature of work in higher post: Competencies required/ desired in next higher post: Progression to next salary range (if relevant): Other cores that can be considered for career development

H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job

description, as he/she may deem reasonable, after due consultation with the post holder. I. PERFORMANCE AGREEMENT The Performance Agreement of the incumbent, which contains a work plan and specific target dates, should be read

as an extension of this job description. The performance agreement may also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas.


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Norms and Standards (Monitoring and Compliance) CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : JOB PURPOSE : To enforce and monitor compliance with the

provisions of the Public Finance Management Act (PFMA)


1. Advise SCOPA and monitor implementation of oversight structure recommendations. Assess the extent of SCOPA resolutions implementation. Review and analyze written departmental responses to SCOPA questions and

resolutions

2. Manage the process of the promulgation of the Provincial Finance Act (unauthorized expenditure).

3. Manage the monitoring, evaluation and reporting on compliance with the Public Finance Management Act (PFMA) Interpret the application of all current and new financial management norms and

standards. Timely response to legislative and procedural enquiries. Evidence of support

4. Manage the implementation and maintenance of the Financial Management Capability Maturity Model (FMCMM).

5. Manage the development of and issuing of provincial instruction(s) notes.

Compile and maintain a database of all financial norms and standards and associated





D. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf


E. APPOINTMENT REQUIREMENTS Minimum appointment requirements COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING NQF level 7 Qualification in

Finance or Economics

B Com degree with



experience in junior

management level (ASD) and

understanding of the PFMA and

Treasury regulations.



environment.





Act and Regulations





and lower levels


skills


-Networking skills


-Policy development




-Project and change

management



-Team work

-Quick and accurate










-Loyalty




-Self confidence

-Responsibility

-Trustworthy

-Persuasive

-Outgoing

-Enthusiastic

-Confidentiality






G. CAREER PATHING

Information on next higher post: Next higher post: Director Nature of work in higher post: Competencies required/ desired in next higher post: Progression to next salary range (if relevant):

Other cores that can be considered for career development






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Admin Officer: Persal Support CORE CODE : POST LEVEL AND SALARY CODE : 7 LOCATION : POSTS REPORTS TO : Assistant Director: Persal DATE OF APPOINTMENT : B. JOB PURPOSE To perform Persal support functions.


1. Implement and maintain compliance and enforcement with legislation, policies and guidelines relating to all PERSAL processes: Users

Monitor exceptions reports Maintain a PERSAL-User database Monitor the Provincial Departments user access and activities Examine Provincial Departments use of departmental tables (Table 800 upwards) Monitor of PERSAL Interfaces and ACB (automated Clearance Bureau) limits Analyse PERSAL System data and reporting to PERSAL Controllers and Accounting

Officers

2. Render advisory and support service to all Provincial PERSAL Users Guide Provincial Departments to amend their establishment on the PERSAL System Guide Provincial Departments to create/amend departmental tables Render PERSAL Helpdesk function to all PERSAL Users Handle all Persal enquiries Evaluate, register and follow-up System Control Changes (SCC) on behalf of Provincial Departments

3. Perform administrative functions on Persal

Create Ganishee beneficiary codes Create system generated ID on non South Africans Arrange for LU to be registered on Persal Handle Persal messages Provide information to the SIU

4. Authorise and verify all documents and transactions on Persal

Authorise system cheques Check documents submitted


STRUCTURE


Assistant Director:

LOGIS

E. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. It should be noted that a number of competencies would not be applicable to this job. Please note further that the descriptions and definitions should be utilised but the level of proficiency should be adjusted to fit the level of the job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf





COMPETENCIES

ESSENTIAL DESIRABLE


3 Year relevant tertiary qualification (NQF 6) in in fields such as business admin, economics, accounting, public finance/admin, etc.


RELEVANT EXPERIENCE 3 years’ clerical experience on all LOGIS Functional Areas. Public Sector experience LOGIS BAS



SKILLS Communication Analytical skills Investigative skills Numerical skills Problem solving Innovative Thinking Leadership skills Motivational skills Presentation/Training skills Independence Organisational Conflict Management Project Management Basic interpersonal relationship Planning and Organizing skills Ability to interpret relevant directives Formulating and editing Report writing skills


Facilitating skills Mentoring skills Computer literacy Team building skills Policy development Formal presentations Communication at both high and low levels Accounting and auditing skills Financial Management

VALUES/ATTITUDES Loyalty Trustworthy Commitment Enthusiastic Integrity Professional Confidence Self Confidence Responsibility Persuasive

G. CAREER PATHING

Information on next higher post Next higher post: Assistant Director: LOGIS Nature of work in higher post: supervision Competencies required/desired in next higher post: Management of different functions and handling of complex issues in the field Progression to next salary range (if relevant): By means of Post Promotion Other CORES that can be considered for career development





JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Admin Officer: PERSAL Training CORE CODE : POST LEVEL AND SALARY CODE : 7 LOCATION : POSTS REPORTS TO : Assistant Director: PERSAL DATE OF APPOINTMENT : B. JOB PURPOSE Provide PERSAL training to all PERSAL users.


1. Conduct PERSAL training to all PERSAL users Present Persal training courses Evaluate learner performance conduct administrative tasks relating to training Provide assistance to the Persal service centre on Persal related enquiries

2. Provide inputs on the development and updating of training materials and manuals

3. Assist the Personnel and Salary controllers in the Provincial Departments with PERSAL related problems Evaluation, registration and follow-up of SCC’s to ensure accuracy of the information on

the PERSAL system.

4. Provide guidance on PERSAL Circulars and practice notes and PERSAL tables

5. Facilitate logistics relating to training


STRUCTURE


Assistant Director:

PERSAL



COMPETENCIES

ESSENTIAL DESIRABLE


3 Year relevant tertiary qualification (NQF 6) in in fields such as business admin, economics, accounting, public finance/admin, etc.

Relevant Degree or Diploma in SCM/Public Administration PERSAL LEVEL II

RELEVANT EXPERIENCE 3 years’ clerical experience on all PERSAL Functional Areas. Public Sector experience PERSAL BAS

KNOWLEDGE Public Finance Management Act (PFMA) Treasury Regulations National Treasury Circulars Relevant prescripts to PERSAL

Thorough knowledge of the acts and regulations; Thorough knowledge of the functions of PERSAL.

Admin Officer: PERSAL


Public Service Act Public Service Regulations Public Management Act Basic Conditions of Employment Act Labour Relations Act PSCBC Resolutions Reporting procedures Customer Care Knowledge of all PERSAL system Courses Strategic Management



VALUES/ATTITUDES Loyalty Trustworthy Commitment Enthusiastic Integrity Professional Confidence Self Confidence Responsibility Persuasive

G. CAREER PATHING


Next higher post: Assistant Director: PERSAL Nature of work in higher post: supervision Competencies required/desired in next higher post: Management of different functions and handling of complex issues in the field Progression to next salary range (if relevant): By means of Post Promotion Other CORES that can be considered for career development






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: PERSAL Training CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: PERSAL DATE OF APPOINTMENT : B. JOB PURPOSE Co-ordinate the capacity building of PERSAL users KEY PERFORMANCE AREAS

1. Develop training materials

Compile, prepare and maintain PERSAL guidelines.

2. Render PERSAL training services

Arrange, co-ordinate and conduct PERSAL training; Prepare and update PERSAL training material; Compile practical exercises and examination papers; Marking examination papers and distribute results to users; Circulate evaluation sheets and give feedback to trainees; Co-ordinate National Treasury training/workshops;

3. Coordinate user forums Assist with the arrangements of quarterly user forums; Facilitate user forums Provide secretariat services Provide inputs that should be present at the forum and present when requested;




Deputy Director Persal

Assistant Director PERSAL

Training

PERSAL Course Coordinator

D. INHERENT REQUIREMENTS OF THE JOB E. APPOINTMENT REQUIREMENTS



Three (3) year tertiary qualification

(NQF 6) (Diploma/Degree) in Supply Chain Management, Information Technology, Public Administration or related courses)

Basic Accounting System Certificate PERSAL I and II Certificate Train the trainer Certificate Assessor Certificate Moderator Certificate

BAS Certificates Skills Development

Facilitator (SDF) Certificate

RELEVANT EXPERIENCE

2- 3 years PERSAL experience 2 years’ supervisory experience

Any additional appropriate

or relevant experience

KNOWLEDGE

Assessment of assignments/ tests

etc. Moderation of assessments Designing a training

programmes/intervention Computer literacy To interpret and exercise the

contents of the: - PFMA and Treasury regulations - Supply Chain Management - PPPFA and its regulations - PERSAL I and II - Government Policies in general

BAS

SKILLS

Communication Skills Training skills Analytical & creative thinking and

planning Sound inter-personal relations Effective organizational skills Problem solving skills Formulation, interpreting and

application of policy and procedures Management skills Conflict Resolution

VALUES / ATTITUDES

Commitment Integrity Enthusiasm

Service & clientele orientated Punctual Team leader & team work Self-motivated & able to work

independently Loyal, trustworthy & honest Confidentiality Accountability High ethics and moral standards.

G. CAREER PATHING






DRAFT

JOB DESCRIPTION A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Persal User Support

CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Manager Persal DATE OF APPOINTMENT : B. JOB PURPOSE

To provide PERSAL user support. C. KEY PERFORMANCE AREAS

1. Monitor the compliance and enforcement with legislation, policies and guidelines relating to all PERSAL processes: Users

Maintain a PERSAL-User database Monitor the Provincial Departments user access and activities Examine Provincial Departments use of departmental tables (Table 800 upwards) Monitor of PERSAL Interfaces and ACB (automated Clearance Bureau) limits Analyse PERSAL System data and reporting to PERSAL Controllers and Accounting

Officers 2. Render transversal support service to all Provincial PERSAL Users

Guide Provincial Departments to amend their establishment on the PERSAL System Guide Provincial Departments to create/amend departmental tables Render PERSAL (HR) Helpdesk function to all PERSAL Users Evaluate, register and follow-up System Control Changes (SCC) on behalf of Provincial

Departments

3. Capacity building in Provincial Departments to enhance the effective utilization of

the PERSAL System

Perform all administrative functions related to PERSAL training Give inputs to the annual training program Prepare and update PERSAL training material Compile practical exercises and examination papers Oversee the arrangement made for the course Train PERSAL Users in various PERSAL courses When required, attend National PERSAL User Forums and give feedback at

Provincial PERSAL user forums Downloading of and informing users of all new PERSAL messages/PERSAL notices

etc, at monthly Provincial PERSAL User Forums Give inputs/responds to problems, new developments, departments situational

analyses of PERSAL System data during the Provincial PERSAL User Forums Give feedback on PERSAL training when requested.








COMPETENCIES

ESSENTIAL DESIRABLE


Three (3) year tertiary

qualification NQF 6 (Diploma/Degree) in Human Resource Management, related courses)

PERSAL Certificates Skills Development Facilitator

(SDF) Certificate

RELEVANT EXPERIENCE

3 years’ functional

experience in an PERSAL environment

PERSAL system controller

Any additional appropriate or relevant experience

Deputy Director: PERSAL

Persal Controller


KNOWLEDGE Public Service Act Public Service

Regulations Basic Conditions of

Employment Act Labour Relations Act PSCBC Resolutions Public Finance

Management Act (PFMA)

Treasury Regulations Basic Accounting

System (BAS) Reporting procedure Customer Care Knowledge of all

PERSAL System Courses

Access to information Act

Services provided by Provincial Banker, for the purpose of payment interfaces

Educators Act

Through reading the acts and regulations

Attend BAS functionality Courses

Course in customer care PERSAL training in the

following courses: Introduction to PERSAL Salary Management Tax Administration Personnel Management Establishment Labour Relations Leave Administration Report Requesting

SKILLS Basic interpersonal relationships

Problem Solving Planning and

Organising Ability to interpret

directives Conflict Management Project Management Formulating and

editing Policy Analyst Analytical thinking Report writing Facilitating Mentoring Communication at both

high and lower levels Accounting Computer literacy Networking Financial Management Formal presentation Training Research

Risk Management/Control Advance Management

Development programme Mentorship programme Training of trainers

programme Presentation and

facilitation programme Course in assessment

VALUES/ATTITUDES Committed

Self Confidence Loyalty Trustworthy Enthusiastic Integrity Responsibility Persuasive Outgoing

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: PERSAL CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To provide oversight and management of the PERSAL system. C. KEY PERFORMANCE AREAS

1. Manage the monitoring of compliance and enforcement of prescribed legislation, policies and guidelines relating to all PERSAL processes Manage the maintenance of the Provincial PERSAL-User Database Manage the monitoring of the Provincial Departments user access and activities Monitor the Provincial Departments use of departmental tables (Table 800 upwards) Manage the analyzing of PERSAL System data and the reporting to Accounting Officers

and Departmental PERSAL Controllers Manage the monitoring of ACB (Automated Clearance Bureau) limits Monitor PERSAL integrity

2. Manage the support service rendered to all Provincial PERSAL Users Manage and assist Provincial Departments to amend their establishment on the PERSAL

System Manage and monitor new implementation processes in consultation with National

Treasury Manage and assist Provincial Departments to create their departmental tables Manage the Provincial PERSAL-Helpdesk functions (functional support calls, registering

of SCC’s, etc.) that are rendered to all Provincial Departments

3. Manage the capacity building of the PERSAL users.

Overall managerial responsibility for PERSAL training in the Province Ensure the PERSAL System functions and capabilities are optimally utilized Chairs the Provincial PERSAL User Forums and represents the Province at the National

PERSAL User Forum




Deputy Director: PERSAL

CFAO Training & User Support

E. INHERENT REQUIREMENTS OF THE JOB F. APPOINTMENT REQUIREMENTS


COMPETENCIES

ESSENTIAL DESIRABLE


3-year tertiary (NQF 6) qualification in Financial Management or Accounting or Human Resource Management

Additional qualification and training All Persal courses

RELEVANT EXPERIENCE

3 – 5 years’ experience in PERSAL, Public Sector experience 3 years’ middle management experience

KNOWLEDGE Public Service Act Public Service Regulations Basic Conditions of Employment Act Labour relations Act PSCBC Resolutions Public Finance Management Act (PFMA) Treasury Regulations National Treasury Circulars Knowledge of all PERSAL system courses Services provided by Provincial Banker, for the purpose of payment interfaces Basic Accounting System (BAS) Access to information Act Relevant prescripts of PERSAL

SKILLS Communication Analytical skills Inter personal skills Numerical skills Problem solving Innovative Thinking Leadership skills Report writing skills

VALUES/ATTITUDES Loyalty Trustworthy Committed to work Enthusiastic Integrity Professional Confident

Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf G. CAREER PATHING

1. Information on next higher post 1.1 Next higher post: Director: 1.2 Nature of work in higher post: responsible for management of transversal systems in

the Province. 1.3 Competencies required/desired in next higher post: extensive knowledge and

experience in transversal systems, Human Resource management, knowledge of relevant prescripts such as PFMA, Treasury regulations, Public Service regulations and Act.

2. Progression to next salary range (if relevant): By means of Post Promotion 3. Other CORES that can be considered for career development

Indicate other CORES that can be considered for horizontal or vertical career development – refer to career path possibilities in CORE






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Provincial Accounting and

Reporting CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Provincial Accounting and Reporting DATE OF APPOINTMENT : B. JOB PURPOSE To report on the implementation of accounting practices and standards. C. KEY PERFORMANCE AREAS

1. Develop and implement systems and processes to improve sound financial management and audit outcomes. Compile provincial standard operating procedures to ensure implementation and

adherence by all provincial Departments Implement National Treasury prescripts and approved accounting standards

2. Assess and report on the quality of interim and annual financial statements Analyze the clearance of monthly suspense accounts for provincial Departments Analyze the clearance of monthly inter- department accounts for provincial departments Review the implementation of National Treasury instruction notes by Departments

3. Compile consolidated annual financial statements.

Prepare consolidated financial statements for departments and entities Prepare Accounting Officers report Prepare an audit file to support the consolidated Annual Financial Statements (AFS)

EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION STRUCTURE

Deputy Director:

Provincial Accounting and Reporting






NQF 7 qualification in financial accounting or equivalent.

RELEVANT EXPERIENCE

3 Years relevant Accounting experience

KNOWLEDGE

PFMA – Public Finance Management Act GAAP GRAP – General Recognized Accounting Principles Treasury Regulations Public Service Regulations Financial Systems Managerial Functions Financial Management

SKILLS

Communication Problem solving Computer literate Organizing and Planning Report writing Analytical

Assistant Director: Provincial Accounting and

Reporting


VALUES / ATTITUDES

Confidentiality Innovative Flexibility Loyal Trustworthy

G. CAREER PATHING

Information on next higher post: Next higher post: deputy director Nature of work in higher post: Competencies required/ desired in next higher post: Progression to next salary range (if relevant): Other cores that can be considered for career development



I. PERFORMANCE AGREEMENT The Performance Agreement of the incumbent, which contains a work plan and specific target

dates, should be read as an extension of this job description. The performance agreement may also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas.


Rank:

Rank:

Date: Date:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Assistant Director: Accounting Compliance

CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Compliance DATE OF APPOINTMENT : B. JOB PURPOSE

Monitor and report on the compliance to accounting norms and standards. C. KEY PERFORMANCE AREAS:

1. Monitor compliance to accounting norms and standards, policy guidelines in the

provincial departments and entities.

Monitor compliance with year-end procedures Assess relevant monthly PFMA compliance and combined feedback reports Monitor and enhance the implementation of National and Provincial prescripts and

approved accounting standards/manuals.

2. Assess and report on compliance with accounting related legislative requirements.

Coordinate and plan consultative workshops/forums with departments/ entities Monitor preparation of plan of action to address audit findings in the audit report Review monthly compliance certificate, accompanying reconciliations and supporting

documents Perform or conduct tests to determine integrity of the monthly compliance certificates,

accompanying reconciliations and supporting documents Perform preliminary review of financial statements

3. Monitor and report on all operational aspects of (PMG) bank accounts of departments and trading entities.

Assess the adherence to provincial and National norms and standards.


STRUCTURE


CHIEF DIRECTOR

ASSISTANT DIRECTOR

B. INHERENT REQUIREMENTS OF THE JOB



COMPETENCY ESSENTIAL DESIRABLE Education and Training NQF 7 years Degree /B.com

Financial Accounting as major subject

Relevant Experience 3 years’ experience in accounting environment

Knowledge PFMA – Public Finance Management Act

GAAP

DEPUTY DIRECTOR


GRAP – General Recognized Accounting Principles

Treasury Regulations Public Service Regulations Financial Systems Managerial Functions Financial Management

Skills Communication Problem solving Computer literate Organizing and Planning Report writing Analytical

Values/Attitudes Confidentiality Innovative Flexibility Loyal Trustworthy Self-driven

G. CAREER PATHING

Information on next higher post Next higher post: Senior Manager Nature of Work in Higher post: Strategic Leadership role Progression to next salary range: Promotion







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Provincial Accounting and

Support CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Provincial Accounting and Support DATE OF APPOINTMENT : B. JOB PURPOSE

To provide accounting service support C. KEY PERFORMANCE AREAS

1. Provide support to departments and entities on provincial policies and procedures.

Assist with research and issuing of guidelines and best practices on the implementation accounting policies and procedures applicable to departments and entities.

Assist with research and implementation of accounting policies and procedures applicable to departments and entities.

2. Provide technical assistance in terms of accounting training with regards to best practices

Provide support with accounting related enquiries from specific department Provide support with the preparation of Annual Financial Statements

Provide support with year-end and monthly checklists

3. Provide training regarding accounting standards and compilation of financial statements Assist with the development of training material Provide support by interpreting the accounting standards to be used to Departments

and entities Conduct training workshops


STRUCTURE

Deputy Director: Provincial Accounting

and Support



F. APPOINTMENT REQUIREMENTS COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING

NQF level 7 qualification in financial accounting or equivalent.

RELEVANT EXPERIENCE

3 Years relevant Accounting

experience

KNOWLEDGE

PFMA – Public Finance Management Act

GAAP GRAP – General Recognized

Accounting Principles Treasury Regulations Public Service Regulations Financial Systems Managerial Functions Financial Management

SKILLS

Communication Problem solving Computer literate Organizing and Planning Report writing

Assistant Director: Provincial Accounting and Support


Analytical

VALUES / ATTITUDES

Confidentiality Innovative Flexibility Loyal Trustworthy

G. CAREER PATHING Information on next higher post Next higher post: Deputy Director: Provincial Accounting and Support Nature of work in higher post: Supervisory Progression to next salary range: Promotion H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Provincial Accounting and

Reporting CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director: Provincial Accounting Services DATE OF APPOINTMENT : B. JOB PURPOSE To manage the effective implementation of accounting practices and standards. C. KEY PERFORMANCE AREAS

1. Develop and implement systems and processes to improve sound financial management and audit outcomes. Compile provincial standard operating procedures to ensure implementation and

adherence by all provincial Departments Implement National Treasury prescripts and approved accounting standards.

2. Review and report on the quality of interim and annual financial statements Manage the clearance of monthly suspense accounts for provincial Departments Manage the clearance of monthly inter- department accounts for provincial departments Review the implementation of National Treasury instruction notes by Departments

3. Compile consolidated annual financial statements

Review the consolidated annual financial statements Review Accounting Officers report Review an audit file/s to support the consolidated Annual Financial Statements (AFS) Liaison with external stakeholders




Director



F. APPOINTMENT REQUIREMENTS COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING

NQF 7 in financial accounting or equivalent

RELEVANT EXPERIENCE

3 Years relevant Accounting and Junior Managerial experience

KNOWLEDGE

PFMA – Public Finance Management Act


Accounting Principles Treasury Regulations Public Service Regulations Financial Systems Managerial Functions Financial Management

Communication

Deputy Director: Provincial Accounting and Reporting


SKILLS Problem solving Computer literate Organizing and Planning Report writing Analytical Policy formulation (Norms &

Standards?)

VALUES / ATTITUDES

Confidentiality Innovative Flexibility Loyal Trustworthy Self-driven

G. CAREER PATHING

Information on next higher post Next higher post: Director: Provincial Accounting Services Nature of work in higher post: Management of the Directorate Progression to next salary range: Promotion





J. JOB DESCRIPTION AGREEMENT AGREEMENT The job description has been discussed with me and I understand the content thereof. JOB HOLDER SUPERVISOR

Rank:

Rank:

Date: Date:

JOB DESCRIPTION A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Deputy Director: Accounting Compliance CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director: Compliance DATE OF APPOINTMENT : B. JOB PURPOSE

Manage compliance with accounting norms and standards. C. KEY PERFORMANCE AREAS: 1. Develop and implement systems and processes to ensure integrity of financial data.

Assess compliance with year end procedures Assessments of relevant monthly PFMA compliance and combined feedback reports Monitor and enhance the implementation of National and Provincial prescripts and

approved accounting standards/manuals.

2. Monitor, evaluate and report on compliance with accounting related legislative requirements.

Facilitate consultative workshops/forums with departments/entities Review of relevant monthly PFMA compliance and combined feedback reports Provide recommendations on the improvement to plan of action to address audit findings in

the audit report Monitor implementation of plan of action to address audit findings Perform or conduct tests to determine integrity of the monthly compliance certificates,

accompanying reconciliations and supporting documents Perform final review of financial statements

3. Manage all operational aspects of (PMG) bank accounts of departments and trading

entities.

Manage adherence to provincial and National norms and standards.





DIRECTOR

ASSISTANT DIRECTOR




DEPUTY DIRECTOR


COMPETENCIES ESSENTIAL DESIRABLE EDUCATION AND TRAINING

NQF 7 qualification in financial accounting or equivalent

RELEVANT EXPERIENCE

3 Years relevant Accounting and Junior Managerial experience

KNOWLEDGE

PFMA – Public Finance Management Act GAAP GRAP – General Recognized Accounting Principles Treasury Regulations Public Service Regulations Financial Systems Managerial Functions Financial Management

SKILLS

Communication Problem solving Computer literate Organizing and Planning Report writing Analytical Policy formulation (Norms & Standards?)

VALUES / ATTITUDES

Consult the feeder competencies in the draft competency framework for middle managers and

determine the skills and competencies required for this job. The competency framework is available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf

G. CAREER PATHING






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Provincial Accounting and Support

CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To provide accounting service support C. KEY PERFORMANCE AREAS

2. Facilitate and support departments and entities with the development of provincial

policies and procedures to comply with minimum requirements.

Interpret the application of all current and newly proposed accounting policies and procedures applicable to departments and entities.

Research and issue guidelines and best practices on the implementation accounting policies and procedures applicable to departments and entities.

Research and implement accounting policies and procedures applicable to departments and entities.

3. Manage the provision of technical assistance in terms of accounting support with regards to best practices

Manage all accounting related enquiries from specific department Manage the provision of support with the preparation of Annual Financial Statements Manage the provision of support with year-end and monthly checklists

3. Facilitate and coordinate training regarding accounting standards and compilation of financial statements

Develop training material Provide support by interpreting the accounting standards to be used to Departments

and entities Facilitate training workshops




Director



Deputy Director:

Provincial Accounting and Support



COMPETENCY ESSENTIAL DESIRABLE Education and Training NQF level 7 in Financial Accounting

as major subject

Relevant Experience 3 years’ experience in accounting environment at junior management level (ASD level)

Knowledge PFMA – Public Finance Management Act


Accounting Principles Treasury Regulations Public Service Regulations Financial Systems Managerial Functions Financial Management Policy formulation

Skills Communication Problem solving Computer literate Organizing and Planning Report writing Analytical

Values/Attitudes Confidentiality Innovative Flexibility Loyal Trustworthy Self-driven

G. CAREER PATHING Information on next higher post Next higher post: Director: Provincial Accounting Services Nature of work in higher post: Management of the Directorate Progression to next salary range: Promotion H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations

to this job description, as he/she may deem reasonable, after due consultation with the post holder.



J. JOB DESCRIPTION AGREEMENT AGREEMENT The job description has been discussed with me and I understand the content thereof. JOB HOLDER SUPERVISOR

Rank:

Rank:

Date: Date:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Transversal Technical

Support CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director DATE OF APPOINTMENT : B. JOB PURPOSE To provide oversight and management of transversal financial systems. C. KEY PERFORMANCE AREAS

1. Coordinate operational process for the successful rollout of transversal systems and software. Determine and recommend desktop minimum requirements (hardware and software) for

financial systems.

Install and configure financial systems applications.

Download and distribute BAS codes tables and client files to all provincial departments.

Develop a schedule for the release and distribution of codes tables.

Update record of financial systems users.

2. Coordinate technical support on financial systems. Keep updated registers on technical support calls.

Attend to technical support queries and problems on financial systems.

Maintain up to date client files on BAS file servers.

Add, configure and setup printers for financial systems.

3. Coordinate regional and head offices visits and technical projects on financial systems. Prepare a quarterly site visits schedule and ensure it is followed.

Assist departments with desktop technical support and maintenance on financial systems

computers.

4. Coordinate Biometrics Access Control System (BACS) technical support.

Warehouse, allocate and issue biometric smart cards.

Issue biometric finger-print scanners/smart card readers.

Create and enroll users on BACS.

Install eDNA software for BACS and register the user’s computer to the backend.

Install WINET emulator for PERSAL and LOGIS.

Run regular eDNA updates for BACS users.

File enrolment forms.

Attend to technical support queries and problems on BACS.

5. Build capacity and support provincial departments to enhance the effective utilisation of transversal systems. (ASD)

6. Ensure effective and efficient implementation, integration and utilization of systems

7. Enforce compliance with national and provincial standards in respect of systems.


Deputy Director

Assistant Director

E. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS


COMPETENCIES

ESSENTIAL DESIRABLE


NQF level 7 qualification in Information Technology

Any additional appropriate qualifications & training

RELEVANT EXPERIENCE

3 years’ experience in computer networks and transversal systems. Relevant MS Windows server environment, networking and Transversal Systems

Any additional appropriate or relevant experience. Independent ability to do transversal systems technical support.

KNOWLEDGE

Treasury regulation and instructions related to transversal systems. Computer/server hardware and server maintenance. A good understanding of the government networking infrastructure An understanding of SITA’s role in providing and maintaining government networks. A general knowledge of the mainframe and IP translation.

Technical knowledge and solid understanding of the transversal systems.

A clear understanding of IP translation and address server.

SKILLS

Basic research Supervision and monitoring Computer/server Skills Effective communication (verbal and writing) Analytical & creative thinking Communications and inter Personal Relations


G. CAREER PATHING

Information on next higher post: Next higher post: Deputy Director Nature of work in higher post: Competencies required/ desired in next higher post: Progression to next salary range (if relevant): Other cores that can be considered for career development




The Performance Agreement of the incumbent, which contains a work plan and specific target dates, should be read as an extension of this job description. The performance agreement

Effective organization & administration Ability to solve practical problems and deal with variety of concrete variables in situation where only limited standardization exists Decision making Ability to give advice and make recommendations Report writing

VALUES/ATTITUDES

Collaborative Integrity Accountability Assertive Proactive Committed Loyalty Self confidence Responsible Trustworthy Enthusiastic

Ability to work under pressure.

may also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas.


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Transversal Technical

Support CORE CODE :

POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To provide oversight and management of transversal financial systems. C. KEY PERFORMANCE AREAS

1. Manage technical support on transversal systems (BACS, BAS, LOGIS and PERSAL) to provincial users.

Review configuration settings to ensure compliance with National Treasury technical configuration standard.

Develop and review of technical support policies. Coordinate technical support of BACS.

2. Manage technical support and provisioning of functional Biometric Access Control System (BACS).

Develop and review BACS policies. Administer oversight functions for the Biometric Access Control System.

3. Manage the provisioning of management reports through data management.

Manage the provisioning of necessary infrastructure for the mining, warehousing and storage of financials systems information. Manage the provisioning of relevant tools for data analysis and business intelligence. Develop and review data management policies, norms and standards.

4. Manage service management and governance of financial systems technical support.

Develop and review service management policies. Monitor the development and review of service management and governance policies.

5. Monitor compliance with the Service Level Agreement (SLA)

Provide technical input on applicable SLA and compile analytical report, where necessary.

Check periodic SLA reports to ascertain if Service Delivery objectives are met and make amendment recommendations where necessary.





Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is

Director

Deputy Director

Assistant Director

available at. http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf



COMPETENCIES

ESSENTIAL DESIRABLE


NQF 7 in Information Technology

Any additional appropriate qualifications & training Business Analysis Software and Database Development and Administration Network Configuration and Administration

RELEVANT EXPERIENCE

3 years’ extensive experience in computer networks and desktop support and knowledge in a MS Windows environment (Public sector) at junior management (ASD) level

Any additional appropriate or relevant experience. Experience in Public Sector computer networks and desktop environment; Middle management

experience in an

Information and Communications

Technology environment

KNOWLEDGE

Treasury regulation and instructions related to transversal systems. Basic computer/server hardware and server maintenance. Data management tools; Computer network designs and configuration.

IT security legislation and policy; Microsoft windows servers; SQL, Oracle & SAP IP address translation and routing

SKILLS

Ability to communicate ideas verbally and in writing both formally and informally Planning and Organizing skills Analytical Problem solving skills Negotiation skills Facilitation skills and Conflict management Computer literacy Basic research

Ability to liaise with senior management Dealing with relevant stakeholders at strategic level Project Management Data management and analysis


Supervision and monitoring Computer/server Skills Analytical & creative thinking Communications and inter Personal Relations Effective organization & administration Ability to solve practical problems and deal with variety of concrete variables in situation where only limited standardization exists Decision making Ability to give advice and make recommendations Report writing Conflict Management

VALUES/ATTITUDES

Collaborative Integrity Accountability Assertive Proactive Client oriented Committed

Ability to work under pressure.

G. CAREER PATHING

Information on next higher post: Next higher post: Director Nature of work in higher post: Competencies required/ desired in next higher post: Progression to next salary range (if relevant): Other cores that can be considered for career development

H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job description, as he/she may deem reasonable, after due consultation with the post holder. I. PERFORMANCE AGREEMENT

The Performance Agreement of the incumbent, which contains a work plan and specific target dates, should be read as an extension of this job description. The performance agreement may also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas. J. JOB DESCRIPTION AGREEMENT

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Assistant Director: Internal Audit (MFMA) CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Internal Audit (MFMA) DATE OF APPOINTMENT : B. JOB PURPOSE

To render support in the promotion and implementation of internal audit services to municipalities. C. KEY PERFORMANCE AREAS: 1. Provide support in the monitoring, enforcement and reporting on the effective

implementation of the MFMA, Treasury regulations and standards to ensure compliance Render monitoring, enforcement and the reporting on the effective implementation of

the internal audit standards Provide planning, supervising, executing and reporting on departmental audits Provide inputs on the internal audit strategy Prepare annual operational audit plans

2. Facilitate the establishment of Audit Committees within the Municipalities.

Provide information on the establishment of Audit Committees Provide support during the assessment and monitoring of Audit Committees

3. Provide technical and capacity building support to Municipalities.

Consolidate and prepare training material Provide capacity building initiatives


STRUCTURE


DEPUTY DIRECTOR

ASSISTANT DIRECTOR





Relevant Experience 3 years’ experience in an auditing/accounting


Competencies Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving

Conflict Management


Project Management Interpersonal skills Management skills



G. CAREER PATHING

Information on next higher post Next higher post: Director Nature of Work in Higher post: Strategic Leadership role Progression to next salary range: Promotion








JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: MFMA Implementation and

Capacity Building CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director DATE OF APPOINTMENT :

B. JOB PURPOSE To provide assistance and support with the coordination, monitoring, reporting and evaluation of

the implementation of the Municipal Finance Management Act.


KRA 1: To provide assistance and support with the coordination and effective implementation of the MFMA and related policies

Support the coordination and monitoring of the implementation of policies to give

effect to MFMA implementation.

To provide oversight on the implementation of policies and procedures in the

management of financial and non-financial performance information.

To provide assistance and support the effective implementation of the MFMA in

municipalities and municipal entities.

Conduct research on best practices of Local Government finances and other matters.

Contribute to the development of relevant guidelines w.r.t. financial management for

practical application by municipalities and municipal entities.

To provide assistance in the coordination and provide support on the implementation

of projects relating to the MFMA.

KRA 2: To provide assistance with monitoring, supporting and reporting on the implementation of the MFMA and supporting regulations

To prepare and provide assistance with the coordination of parliamentary questions

and responses w.r.t. MFMA related matters.

Advice on training gaps and provides guidance on the utilisation of the Monitoring

Indicators tools for municipalities

Analyse and report on the effective implementation of the Financial Management

Capability Maturity Model action plans

Analyse and report on the 32 financial indicator and ratio assessments.

To provide assistance and support in the development and implementation of

strategies to address weaknesses identified in the FMCMM and ratio assessments to

improve sound financial management in municipalities.

Contribute to the coordination and monitoring submission of the in-year municipal and

annual reports to enhance MFMA compliance.

Prepare inputs for the MFMA reporting requirements for submission to National

Treasury (NT) and assist in the implementation of resolutions taken at the NT MFMA

meetings.

Prepare responses to queries raised on the MFMA and supporting regulations.

KRA 3: Contribute and participate in stakeholder engagements to enhance MFMA compliance

To provide assistance in the coordination and facilitation of stakeholder engagement

plans to enhance effective and sustainable stakeholder relations.

Facilitate the internal & external FORA’s, required to administer, guide, support,

monitor and report on MFMA activities.

Prepare feedback and reporting at regular prescribed meetings and Internal MFMA

stakeholders relating to MFMA implementation

Participate in the engagements at municipalities during Mid-Year Budget reviews, with

a specific focus on MFMA compliance and monitoring.

Participate in MFMA related training workshops;

Providing assistance and support in building capacity in financial management in

cooperation with other role players.

D. EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION STRUCTURE NOTE:

Director


ACTIVITIES OUTPUTS Knowledge of local government sphere legislation

Analytical skills

Project management skills

Financial management skills

People management skills

COMPETENCY BASIC COMPETENT ADVANCED EXPERT

Strategic Capability and Leadership

√

Programme and Project Manager

√

Financial management √

Change Management √

Knowledge Management √

Service Delivery Innovation (SDI)

√

Deputy Director

Assistant Director

Problem Solving and Analysis √

People management and empowerment

√

Client orientation and customer focus

√

Communication √

Honesty and integrity √ Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS

COMPETENCY ESSENTIAL DESIRABLE

Education and Training NQF level 7 Qualification in Financial Management/Financial Accounting/ Management Accounting

B.com with Accounting/Auditing as major.

Relevant Experience 3-5 years’ experience in accounting environment

3 years’ experience/ knowledge in financial management in the local government sector. Practical demonstration of knowledge and skills of the Municipal Finance Management Act and relevant supporting regulations. Advanced excel and PowerPoint presentation skills. Provision of credible research, analysis and report writing. Project and financial management.

Knowledge MFMA Treasury Regulations Accounting Principles

Basic understanding of the public sector legislative environment.

Skills Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication


Planning Problem solving Project Management



G. CAREER PATHING Compliance with the requirement of higher posts.

H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations

to this job description, as he/she may deem reasonable, after due consultation with the post

holder.

I. PERFORMANCE AGREEMENT The Performance Agreement of the incumbent, which contains a work plan and specific

target dates, should be read as an extension of this job description. The performance

agreement may also contain an annexure outlining any standard operating procedures that

the incumbent should adhere to during the execution of his/her key performance areas.

J. JOB DESCRIPTION AGREEMENT SIGNATURE OF POST HOLDER SIGNATURE OF MANAGER

DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Municipal Accounting &

Financial Reporting CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director DATE OF APPOINTMENT : B. JOB PURPOSE To support the implementation of financial accounting frameworks and reporting on the level of compliance.


KRA 1: Promote the understanding and implementation of accounting standards (GRAP), review and provide feedback on the quality of Annual Financial Statements.

Provide support to municipalities on the preparation/compilation of annual financial statements.

Provide feedback to the Deputy Director on the assessed draft and In-year financial statements.

Advice stakeholders on accounting practice and compile documents/presentations for discussion on various topics related accounting on various sessions/forums.

KRA 2: Supporting the monitoring and compliance with the financial accounting reporting requirements.

Train clients on accounting frameworks, standards, guidelines and transversal accounting policies through Forums.

Monitor the submissions of audit reports, management letters and audit action plans.

Analyse, monitor, support and report on the implementation of the audit action plans.

Report on the annual and oversight reports are tabled timeously as required by MFMA.

Support municipalities in resolving audit queries through attendance of audit steering committee meeting and correspondence.

Support on the preparations of the Audit file.

Monitor and evaluate AFS preparation action plan

KRA 3: Provide technical support on financial management and accounting

Conduct research on technical GRAP issues that affect the municipalities to provide clear guidance, application and direction.

Participate, in the Accounting Standards Board, Public Sector Accounting Forums on the new/update on accounting reforms.

Support the implementation of financial management support programs where municipalities lack skills and capacity.

Analyse audit reports, management letters and audit implementation plans to identify financial management support strategies.

Analyse & report on progress on the implementation of the AFS /Accounting queries.

Assist in Monitoring, supporting and reporting on related modules in the Financial Management Capability Maturity Model.



Director

Assistant Director


ACTIVITIES OUTPUTS

Report on the submitted Annual Financial Statements and Mid-Year Financial Statements after submission.

Annual and Mid-Year Financial Statements

Conduct AFS readiness assessment in all municipalities. Municipalities readiness to prepare Annual and Mid-Year Financial Statements

Enquire and verify whether a plan of action to start on preparation of AFS has been communicated to indicate what is to be done.

AFS plan of action

Verify the number of municipalities who compiled the audit action plan. Audit action plan

Obtain and assess progress on implementation of audit action. Progress report

Monitor and assess the progress made on the submitted audit action plan. Progress report

Assess the number of municipalities who submitted the draft annual report on the 31st August and report accordingly.

Submission of draft annual report

Assess the number of municipalities who tabled the Annual Report by 31st January, oversight report by 31 March and report accordingly.

Tabled annual and oversight report

Prepare and submit monthly work plans, monthly and back to office reports.

Monthly work plans and reports

Assist with preparation and completion of bi-annual plans and bi-annual assessments.


Strategic Capability and √

Deputy Director

Leadership


√





√



√


√

Communication √

Honesty and integrity √

Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS



Education and Training Relevant qualification at NQF level 7. B.com with Accounting/Auditing as major.







G. CAREER PATHING

1.1 Next higher post: Deputy Director 1.2 Nature of work in higher post: Extensive working experience as well as management experience is required. 1.3 Competencies required/desired in next higher post:

- Good communication and ability to lead the team. - Ability to plan, coordinate & project manage. - Good analytical skills & ability to provide user friendly reporting. - Understanding of government’s regulatory & reform agenda

H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job description,

as he/she may deem reasonable, after due consultation with the post holder. I. PERFORMANCE AGREEMENT



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Municipal Asset

Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Municipal Asset Management DATE OF APPOINTMENT : B. JOB PURPOSE To enhance, monitor and enforce transparent and effective Asset management. C. KEY PERFORMANCE AREAS

1. Monitor, analyse & report on compliance with Asset Management regulations. (Regulatory framework)

Assist in the review, Monitoring and Evaluation of Municipal Asset Management policies and

procedures and assist in reporting on compliance with relevant legislation, asset management guidelines, framework and accounting standards.

Analyse and report on the appropriateness and effectiveness of the asset management registers and systems.

Assist in the review of the asset register prior to submission for audit to ensure compliance with legislation and accounting standards.

Monitor and assist in the preparation of the Asset section of the audit working paper file.

2. Provide guidance, and suggested remedial actions on Asset Management issues and assist in monitoring remedial actions.

Assist in Promoting, Reviewing and Reporting on the effective utilisation of relevant asset

management assessment tools (e.g. Financial Management Capability Maturity Model and Financial Indicators and Norms) to improve associated controls and assist in the development of remedial action plans.

Assist in promoting and reviewing the alignment of the budget to the municipal and provincial strategies.

Assist in the Review and Reporting on the progress of expenditure (capital and maintenance) against budget.

Provide support and guidance on the overall process of developing, implementing, and coordinating of the asset management activities in line with the strategy/framework, guidelines and initiatives of municipalities.

Assist in the Assessment and identification of asset management capacity gaps and support associated training/ development initiatives.

Analyse and review audit reports and management letters to identify asset management support strategies and assist in the development and implementation of audit action plans to resolve asset management findings.

Assist in the Planning and support of Provincial & National initiatives on Asset Management.

Provide inputs into and advice on other reports related to asset management.

Facilitate and participate in internal and external stakeholders meetings regarding asset management matters.



D. INHERENT REQUIREMENTS OF THE JOB REQUIREMENTS OUTPUTS Develop, implement, co-ordinate the asset and inventory management strategy/initiatives.

Provide continuous support and guidance on the implementation of the asset & inventory framework and guidelines.

Identify asset management capacity gaps and develop strategies to address capacity gaps

Ensure timely and accurate resolution of queries Provide timeous and accurate management information reports

Participate on various governance structures at various public institutions, within and outside cluster portfolios and hold a monthly asset management forum

Monitor the implementation of asset and inventory management strategy

Improve the asset and inventory management function by proposing, implementing and engineering asset management processes and policies

Monitor, evaluate and report on compliance with the asset and inventory management guidelines and framework



COMPETENCIES ESSENTIAL DESIRABLE EDUCATION & TRAINING

Relevant tertiary qualification at NQF level 7, e.g. Degree, related to the job content

RELEVANT EXPERIENCE

3 years’ experience in asset management and/or related field Proven experience relating to main objectives/outputs as set out in Section C.

KNOWLEDGE

SKILLS

VALUES/ATTITUDES

G. CAREER PATHING

Compliance with the requirement of higher posts. 1.1 Next higher post: Deputy Director 1.2 Nature of work in higher post: 1.3 Competencies required/desired in next higher post:


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Municipal Budget Analysis CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director DATE OF APPOINTMENT :

B. JOB PURPOSE To ensure optimal and sustainable budget management C. KEY PERFORMANCE AREAS

KRA 1 To provide assistance in monitoring the implementation of the budgeting framework by municipalities and provide technical support to delegated municipalities

Provide assistance in monitoring the preparation of the budgets for compliance with

the MFMA, Municipal Budget Reporting Regulations (MBRR), relevant NT circulars

and on best practices (incl. advice to Council on its oversight role over the budget

process)

Coordinate the Facilitation of technical support and training via interactive working

sessions/ site visits and report on outcome of the site visits.

KRA 2 To provide assistance and support on the provision of guidance on budget planning

Provide assistance in the evaluation of the budgets and budget supporting documents

for designated municipalities and coordinate the advice/written comments to the

municipality.

Ensure that the designated municipalities receive a copy of the detailed schedules of

allocations and transfers (Provincial Transfers Gazette).

Provide assistance in the budget verification process to validate budgets on the NT

database

Provide assistance in monitor the submission and publication (municipal web-site) of

municipalities’ budget and other relevant documents.

KRA 3 To provide assistance and support in monitoring, Evaluating & Reporting on In-Year Budget Performance

Provide assistance to monitor and ensure the submission MFMA returns to National

Treasury (report from NT confirming the receipt of all returns).

To provide assistance in the analysis of the monthly outcome of municipalities’

budgets and financial performance through the IYM process and provide feedback to

designated municipalities. Also provide input into the monthly ‘Municipal Finance

Consolidated Finance Performance Report (MFCFPR)’ in the prescribed format for

designated municipalities, ensuring accuracy of numbers and quality of report.

To provide assistance in the analysis the quarterly outcome of municipalities’ budgets

and financial performance including Section 72 report, and provide input into the

quarterly ‘Municipal Finance Quarterly Review (MFQR)’, in the prescribed format for

designated municipalities, ensuring accuracy of numbers and quality of report.

To assistance in the monitoring of grants spending of designated municipalities and

submit report to the relevant supervisor.

To provide assistance in the preparation of ad hoc reports and presentations on

budget performance in prescribed format for designated municipalities.

KRA 4 To provide assistance and support in monitoring compliance by delegated municipalities with respect to MFMA, DoRA and other applicable legislations and regulations

Coordinate reports on non-compliance with relevant legislations, regulations and other

initiatives by designated municipalities to the relevant supervisor. Follow up with the designated municipalities on non-compliance issues, and assist to

provide technical support. Coordinate the feedback/report to the relevant supervisor on steps taken by the

municipality to address non-compliance.


NOTE: This organizational structure serves as an example only. Each department or institution

should design its organizational structure to suit its specific needs and circumstances.

Please note the old adage that structure follows strategy.

Director


ACTIVITIES OUTPUTS Knowledge of local government sphere legislation Analytical skills Project management skills Financial management skills People management skills Knowledge of local government sphere legislation



√

Deputy Director

Assistant Director


√





√



√


√

Communication √









.




Values/Attitudes Assertiveness Willingness


Loyalty Confidentiality Integrity




holder.


The Performance Agreement of the incumbent, which contains a work plan and specific





SIGNATURE OF POST HOLDER SIGNATURE OF ASSISTANT DIRECTOR

DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Municipal Budget

Economist CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director DATE OF APPOINTMENT :

B. JOB PURPOSE To conduct socio-economic research to enhance economic analysis at Municipalities.

KEY PERFORMANCE AREAS

1. Provide support in conducting and publishing of economic and socio-economic analysis through the Municipal Economic Review and Outlook (MERO) publication

Participate in the drafting of the MERO.

Collect and analyse data for specific research responsibilities.

Econometric Modelling.

Assist with the writing up chapters for publication.

Dissemination of MERO review and feedback process.

2. Socio-economic Profiles for Local Government (SEP-LG) to inform municipal budget policies and the budget allocation process.

Coordinate the SEP-LG process.

Collect and analyse socio-economic and economic data from sector departments,

STATSSA, secondary data service providers.

Report writing. Disseminate research output including distribution.

3. Municipality Medium Term Expenditure Committee

Establish framework/template analysis. Provide short assessment of socio-economic environment of municipalities. Participate in the MTEC engagements and visits.

4. Project management

Monitor and report on project deliverables as project schedules Track and report progress Evaluate all key project deliverables to ensure traceability of requirements and client acceptance Analyse the results based on the facts received Ensure project meets internal and client expectations with respect to quality, budget, delivery timelines Timely preparation and submission of quarterly project expenditure reporting

C. EXAMPLE OF A TYPICAL POSITION IN THE ORGANISATION AND ORGANISATION STRUCTURE NOTE: This organizational structure serves as an example only. Each department or institution


Director

Deputy Director


Proven socio-economic knowledge base. Knowledge of micro/macro-economic theory. Knowledge and experience in policy making/analysis. Knowledge of all government legislation and policies. Municipal Minimum Competencies. Skills:

Demonstrate the ability to use the following IT Software: o Word o Excel o PowerPoint o Internet o Statistical Software Processes

Demonstrate the following skills:

o Project Management o Financial Management o Contract Management o Strong interpersonal and communication o Excellent conceptual and formulation skills o Outstanding planning, organizing and people management skills o Coordinating budget processes, while displaying competence in complex

applications o Budget formulation and budget analysis o Research and analysis and advice skills o Policy analysis skills o Scientific writing skills


Honours Degree in Economics/Finance/Business Administration/Public Policy (NQF

level 8)


3 - 5 years’ experience. Experience in budget implementation and policies. Budget processes, policy processes, policy development and related publications.

Experience in economic or policy related research and analysis. Experience in budget analysis and monitoring and evaluation. Project and financial management.




holder.






DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Municipal Supply Chain

Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Municipal SCM DATE OF APPOINTMENT : B. JOB PURPOSE To monitor transparent and assess effectiveness of Municipal Supply Chain Management.


KRA 1: Support the monitoring, evaluation and reporting on compliance with Supply Chain Management Regulatory Framework.

Support on the review Municipal Supply Chain Management policies & report on compliance to regulations. Assist to ensure compliance with the, MFMA and all related SCM frameworks by municipalities.

Support the monitoring and evaluation of supply management processes and report on compliance

with the supply chain management guidelines, framework and accounting standards.

Provide support and advice on supply chain management processes; policies and compliance to regulations.

Evaluate, assess, review & Report on Contract Management; Long & Short Term Contracts;

Irregular Expenditure; Functionality of SCM committees; Deviations; Variations and Contract Extensions.

Support, review, assess and Monitor SCM Procurement plans;

Monitor; assess and Report on functionality and quality SCM systems and Processes

KRA 2: Provide advice, guidance, & remedial actions on SCM issues and monitor remedial actions.

Review, assess and provide advice and guidance on the Structuring and functionality of SCM

committees.

Support the implement Supply chain management reforms in all the delegated municipalities and assist to play an oversight role in local government.

Set complimentary standards within the parameters as set by National/ Provincial Treasury and the

relevant SCM frameworks

Monitor and report on municipal policy outcomes.

Access and identify capacity gaps, provide technical assistance and support training initiatives with regard to SCM in all delegated municipalities

Assist and advice on improving the supply chain management function within municipalities

Monitor & report on recommendations & remedial actions to improve supply chain management

Provide inputs and advice into other reports related to supply chain management

Support and Oversee the implementation and maintenance of all transversal SCM policies and

procedure manuals in all Municipalities.

Participate in the development of all transversal SCM policies, procedure manuals and guidelines



Director

Assistant Director

E. INHERENT REQUIREMENTS OF THE JOB REQUIREMENTS OUTPUTS Support the implementation of Supply Chain Management reforms in all delegated municipalities and to play an oversight role in provincial departments.

Ensure the implementation and compliance with the operational plan

Ensure the undertaking of site visits in order to assess compliance with SCM Regulations, Policies, etc.

Conduct assessment of contractor/supplier

performance

Conduct investigation on complaints received from relevant stakeholders

Follow-up on complaints relating to non-

compliance and implementation of recommendations arising from assessment report

Ensure compliance with the MFMA and all related SCM frameworks by municipalities

Set complimentary standards within the parameters as set by National Treasury and the

Deputy Director

relevant SCM frameworks. Monitor and report on policy outcomes Participate in the development of SCM

policies, procedure manuals and guidelines

Assist in the review and implementation of SCM policies, practice notes and best practices

Provide technical assistance and training with regard to SCM in all delegated municipalities.

Develop an implementation plan for transversal SCM policies, procedure manuals and guidelines to be implemented at various institutions.

Provide advice and guidance regarding the

implementation and maintenance of transversal SCM policies, procedure manuals and guidelines at various institutions

Ensure that transversal SCM Queries or

enquiries (adhoc) are dealt with timeously COMPETENCY BASIC COMPETENT ADVANCED EXPERT


√


√





√



√


√

Communication √






Relevant tertiary qualification, e.g. Degree, related to the job content

A relevant qualification (preferably in SCM, Law or Commerce);

RELEVANT EXPERIENCE

3 years’ experience in the asset management and/or related field

KNOWLEDGE

Knowledge of applicable national and provincial policies and legislation is required, including:

MFMA; Preferential Procurement

Policy Framework Act (PPPFA) and Regulations;

National Treasury circulars and guidelines;

Procurement Policy Framework;

Treasury Regulations; Provincial Treasury policies,

and guidelines; Commercial Law

principles/procedures; Contract Law

principles/procedures; Public Service Regulatory

Framework; and Broad Based Black

Economic Empowerment Act (BBBEE)

BEE Code of Good Practice

SKILLS

Communication; Computer literacy; Presentation; Inter-personal relations; Analytical and quantitative

skills; Middle management skills; Interpretation of legislation; Project planning and

management; Financial Management; Policy analysis and

development; Decision making; Influencing; Report Writing; and Conflict management.

VALUES/ATTITUDES

G. CAREER PATHING

Compliance with the requirement of higher posts. 1.1 Next higher post: Deputy Director 1.2 Nature of work in higher post: SCM Supervision, Monitoring & Implementation as well as

Management 1.3 Competencies required/desired in next higher post:

Computer Literacy; Communication and Interpersonal Skills; Problem Solving and Decision Making; Leadership and organisational performance management; Conflict Resolution; Change Management; Analytical Policy formulation and implementation; Accurate expenditure control; Report writing and presentation; and Plan, coordinate & Project Management.






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Municipal Revenue and Debt Management

CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Municipal Revenue and Debt Management DATE OF APPOINTMENT : B. JOB PURPOSE

To provide assistance and support with the monitoring, evaluation and reporting on the effective and efficient compliance with financial assets and liabilities management


KRA 1: Support the implementation of revenue management by municipalities

To provide assistance in evaluating and reporting on the implementation of revenue enhancement

strategies at municipalities.

To provide assistance with the provision of support to municipalities to interpret revenue related

budget reforms and assist with the evaluation and assessments to ensure that the municipalities

realistically and accurately budget for all revenue sources accordingly.

To provide assistance in evaluating revenue reports by municipalities and report on activities.

To provide assistance with the evaluation of municipality’s assessment of the indigent management process and assist with the report if in line with adopted municipal policies and report on activities to undertake to ensure credible registers are in place.

KRA 2: Support the implementation of debt management by municipalities Provide assistance in evaluating and reporting on the implementation of debt management

strategies at municipalities.

To provide assistance and support with the analysis of and report on monthly municipal debtor’s

age analysis and billing versus collection reports.

To provide assistance and support with the analysis and report that the municipality budgets for all

outstanding debt, provision for debt impairment and the impact thereof on the cash flow.

To provide assistance and support in assessing the debtors book and collection rates

To provide assistance and support with the provision of technical support and advise on

methodology/approach to improve cash flow and financial sustainability

Assess and assist with monitoring of intergovernmental debt owed by National and Provincial

departments in order to reduce government debt.

KRA 3: Provide advice and technical guidance on revenue-related by-laws, policies, and on tariff setting relating to revenue management cycle

Keep abreast of new revenue related reforms (visit NT website on a regular basis) and assist in

rolling out such reforms.

Contribute to the development of guidance on revenue and debt management in the preparation of

municipal budgets to ensure alignment to IDP and sustainable cash flow management

Contribute to drafting guidelines for council on its oversight role over revenue and debt

management.

Contribute to the development of technical guidance on revenue-related by-laws and policies.

Contribute towards the assessment and review on principal/agent contracts between municipalities

and other stakeholders.

To provide assistance and support with the provision of technical support for the preparation of

municipal revenue planning processes.

To provide assistance and support in evaluating the assessment reports of municipalities on their

revenue policies to meet minimum legislative requirements in order to maximize municipal revenue.

To provide assistance and support with the assessment on tariff setting and draft guidelines.

Provide support and assist with assessments and advice on the Revenue Value Chain activities which include (Data Management, Meter Readings and Installation Management, Indigent Management, Billing and Distribution, Receipt Management, Credit Control, Debt Management, Customer Care, Legal and Institutional Advice, and Town Planning and Valuation related activities).

KRA 4: Provide advice and technical guidance on revenue and debt management organisational structures in municipalities to ensure that municipalities have and maintain adequate capacity

To provide assistance, support and contribute to the review and provision of technical guidance on

revenue and debt management organizational structures in municipalities

To provide assistance with the monitoring and assessment of the minimum competency levels at

the municipality with regards to revenue and debt management.

To provide assistance and support with the monitoring of vacancies in revenue & debt management

departments

Support and assist with the coordinating of training to build capacity in municipalities by:

Identifying and reporting on training needs. Assisting with the developing the specification for training needs. Assisting with drafting of report on training.



Director

Assistant Director


ACTIVITIES OUTPUTS 1. Knowledge of local government sphere legislation

2. Analytical skills

3. Report writing management skills

4. Financial management skills

5. Knowledge on Local Government revenue & debt

6. People management skills

7. Communication Skills



√


√





√


Deputy Director


√


√

Communication √







3 years’ experience/ knowledge in financial management in the local government sector. Practical demonstration of knowledge and skills of the Municipal Finance Management Act and relevant supporting regulations. Practical demonstration of knowledge and skills in finance, financial management, analysis, report writing and with presentations. Practical demonstration of knowledge and skills of Municipal Revenue and Debt Management Cycle. Excel and PowerPoint presentation skills. Provision of credible research, analysis and report writing. Interactive people & communication management.

Knowledge MFMA Treasury Regulations

Basic understanding of the public sector


Accounting Principles legislative environment.



G. CAREER PATHING

1.1 Next higher post: Deputy Director 1.2 Compliance with the requirement of higher posts. H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job

description, as he/she may deem reasonable, after due consultation with the post holder. I. PERFORMANCE AGREEMENT



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Assistant Director: Risk Management (MFMA)

CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Risk Management (MFMA) DATE OF APPOINTMENT : B. JOB PURPOSE

To provide and promote the implementation of transversal Risk Management services in the municipalities. C. KEY PERFORMANCE AREAS: 1. Provide support in the monitoring, facilitation and reporting on implementation of the

Risk Management Framework. Provide support on the monitoring of bi-annual risk assessments Provide assistance with the drafting of the oversight reports on the assessments Facilitate and co-ordinate information on the development of the risk management plan,

monitoring and implementation

2. Provide support and capacity building to municipalities. Facilitate capacity building initiatives Facilitate Risk Management Forums Provide inputs into the development and review of Risk Management frameworks

3. Facilitate, co-ordinate information on the development of the risk register within the

municipalities.

Facilitate the development of the risk register



DEPUTY DIRECTOR

ASSISTANT DIRECTOR




Accounting as major subject Membership of the Institute of Risk Management of South Africa (IRMSA).

Relevant Experience 3 years’ functional/technical experience in accounting environment


Competencies Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving Project Management

Values/Attitudes Assertiveness


Willingness Loyalty Confidentiality Integrity

G. CAREER PATHING









JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Deputy Director: Internal Audit (MFMA) CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To promote and enforce internal audit services in the municipalities. C. KEY PERFORMANCE AREAS: 1. Monitor, enforce and report on the effective implementation of the MFMA, Treasury

regulations and standards to ensure compliance Develop Provincial norms and standards Develop the assessment tool Quality review of the assessment reports Manage the compilation and issuing of assessment report Review and monitor the implementation of recommendations Ensure the effectiveness of the implementation of the action plans Coordinate the effective implementation of combined assurance

2. Facilitate and monitor the establishment of Audit Committees within the municipalities.

Coordinate and oversee the establishment of Audit Committees Assess and monitor the effectiveness of Audit Committees

3. Provide support and capacity building to municipalities.

Facilitate capacity building initiatives Facilitate internal Audit and Audit Committee Forums Provide inputs into the development and review of Internal Audit and Audit Committee

frameworks

4. Facilitate internal Audit Readiness Reviews, Audit activities at municipalities in preparation for External Quality Assurance review.

Facilitate implementation of external quality assurance review





DIRECTOR

DEPUTY DIRECTOR







Relevant Experience 3 years’ junior management (ASD level) experience in auditing/accounting environment


Competencies Analytical Organizing Presentation/report writing Numeracy Advanced Excel Communication Planning Problem solving Project Management Interpersonal skills Management skills

Conflict Management



G. CAREER PATHING

Information on next higher post Next higher post: Director Nature of Work in Higher post: Strategic Leadership role Progression to next salary range: Promotion






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: MFMA Implementation and

Capacity Building CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT :

B. JOB PURPOSE To co-ordinate, monitor, report, evaluate on the implementation of the Municipal Finance

Management Act.


KRA 1: Coordinate MFMA implementation and policy support;

Coordinate the monitoring of implementation of policies to give effect to MFMA

implementation.

To review and provide oversight on implementation of policies and procedures in the

management of financial and non-financial performance information.

Manage and support the effective implementation of the MFMA in municipalities and

municipal entities.

Review and analyse research conducted into best practices of Local Government

finances and other matters.

Review the inputs and contributions for the drafting of new legislation, circulars and

policies.

Develop relevant guidelines w.r.t. financial management for practical application by

municipalities and municipal entities.

Coordinate the implementation and management of projects relating to the MFMA.

KRA 2: Monitor, support and report on the implementation of the MFMA and supporting regulations

Develop reporting databases to assist with information management.

Coordinate and review parliamentary questions and responses w.r.t. MFMA related

matters.

Develop strategies to address training gaps and provides guidance on the utilisation

of the Monitoring Indicators tools for municipalities.

Coordinate, review and report on the effective implementation of the Financial

Management Capability Maturity Model action plan in municipalities.

Monitor, review and report on the 32 financial indicator and ratio assessments.

Develop and implement strategies to address weaknesses identified in the FMCMM

and ratio assessments to improve sound financial management in municipalities.

Coordinate, monitor submission and review the in-year municipal and annual reports

to enhance MFMA compliance.

Coordinate and monitor MFMA reporting requirements for submission to National

Treasury (NT) and monitor implementation of resolutions taken at the NT MFMA

meetings.

Review and respond to queries raised on the MFMA and supporting regulations.

KRA 3 Coordinate, engage and support stakeholders engagements to enhance MFMA compliance

Coordinate and develop stakeholder engagement plans to enhance effective and

sustainable stakeholder relations.

Co-ordinate the internal & external FORA’s, required to administer, guide, support,

monitor and report on MFMA activities.

Review feedback and reporting at regular prescribed meetings and Internal MFMA

stakeholders relating to MFMA implementation.

Engage municipalities during Mid-Year Budget reviews, with a specific focus on

MFMA compliance and monitoring.

Coordinate and participate in MFMA related training workshops;

Support in building capacity in financial management in cooperation with other role

players.

KRA 4: Manage the component Perform strategic and operational planning Manage stakeholder relationships Oversee the administrative support functions Perform people management functions. Perform financial management functions. Perform asset management functions.


STRUCTURE NOTE: This organizational structure serves as an example only. Each department or institution


Please note the old adage that structure follows strategy.

Director


ACTIVITIES OUTPUTS Knowledge of local government sphere legislation

Analytical skills

Deputy Director

Assistant Director

Project management skills

Financial management skills

People management skills

Knowledge of local government sphere legislation



√


√





√



√


√

Communication √

Honesty and integrity √ Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS A prospective incumbent must at least have a relevant tertiary qualification(NQF level

7), and 3 years’ junior management (ASD) level financial management experience in the public sector.



Education and Training Relevant tertiary qualification(NQF level 7)



Knowledge MFMA Basic understanding of


Treasury Regulations Accounting Principles

the public sector legislative environment.



Appropriate experience/knowledge in financial management in the local government

sector.

Practical demonstration of knowledge and skills of the Municipal Finance Management

Act and relevant supporting regulations.

Advanced excel and PowerPoint presentation skills.

Provision of credible research, analysis and report writing.

Project, financial and people management.




holder.







DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Municipal Accounting & Financial Reporting

CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To monitor compliance with financial management and annual reporting framework


KRA 1: Monitor the implementation of accounting standards (GRAP), and review and report on the quality of Annual Financial Statements

Develop a support plan for municipalities on the preparation/compilation of annual financial statements.

Review the Assistant Directors draft and In-year financial statements assessment.

Direct, guide and advise stakeholders on accounting practice and compile documents/presentations for discussion on various topics related accounting on various sessions/forums.

KRA 2: Monitor compliance with the reporting requirements. Facilitate workshops & training on accounting frameworks, standards, guidelines and transversal accounting

policies through Forums.

Review the submissions of audit reports, management letters and audit action plans.

Review, monitor, support and report on the implementation of the audit action plans.

Prepare & consolidate report on the annual and oversight reports tabled as required by Municipal Financial Management Act.

Support municipalities in resolving audit queries escalated by Assistant Directors.

Provide technical support & compile report on the preparations of the Audit file.

KRA 3: Coordinate the provision of Accounting Service & Support Direct & co-ordinate on technical GRAP issues that affect the municipalities to provide clear guidance,

application and direction.

Participate, in the Accounting Standards Board, Public Sector Accounting Forums on the new/update on accounting reforms.

Monitor the implementation of financial management support programs where municipalities lack skills and capacity.

Review audit reports, management letters and audit implementation plans to identify financial management support strategies.

Report on progress on the implementation of the AFS /Accounting audit queries.

Monitor, support and report on related modules in the Financial Management Capability Maturity Model

KRA 5: Manage the component

Perform strategic and operational planning

Manage stakeholder relationships

Oversee the administrative support functions

Perform people management functions.

Perform financial management functions.

Perform asset management functions.



Director

Assistant Director


REQUIREMENTS OUTPUTS

Assess & report on the progress made on preparation annual financial statements and provide technical support where needed.

GRAP compliant AFS

Promote timely submission of GRAP compliant annual financial statements.

GRAP compliant AFS

Review and provide feedback on annual financial statements and mid-year financial statements for allocated municipalities.

GRAP compliant AFS

Research and communicate all the new ASB developments to municipalities.

Exposure drafts

Analyze progress & report on the implementation of the audit action plans.

Progress report

Report on the Audit Steering Committee Meetings and assist with the clearing of issues raised by Auditor General during the audit.

Improved audit outcome

Plan & coordinate Forums.

PT Joint MFMA Forum

Prepare presentations.

PT Joint MFMA Forum

Report on the submission of the draft annual report.

Draft annual report

Verify & report on the annual and oversight report are tabled timeously as required by MFMA.

Tabled annual and oversight reports

Deputy Director

Review monthly plans, monthly and back to office reports of Assistant Managers.

Reviewed plans and reports

Conduct the quarterly(informal) and biannual(formal) assessment of Assistant Managers

Quarterly and bi-annual performance assessments

Assist with the preparation of quarterly non-financial and joint meeting reports.

Quarterly reports



√


√





√



√


√

Communication √





Education and Training Relevant qualification at NQF level 7

Accounting/Auditing as major.

Relevant Experience 3 years’ junior management (ASD) experience in accounting environment.

Knowledge MFMA Treasury Regulations Accounting Principles and standards


Skills Analytical Organizing Presentation/report writing Numeracy


Advanced Excel Communication Planning Problem solving Project Management


G. CAREER PATHING

1.1 Next higher post: Director 1.2 Nature of work in higher post: Extensive working experience as well as management experience is required. 1.3 Competencies required/desired in next higher post:

- Ability to plan, lead & formulate new strategies. - Ability to project manage & coordinate the program. - Ability to formulate user friendly structure on reporting to legislature & other government structures. - Understanding of government’s regulatory & reform agenda.

H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job




JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Municipal Asset Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To enhance, monitor and enforce transparent and effective Asset management. C. KEY PERFORMANCE AREAS

1. Monitor, Evaluate & Report on compliance with Asset Management regulations.

Review, Monitor and Evaluate Municipal Asset Management policies and procedures and report on compliance with relevant legislation, asset management guidelines, framework and accounting standards.

Evaluate and report on the appropriateness and effectiveness of the asset management registers and systems.

Review the asset register prior to submission for audit to ensure compliance with legislation and accounting standards.

Monitor and support the preparation of the Asset section of the audit working paper file.

2. Provide advice, guidance and remedial actions on Asset Management issues and monitor remedial actions.

Promote, Review and Report on the effective utilisation of relevant asset management assessment tools (e.g. Financial Management Capability Maturity Model and Financial Indicators and Norms) to improve associated controls and assist in the development of remedial action plans.

Promote and Review the alignment of the budget to the municipal and provincial strategies.

Monitor, Review and Report on the progress of expenditure (capital and maintenance) against budget.

Provide support and guidance on the overall process of developing, implementing, and coordinating of the asset management activities in line with the strategy/framework, guidelines and initiatives of municipalities.

Assess and identify asset management capacity gaps and support associated training/ development initiatives

Evaluate and review audit reports and management letters to identify asset management support strategies and assist in the development and implementation of audit action plans to resolve asset management findings.

Plan and support Provincial & National initiatives on Asset Management.

Provide inputs into and advice on other reports related to asset management.

Coordinate and engage in internal and external stakeholders meetings regarding asset management matters


Perform strategic and operational planning

Manage stakeholder relationships

Oversee the administrative support functions

Perform people management functions.

Perform financial management functions.

Perform asset management functions.



D. INHERENT REQUIREMENTS OF THE JOB REQUIREMENTS OUTPUTS Develop, implement, co-ordinate the asset and inventory management strategy/initiatives.

Provide continuous support and guidance on the implementation of the asset & inventory framework and guidelines.

Identify asset management capacity gaps and develop strategies to address capacity gaps

Ensure timely and accurate resolution of queries Provide timeous and accurate management information reports

Participate on various governance structures at various public institutions, within and outside cluster portfolios and hold a monthly asset management forum

Monitor the implementation of asset and inventory management strategy

Improve the asset and inventory management function by proposing, implementing and engineering asset management processes and policies

Monitor, evaluate and report on compliance with the asset and inventory management guidelines and framework




Relevant tertiary qualification, e.g. Degree related to the job content

RELEVANT EXPERIENCE

3 years junior management (ASD) experience in the asset management and/or related field

Proven experience relating to main objectives/outputs as set out in Section C.

KNOWLEDGE

SKILLS

VALUES/ATTITUDES

G. CAREER PATHING

Compliance with the requirement of higher posts. 1.1 Next higher post: Director 1.2 Nature of work in higher post: 1.3 Competencies required/desired in next higher post:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Municipal Budget Analyst CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To ensure optimal and sustainable budget management C. KEY PERFORMANCE AREAS

KRA 1: Monitor implementation of budget framework and regulations by delegated municipalities and provide technical support to delegated municipalities.

Provide guidance on the preparation of the budgets for compliance with the MFMA,

Municipal Budget Reporting Regulations (MBRR), relevant NT circulars and on best

practices (incl. advice to Council on its oversight role over the budget process)

Facilitation of technical support and training via interactive working sessions/ site visits and

report on outcome of the site visits.

Conduct research on subject matter pertaining to designated municipalities, as and when required.

KRA 2: Providing guidance to ensure alignment of municipal budgets to Provincial and National objectives.

Evaluate the budgets and budget supporting documents for designated municipalities and

provide advice/written comments to the municipality in terms of credibility, relevance and sustainability.

Ensure that the designated municipalities receive a copy of the detailed schedules of allocations and transfers (Provincial Transfers Gazette).

Perform the budget verification process to validate budgets on the NT database.

Monitor the submission and publication (municipal web-site) of municipalities’ budget and

other relevant documents.

KRA 3: Monitor, evaluate and report on the implementation of municipal budgets.

Monitor and ensure the submission MFMA returns to National Treasury (report from NT

confirming the receipt of all returns).

Analyse the monthly outcome of municipalities’ budgets and financial performance through the IYM process and provide feedback to designated municipalities. Also provide input into the monthly ‘Municipal Finance Consolidated Finance Performance Report (MFCFPR)’ in the prescribed format for designated municipalities, ensuring accuracy of numbers and quality of report.

Analyse the quarterly outcome of municipalities’ budgets and financial performance including Section 72 report, and provide input into the quarterly ‘Municipal Finance Quarterly Review (MFQR)’, in the prescribed format for designated municipalities, ensuring accuracy of numbers and quality of report.

Monitor grants spending of designated municipalities and submit report to the relevant supervisor.

Prepare ad hoc reports and presentations on budget performance in prescribed format for designated municipalities.

KRA 4: Monitor compliance by delegated municipalities with respect to MFMA, DoRA and other applicable legislations and regulations

Report non-compliance with relevant legislations, regulations and other initiatives by

designated municipalities to the relevant supervisor. Follow up with the designated municipalities on non-compliance issues, provide technical

support Provide feedback/report to the relevant supervisor on steps taken by the municipality to

address non-compliance.

Advise and prepare report for the supervisor on various approvals/ extensions requested by

designated municipalities in terms of the legislations, as well as measures to be taken in

the case of non-compliance.




STRUCTURE


Director

Assistant Director: Municipal

Budget Analyst

Deputy Director: Municipal

Budget Analyst

E. INHERENT REQUIREMENTS OF THE JOB INHERENT JOB REQUIREMENTS

Competencies (Only indicate the competencies which are relevant for the particular post, and indicate the proficiency level with a ‘x’. Refer to the approved competency framework for a description of the competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision

making X

Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication

effectiveness X

Problem analysis X Self management X Team membership X Technical proficiency X

E2. Technical competence framework (this section is applicable to all posts) Competency Basic Competent Advanced Expert Legislation, regulations and

policies X

Supply chain management policies and practices

X

Financial accounting X Risk management policies and

practices X

Asset management policies and practices

Budget submission X Information technology systems

and support X

Economic and business models and tools

X

Investment and cash management Conduct project appraisals X Corporate communication X

E3. Other competencies (additional competencies may be identified and added) Competency Basic Compete

nt Advanced Expert

Microsoft Office Suite (especially Excel, Word and powerpoint)

X

PERSAL, BAS, SAP, Vulindlela

X

Spreadsheet Modelling and Forecasting techniques

X

Data mining techniques X SQL X

Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS


Minimum Qualification

NQF level 7 Qualification in Financial Management/Financial Accounting/ Management Accounting

Minimum experience

3 years’ junior management experience in Budget management

G. CAREER PATHING



PERFORMANCE AGREEMENT




JOB DESCRIPTION AGREEMENT


DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Municipal Budget Economist CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT :

B. JOB PURPOSE To promote allocative efficiency and effectiveness of resource allocations by coordinating the

municipal budget process and providing socio-economic analysis and advice that informs

municipal budget policies and the budget allocation process.


1) Conduct and publish economic and socio-economic analysis through the Municipal Economic Review and Outlook (MERO) publication Project manage the drafting of the MERO. Coordinate and facilitate drafting of Terms of Reference submissions, Service Level

Agreements as a mean to appoint a service provider for the drafting of the MERO. Drafting of a survey and ensure completion by municipalities. Provide inputs to MERO during drafting stage. Peer review of MERO for finalisation of the publication. Prepare presentations to Municipalities on the MERO and solicit feedback before

tabling in Provincial Parliament. Prepare MERO for tabling in Provincial Parliament and advise portfolio committees in

provincial parliament. Procuring service provider to print MERO. Present at District Coordinating Forums and roll out to municipalities for use with IDP’s

and budgets.

2) Socio-economic Profiles for Local Government (SEP-LG) to inform municipal

budget policies and the budget allocation process. Manage and coordinate the SEP-LG process. Collecting socio-economic and economic data from sector departments, STATSSA, secondary data service providers. Developing framework for socio-economic profiles. Compilation of Socio-economic profiles for the municipalities. Present profiles at intergovernmental forums and roll-out to municipalities.

3) Manage the component



Chief Director

Director

Deputy Director


Proven socio-economic knowledge base. Knowledge of micro/macro-economic theory. Knowledge and experience in policy making/analysis. Knowledge of all government legislation and policies. Municipal Minimum Competencies. Skills:

Demonstrate the ability to use the following IT Software: o Word o Excel o PowerPoint o Internet o Statistical Software Processes

Demonstrate the following skills:

o Project Management o Financial Management o Contract Management o Strong interpersonal and communication o Excellent conceptual and formulation skills o Outstanding planning, organizing and people management skills o Strong leadership with specific reference to managing and coordinating budget

processes, while displaying competence in complex applications o Budget formulation and budget analysis o Research and analysis and advice skills o Policy analysis skills o Scientific writing skills


Honours Degree in Economics/Finance/Business or Public Administration/Public Policy (NQF level 8)


3 - 5 years junior management (ASD) experience inclusive of: Experience in Public Sector strategic planning/service delivery budget implementation

and policies. Budget processes, policy processes, policy development and related publications. Experience in economic or policy related research and analysis.

Experience in budget analysis and monitoring and evaluation. Specialist advice, expert analysis to municipalities, government departments on budget

planning, performance and policy related matters. Provision of credible research, analysis and report writing. Project, financial and people management.




holder.






DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Municipal Revenue and Debt

Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To monitor the effective and efficient compliance with financial assets and liabilities management C. KEY PERFORMANCE AREAS

KRA 1: Monitoring the implementation of revenue management by municipalities

Assess and monitor the implementation of revenue enhancement strategies at municipalities.

Assist municipalities to interpret revenue related budget reforms and ensure that the municipalities

realistically budget for all revenue sources accordingly.

Monitor the preparation and review of revenue reports by municipalities.

Monitor the municipality’s assessment of the indigent management process in line with adopted municipal policies.

KRA 2: Monitoring the implementation of debt management by municipalities

Assess and monitor the implementation of debt management strategies at municipalities.

Monitor the preparation and review of monthly debtor’s age analysis and billing versus collection

reports.

Assess and monitor that the municipality accurately budgets for all outstanding debt, provision for

debt impairment and the impact thereof on the cash flow.

Assess the debtors book and collection rates and provide technical advice to improve cash flow and

financial sustainability

Evaluate monitoring of intergovernmental debt owed by National and Provincial departments in

order to reduce government debt.

KRA 3: Review, advise and provide technical guidance on revenue-related by-laws, policies, and on tariff setting relating to revenue management cycle

Keep abreast and alert municipalities of new revenue related reforms (visit NT website on a regular

basis) and assist in rolling out such reforms.

Provide and issue guidance on revenue and debt management in the preparation of municipal

budgets to ensure alignment to IDP and sustainable cash flow management

Advise council on its oversight role over the revenue and debt management

Review and provide technical guidance on revenue-related by-laws and policies.

Advise on principal/agent contracts between municipalities and other stakeholders.

Provide technical support on the preparation Municipal revenue planning processes.

Evaluate the assessment reports of municipalities on their revenue policies to meet minimum

legislative requirements in order to maximize municipal revenue.

Assess and provide advice on tariff setting.

Provide advice and have clear understanding on Revenue Value Chain activities which includes (Data Management, Meter Readings and Installation Management, Indigent Management, Billing and Distribution, Receipt Management, Credit Control, Debt Management, Customer Care, Legal and Institutional Advice, and Town Planning and Valuation related activities).

KRA 4: Review and provide technical guidance on revenue and debt management organisational structures in municipalities to ensure that the municipalities have and maintain adequate capacity

Review and provide technical guidance on revenue and debt management organizational structures

in municipalities

Assess and monitor the minimum competency levels at the municipality with regards to revenue

and debt management.

Coordinate training to build capacity in municipalities by:

Identifying training needs. Developing the specification for training needs. Reviewing report on training.

KPA 4: Manage the component




Director

Assistant Director


ACTIVITIES OUTPUTS 1. Knowledge of local government sphere legislation

2. Analytical skills

3. Project management skills

4. Financial management skills

5. People management skills

6. Knowledge of local government sphere legislation

COMPETENCY BASIC COMPETENT ADVANCED EXPERT Strategic Capability and Leadership

√


√

Financial management √ Change Management √ Knowledge Management √ Service Delivery Innovation (SDI)

√

Problem Solving and Analysis

√

People management and √

Deputy Director

empowerment Client orientation and customer focus

√

Communication √ Honesty and integrity √ Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS COMPETENCY ESSENTIAL DESIRABLE Education and Training NQF level 7 Qualification in Financial

Management/Financial Accounting/ Management Accounting


Relevant Experience 3 years’ junior management (ASD) level experience in accounting environment





G. CAREER PATHING

1.1 Next higher post: Director 1.2 Nature of work in higher post: Extensive working experience as well as management experience is

required. 1.3 Competencies required/desired in next higher post:

- Ability to plan, lead & formulate new strategies. - Ability to project manage & coordinate the program. - Ability to formulate user friendly structure on reporting to legislature & other government structures. - Understanding of government’s regulatory & reform agenda.


H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this

job description, as he/she may deem reasonable, after due consultation with the post holder. I. PERFORMANCE AGREEMENT



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Municipal Supply Chain

Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director: Municipal SCM DATE OF APPOINTMENT : B. JOB PURPOSE To enhance, monitor and enforce transparent and effective Municipal Supply Chain Management.


KRA 1: Monitor, Evaluate and report on compliance with Supply Chain Management Regulatory Framework.

Review Municipal Supply Chain Management policies and report on compliance to regulations. Ensure compliance with the, MFMA and all related SCM frameworks by municipalities.

Monitor and evaluate supply management processes and report on compliance with the supply

chain management guidelines, framework and accounting standards.

Provide support and advice on supply chain management processes; policies and compliance to regulations.

Review and Report on Contract Management; Long and Short Term Contracts; Irregular

Expenditure; Functionality of SCM committees; Deviations; Variations and Contract Extensions.

Support, review and Monitor SCM Procurement plans;

Monitor; Review Reports on functionality and quality SCM systems and Processes

KRA 2: Provide advice, guidance, and remedial actions on SCM issues and monitor remedial actions.

Review, provide advice and guidance on the Structuring and functionality of SCM committees.

Implement Supply chain management reforms in all the delegated municipalities and to play an

oversight role in local government.

Set complimentary standards within the parameters as set by National/ Provincial Treasury and the relevant SCM frameworks.

Monitor and report on municipal policy outcomes.

Access and identify capacity gaps, provide technical assistance and support training initiatives with

regard to SCM in all delegated municipalities.

To provide assistance and advice on improving the supply chain management function within municipalities.

Monitor and report on recommendations and remedial actions to improve supply chain

management

Provide inputs and advice into other reports related to supply chain management

Oversee the implementation and maintenance of all transversal SCM policies and procedure

manuals in all Municipalities.

Participate in the development of all transversal SCM policies, procedure manuals and guidelines





Director

Assistant Director


REQUIREMENTS OUTPUTS Implement Supply Chain Management reforms in all delegated municipalities and to play an oversight role in provincial departments.

Ensure the implementation and compliance with the operational plan

Ensure the undertaking of site visits in order to assess compliance with SCM Regulations, Policies, etc.

Conduct assessment of

contractor/supplier performance

Conduct investigation on complaints received from relevant stakeholders

Follow-up on complaints relating to

non-compliance and implementation of recommendations arising from assessment report

Ensure compliance with the MFMA and all related SCM frameworks by municipalities

Deputy Director

Set complimentary standards within the parameters as set by National Treasury and the relevant SCM frameworks.

Monitor and report on policy outcomes Participate in the development of SCM policies, procedure manuals and guidelines

Assist in the review and implementation of SCM policies, practice notes and best practices

Provide technical assistance and training with regard to SCM in all delegated municipalities.

Develop an implementation plan for transversal SCM policies, procedure manuals and guidelines to be implemented at various institutions.

Provide advice and guidance regarding

the implementation and maintenance of transversal SCM policies, procedure manuals and guidelines at various institutions

Ensure that transversal SCM Queries

or enquiries (adhoc) are dealt with timeously



√


√





√



√


√

Communication √






Relevant tertiary qualification, at NQF level 7, e.g. Degree related to the job content

A relevant qualification (preferably in SCM, Law or Commerce);

RELEVANT EXPERIENCE

Three years junior management/supervision experience in the asset management and/or related field

3-5 years supervisory experience in a Supply Chain Management environment.

KNOWLEDGE

Knowledge of applicable national and provincial policies and legislation is required, including:

MFMA; Preferential Procurement

Policy Framework Act (PPPFA) and Regulations;

National Treasury circulars and guidelines;

Procurement Policy Framework;

Treasury Regulations; Provincial Treasury

policies, and guidelines; Commercial Law

principles/procedures; Contract Law

principles/procedures; Public Service

Regulatory Framework; and

Broad Based Black Economic Empowerment Act (BBBEE)

BEE Code of Good Practice

SKILLS

Communication; Computer literacy; Presentation; Inter-personal relations; Analytical and

quantitative skills; Middle management

skills;

Interpretation of legislation;

Project planning and management;

Financial Management; Policy analysis and

development; Decision making; Influencing; Report Writing; and Conflict management.

VALUES/ATTITUDES

G. CAREER PATHING

Compliance with the requirement of higher posts. 1.1 Next higher post: Director 1.2 Nature of work in higher post: SCM strategy development and management 1.3 Competencies required/desired in next higher post:

Computer Literacy; Communication and Interpersonal Skills; Problem Solving and Decision Making; Leadership and organisational performance management; Conflict Resolution; Change Management; Analytical Policy formulation and implementation; Accurate expenditure control; Report writing and presentation; and Project Management.





JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : Deputy Director: Risk Management (MFMA)

CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To promote and enforce Provincial Risk Management services in the municipalities. C. KEY PERFORMANCE AREAS: 1. Monitor, enforce and report on the effective implementation of the MFMA, Treasury

regulations and Risk Management Framework to ensure compliance. Develop Provincial norms and standards Develop the assessment tool Quality review of the assessment reports Manage the compilation and issuing of assessment report Review and monitor the implementation of recommendations Ensure the effectiveness of the implementation of the action plans Contribute to the effective implementation of combined assurance Maintaining risk management strategy, operational standards guidelines, procedures and

providing advice and assistance on risk management issues.

2. Provide support and capacity building to municipalities. Facilitate capacity building initiatives Facilitate Risk Management Forums Provide inputs into the development and review of Risk Management frameworks

3. Develop and maintain the risk register within the municipalities.

Facilitate the development of the risk register




STRUCTURE


DIRECTOR





Accounting as major subject Membership of the Institute of Risk Management of South Africa (IRMSA)

Relevant Experience 3 years’ experience at junior management in accounting environment


Skills Analytical Organizing Presentation/report writing

DEPUTY DIRECTOR


Numeracy Advanced Excel Communication Planning Problem solving Project Management


G. CAREER PATHING









JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Asset Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Assistant Director: Asset Management DATE OF APPOINTMENT : B. JOB PURPOSE To enhance, monitor and enforce the transparent and effective management of physical assets C. KEY PERFORMANCE AREAS 1. Facilitate the development and maintenance of policies, strategies and systems for

asset and inventory management

Coordinate the development of asset and inventory Management policies/procedure

manuals and systems

Coordinate the development of Provincial Treasury Practice notes and compliance

checklist tools with regards to assets and inventory management

Facilitate the development of procedure guidelines to promote compliance with the

reporting standards of Manage that departments and public entities have asset and

inventory management policies and/or procedure manuals

Facilitate the development of asset and inventory strategies in line with the service

delivery objectives

Facilitate the review of asset and inventory Management policies, procedure manuals,

systems, Treasury Practice notes and compliance checklist tools.

2. Provide support on safe guarding of assets to departments and entities

Monitor the safe guarding of assets against destruction, theft and obsolescence.

Monitor that all losses of assets are reported, investigated and finalized

Monitor that departments and entities have functional loss control committees

3. Provide support to departments on financial management and reporting on assets and inventory

Monitor and support departments and public entities on asset register, trial balance

and expenditure reconciliations

Perform reviews of Annual Financial Statements (AFS)/ Interim Financial Statements

(IFS) on asset and inventory management of departments and entities

Monitor and support departments and public entities on the development and

implementation of audit action plan regarding management on assets and inventory.

Provide support on resolving audit findings on non-current and current assets of the

provincial departments and public entities.

Monitor and support entities on the review of Estimated Useful Life (EUL), residual

values (RV) and impairment of PPE(Property, Plant and Equipment)

Provide support to departments and entities on the valuation of assets

Provide support to departments and public entities with financial reporting tools for

interim and annual financial statements disclosures

4 Provide support to departments and public entities on asset and inventory

management strategies operation and maintenance of asset and inventory management

Monitor and support departments and entities on the implementation of life cycle asset

management strategies and value for money of assets and inventory

Monitor that departments and entities have asset management plans operational and

maintenance

Monitor and support departments and entities to develop and maintain complete and

accurate assets and inventory registers

Monitor and support departments and entities on the application of inventory

management techniques

Monitor and support departments and entities on asset verification and inventory

stocktaking processes

Perform periodic compliance assessments in departments and public entities to

establish compliance relevant legislation

5. Facilitate transparent and economic practices to deal with asset disposal in the

provincial administration

Monitor that obsolete, redundant and unserviceable assets are disposed off.

Monitor the establishment of disposal committees

Monitor compliance with SCM prescripts on asset disposal

Monitor and support departments and entities on the reconciliation of disposal

proceeds

Monitor the maintenance of proper asset registers

Monitor compliance with internal control processes with regard to asset disposals

6 Facilitate the capacitation of asset and inventory management section in the departments and entities.

Identify asset and inventory management capacity GAPS and coordination strategies

to address the capacity GAPS

Facilitate on-the-job training on assets and inventory management

Conduct workshops on policy framework, Treasury Regulations and Accounting

Norms and Standards

Facilitate training interventions on assets and inventory management

Provide support to departments and entities with financial reporting tools for interim

and annual financial statements disclosures

D. EXAMPLE OF A TYPICAL POSITION IN AN ORGANISATION AND ORGANISATIONAL STRUCTURE


Deputy Director: Asset

Management

E. INHERENT REQUIREMENTS OF THE JOB Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS


a) NQF level 7 qualification in Financial Management/accounting/commerce b) 3 years’ experience in asset and inventory management c) Valid driver’s licence.

G. CAREER PATHING





Assistant Director: Asset Management


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER JOB TITLE : Assistant Director: Banking and Cash flow and

Liabilities Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Assistant Director: Banking and Cash flow and

Liabilities Management DATE OF APPOINTMENT : B. JOB PURPOSE

To monitor provincial revenue fund, banking services and liabilities


1. Forecasting cash requirements of the province

Facilitate the submission of annual cash flow projections Coordination bi-laterals for cash allocation Organise trainings and workshops monitor the implementation of cash Management frameworks and policies Arrange Cash Management Forum Prepare statement of daily balance for the province

2. Funding of the PMG account

Coordination submission of monthly fund requisition Receive and analyse disbursement against fund requisition and cash allocation Capture transfers of funds to departments

3. Reconciliation of provincial revenue funds

Prepare reconciliation of Provincial own revenue Prepare Reconciliation of all revenue viz equitable share, conditional grants, surrenders

and donations Clearing of suspense accounts Capture general journals Prepare bank reconciliation statement

4. Contract Provincial banker and Managing of bank relationship

Monitor the opening and closing of bank accounts Arrange overdraft facilities with the bank

5. Maintenance of bank accounts

Maintain provincial Automated Clearing Bureau (ACB) limits Provide support to the departments with regard to online banking systems Maintain signing profiles of the departments Maintain business online user profiles of the departments Reconciliation of bank charges Monitor banking queries

6. Provision of face value documents

Requisition, receive and issue face value documents to the departments

7. Monitor Debtors, Liabilities and Investment within the Province

Monitor the implementation of liabilities and debt management policies Coordinate workshops for the departments and public entities in debt and liabilities

management policies Coordinate submission of debt management reports Compile reports of un-spend fund to be surrendered Coordinate submission of of state guarantees reports Coordinate submission of of claims against the state reports Analyse availability of fund for contractual obligations Analyse accruals payables and invoice payment cycles Analyse the reconciliation and settlement of SARS accounts Compile unauthorised expenditure reports. Prepare the analysis reports on fruitless and wasteful expenditure, Prepare the analysis reports on theft and losses and debt write-off in all provincial

departments and public entities. Implementation of investment policy and procedure manuals Coordinate the implementation to make sure is aligned to PFMA and other prescripts

through regular benchmarks and reviews. Analyse the performance of markets and advice on the performance of the markets investment of unspent funds efficiently and optimally at various financial institutions

D. EXAMPLE OF A TYPICAL POSITION IN AN ORGANISATION AND ORGANISATIONAL

STRUCTURE


Deputy Director



a) NQF level 7 in Financial Management b) 3 years functional experience in Financial Management c) Valid driver’s license.

G. CAREER PATHING




Assistant Director: Banking and Cash flow and Liabilities Management


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Banking Services CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Assistant Director: Banking Services DATE OF APPOINTMENT : B. JOB PURPOSE

To monitor banking services



Monitor the opening and closing of bank accounts Arrange overdraft facilities with the bank


Maintain provincial Automated Clearing Bureau (ACB) limits Provide support to the departments with regard to online banking systems Maintain signing profiles of the departments Maintain business online user profiles of the departments Reconciliation of bank charges Monitor banking queries


Requisition, receive and issue face value documents to the departments



Deputy Director: Banking Services

E. INHERENT REQUIREMENTS OF THE JOB Generic competencies Technical competencies

Decision making Team leadership Analytical skills Creativity Self-management Financial management Customer focus and responsiveness Communication skills Computer literacy Delegation and development of others Planning, organising and execution Ability to manage conflict Problem solving and analysis Insight People management skills Change management

Ability to interpret and apply policy Analytical and innovative thinking Research Report writing Project Management Financial Management Adaptability during changes to meet the goals Change/ diversity management Negotiation skills Planning, Facilitation Policy formulation Computer skill, with proficiency in Excel.

Assistant Director: Banking Services



a) NQF level 7 in Financial Management b) 3 years’ experience in Financial Management c) Valid driver’s license.

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Cash flow Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Cash flow Management DATE OF APPOINTMENT : B. JOB PURPOSE

To monitor provincial revenue fund


1. Forecasting cash requirements of the province Facilitate the submission of annual cash flow projections Coordination bi-laterals for cash allocation Organise trainings and workshops Monitor the implementation of cash Management frameworks and policies Arrange Cash Management Forum Prepare statement of daily balance for the province


Coordination submission of monthly fund requisition Receive and analyse disbursement against fund requisition and cash allocation Capture transfers of funds to departments


• Prepare reconciliation of Provincial own revenue Prepare Reconciliation of all revenue viz equitable share, conditional grants, surrenders

and donations • Clearing of suspense accounts • Capture general journals • Prepare bank reconciliation statement


STRUCTURE


Deputy Director: Cash

Flow Management



a) NQF level 7 in Financial Management b) 3 years functional experience in Financial Management c) Valid driver’s licence.

G. CAREER PATHING





Assistant Director: Cash Flow Management


DRAFT

JOB DESCRIPTION A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Governance, Compliance

Monitoring and Evaluation CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Assistant Director: Governance, Compliance,

Monitoring and Evaluation DATE OF APPOINTMENT : B. JOB PURPOSE To develop SCM governance mechanisms and support compliance enforcement C. KEY PERFORMANCE AREAS 1. Establish SCM governance mechanisms and enforce compliance

Develop and implement SCM performance standards and measurement metrics Monitor the performance of SCM functions in departments and public entities. Monitor the performance of established governance structures Monitor compliance to 30 days payments

2. Monitor and enforce compliance

Develop and implement reporting and review systems Investigate SCM systems and recommend improvements. Monitor the implementation of action plans in relation to the recommendations Monitor provincial supply chain risks as identified through measurement metrics.

3. Monitor, evaluate and report on SCM system and supplier performance

Investigate complaints/accusations of SCM-related malpractices and facilitate interventions. Analyze SCM data to identify trends, and develop remedial strategies. Monitor achievement of local economic development procurement targets.


STRUCTURE


Deputy Director: Compliance Monitoring

and Evaluation



a) NQF level 7 Qualification in Commerce, SCM or Public Administration b) 3 years functional experience in SCM c) Valid driver’s license.

G. CAREER PATHING




Assistant Director: Compliance Monitoring

and Evaluation


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Liabilities Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Liabilities Management DATE OF APPOINTMENT : B. JOB PURPOSE

To monitor liabilities management


1. Coordinate Liabilities management within the province

Monitor the implementation of liabilities and debt management policies Coordinate workshops for the departments and public entities in debt and liabilities

management policies Coordinate submission of debt management reports Compile reports of un-spend fund to be surrendered Coordinate submission of of state guarantees reports Coordinate submission of of claims against the state reports Analyse availability of fund for contractual obligations Analyse accruals payables and invoice payment cycles Analyse the reconciliation and settlement of SARS accounts Compile unauthorised expenditure reports. Prepare the analysis reports on fruitless and wasteful expenditure, Prepare the analysis reports on theft and losses and debt write-off in all provincial

departments and public entities.

2. Investment of unspent funds

Implementation of investment policy and procedure manuals Coordinate the implementation to ensure alignment to PFMA and other prescripts

through regular benchmarks and reviews.

Analyse the performance of markets and advice on the performance of the markets Investment of unspent funds efficiently and optimally at various financial institutions Prepare Reconciliation of all revenue viz equitable share, conditional grants, surrenders

and donations Clearing of suspense accounts Capture general journals Prepare bank reconciliation statement



Deputy Director:

Liabilities Management



a) NQF level 7 in Financial Management b) 3 years ‘experience in Financial Management c) Valid driver’s license.

G. CAREER PATHING

Compliance with the requirement of higher posts. H. AMENDMENTS TO JOB DESCRIPTION

Assistant Director: Liabilities Management


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: SCM Policy Norms and

Standards CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: SCM Policy Norms and

Standards DATE OF APPOINTMENT : B. JOB PURPOSE

To develop supply chain policy, norms and standards.

C. KEY PERFORMANCE AREAS 1. Develop SCM Policy, Norms and Standards

Research and develop provincial SCM Policy, Norms and Standards Analyze and identify gaps in relation to Instruction Notes. Support the setting of procurement targets for local economic development (LED) in line

with inputs from relevant stakeholders.

2 Continuous Improvement of the SCM System

Research, analyze, review and improve SCM policies, norms and standards as informed by National and Provincial priorities.

3 Provide Advice, Guidance and Support on Implementation of SCM Policy, Norms and

Standards

Coordinate and conduct training on SCM Policy, Norms and Standards Provide advice and guidance to departments and Entities on SCM policy, norms and

standards


STRUCTURE


Deputy Director: SCM

Policy Norms and Standards



a) NQF level 7 qualification in Commerce, SCM or Public Administration b) 3 years functional experience in policy development. c) Valid driver’s licence.

G. CAREER PATHING





Assistant Director: SCM Policy Norms and

Standards


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Strategic Procurement CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Strategic Procurement DATE OF APPOINTMENT : B. JOB PURPOSE To facilitate the implementation of mechanisms for strategic procurement.


1. Develop and design Strategic Procurement Framework and Strategies

Facilitate the research and develop the provincial procurement strategy Implement the provincial procurement strategy identification of Strategic Procurement

Opportunities develop the provincial guidelines, processes and standards for strategic procurement Disseminate the strategic procurement framework to relevant spheres of government(move

to policy) Provide inputs into the development of strategic procurement related government policy,

norms, standards, framework and guidelines Liaise with stakeholders to facilitate and co-ordinate the development and implementation of

strategic procurement strategies.

2. Monitor the implementation of strategic procurement risks

Facilitate the implementation of strategic procurement projects risk Implement strategic procurement systems Monitor the progress on strategic procurement interventions Compile a report on strategic procurement trends analysis Conducts spends analysis of the most commonly procured items in the Province. Implement strategic sourcing, i.t.o quantification of economic benefit, price benchmarking,

marketing and industry analysis. Develop business case for commodity identified. Compile management reports and recommendations on strategic sourcing. Update the database for specifications and price indexes.

Assist with the distribution of relevant strategic sourcing information to Provincial Departments.

Facilitate the assessment of institutional quarterly and annual procurement plans Compile the provincial strategic procurement plan Assist with the identification of areas/commodities for development of transversal contracts.

3. Monitor Public Private Partnerships (PPP), Infrastructure Procurement and Major Capital

Projects

Assist with the promotion and enforcement of the Infrastructure Development Management System (IDMS) SCM model

Facilitate the compilation of provincial infrastructure procurement plan Monitor the implementation of PPP procurement process and contract management



Deputy Director:

Strategic Procurement



a) NQF Level 7 in Financial Management b) 3 years functional experience in SCM c) Valid driver’s licence.

G. CAREER PATHING

Assistant Director: Strategic Procurement


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Transversal Contract

Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Transversal Contract

Management DATE OF APPOINTMENT : B. JOB PURPOSE To monitor transversal contract management services


1. Provide Demand Management Services

Facilitate the Identification of common commodities for Provincial Departments and Entities.

Assist with the development of a business case for transversal commodities.

Assist with the development of procurement plans for goods and services

Facilitate commodity and industry/market analysis Facilitate costing and linking of requirements to the budget Facilitate compilation of Terms of Reference (TORs)/specifications

for goods and services to develop the provincial sourcing strategy Facilitate the provision of secretariat services for Bid Specification

Committee Facilitate and maintain internal and external customer relations

Activities

2. Provide Acquisitions Management Services

Assist with the advertising, invitation and closing of bids Facilitate the evaluation and adjudication of bids Facilitate, support and advise on bid processes Facilitate the provision of secretariat services for bid evaluation and

adjudication committees Facilitate the application of Supply Chain Management (SCM)

prescripts Facilitate the signing of Service Level Agreement (SLA) Facilitate the rolling-out of contracts

3. Facilitate the performance of Transversal Contracts

Compilation and maintenance of supplier contracts register Facilitate the contract life cycle Facilitate and administer variations and implement price increase as

per the SLA. Facilitate the performance of suppliers Facilitate the performance of departments and public entities. Facilitate the implementation of the contracts by departments and

entities entities Facilitate the cancellation of contract for non- performing suppliers

Monitor the restriction of non-performing and defaulting suppliers Monitor suppliers’ payments


STRUCTURE


Deputy Director:

Transversal Contract Management


Assistant Director: Transversal Contract

Management




a) NQF Level 7 in SCM/Financial Management. b) 3 functional experience years in SCM environment. c) Valid driver’s license.

G. CAREER PATHING






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Asset Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To enhance, monitor and enforce the transparent and effective management of physical assets


1. Manage the development and maintenance of policies, strategies and systems for asset and inventory management

Coordinate the development of asset and inventory Management

policies/procedure manuals and systems Coordinate the development of Provincial Treasury Practice notes and compliance

checklist tool with regards to assets and inventory management Manage the development of procedure guidelines to promote compliance with the

reporting standards Manage the development of asset and inventory strategies in line with the service

delivery objectives Coordinate the review of asset and inventory Management policies, procedure

manuals, systems, Treasury Practice notes and compliance checklist tools.

2. Monitor and support departments and public entities on safe guarding of assets

Monitor the safe guarding of assets against destruction, theft and obsolescence.

Monitor that all losses of assets are reported, investigated and finalized

Monitor that departments and entities have functional loss control committees

3. Monitor and support departments on financial management and reporting on assets and inventory

Monitor and support departments and public entities on asset register, trial

balance and expenditure reconciliations

Perform reviews of Annual Financial Statements (AFS)/ Interim Financial

Statements (IFS) on asset and inventory management of departments and entities

Monitor and support departments and public entities on the development and

implementation of audit action plan regarding management on assets and

inventory.

Provide support on resolving audit findings on non-current and current assets of

the provincial departments and public entities.

Monitor and support entities on the review of Estimated Useful Life (EUL) and

residual values (RV) and impairment of Property, Plant and Equipment (PPE)

Provide support to departments and entities on the valuation of assets

Provide support to departments and public entities with financial reporting tools for

interim and annual financial statements disclosures

4. Monitor and support departments and public entities on asset and inventory management strategies

Monitor and support departments and public entities on the implementation of

asset management strategies and value for money of assets and inventory

Monitor that departments and public entities have asset management plans

Monitor and support departments and public entities to develop and maintain complete and accurate assets and inventory registers

Monitor and support departments and public entities on the application of inventory management techniques

Monitor and support departments and entities on asset verification and inventory stocktaking processes

Perform periodic compliance assessments in departments and public entities to establish compliance with relevant legislation

5. Manage the implementation of transparent and economic practices to deal with asset disposal in the provincial administration

Monitor that obsolete, redundant and unserviceable assets are disposed off.

Monitor the establishment of disposal committees

Monitor compliance with SCM prescripts on asset disposal

Monitor and support departments and public entities on the reconciliation of disposal

proceeds

Monitor the maintenance of proper asset registers

Monitor compliance with internal control processes with regard to asset disposals

6. Coordinate the capacitation of asset and inventory management section in the departments and public entities.

Identify asset and inventory management capacity GAPS and coordination strategies to address the capacity GAPS

Provide on-the-job training on assets and inventory management

Conduct workshops on policy framework, Treasury Regulations and Accounting Norms and Standards

Coordinate training interventions on assets and inventory management


Perform strategic and operational planning Manage stakeholder relationships Oversee the administrative support functions Perform people management functions. Perform financial management functions. Perform asset management functions



Director: Asset Management

Deputy Director: Asset Management



a) NQF level 7 Qualification in Financial Management/accounting/commerce b) 3 years’ experience of junior management in asset and inventory management c) Valid driver’s license.

G. CAREER PATHING








JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Compliance, Monitoring and

Evaluation CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To manage SCM Governance mechanisms and enforce compliance


1. Establish SCM governance mechanisms and enforce compliance

Monitor the development and implementation of SCM performance standards and measurement metrics

Manage the monitoring of the performance of SCM functions in departments and public entities.

Manage the monitoring of the performance of established SCM governance structures Manage the monitoring of compliance to 30 days payments

2. Oversee and enforce compliance

Manage the development and implementation of reporting and review systems.

Manage the investigation of SCM systems and recommended improvements.

Manage the monitoring of the implementation of action plans in relation to the

recommendations

Manage the monitoring of provincial supply chain risks as identified through measurement

metrics.

3. Monitor, evaluate and report on SCM system and supplier performance

Monitor supplier database

Monitor invoice tracking system




STRUCTURE


Director: Compliance,

Monitoring and Evaluation


Deputy Director:

Compliance, Monitoring and evaluation

Assistant Director:

Compliance, Monitoring and Evaluation



a) NQF level 7 in Commerce, SCM or Public Administration. b) 3 years’ experience of junior management in compliance, monitoring and evaluation

(SCM, asset and inventory management) c) Valid driver’s license.

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Liability Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage Debtors, Liabilities and Investment within the Province


1. Monitor Liabilities within the province Facilitate the development/review of liabilities and debt management policies Coordinate the implementation of policies by the departments and public entities Conduct workshop to the departments and public entities in debt and liabilities

management policies Monitor reconciliation and collection of staff debts, interdepartmental debts, supplier

debts, own revenue debts Assessing structural and skills challenges of debt management units in departments

and public entities make recommendations to management and conduct training Analysis of the amount to be surrendered Monitor issuance and management of state guarantees Monitor the management of claims against the state Monitor funding and payment of contractual obligations Monitor accruals payables and invoice payment cycles Monitor reconciliation and settlement of SARS accounts Implementation of first charge against exchequer or PMG. Assess the impact of fruitless and wasteful expenditure, Monitor the funding of theft and losses and debt write-off in all provincial departments

and public entities.

2. Monitor investments

Development of investment policy and procedure manuals Monitor the implementation to ensure alignment to PFMA and other prescripts through

regular benchmarks and reviews. Monitoring performance of investment portfolios and redeeming of investments Monitoring daily interest rates. Monitor the investment of unspent funds efficiently and optimally at various financial

institutions Report on investment issues to National Treasury and relevant executives


Perform strategic and operational planning Manage stakeholder relationships Oversee the administrative support functions Perform people management functions. Perform financial management functions. ‘ Perform asset management functions


STRUCTURE


Director:

Deputy Director:

Liability Management

Assistant Director:

Liability Management



a) NQF level 7 in Financial Management/ Assets Management b) 3 years’ experience of junior management in financial management environment c) Valid driver’s license.

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Policy Norms and Standards CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage the development and the implementation of supply chain policy, norms and standards


1. Monitor the development of SCM Policy, Norms and Standards Monitor the research process, the development and implementation of provincial SCM

Policy, Norms and Standards Analyze and liaise with National Treasury on identified gaps in relation to Instruction Notes. Disseminate and monitor implementation of National Treasury Instruction Notes. Manage the setting of procurement targets for local economic development (LED) in line

with inputs from relevant stakeholders. 2 Continuous Improvement of the SCM System

Research, analyze, review and improve SCM policies, norms and standards as informed by National and Provincial priorities.

3. Provide Advice, Guidance and Support on Implementation of SCM Policy, Norms

and Standards Facilitate and coordinate the provision of training on SCM Policy, Norms and Standards

Provide advice and guidance to departments and Entities on SCM policy, norms and

standards




STRUCTURE


Director: Policy Norms

and Standards


Deputy Director: Policy

Norms and Standards

Assistant Director: Policy Norms and

Standards




a) NQF level 7 in Commerce, SCM or Public Administration b) 3 years’ experience of junior management (ASD level) in policy development c) Valid driver’s license.

G. CAREER PATHING






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Strategic Procurement CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To establish and maintain SCM strategic procurement mechanisms


1. Guide the design and development of Strategic Procurement Strategy

Research and develop the provincial procurement strategy Manage the implementation of provincial procurement strategy

2. Manage strategic procurement risks

Manage strategic procurement projects risk Manage and evaluate strategic procurement systems Manage the progress on strategic procurement interventions Report on strategic procurement trends analysis Conducts spends analysis of the most commonly procured items in the Province. Implement strategic sourcing, i.t.o quantification of economic benefit, price benchmarking,

marketing and industry analysis. Develop business case for commodity identified. Compile management reports and recommendations on strategic sourcing. Develop and administer the database for specifications and price indexes. Distribute relevant strategic sourcing information to Provincial Departments and entities. Assess institutional quarterly and annual procurement plans Compile the provincial strategic procurement plan Identify areas/commodities for development of transversal contracts.

3. Monitor Public Private Partnerships (PPP), Infrastructure Procurement and Major Capital Projects

Promote and enforce the Infrastructure Development Management System (IDMS) SCM model Manage the compilation of provincial infrastructure procurement plan Manage infrastructure procurement Manage the implementation of PPP procurement process and contract management

4. Manage the development and maintenance of strategic procurement Strategies

Manage the identification of Strategic Procurement Opportunities Manage the development of the provincial guidelines, processes and standards for strategic

procurement Manage the dissemination of the strategic procurement framework to relevant spheres of

government Provide inputs into the development of strategic procurement related government policy, norms,

standards, framework and guidelines Engage with stakeholders to facilitate and co-ordinate the development and implementation of

strategic procurement strategies. Manage the development and implementation of a provincial strategic sourcing strategy and/or

framework for critical and high value SCM projects and for common goods and/or services.




STRUCTURE


Director: Strategic Procurement

Deputy Director: Strategic Procurement

Assistant Director:



a) NQF Level 7 in Financial Management b) 3 years’ experience of junior Management (ASD level) in SCM and related fields c) Valid driver’s license.

G. CAREER PATHING






Strategic Procurement


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Transversal Contracts CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE To administer transversal contract management services


1.Manage Demand Management Services

Manage the Identification of common commodities for Provincial Departments and Entities.

Develop business case for transversal commodities. Manage the development of procurement plans for goods and services Manage commodity and industry/market analysis Manage costing and linking of requirements to the budget Manage compilation of Terms of Reference (TORs)/specifications for

goods and services to develop the provincial sourcing strategy Manage the provision of secretariat services for Bid Specification

Committee Manage and maintain internal and external customer relations

2. Monitor Acquisitions Management Services

Manage advertising, invitation and closing of bids Manage the evaluation and adjudication of bids Manage, support and advise on bid processes

Manage the provision of secretariat services for bid evaluation and adjudication committees

Manage the application of Supply Chain Management (SCM) prescripts Manage the signing of Service Level Agreement (SLA) Manage the rolling-out of contracts

3. Manage the performance of transversal Contracts Manage the compilation and maintenance of supplier contracts register Manage the contract life cycle Manage and administer variations and implement price increase as per the

SLA. Manage the performance of suppliers Manage the performance of departments and public entities. Manage the implementation of the contracts by departments and public

entities Manage the cancellation of contract for non- performing suppliers Manage the non-performing and defaulting suppliers Manage suppliers ‘payments Report potential restrictions of suppliers to National Treasury hhddhdhdhddhdhd




STRUCTURE


Director

Deputy Director: Transversal Contracts




a) NQF Level 7 in SCM/Financial Management. b) 3 years’ experience of junior management (ASD level) in contract management c) Valid driver’s license.

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Banking and Cash flow and

Liabilities Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage provincial revenue fund, banking services and liabilities


1. Forecasting cash requirements of the province

Analyse and consolidate annual cash flow projections Issue annual payment schedule and cash allocations to departments Coordination and facilitation of training and workshops Coordinate the development/ review of cash Management framework and policies Facilitate Cash Management Forum Monitor daily cash position of the province and interest performance


Analyse monthly fund requisition Releasing of payments Transferring of funds to PMGs


Manage the reconciliation of Provincial own revenue Reconciliation of all revenue viz equitable share, conditional grants, surrender and

donations Manage the clearing of suspense accounts Authorise general journals

Prepare financial statements


Prepare specification for the banking contract Facilitate the opening and closing of bank accounts monitor the implementation of Service Level Agreement (SLA's) with banks Arrange overdraft facilities with the bank


Maintenance of Automated Clearing Bureau (ACB) Provide support to the departments with regard to online banking systems Facilitate the signing profiles on banking services Monitor bank charges Provide technical assistants to departments on banking Report on banking issues to National Treasury and relevant executives Monitor the processing of bank credit transfers, rejected payments, suspicious

transactions and recalls


Monitor the provision face value documents Monitor the inventory levels

7. Manage Debtors, Liabilities and Investment within the Province

Facilitate the development/review of liabilities and debt management policies Coordinate the implementation of policies by the departments and public entities Conduct workshop to the departments and public entities in debt and liabilities

management policies Monitor reconciliation and collection of staff debts, interdepartmental debts, supplier

debts, own revenue debts Assessing structural and skills challenges of debt management units in departments

and public entities make recommendations to management and facilitate training Analysis of the amount to be surrendered Monitor issuance and management of state guarantees Monitor the management of claims against the state Monitor funding and payment of contractual obligations Monitor accruals payables and invoice payment cycles Monitor reconciliation and settlement of SARS accounts Implementation of first charge against exchequer or PMG. Assess the impact of fruitless and wasteful expenditure, Monitor the funding of theft, losses and debt write-off in all provincial departments and

public entities. Development of investment policy and procedure manuals Monitor the implementation to ensure alignment to PFMA and other prescripts through

regular benchmarks and reviews.

Monitoring performance of investment portfolios and redeeming of investments Monitoring daily interest rates. monitor the investment of unspent funds efficiently and optimally at various financial

institutions Report on investment issues to National Treasury and relevant executives





Director

Deputy Director: Banking, Cash Flow & Liabilities Management

Assistant Director: Banking Services Cash

Flow & Liabilities Management



a) NQF level 7 in Financial Management/ Assets Management or Equivalent Qualifications b) 3 years’ experience of junior management in financial management related field c) Valid driver’s licence.

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Banking Services CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage provincial revenue fund, banking services and liabilities



Prepare specification for the banking contract Facilitate the opening and closing of bank accounts Monitor the implementation of Service Level Agreement (SLA's) with banks Arrange overdraft facilities with the bank


Maintenance of Automated Clearing Bureau (ACB) Provide support to the departments with regard to online banking systems Facilitate the signing profiles on banking services Monitor bank charges Provide technical assistants to departments on banking Report on banking issues to National Treasury and relevant executives Monitor the processing of bank credit transfers, rejected payments, suspicious

transactions and recalls

3. Provision of face value documents Monitor the provision face value documents Monitor the inventory levels




STRUCTURE


Director


Deputy Director: Banking Services

Assistant Director: Banking Services




a) NQF level 7 in Financial Management/ Assets Management or Equivalent Qualifications b) 3-5 years’ experience of junior management in financial management related filed c) Valid driver’s licence.

G. CAREER PATHING






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Cash flow Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage provincial revenue fund


1. Forecasting cash requirements of the province Analyse and consolidate annual cash flow projections Issue annual payment schedule and cash allocations to departments Coordination and facilitation of training and workshops Coordinate the development/ review of cash Management framework and policies Facilitate Cash Management Forum Monitor daily cash position of the province and interest performance

2. Funding of the Paymaster General (PMG) account Analyse monthly fund requisition Releasing of payments Transferring of funds to PMGs


Manage the reconciliation of Provincial own revenue Reconciliation of all revenue viz equitable share, conditional grants, surrender and

donations Manage the clearing of suspense accounts Authorise general journals Prepare financial statements

4. Manage the component Perform strategic and operational planning Manage stakeholder relationships Oversee the administrative support functions Perform people management functions. Perform financial management functions. Perform asset management functions


STRUCTURE


Director



a) NQF level 7 in Financial Management/ Assets Management or Equivalent Qualifications b) 3 years’ experience of junior management level in financial management related filed c) Valid driver’s licence.

Deputy Director: Cash Flow Management

Assistant Director: Cash Flow Management


G. CAREER PATHING






JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director Budget Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director Budget Management DATE OF APPOINTMENT : B. JOB PURPOSE To provide budget support services C. KEY PERFORMANCE AREAS

1. Provide support to the provincial strategic budget planning process. Providing advice, Guidance and Training on the budget process, budget reforms and budget formats

to all departments Provide technical assistance to client department in formulating budget proposals

2. Develop a credible main MTEF and adjustment budget for the department (s).

Review and assess budget proposal (data base and Estimates of Provincial Revenue and Expenditure) for accuracy, compliance and provide advice to departments.

Support departments on: Medium Term Expenditure Committee deliberations, Benchmarking Compile appropriation bills Evaluate requests for Virements, roll-over, adjustment budget and make recommendations.

3. Provide guidance on the implementation of the PFMA, Treasury regulations and the Division of

Revenue Act Provide advice to client department on issues of budget implementation and monitoring



Assistant Director Budget Management


Competencies (Only indicate the competencies which are relevant for the particular post, and indicate

the proficiency level with a ‘x’. Refer to the approved competency framework for a description of the

competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts)

Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X


E2. Technical competence framework (this section is applicable to all posts) Competency Basic Competent Advanced Expert Legislation, regulations and policies X

Deputy Director Budget

Management


X

Financial accounting X Risk management policies and practices X Asset management policies and practices Budget submission X Information technology systems and support

X

Economic and business models and tools X Investment and cash management Conduct project appraisals X Corporate communication X

E3. Other competencies (additional competencies may be identified and added) Competency Basic Competent Advanced Expert Microsoft Office Suite (especially Excel, Word and powerpoint)

X


X


X

Data mining techniques X SQL X Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS Minimum appointment requirements Minimum Qualification

Relevant 3-year tertiary qualification at NQF level 7, e.g. Degree or related to the job content

Minimum experience

3 years’ functional experience in Budget management G. CAREER PATHING



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER : JOB TITLE : ASD: Data Management CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Data Management DATE OF APPOINTMENT : B. JOB PURPOSE

To provide data management service regarding financial performance monitoring in the province


1. Provide support regarding reporting frameworks. Consolidate the In-Year Monitoring, Medium Term Expenditure Framework

(departments and Public Entities) 2. Conduct and facilitate training in line with budgeting, reporting frameworks and

reforms. Conduct trainings on the IYM model, budget database model and Personnel model

3. Provide technical support in developing, maintaining and implementing data models

relating to monthly, quarterly reports, on revenue, expenditure and personnel. Compile reports and develop tools during budget implementation and monitoring

process. Ad hoc data analysis reports.



Assistant Director: Data Management


Generic competencies (this section is applicable to all level 9 – 12 posts)

INHERENT JOB REQUIREMENTS

Competencies (Only indicate the competencies which are relevant for the particular post, and indicate the

proficiency level with a ‘x’. Refer to the approved competency framework for a description of the

competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X


E2. Technical competence framework (this section is applicable to all posts) Competency Basic Competent Advanced Expert Legislation, regulations and policies X

Deputy Director: Data Management


X


X



X


X


X


Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf

F. Minimum appointment requirements


Relevant 3 years’ tertiary qualification at NQF level 7, e.g. Degree in Statistics/Information

Management//Econometrics related to the job content

Minimum experience 3 years’ functional experience in the Statistics/Information Management and/or related field.

G. CAREER PATHING




JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Fiscal Policy Analysis CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Fiscal Policy Analysis DATE OF APPOINTMENT : B. JOB PURPOSE

To optimize and expand provincial revenue estimates C. KEY PERFORMANCE AREAS AND DUTIES

1. Provide support with monitoring /implement of revenue enhancement strategy through inter alia:

• Provide inputs on revenue proposals from the departments • Contribute to discussions regarding an equitable division of revenue • Participate in the medium terms revenue planning process

2. Provide input into the transparent and effective revenue management process, through inter

alia: • Support departments in application of effective tools and techniques to maximize the

collection of revenue owed to the province • Prepare reports for revenue forums and other stakeholders • Conduct site visits on various revenue collecting institutions

3. Provide inputs into the development of debt management policy and other polices relating

to revenue and revenue management • Collects inputs into the guidelines on best revenue practices

4. Conduct and support determination of own revenue estimates, in-year revenue adjustments for the MTEF

• Analyse revenue budget proposals from departments • Provide own revenue analysis on proposals and provide recommendations

5. Assist departments to explore on all potential revenue sources • Collect data and information on all revenue related matters • Assess and report on the review of tariffs from departments



Assistant Director

Fiscal Policy Analysis


Deputy Director Fiscal Policy Analysis

Competencies (Only indicate the competencies which are relevant for the particular post, and indicate the

proficiency level with a ‘x’. Refer to the approved competency framework for a description of the

competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds x Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X

Problem analysis x Self management X Team membership X Technical proficiency X

E2. Technical competence framework (this section is applicable to all posts) Competency Basic Competent Advanced Expert Legislation, regulations and policies X Supply chain management policies and practices

Financial accounting X Risk management policies and practices Asset management policies and practices Budget submission X Information technology systems and support

Economic and business models and tools Investment and cash management Conduct project appraisals Corporate communication

E3. Other competencies (additional competencies may be identified and added) Competency Basic Competent Advanced Expert




Relevant tertiary qualification at NQF level 7, e.g. Degree or related to the job content Minimum experience

3 years’ functional experience in the Finance/Economics, and/or related field.

G. CAREER PATHING








JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Assistant Director: Macro Economic Analysis CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director: Macro Economic Analysis DATE OF APPOINTMENT : B. JOB PURPOSE

To research and analyze economic, socio-economic parameters and imperatives within the provincial context C. KEY PERFORMANCE AREAS AND DUTIES 1. Analyze key economic variables their interrelations and relevance for the budget

through inter alia: • Analyze the potential and constraints for growth and development and their interaction

within governmental spending and revenue patterns/trends • Analyze alternatives budgeting and expenditure impact scenarios on selected key economic

growth and development indicators (provincial economic review) • Assess impact of previous fiscal policy objectives and selected economic variables

2. Perform periodic analysis, maintenance and update of provincial socio economic

indicators in database • Source information to develop and maintain socio economic database • Analyse information contained from socio economic database for policy decision makers

3. Conduct research and contribute to departmental publications

• Collect information for research and publications • Provide logistics to disseminate information and engage stakeholders

4. Provide support in socio economic research, analysis and development

• Provide inputs into socio economic section of the IDPs and LED strategies • Provide data/information to municipalities/ departments


NOTE:


Assistant Director Macro

Economic Analysis

E. INHERENT REQUIREMENTS OF THE JOB Competencies (Only indicate the competencies which are relevant for the particular post, and indicate


competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making x Diversity citizenship Organisational communication effectiveness

X

Problem analysis X Self management X Team membership x Technical proficiency x

E2. Technical competence framework (this section is applicable to all posts) Competency Basic Competent Advanced Expert Legislation, regulations and policies X Supply chain management policies and

Deputy Director Macro Economic Analysis

practices Financial accounting X Risk management policies and practices Asset management policies and practices Budget submission X Information technology systems and support






Relevant tertiary qualification at NQF level 8 e.g. Honours Degree, related to the job content

Minimum experience

3 years’ functional experience in the Finance/Economics, and/or related field.

G. CAREER PATHING



JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER:

JOB TITLE : Assistant Director Public Finance CORE CODE : POST LEVEL AND SALARY CODE : 9 LOCATION : POSTS REPORTS TO : Deputy Director Public Finance DATE OF APPOINTMENT : B. JOB PURPOSE

To provide public finance support services to provincial departments C. KEY PERFORMANCE AREAS AND DUTIEAS

1. Coordinate the management of departmental expenditure management services

• Facilitate the reporting to National Treasury and other stakeholders on expenditure • Ensure accurate reporting on financial information within the provincial departments as required by the Division of Revenue Act • Monitor that all expenditure is in line with Provincial budget allocations and priorities 2. Analyze, review and report on expenditure trends relating to compensation of Employees’ • Analyze PERSAL report and liaise with provincial departments on the identified problems

and take corrective measures • Analyze policies, agreements and directive related to compensation of employees and

recommend amendments based on analysis • Report findings to stakeholders 3. Provide departmental analysis in terms of expenditure, revenue and conditional

grants. Evaluate business plan of all conditional grants for compliance with the framework. Analyse and prepare monthly report on budget and expenditure variance and in-year

monitoring reports.



Assistant Director: Public Finance


INHERENT JOB REQUIREMENTS



competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts)

Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X

Problem analysis X Self-management X Team membership X Technical proficiency X


X

Deputy Director: Public Finance


X



X


X


X


Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS Minimum Qualification: Relevant tertiary qualification at NQF level 7 in Finance /Economics or Statistics and related to the job content. A post graduate qualification will be an added advantage. Minimum experience: 3 years’ functional experience in the Finance/Economics, and/or related field.

Knowledge and understanding of the public sector budget and project cycles.

G. CAREER PATHING

Compliance with the requirements of higher post.


JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Budget Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To render provincial budget management services.


1. Manage the provincial strategic budget planning process. Provide advice, guidance and training on the budget process, budget reforms and

budget formats to all departments Provide technical assistance to client department in formulating budget proposals

2. Develop and consolidate a credible main MTEF and adjustment budget for the

province. Review and assess budget proposal (data base and Estimates of Provincial

Revenue and Expenditure) for accuracy, compliance and provide advice to departments.

Support departments on: Medium Term Expenditure Committee deliberations, Benchmarking

Compile appropriation bills Evaluate requests for Virements, roll-over, adjustment budget and make

recommendations.

3. Provide guidance on the implementation of the PFMA, Treasury regulations and the

Division of Revenue Act Provide advice to client department on issues of budget implementation and

monitoring





Director

Assistant Director Budget

management /Budget Advisor/Budget coordinator and

analysis

Deputy Director Budget

management/ Senior Budget Advisor/ Budget Coordinators and

analysisis


Competencies (Only indicate the competencies which are relevant for the particular post, and indicate the proficiency level with a ‘x’. Refer to the approved competency framework for a description of the competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication

effectiveness X


E2. Technical competence framework (this section is applicable to all posts) Competency Basic Competent Advanced Expert Legislation, regulations and policies X Supply chain management policies and

practices X

Financial accounting X Risk management policies and practices X Asset management policies and practices Budget submission X Information technology systems and

support X


E3. Other competencies (additional competencies may be identified and added) Competency Basic Competent Advanced Expert Microsoft Office Suite (especially Excel,

Word and powerpoint)

X


X


X


Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS Minimum appointment requirements Minimum Qualification

NQF level 7 Qualification in Financial Management/Financial Accounting/ Management Accounting

Minimum experience

3 years’ junior management experience in Budget management G. CAREER PATHING Compliance with the requirement of higher posts. H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job





JOB DESCRIPTION A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Data Management CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director COMPONENT : DATE OF APPOINTMENT : B. JOB PURPOSE

To provide information and data management service regarding financial performance monitoring in the province C. KEY PERFORMANCE AREAS

Objectives/Outputs 1. Coordinate the reporting process in line with reporting frameworks

Consolidate the In-Year Monitoring, Medium Term Expenditure Framework (departments and Public Entities)

2. Manage and provide training in line with budgeting, reporting frameworks and reforms.

Conduct trainings on the IYM model, budget database model and Personnel model

3. Develop, maintain and implement data models relating to monthly, quarterly reports, on revenue, expenditure and personnel

Compile reports and develop tools during budget implementation and monitoring process

Ad hoc data analysis reports




STRUCTURE NOTE: This organizational structure serves as an example only. Each department or institution should design its organizational structure to suit its specific needs and circumstances. Please note the old adage that structure follows strategy.

Director

Assistant Director

E. INHERENT REQUIREMENTS OF THE JOB E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X

Problem analysis X Self-Management X Team membership X Technical proficiency X

Deputy Director


X


X



x


X


x



Minimum Qualification Relevant 3 years’ tertiary qualification at NQF level 7, e.g. Degree in Statistics/Information Management/Econometrics related to the job content


Minimum experience 3 years’ junior management experience in the Statistics/Information Management and/or related field.

G. CAREER PATHING





PRINT FULL NAME PRINT FULL NAME SIGNATURE OF POST HOLDER SIGNATURE OF MANAGER DATE: DATE:

JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Fiscal Policy Analysis CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage the optimization and expansion of provincial revenue estimates C. KEY PERFORMANCE AREAS AND DUTIES 1. Develop, implement, monitor and review revenue enhancement strategy through inter

alia: Assess and recommend on revenue proposals from the departments. Contribute to discussions regarding an equitable division of revenue. Coordinate and monitor the medium terms revenue planning process.

2. Promote and enforce transparent and effective revenue management, through inter alia

Develop effective tools and techniques to maximize the collection of revenue owed to the province

Promote efficient and effective development of own revenue generating capacity Coordinate revenue forums, report on revenue performance and assess revenue trends Conduct site visits on various revenue collecting institutions

3. Provide advice and support departments to develop debt management policy and other

policies relating to revenue and revenue management Provide and consolidate guidelines on best revenue practices Review the departmental policies/procedures related to revenue inclusive of debt

management. 4. Coordinate the determination of own revenue estimates, in-year revenue adjustments

for the MTEF Analyse revenue budget proposals from departments Consolidate own revenue analysis on proposals and provide recommendations

5. Provide advice on exploitation of all revenue sources and revenue tariffs.

Conduct research and analysis on all revenue related matters. Assess and recommend on the review of tariffs from departments.

6. Provide inputs into Sustainable Fiscal Policy Framework.

Provide revenue inputs into MTBPS/ Budget Processes. Coordinate inputs into FFC recommendations.









competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced

Director

Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X





E3. Other competencies (additional competencies may be identified and added)

Competency Basic Competent Advanced Expert Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf





Relevant tertiary qualification at NQF level 7, e.g. Degree or related to the job content Minimum experience 3 years’ junior management experience in the Finance/Economics, and/or related field.

G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Fiscal Policy Analysis CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage the optimization and expansion of provincial revenue estimates C. KEY PERFORMANCE AREAS AND DUTIES 1. Develop, implement, monitor and review revenue enhancement strategy through inter

alia: Assess and recommend on revenue proposals from the departments. Contribute to discussions regarding an equitable division of revenue. Coordinate and monitor the medium terms revenue planning process.

2. Promote and enforce transparent and effective revenue management, through inter alia

Develop effective tools and techniques to maximize the collection of revenue owed to the province

Promote efficient and effective development of own revenue generating capacity Coordinate revenue forums, report on revenue performance and assess revenue trends Conduct site visits on various revenue collecting institutions

3. Provide advice and support departments to develop debt management policy and other

policies relating to revenue and revenue management Provide and consolidate guidelines on best revenue practices Review the departmental policies/procedures related to revenue inclusive of debt

management. 4. Coordinate the determination of own revenue estimates, in-year revenue adjustments

for the MTEF Analyse revenue budget proposals from departments Consolidate own revenue analysis on proposals and provide recommendations

5. Provide advice on exploitation of all revenue sources and revenue tariffs.

Conduct research and analysis on all revenue related matters. Assess and recommend on the review of tariffs from departments.

6. Provide inputs into Sustainable Fiscal Policy Framework.

Provide revenue inputs into MTBPS/ Budget Processes. Coordinate inputs into FFC recommendations.









competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced

Director

Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X





E3. Other competencies (additional competencies may be identified and added)

Competency Basic Competent Advanced Expert Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf





Relevant tertiary qualification at NQF level 7, e.g. Degree or related to the job content Minimum experience 3 years’ junior management experience in the Finance/Economics, and/or related field.

G. CAREER PATHING







JOB DESCRIPTION A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Macro Economic Analysis CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To analyze, monitor and evaluate economic parameters and socio economic imperatives within the provincial context

C. KEY PERFORMANCE AREAS AND DUTIES

1. Determine and analyze key economic variables, their interrelations and relevance for the budget through inter alia: Determine the potential and constraints for growth and development and their

interaction within governmental spending and revenue patterns/trends. Determine alternative budgeting and expenditure impact scenarios on selected key

economic growth and development indicators (provincial economic review). Assess impact of previous fiscal policy objectives and selected economic variables.

2. Perform periodic analysis, maintenance and update of provincial socio economic

indicators in database. Consolidation of source information to develop and maintain socio economic database. Analyse information contained from socio economic database for policy decision

makers.

3. Conduct, coordinate and publish relevant departmental publications and research. Conduct research and compile publications. Disseminate and engage stakeholders.

4. Provide technical and strategic support in socio economic research, analysis and

development. Assess socio economic section of the IDPs and LED strategies. Provide data/information to municipalities/ departments.





Director: Economic and Fiscal Policy Oversight

Assistant Director: Macro Economic

Analysis




competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds x Planning and organising x Problem solving and decision making x Concern for others x Creative thinking x Customer service orientation x Decision making x Diversity citizenship

Deputy Director: Macro Economic Analysis

Organisational communication effectiveness

x

Problem analysis x Self-management x Team membership x Technical proficiency X


x

Financial accounting X Risk management policies and practices x Asset management policies and practices x Budget submission X Information technology systems and support

x

Economic and business models and tools x Investment and cash management x Conduct project appraisals x Corporate communication x


Consult the feeder competencies in the draft competency framework for middle managers and determine the skills and competencies required for this job. The competency framework is available at Consult the Codes of Remuneration for the specific job. The relevant information can be obtained at http://www.dpsa.gov.za/dpsa2g/documents/ep/MMCFDictionaryConsolidated18July.pdf F. APPOINTMENT REQUIREMENTS Minimum appointment requirements



Relevant tertiary qualification at NQF level 8 Minimum experience

3 years’ junior management experience in the Finance/Economics G. CAREER PATHING







JOB DESCRIPTION

A. JOB INFORMATION SUMMARY POST HOLDER: JOB TITLE : Deputy Director: Public Finance CORE CODE : POST LEVEL AND SALARY CODE : 11 LOCATION : POSTS REPORTS TO : Director DATE OF APPOINTMENT : B. JOB PURPOSE

To manage the provision of public finance support services to provincial departments.

C. KEY PERFORMANCE AREAS AND DUTIES 1 Coordinate the management of provincial expenditure management services.

• Manage the reporting to National Treasury and other stakeholders on expenditure. • Ensure accurate reporting on financial information within the provincial departments as

required by the Division of Revenue Act. • Monitor and assess that all expenditure is in line with Provincial budget allocations and

priorities. 2 Analyze, review and report on expenditure trends.

• Analyze and consolidate PERSAL reports and liaise with provincial departments on the identified problems and take corrective measures.

• Analyze and review policies, agreements and directives related to compensation of employees and recommend amendments based on analysis.

Report findings to stakeholders

3. Provide provincial analysis in terms of expenditure, revenue and conditional grants. Evaluate business plan of all conditional grants for compliance with the framework. Analyse and prepare monthly report on budget and expenditure variance and in-year

monitoring reports.




STRUCTURE


Director


SECTION D: INHERENT JOB REQUIREMENTS

Section D.1 Competencies (Only indicate the competencies which are relevant for the particular post,

and indicate the proficiency level with a ‘x’. Refer to the approved competency framework for a

description of the competencies):

E1. Generic competencies (this section is applicable to all level 9 – 12 posts) Competency Basic Competent Advanced Networking and building bonds X Planning and organising X Problem solving and decision making X Concern for others X Creative thinking X Customer service orientation X Decision making X Diversity citizenship X Organisational communication effectiveness

X

Problem analysis X

Deputy Director: Public Finance

Self management X Team membership X Technical proficiency X


X


X



X


X


X



Minimum Qualification: NQF level 7 Qualification in Financial Management/Financial Accounting/Management Accounting / Economics Minimum experience: 3 years in Junior Management in the financial management environment Knowledge and understanding of the public sector budget and project cycles.


G. CAREER PATHING

Compliance with the requirements of higher post. H. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and





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