financial officers association april 2004 “cms status & future” william griffith
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Financial Officers Association April 2004 “CMS Status & Future” William Griffith Vice President, Division of Administration & Finance Chair, CSU System-wide CMS Executive Committee. AGENDA “CMS 101” CMS System-wide Status CMS Benefits CMS Future & Challenges. “CMS 101”. - PowerPoint PPT PresentationTRANSCRIPT
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Common Management System – CMS“CMS Status & Future”
Financial Officers Association April 2004
“CMS Status & Future”
William GriffithVice President, Division of Administration & FinanceChair, CSU System-wide CMS Executive Committee
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Common Management System – CMS“CMS Status & Future”
AGENDA
• “CMS 101”
• CMS System-wide Status
• CMS Benefits
• CMS Future & Challenges
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Common Management System – CMS“CMS Status & Future”
“CMS 101”
Why Me?
William H. Griffith
Vice President of the Division of Administration & FinanceCalifornia State University, Long Beach
Chair, CMS Executive Committee
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Common Management System – CMS“CMS Status & Future”
“CMS 101”
Why CMS?
Financial System Replacement No System-wide HR System / SCO 21st Century Project SA Products Varied Greatly Support from Legacy Vendors Ending Integrated Technology Strategy Value and collaboration
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Common Management System – CMS“CMS Status & Future”
“CMS 101”Initial CMS Objectives
Integrated Software Suite vs. Best of Breed Voluntary Collaborative Common Baseline Software
modify once, not 23 times Single Maintenance Organization Shared Data Center(s)
Common hardware, operating systems, and data base software Campuses have separate databases, not one large database
Minimize Modifications Flexibility in:
meeting unique campus needs implementation
Administrative Best Practices
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Common Management System – CMS“CMS Status & Future”
“CMS 101”
What is CMS Today?
PeopleSoft - Human Resource, Student, Finance Mandated System Common Baseline Software Single Maintenance Organization Single Outsourced Data Center – Unisys
separate campus databases Modifications: HR – 65, Finance - 41, SA - 61 Not an IT Project Best Practices Largest ERP in Higher Education
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Common Management System – CMS“CMS Status & Future”
“CMS 101”
Complicated Model
Central Chancellor’s Office
Campuses
Unisys
PeopleSoft
CENIC • Corporation for Education Network Initiatives in California
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Common Management System – CMS“CMS Status & Future”
PeopleSoft
CSU Governance & Operational Model
Unisys
CENIC
“CMS 101”
ExecutiveVice Chancellor
Business & FinanceChief Financial
OfficerAssistant Vice
ChancellorInformation Technology
Services
Senior DirectorCommon
Management System
Hardware Operations Support & Services(HOSS)
Software Operations Support & Services(SOSS)
Application Project Directors
Human Resources Users
Group
Finance Users Group
Student AdminFunction Team
TechnicalUsers Group
CMS Campus Project Directors
CMS ExecutiveCommittee
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Common Management System – CMS“CMS Status & Future”
2001 2002 2003 2004 2005 2006 2007 2008
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
CSU CMS SYSTEMWIDEDEPLOYMENT PLAN
HR Baseline
Finance Baseline
Student Administration Baseline
7/01 3/04 10/08
7/01 3/04 10/08
2/02 10/02 3/04 10/08
11 Campuses Live 21 Campuses Live 24 Campuses Live
11 Campuses Live 15 Campuses Live 24 Campuses Live
8 Campuses Live 23 Campuses Live
3 CampusesLive
5 CampusesLive
CMS System-wide Status
CMS Deployment Timeline and Campuses Implemented to Date
For Finance 8.4 Upgrade:• 2 Campuses Live • 1 Campus Will be Live Next Week • 20 Campuses will Live on 8.4 by End of 2004
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Common Management System – CMS“CMS Status & Future”
CMS System-wide Status
Between 2005 and 2008:
HR 3 campuses to implement Finance 4 campuses to implement SA 15 campuses to implement
Known Upgrades
Finance version 8.8 (approximately 2005)• version 8.4 support ends 2nd/3rd quarter 2006
HRSA version 8.9 (approximately 2006)• version 8.0 support ends 3rd quarter 2007
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Common Management System – CMS“CMS Status & Future”
CMS System-wide Status
Financial Planning
Campus Financial Plans
Suggest Capital Project Treatment
Hard Budget Times
Loans are Possible
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Common Management System – CMS“CMS Status & Future”
CMS System-wide Status
JLAC Audit
• Audit Timetable• Audit Theme• Difference in Vision• Politics• Changes in How We Do Business:
• Defined Core & Non-Core CMS Functionality• Formal Procurement Policies & Feasibility Studies• Conflict of Interest Process• Data Warehousing• Regular Financial Project Reporting
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Common Management System – CMS“CMS Status & Future”
Current Technology
Increased Functionality• Student Administration is area of biggest gain
Web Enablement
Self-Service• Students• Faculty
Economics
Standardization
Efficiency & Effectiveness
Better Planning & Management Information
CMS Benefits
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Common Management System – CMS“CMS Status & Future”
Time After Go-Live
Po
ten
tia
l Be
ne
fit
Efficiency, Effectiveness
& Service
Stage 4:Create New Capabilities
“Change the Game”
“Get It In”
Efficiency
Stage 1:ERP Go-Live
Efficiency & Effectiveness
Stage 2:IncrementalImprovement
“Get It Working”
Efficiency, Effectiveness
& Service
Stage 3:ExtendCapabilities
“Get Alignment”
SOURCE: CGE&Y
CSU is still in an
early stage of the cycle
CMS Benefits
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Common Management System – CMS“CMS Status & Future”
Unisys Decision Point
Ongoing Support, Upgrades & Maintenance
Other Future Activities
Potential Banner Campus Collaboration
PeopleSoft and Oracle
CMS Future & Challenges
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Common Management System – CMS“CMS Status & Future”
In Summary:
Collaboration is a Compromise by Definition
Issues Exist and Need to be Fixed
Big Challenges of Complexity, Capacity, and Communication
On balance, Better Off Collectively than if Campuses had Implemented Separately
CMS Future & Challenges
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Common Management System – CMS“CMS Status & Future”
Questions?