finit solutions getting the most out of hfm - web data forms tips and tricks

of 36 /36
The Finit Solutions Series Getting the Most out of HFM: Web Data Form Tips and Tricks September 15 2010 September 15, 2010 Presented by Angie Apple www.finitsolutions.com www.finitsolutions.com

Author: finitsolutions

Post on 19-Jul-2015

116 views

Category:

Technology


2 download

Embed Size (px)

TRANSCRIPT

  • The Finit Solutions Series

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    September 15 2010September15,2010

    PresentedbyAngieApple

    www.finitsolutions.comwww.finitsolutions.com

  • The Finit Solutions Series

    Ab t Fi it S l tiAboutFinitSolutions

    www.finitsolutions.comwww.finitsolutions.com

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iFinitIntroduction

    The Finit Solutions SeriesThe Finit Solutions Series

    FinitSolutionsspecializesinconsultingservicesintheOracleHyperionEnterprisePerformanceManagementSolutionssuiteofproducts:

    Financial Consolidation FinancialManagement(HFM)

    Hyperion Enterprise

    Planning and Business Intelligence Planning

    Essbase HyperionEnterprise FinancialCloseManagement DisclosureManagement

    Essbase

    Integration FinancialDataQualityManagement

    (FDM)

    BI+ Reporting Tools FinancialReporting

    ( )

    OracleDataIntegrator(ODI) DataIntegrationManagement(DIM) Other (EPMA, ERPi, etc)

    SmartView WebAnalysis EssbaseExcelAddin

    www.finitsolutions.com 3

    Other(EPMA,ERPi,etc)

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    InterestingFactsAboutFinitThe Finit Solutions Series

    FinithasbeenrecognizedbyInc.Magazinein2008,2009,and2010asoneofthetop500fastestgrowingprivateITServicescompaniesintheUnitedStates.Finithasalsobeenrecognized for three years straight as one of the top 100 fastest growing privaterecognizedforthreeyearsstraightasoneofthetop100fastestgrowingprivatecompaniesinthegreaterPhiladelphiaarea.

    FinitsitsontheOracleCustomerAdvisoryBoards(CABs)forHyperionFinancialManagement(HFM),HyperionFinancialQualityManagement(FDM),HyperionPlanning,andHyperionEnterprise.TheCABsareinvitationonlygroupsofOracleHyperioncustomersandconsultingpartnersthatmeetwithOracleproductdevelopmentandstrategy teams to discuss new functionality current issues and product roadmapsstrategyteamstodiscussnewfunctionality,currentissuesandproductroadmaps.

    FinitisextremelyactiveintheOracleApplicationsUserGroup(OAUG).RobCybulski,cofounderofFinit,istheHFMdomainleadfortheOAUGsSpecialInterestGroup.Jay

    h d l d f h lHampton,partneratFinit,istheFDMdomainleadfortheOAUGsSpecialInterestGroup

    Finitisproudtohavehad100%employeeretentionfor23consecutivemonths.

    www.finitsolutions.com 4

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iFinitsClientService

    The Finit Solutions SeriesThe Finit Solutions Series

    W t k li t i i lWetakeclientserviceveryseriously.

    Ourclientserviceapproachhasledto100%customersatisfaction forevery Finitclientf y

    (appr 125.)

    www.finitsolutions.com 5

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iSomeFinitClients

    The Finit Solutions SeriesThe Finit Solutions Series

    www.finitsolutions.com 6

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    AboutthepresenterThe Finit Solutions Series

    Angie Apple

    p

    [email protected]

    OneofFinits2foundingpartners

    HFMCertifiedConsultant Hasbeendesigningand

    implementingHyperiontoolssincethe90s

    SpecializesinconversionspfromHyperionEnterprisetoHFM

    www.finitsolutions.com 7

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iHowtoAskaQuestion

    The Finit Solutions SeriesThe Finit Solutions SeriesQ

    www.finitsolutions.com 8

  • The Finit Solutions Series

    P f th W biPurposeoftheWebinar

    www.finitsolutions.comwww.finitsolutions.com

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iPurposeofthisSession

    The Finit Solutions SeriesThe Finit Solutions Series

    TodiscusstheprosforusingWebFormsasopposedtoother methods of getting data into HFM

    p

    othermethodsofgettingdataintoHFM.

    TodiscussanddemonstrateWebFormtips&tricks.T di d d t t h t l d t i l b l TodiscussanddemonstratehowtoreloadtrialbalancedatawithoutblowingawayWebFormdata.

    Audience: Intermediate to Advanced users of Web Audience:IntermediatetoAdvancedusersofWebFormsaswellasthosewhoarenewtoWebForms

    www.finitsolutions.com 10

  • The Finit Solutions Series

    Why Use a Web Form?WhyUseaWebForm?

    www.finitsolutions.comwww.finitsolutions.com

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iWhyUseaWebForm?

    The Finit Solutions SeriesThe Finit Solutions Series

    TherearemanyotherwaystogetdataintoHFM:D t L di T l ( FDM)

    y

    DataLoadingTools(e.g.FDM) SmartView(HS.SetValue) Data Grids (client or web)DataGrids(clientorweb) Journals

    However, these methods do not allow the administratorHowever,thesemethodsdonotallowtheadministratortocontrolthedimensionsascloselyasWebFormsdo.

    www.finitsolutions.com 12

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iWhyUseaWebForm?

    The Finit Solutions SeriesThe Finit Solutions Series

    WebformsallowtheHFMadministratortoapplyl h di i b

    y

    strongcontrolsoverthedimensionmemberstowhichuserscaninputdata.

    AtypicalwebformlocksdowntheAccounts,View,andCustom,ICP,andValueMembers.TheScenario,Year,andPeriodaretypicallycontrolledviaProcessManagementand/orlockingthedatabase.TheEntityiscontrolledinsecurity.

    www.finitsolutions.com 13

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iWhyUseaWebForm?

    The Finit Solutions SeriesThe Finit Solutions Series

    FDM,SmartView,DataGrids,andJournalsdonotallowfor as tight of control over the dimension members

    y

    forastightofcontroloverthedimensionmembersbeingaffected. FDM is typically used when you want the users to have a lotFDMistypicallyusedwhenyouwant theuserstohavealotofflexibilityintermsoftheaccountsandcustomstowhichtheyaremapping(e.g.atrialbalanceload.)

    IfauserhasaccesstoenterdataviaSmartView,DataGrids,orJournals,thentheycanusethosetoolstoenterdatatoanydimensionmembertowhichtheyhavesecurityaccess.y y

    www.finitsolutions.com 14

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iWhyUseaWebForm?

    The Finit Solutions SeriesThe Finit Solutions Series

    Example:AssumeanHFMapplicationhassecurityapplied to the Scenario and Entity dimensions A given

    y

    appliedtotheScenarioandEntitydimensions.AgivenusercanmodifydatafortheActualScenarioandtheUSEntity. Other dimensions do not have security applied.Entity.Otherdimensionsdonothavesecurityapplied. TheusercanthereforemapandloadviaFDMtoanyvalidAccount/Custom/ICPintersectionfortheirtrialbalancedata.

    IftheuserhaswritebackabilityforSmartVieworDataGrids,theycouldwritetoanyvalidAccount/Custom/ICPintersectionin those tools as well This would also be true in Journalsinthosetoolsaswell.ThiswouldalsobetrueinJournals.

    ThisopensuptheriskthatuserscouldmodifytrialbalancedataoutsideFDMviaSmartVieworDataGridsandleaveno

    www.finitsolutions.com 15

    audittrail.

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iWhyUseaWebForm?

    The Finit Solutions SeriesThe Finit Solutions Seriesy

    www.finitsolutions.com 16

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iWhyUseaWebForm?

    The Finit Solutions SeriesThe Finit Solutions Series

    TheHFMadministratorcaneliminatethatriskbynotallowingend users to have writeback ability in Smart View or Data Grids

    y

    enduserstohavewrite backabilityinSmartVieworDataGridsandnotallowingthemtomakejournalentries.

    TheonlytoolsavailableforenduserstomodifydatawouldbeFDMandWebForms.

    TheWebFormswouldbedesignedtoallowdataentryonlytovery specific dimension intersectionsveryspecificdimensionintersections.

    Forexample,theuserwouldnotbeabletomodifytheWebFormandinputdatatoCash.WithSmartView,DataGrids,orJournals,therewouldbenowaytostoptheuserfromenteringtoCash(thisassumesthattheusermusthavesecurityaccesstoCashbecausetheyneedtoloadtrialbalancedatathere.)

    www.finitsolutions.com 17

    y )

  • The Finit Solutions Series

    Web Form Tips & TricksWebFormTips&Tricks

    www.finitsolutions.comwww.finitsolutions.com

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iBasicWebFormSetUp

    The Finit Solutions SeriesThe Finit Solutions Series

    ARAgingSchedule:A t R i bl i t i l b l t th t i l d d

    p

    AccountsReceivableisatrialbalanceaccountthatisloadedfromFDM.

    ARAgingMembersareinCustom1.g g TheTopC1memberfortheaccountACCT_RECisTOTAL_AR_AGING. ThetrialbalanceloadstoCustom1of[None]. The additional AR Aging members must be input manually.TheadditionalARAgingmembersmustbeinputmanually. [None]hasanaggregationweightof1,whiletheotherCustom1Agingmembershaveaggregationweightsof0.Thisallowsustohavethebalancefromthetrialbalanceandthedetailinthesamehierarchywithoutdoublecounting.

    TheWebFormissetuptocontrolwhichmemberscanbeinputto.

    www.finitsolutions.com 19

    input to.

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iBasicFormatting

    The Finit Solutions SeriesThe Finit Solutions Series

    WrappingaHeader:Youcanwraptheheaderl i l b i i l

    g

    ontomultiplerowsbyputtingasemicolonwhereyouwanttowraptothenextrow:

    CustomHeader:Current;Month

    Colors,fonts, Usetheadminguide. Dont be afraid to experiment! Don tbeafraidtoexperiment!

    www.finitsolutions.com 20

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iOverrides

    The Finit Solutions SeriesThe Finit Solutions Series

    TheAsLoadedfromTrialBalancerow([None])i idi h V l di i E iisoverridingtheValuedimensionto.Thisistoensurethatanyj l d hi i k djournalsmadetothisaccountarepickedup.Therestoftheformissetto

    h i dsothatwecaninputdata.

    www.finitsolutions.com 21

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iReadOnly

    The Finit Solutions SeriesThe Finit Solutions Series

    NotethatthePastDueOver180DaysrowisR dO l Thi i lid i i i

    y

    settoReadOnly.ThisisavalidintersectioninHFM,buttheadministratordoesnotwanttoll i hi ballowinputtothismemberanymore.

    www.finitsolutions.com 22

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iSCalc

    The Finit Solutions SeriesThe Finit Solutions Series

    TheSCalc isusedtoperformbasicmathwithinh W b F N h f itheWebForm.NotethatrowreferencesinSCalcs donotautomaticallyupdateifyouaddord ldeleterows.

    www.finitsolutions.com 23

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iInstructions

    The Finit Solutions SeriesThe Finit Solutions Series

    You canenterinstructionsfortheendusersoneachWebForm.Thiscanbeespeciallyhelpfulasyouaddnewusersovertime.

    Usetobreaktoanewparagraph.

    www.finitsolutions.com 24

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iCellText

    The Finit Solutions SeriesThe Finit Solutions Series

    You canrequireenduserstoentercelltextforvariousitems.Thatcell textcanthenbepulledintoreportingtools(e.g.FinancialReporting,SmartView,etc.)

    www.finitsolutions.com 25

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iAddingMembersDynamically

    The Finit Solutions SeriesThe Finit Solutions Seriesg y y

    Incaseswherethenumberofrows ofdetailisextensive,youcansetupyourWebFormtoletyoudynamicallyaddmembers.

    This isdoneusingtheAddMember feature.

    www.finitsolutions.com 26

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iLinkingForms

    The Finit Solutions SeriesThe Finit Solutions Seriesg

    WebFormscanbelinked toeachother.ThisisanicefeaturewhenyouwanttolinkintoadditionaldetailfromamasterWebForm.

    Inthisexample,theusercanseethevalidationshe needs to pass on the Master Web Form. HeheneedstopassontheMaster WebForm.HecanthenlinkintotheindividualWebFormstocomplete them.completethem.

    Themasterformmustberefreshedtoreflectchanges to linked forms

    www.finitsolutions.com 27

    changestolinkedforms.

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iOpeningWebFormsinSmartView

    The Finit Solutions SeriesThe Finit Solutions Seriesp g

    WebFormscanalsobeopenedinSmartView. ThisisanicefeatureforuserswhoprefertoworkinExcel.

    Allthebasic functionalityoftheWebFormcarriesover,plusyougetthefunctionalityofExcel(e.g.copy/paste,ddi b )addingnumbers,etc.)

    Scalcs,Overrides,ReadOnly,etcallstillwork. NeedDataFormWriteBackInExcelroleinSharedServices.NotethatthisisadifferentrolefromLoadfrom Excel

    www.finitsolutions.com 28

    fromExcel.

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iOpeningWebFormsinSmartView

    The Finit Solutions SeriesThe Finit Solutions Seriesp g

    www.finitsolutions.com 29

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iProtectingWebFormData

    The Finit Solutions SeriesThe Finit Solutions Seriesg

    Onefrustration manycompanieshaveexperiencedisthattheW b F d bl if h l d h i l b lWebFormdatagetsblownawayiftheyreloadthetrialbalanceasaReplace.Thiscanresultinalotofrework.

    Some companies have tried to get around this by creatingSomecompanieshavetriedtogetaroundthisbycreatingmultiplescenariosforActuals,copyingdatabackandforth,etc.

    Thereisamuchsimplerwaytoprotectanydatathatwasd h d h h ( benteredintoHFMviasomemethodotherthanFDM(e.g.Web

    Forms,SmartView,etc.)

    This allows for multiple reloads of the trial balance via FDMThisallowsformultiplere loadsofthetrialbalanceviaFDMwithoutaffectingsupplementaldata.

    www.finitsolutions.com 30

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iProtectingWebFormData

    The Finit Solutions SeriesThe Finit Solutions Seriesg

    OriginalFile REPLACEwillblowawayallourWebF dUS,Cash_Petty,5000

    US,ACCT_REC,7000

    US IC REC OTHER 2000

    Formdata.

    MERGE will leave the Cash PettyUS,IC_REC_OTHER,2000

    Second File

    MERGEwillleavetheCash_Pettybalanceinthedatabase.

    SecondFile

    US,ACCT_REC,7000

    US,IC_REC_OTHER,2000

    Solution:SmartMerge

    , _ _ ,

    www.finitsolutions.com 31

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iProtectingWebFormData

    The Finit Solutions SeriesThe Finit Solutions Seriesg

    SmartMergeisanFDMscriptthatallowstheusertoloadas MergewhilealsoclearingoutallpreviouslyloadedtrialbalancedataforthatScenario,Year,andP i dPeriod.

    SmartMergecanbethoughtofasaReplaceintermsofhow it handles trial balance data and a Merge in termshowithandlestrialbalancedataandaMergeintermsofitpreservingsupplementaldata.

    The Smart Merge script for FDM was created by Finit TheSmartMergescriptforFDMwascreatedbyFinitandcanbeimplementedintoanyFDMapplication.

    www.finitsolutions.com 32

  • The Finit Solutions Series

    Questions & AnswersQuestions&Answers

    www.finitsolutions.comwww.finitsolutions.com

  • The Finit Solutions Series

    C t t d F t W biContactandFutureWebinars

    www.finitsolutions.comwww.finitsolutions.com

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iUpcomingWebinars

    The Finit Solutions SeriesThe Finit Solutions Series

    GettingtheMostoutofHyperionPlanning: IntroductiontotheHyperionPlanningModules

    p g

    yp gOnOctober13,youwilllearnabouttheindividualmodulesofHyperionPlanning,includingWorkforcePlanningandCapitalExpensePlanning.

    GettingtheMostoutofEssbase: OverviewofEssbase11.1.2OnNovember17,youwilllearnaboutnewfeaturesandfunctionalityinEssbase 11.1.2.Essbase11.1.2.

    GettingtheMostoutofHFM: ProcessManagementandPhasedSubmissionsSubmissionsOnDecember15,youwilllearnaboutprocessmanagementandphasedsubmissionsinHFM.

    www.finitsolutions.com 35

    Toregister,gotowww.finitsolutions.com/Insights_Webcast.html

  • Th Fi it S l ti S i

    GettingtheMostoutofHFM:WebDataFormTipsandTricks

    Th Fi it S l ti S iFinitContacts

    The Finit Solutions SeriesThe Finit Solutions Series

    Q ti ?AngieApple

    Questions? [email protected]

    EmailusforaEdDeLise

    [email protected]

    678.296.3611

    copyoftheslidesor

    l k h d

    JoeMizerk

    [email protected]

    linktotherecording. [email protected]

    www.finitsolutions.com 36