finit solutions getting the most out of hfm - web data forms tips and tricks

The Finit Solutions Series

GettingtheMostoutofHFM:WebDataFormTipsandTricks

September 15 2010September15,2010

PresentedbyAngieApple

www.finitsolutions.comwww.finitsolutions.com


Ab t Fi it S l tiAboutFinitSolutions


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Th Fi it S l ti S iFinitIntroduction

The Finit Solutions SeriesThe Finit Solutions Series

FinitSolutionsspecializesinconsultingservicesintheOracleHyperionEnterprisePerformanceManagementSolutionssuiteofproducts:

Financial Consolidation FinancialManagement(HFM)

Hyperion Enterprise

Planning and Business Intelligence Planning

Essbase HyperionEnterprise FinancialCloseManagement DisclosureManagement

Essbase

Integration FinancialDataQualityManagement

(FDM)

BI+ Reporting Tools FinancialReporting

( )

OracleDataIntegrator(ODI) DataIntegrationManagement(DIM) Other (EPMA, ERPi, etc)

SmartView WebAnalysis EssbaseExcelAddin

www.finitsolutions.com 3

Other(EPMA,ERPi,etc)

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InterestingFactsAboutFinitThe Finit Solutions Series

FinithasbeenrecognizedbyInc.Magazinein2008,2009,and2010asoneofthetop500fastestgrowingprivateITServicescompaniesintheUnitedStates.Finithasalsobeenrecognized for three years straight as one of the top 100 fastest growing privaterecognizedforthreeyearsstraightasoneofthetop100fastestgrowingprivatecompaniesinthegreaterPhiladelphiaarea.

FinitsitsontheOracleCustomerAdvisoryBoards(CABs)forHyperionFinancialManagement(HFM),HyperionFinancialQualityManagement(FDM),HyperionPlanning,andHyperionEnterprise.TheCABsareinvitationonlygroupsofOracleHyperioncustomersandconsultingpartnersthatmeetwithOracleproductdevelopmentandstrategy teams to discuss new functionality current issues and product roadmapsstrategyteamstodiscussnewfunctionality,currentissuesandproductroadmaps.

FinitisextremelyactiveintheOracleApplicationsUserGroup(OAUG).RobCybulski,cofounderofFinit,istheHFMdomainleadfortheOAUGsSpecialInterestGroup.Jay

h d l d f h lHampton,partneratFinit,istheFDMdomainleadfortheOAUGsSpecialInterestGroup

Finitisproudtohavehad100%employeeretentionfor23consecutivemonths.


Th Fi it S l ti S i


Th Fi it S l ti S iFinitsClientService


W t k li t i i lWetakeclientserviceveryseriously.

Ourclientserviceapproachhasledto100%customersatisfaction forevery Finitclientf y

(appr 125.)


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Th Fi it S l ti S iSomeFinitClients



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AboutthepresenterThe Finit Solutions Series

Angie Apple

p

[email protected]

OneofFinits2foundingpartners

HFMCertifiedConsultant Hasbeendesigningand

implementingHyperiontoolssincethe90s

SpecializesinconversionspfromHyperionEnterprisetoHFM


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Th Fi it S l ti S iHowtoAskaQuestion

The Finit Solutions SeriesThe Finit Solutions SeriesQ



P f th W biPurposeoftheWebinar


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Th Fi it S l ti S iPurposeofthisSession


TodiscusstheprosforusingWebFormsasopposedtoother methods of getting data into HFM

p

othermethodsofgettingdataintoHFM.

TodiscussanddemonstrateWebFormtips&tricks.T di d d t t h t l d t i l b l TodiscussanddemonstratehowtoreloadtrialbalancedatawithoutblowingawayWebFormdata.

Audience: Intermediate to Advanced users of Web Audience:IntermediatetoAdvancedusersofWebFormsaswellasthosewhoarenewtoWebForms



Why Use a Web Form?WhyUseaWebForm?


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Th Fi it S l ti S iWhyUseaWebForm?


TherearemanyotherwaystogetdataintoHFM:D t L di T l ( FDM)

y

DataLoadingTools(e.g.FDM) SmartView(HS.SetValue) Data Grids (client or web)DataGrids(clientorweb) Journals

However, these methods do not allow the administratorHowever,thesemethodsdonotallowtheadministratortocontrolthedimensionsascloselyasWebFormsdo.


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WebformsallowtheHFMadministratortoapplyl h di i b

y

strongcontrolsoverthedimensionmemberstowhichuserscaninputdata.

AtypicalwebformlocksdowntheAccounts,View,andCustom,ICP,andValueMembers.TheScenario,Year,andPeriodaretypicallycontrolledviaProcessManagementand/orlockingthedatabase.TheEntityiscontrolledinsecurity.


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FDM,SmartView,DataGrids,andJournalsdonotallowfor as tight of control over the dimension members

y

forastightofcontroloverthedimensionmembersbeingaffected. FDM is typically used when you want the users to have a lotFDMistypicallyusedwhenyouwant theuserstohavealotofflexibilityintermsoftheaccountsandcustomstowhichtheyaremapping(e.g.atrialbalanceload.)

IfauserhasaccesstoenterdataviaSmartView,DataGrids,orJournals,thentheycanusethosetoolstoenterdatatoanydimensionmembertowhichtheyhavesecurityaccess.y y


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Example:AssumeanHFMapplicationhassecurityapplied to the Scenario and Entity dimensions A given

y

appliedtotheScenarioandEntitydimensions.AgivenusercanmodifydatafortheActualScenarioandtheUSEntity. Other dimensions do not have security applied.Entity.Otherdimensionsdonothavesecurityapplied. TheusercanthereforemapandloadviaFDMtoanyvalidAccount/Custom/ICPintersectionfortheirtrialbalancedata.

IftheuserhaswritebackabilityforSmartVieworDataGrids,theycouldwritetoanyvalidAccount/Custom/ICPintersectionin those tools as well This would also be true in Journalsinthosetoolsaswell.ThiswouldalsobetrueinJournals.

ThisopensuptheriskthatuserscouldmodifytrialbalancedataoutsideFDMviaSmartVieworDataGridsandleaveno


audittrail.

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The Finit Solutions SeriesThe Finit Solutions Seriesy


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TheHFMadministratorcaneliminatethatriskbynotallowingend users to have writeback ability in Smart View or Data Grids

y

enduserstohavewrite backabilityinSmartVieworDataGridsandnotallowingthemtomakejournalentries.

TheonlytoolsavailableforenduserstomodifydatawouldbeFDMandWebForms.

TheWebFormswouldbedesignedtoallowdataentryonlytovery specific dimension intersectionsveryspecificdimensionintersections.

Forexample,theuserwouldnotbeabletomodifytheWebFormandinputdatatoCash.WithSmartView,DataGrids,orJournals,therewouldbenowaytostoptheuserfromenteringtoCash(thisassumesthattheusermusthavesecurityaccesstoCashbecausetheyneedtoloadtrialbalancedatathere.)


y )


Web Form Tips & TricksWebFormTips&Tricks


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Th Fi it S l ti S iBasicWebFormSetUp


ARAgingSchedule:A t R i bl i t i l b l t th t i l d d

p

AccountsReceivableisatrialbalanceaccountthatisloadedfromFDM.

ARAgingMembersareinCustom1.g g TheTopC1memberfortheaccountACCT_RECisTOTAL_AR_AGING. ThetrialbalanceloadstoCustom1of[None]. The additional AR Aging members must be input manually.TheadditionalARAgingmembersmustbeinputmanually. [None]hasanaggregationweightof1,whiletheotherCustom1Agingmembershaveaggregationweightsof0.Thisallowsustohavethebalancefromthetrialbalanceandthedetailinthesamehierarchywithoutdoublecounting.

TheWebFormissetuptocontrolwhichmemberscanbeinputto.


input to.

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Th Fi it S l ti S iBasicFormatting


WrappingaHeader:Youcanwraptheheaderl i l b i i l

g

ontomultiplerowsbyputtingasemicolonwhereyouwanttowraptothenextrow:

CustomHeader:Current;Month

Colors,fonts, Usetheadminguide. Dont be afraid to experiment! Don tbeafraidtoexperiment!


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Th Fi it S l ti S iOverrides


TheAsLoadedfromTrialBalancerow([None])i idi h V l di i E iisoverridingtheValuedimensionto.Thisistoensurethatanyj l d hi i k djournalsmadetothisaccountarepickedup.Therestoftheformissetto

h i dsothatwecaninputdata.


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Th Fi it S l ti S iReadOnly


NotethatthePastDueOver180DaysrowisR dO l Thi i lid i i i

y

settoReadOnly.ThisisavalidintersectioninHFM,buttheadministratordoesnotwanttoll i hi ballowinputtothismemberanymore.


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Th Fi it S l ti S iSCalc


TheSCalc isusedtoperformbasicmathwithinh W b F N h f itheWebForm.NotethatrowreferencesinSCalcs donotautomaticallyupdateifyouaddord ldeleterows.


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Th Fi it S l ti S iInstructions


You canenterinstructionsfortheendusersoneachWebForm.Thiscanbeespeciallyhelpfulasyouaddnewusersovertime.

Usetobreaktoanewparagraph.


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Th Fi it S l ti S iCellText


You canrequireenduserstoentercelltextforvariousitems.Thatcell textcanthenbepulledintoreportingtools(e.g.FinancialReporting,SmartView,etc.)


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Th Fi it S l ti S iAddingMembersDynamically

The Finit Solutions SeriesThe Finit Solutions Seriesg y y

Incaseswherethenumberofrows ofdetailisextensive,youcansetupyourWebFormtoletyoudynamicallyaddmembers.

This isdoneusingtheAddMember feature.


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Th Fi it S l ti S iLinkingForms

The Finit Solutions SeriesThe Finit Solutions Seriesg

WebFormscanbelinked toeachother.ThisisanicefeaturewhenyouwanttolinkintoadditionaldetailfromamasterWebForm.

Inthisexample,theusercanseethevalidationshe needs to pass on the Master Web Form. HeheneedstopassontheMaster WebForm.HecanthenlinkintotheindividualWebFormstocomplete them.completethem.

Themasterformmustberefreshedtoreflectchanges to linked forms


changestolinkedforms.

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Th Fi it S l ti S iOpeningWebFormsinSmartView

The Finit Solutions SeriesThe Finit Solutions Seriesp g

WebFormscanalsobeopenedinSmartView. ThisisanicefeatureforuserswhoprefertoworkinExcel.

Allthebasic functionalityoftheWebFormcarriesover,plusyougetthefunctionalityofExcel(e.g.copy/paste,ddi b )addingnumbers,etc.)

Scalcs,Overrides,ReadOnly,etcallstillwork. NeedDataFormWriteBackInExcelroleinSharedServices.NotethatthisisadifferentrolefromLoadfrom Excel


fromExcel.

Th Fi it S l ti S i


Th Fi it S l ti S iOpeningWebFormsinSmartView

The Finit Solutions SeriesThe Finit Solutions Seriesp g


Th Fi it S l ti S i


Th Fi it S l ti S iProtectingWebFormData


Onefrustration manycompanieshaveexperiencedisthattheW b F d bl if h l d h i l b lWebFormdatagetsblownawayiftheyreloadthetrialbalanceasaReplace.Thiscanresultinalotofrework.

Some companies have tried to get around this by creatingSomecompanieshavetriedtogetaroundthisbycreatingmultiplescenariosforActuals,copyingdatabackandforth,etc.

Thereisamuchsimplerwaytoprotectanydatathatwasd h d h h ( benteredintoHFMviasomemethodotherthanFDM(e.g.Web

Forms,SmartView,etc.)

This allows for multiple reloads of the trial balance via FDMThisallowsformultiplere loadsofthetrialbalanceviaFDMwithoutaffectingsupplementaldata.


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OriginalFile REPLACEwillblowawayallourWebF dUS,Cash_Petty,5000

US,ACCT_REC,7000

US IC REC OTHER 2000

Formdata.

MERGE will leave the Cash PettyUS,IC_REC_OTHER,2000

Second File

MERGEwillleavetheCash_Pettybalanceinthedatabase.

SecondFile

US,ACCT_REC,7000

US,IC_REC_OTHER,2000

Solution:SmartMerge

, _ _ ,


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SmartMergeisanFDMscriptthatallowstheusertoloadas MergewhilealsoclearingoutallpreviouslyloadedtrialbalancedataforthatScenario,Year,andP i dPeriod.

SmartMergecanbethoughtofasaReplaceintermsofhow it handles trial balance data and a Merge in termshowithandlestrialbalancedataandaMergeintermsofitpreservingsupplementaldata.

The Smart Merge script for FDM was created by Finit TheSmartMergescriptforFDMwascreatedbyFinitandcanbeimplementedintoanyFDMapplication.



Questions & AnswersQuestions&Answers



C t t d F t W biContactandFutureWebinars


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Th Fi it S l ti S iUpcomingWebinars


GettingtheMostoutofHyperionPlanning: IntroductiontotheHyperionPlanningModules

p g

yp gOnOctober13,youwilllearnabouttheindividualmodulesofHyperionPlanning,includingWorkforcePlanningandCapitalExpensePlanning.

GettingtheMostoutofEssbase: OverviewofEssbase11.1.2OnNovember17,youwilllearnaboutnewfeaturesandfunctionalityinEssbase 11.1.2.Essbase11.1.2.

GettingtheMostoutofHFM: ProcessManagementandPhasedSubmissionsSubmissionsOnDecember15,youwilllearnaboutprocessmanagementandphasedsubmissionsinHFM.


Toregister,gotowww.finitsolutions.com/Insights_Webcast.html

Th Fi it S l ti S i


Th Fi it S l ti S iFinitContacts


Q ti ?AngieApple

Questions? [email protected]

EmailusforaEdDeLise

[email protected]

678.296.3611

copyoftheslidesor

l k h d

JoeMizerk

[email protected]

linktotherecording. [email protected]
