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North Central Railway, Headquarter Office, Subedarganj, Allahabad
NOTICE No :- PDW-01/2016
Chief Commercial Manager on behalf of President of India Invites
applications on the prescribed performa from manufacturer of the reputed
brand of the PDW (Packaged Drinking Water) for short listing for
use/service/sale in departmental and licensee units of the North Central
jurisdiction. Shortlisting will be done in two categories:-
S.N Category Financial Criteria
1. Category ‘A-1’ :- for sales at all categories of stations and mobile catering units.
Annual turnover of Rs. 20 Crores or more from the sale of the specific brand during last two completed financial years.
2. Category ‘A’:- for sales at ‘A’ and Lower categories of stations only.
Annual turnover of Rs. 2 Crores or more from the sale of specific brand during last two completed financial years.
Application form can be obtained from the office of Chief Commercial
Manager,Headquarter,North Central Railway, Chambal Parisar, Subedarganj,
Allahabad on any working day between 10.00 to 18.00 hrs. upto
25.02.2016 on payment of Rs. 5000/-+ 350/-(7% of sale Tax) Rs.5350/- for the
above item. The application form can be downloaded from the website
www.ncr.indianrailways.gov.in through ncr.indianrailway/ portal Policies & Forms of
Commercial Department and Government of India tender portal www.tenders.gov.in.
Place date and Time for submission of application : The application can be
submitted at Chief Commercial Manager Office, Headquarter, Chambal Parisar,
Subedarganj ,Allahabad on any working day between 10.00 hrs to 18.00 hrs
upto 25.02.2016 and upto 15.00 hrs on 26.02.2016. It is also clarified that this
is not a tender notice but application for short- listing of brands of above
mentioned PDW brands. For further process of procurement tenders quotations
shall be invited later on from the short listed firms. The applications will
be opened on 26.02.2016 at 15.30 hrs.
“Serving Customers with a smile”
NORTH CENTRAL RAILWAY Headquarters’ office, Chambal Parisar, Subedarganj, Allahabad
Short-listing notice No : PDW- 01/2016
******
[Cost of form Rs.5350/- (inclusive of sales tax) per form (not refundable)]
APPLICATION FORM FOR SHORT –LISTING OF
PACKAGED DRINKING WATER BRAND
FOR NORTH CENTRAL RAILWAY CATERING
ESTABLISHMENTS
LAST DATE OF SUBMISSION OF APPLICATION
Date: - 26.02.2016
Brand Name:_____________
Name & Address of Firm----------------------------------------------------
----------------------------------------------------------------------------------
Tel/Mobile ----------------------------------------------------------
Email address-------------------------------------------------------
Signature of the applicant
Page 1 of 8
North Central Railway ******
APPLICATION FORM FOR SHORTLISTING OF BRAND_____________________________ OF PDW (Packaged Drinking Water) FOR SALE OVER NORTH CENTRAL RAILWAY
1 Name of BRAND (Enclosed copy of the certificate for the registration of the brand)
2 Name and full address of the owner/Manufacturer/producer of the brand. (with telephonic No./ Fax Number etc.) (Use extra sheet if required)
Office (Address) Mob no. Telephone no. Fax No. Email. Plant/Factory (Address)
3
Whether owner of the Brand is Private Company/Proprietorship/Partner-ship /Public Limited Company (In case of Public Ltd Company or Partnership firm self-attested photocopy of legal deed of its constitution to be attached)
4 In case of Public Ltd Company or Partnership Firm, the Legal Deed of its Constitution is to be attached
5 Details of Manufacturing License etc. (with self-attested copy)
6 Photo Copy of the Registration of the Company
7 Experience of Firm/Company [Any document issued by Govt. authority showing experience (at least 02 years) should be enclosed]
8 Sales Tax/TIN Registration Number (Enclosed self-attested copy of the Registration certificate)
9 Excise Registration Number, if applicable Please specify if the product is exempted. (Enclosed attested copy of the Registration Certificate)
10 Test Report from a Government Approved/NABL Accredited Laboratory-not older than 03 (three) months old, certifying that the product is fit for human consumption for food items and that the product conform to specification and standard as per BIS norms. ( Self attested copy of test reports for all brands and variety to be submitted)
Signature of the applicant
Page 2 of 8
11 Valid License issued by Competent Authority Health license/BIS/FSSAI/ISI/FPO etc. (Enclosed self-attested copies of the necessary licenses)
12 Shelf life of the product(S) 13 Applicant’s turnover per annum from specific
Brand for which short listing is sought, for the last two completed financial years. (Enclosed certificate from a Chartered Accountant, specifying turnover of the brand)
Financial year 2013-14
Financial year 2014-15
14 Copy of latest Income Tax Return
15 List of Directors
16 Affidavit of Proprietor/Partner that the firm has not been banned/black listed by IRCTC/ any other Railways/Ministry of Railways (To be submitted in original on Rs.10/- non- Judicial stamp paper, duly notarized).
17 Details of supplies made during the last two years (2013-14 & 2014-15) with documentary proof.
18 Specification of the products in respect of volume
SN
Volume Unit packing size
Packing size for supply
Any Other Information
19 Details of Distribution network/Authorized Stockiest/Distributer, mainly in Northern Region of the country.
20 A write up of the Company/Manufactures/Producers with details of Production Capacity and Equipment installed, Number of Technical Stall employed, System of packing, production, storage and transportation etc.
21 Details of testing/latest facilities available in the factory/plant 22 Whether the product is registered with BIS, if Yes give
Registration Number along with copy of the Certificate.
23 Details of any other information relevant form the manufacturer in relation to the products
24 Documents to be submitted by SSI units :- (i) Certificate issued by NSIC for registration as SSI unit, to
manufacture the particular brand of F & B items, (Enclose self-attested copy of registration)
(ii) Performance Report/Purchase Orders of various supply order executed during last one year through DGS&D, order organization (s) of repute (Self-attested copies to be submitted)
Signature of the applicant
Page 3 of 8
25 Solvency Certificate from a schedule/Govt. recognized bank or authorized government authority.
26 Permanent Account No. (PAN) (Enclosed self-attested copy of the certificate)
27 Weather the firm produces PDW in self – owned plant or Franchisee-owned plants.
26(a) Whether the producer is the same party and producing for itself only, or several different Brands are being supplied from the same source.
28 Copy of certificate of IS 14543:2004 and IS 15410:2003
29 Copy of No Objection Certificate issued by State Pollution Control Board.
30 Copy of Registration Certificate under ‘Central Ground Water Authority’
31 Certificate by the Applicant for having permanent employment of chemist/microbiologist in its firm/Company.
Signature of the applicant
Declaration
I/We………………………………………...do hereby declare that the entries made in
the application form are true to the best of my/our knowledge and also that
we shall be bound by the acts of my/ours duly constituted Attorney.
It is certified that this is not a tender form but a review for
empanelment/short-listing/registration of brands of items for bringing them
on approved list for further process of calling tenders/quotation for
procurement/supply to departmental/licensee catering units of NCR
jurisdiction .
Signature of the applicant
Address …………………………………
………………………………………………Place-----------
Date------------- …………………………………………… Telephone/MobileNo.
Email address:
Page 4 of 8
North Central Railway
General Instructions
1. (a) This application form can be obtained from the office of Chief
Commercial Manager, North Central Railway, Headquarter Office,
Chambal Parisar, Subedarganj, Allahabad on any working day between 10:00 to 18:00 hrs, upto 25.02.2016, on payment of Rs. 5350/-(inclusive of Sales Tax) to be deposited in cash and
Divisional Cashier, Allahabad Junction Railway Station, or by way of Demand Draft in favour of FA&CAO, North Central Railway,
Allahabad. If the form is downloaded from the website www.ncr.indianrailways.gov.in, www.tenders.gov.in a separate Demand Draft of this amount may be attached with the application.
(b) The duly filled Form, with all required annexures, can be dropped
in the designated box put in office of Chief Commercial Manager, North Central Railway, Headquarter Office, Chambal Parisar, Subedarganj, Allahabad on any working day between 10:00 to 18:00
hrs upto 25.02.2016 and upto 15:00 hrs on 26.02.2016.
2. In the space given on the top of the form, indicate the brand for which
shortlisting is sought. Each form is valid for one brand only.
3. Information desired in all fields is essential. Applicants must comply with the corresponding query. If the space provided is not sufficient
the applicants may attach extra sheet (s). Applicants should fill all fields, if the field is not applicable, please write “Not Applicable”.
4. The PDW firm will be shortlisted in two categories ‘A1’ & ‘A’ ‘A1’- Category:- The brands shortlisted under this Category will be
permitted for sales at all categories of stations and mobile catering Units.
‘A’ – Category:- The brands shortlisted under this Category will be
permitted for sales at ‘A’ and lower categories of stations only.
Shortlisted brand will be supplied in Catering Units only in case of
non-availability of Rail Neer brand PDW bottles.
5. The above mentioned details may be given along with required
supporting documents duly attested.
6. North Central Railway reserves the right to reject any application at
any point of time without assigning any reason.
7. North Central Railway decision on short listing of brands shall be final
and binding.
8. Samples of the product are also required to be sent, as and when
demanded for short listing, free of cost, to North Central Railway.
Signature of the applicant
Page 5 of 8
North Central Railway
9. North Central Railway reserves the right to inspect the production
facilities of the applicants company, as and when it deems necessary.
10. For each brand, the firms/companies/manufactures, if shortlisted for
‘A-1” category shall have to deposit Rs. One Lakh (Rs.1,00,000/-) as
non-refundable fee for registration on approved list and the
firms/companies /manufactures shortlisted for category ‘A` shall have
to deposit Rupees Fifty thousands (Rs. 50,000/-). These amounts shall
not be refundable. If the short listing is extended for further period the
proportionate non-refundable fee for such period shall have to be
deposited. The fee shall be deposited through Demand Draft issued by
Scheduled/Government recognized bank in favour of ‘FA&CAO
/NCR/ALD’ payable at Allahabad.
11. If the supply of Rail Neer and other brands of shortlisted PDW for ‘A-1’
category of station and mobile catering units falls short for any reasons,
the brands shortlisted for ‘A’ Category of station may be supplied for ‘A-1’
category of station also with specific order of CCM.
12. The shortlisting shall be valid for a period of two years from the
date of issue of the contract letter, which may be extended for two
terms of 03 months each, if required by the Railway
Administration.
13. The Company/Firm should give in writing to supply product with
MRP as prescribed by the Railway Board.
14. Eligibility Criteria: Packaged Drinking Water (PDW)
(i) The Firm should have requisite minimum turnover as given below
from the sale of specific brand for which short listing is sought for
the last two completed financial years (2013-14 and 2014-15).
S
N
Name of the items and Quality Standards
Turn over from the sale of the
specific Brand (as indicated in
Column 12 of application)
1 Packaged Drinking water 1000ml/500ml Must confirm to ‘IS 14543:2004’ and ‘IS 15410:2003’
Rs. 20 Crores or more
(for category ‘A-1’)
Rs. 2 Crores or more
(for category ‘A’)
(ii) No objection certificate from State Pollution Control Board
(iii) Registration with Central Ground Water Authority.
Signature of the applicant
Page 6 of 8
North Central Railway
(iv) Certificate of having a Chemist/Microbiologist is in permanent
employment of the firm.
(v) The company/Firm should be registered for manufacturing and
selling packaged drinking water (PDW) or similar products in India.
(vi) The company/Firm should have at least two (02) years’ experience
of manufacturing the product in India
(vii) The company/Firm should possess valid license (BIS/FSSAI/ISI/FPO
etc) issued by the competent Government Authority.
(viii) The brand for which Short-listing is sought, should be registered
with the Competent Government Authority.
15. The Company/Firm should enclose copy of all relevant documents, in
support of requisite information, along with balance sheet and P&L
account of last two complete financial years (2013-14 and 2014-15).
16. Other terms & Conditions:-
Terminology:-
The ‘’packaged drinking water’ means water derived from any source of
potable water which is subjected to treatment, namely, decantation,
filtration, combination of filtration, aeration, filtration with membrane filter,
depth filter, cartridge filter, activated carbon filtration, demineralization,
remineralization, reverse osmosis & packed. It may be disinfected to a level
that will not lead to harmful contamination in the drinking water. It may
be disinfected by means of chemical agents and/or physical method of the
number of micro-organism to a level that does not compromise food safety or
suitability.
Packaging:-
The ‘packaged drinking water’ shall be packed in clean, sterile colourless,
transparent and tamperproof bottles/containers made of polyethylene (PE)
conforming to IS: 10146 or polyvinyl choride (PVC) conforming to IS:10151 or
polyalkylene terephthalate (PET and PBT) conforming to IS:12252 or
polyprophlene conforming to IS:10910 or foodgrade polycarbonate or sterile
glass bottles suitable for preventing possible adulteration or contamination
of the water. Seal should be tamper proof. All packaging material of plastic
origin shall pass the overall migration and colour migration limits as laid
down in the relevant Indian Standards for products for respective packaging
materials.
Signature of the applicant
Page 7 of 8
North Central Railway
Marking:-
The following particulars shall be marked legibly and indelibly on the
label of the bottle/container:
“Packaged Drinking Water”
Packed for Indian Railways as per IS 14543:2004 standards
MRP: Rs.15/- of 1000 ml, Rs.10/- of 500ml
Brand name
Name of Manufacturer with address and telephone number
Batch or code number
Date of processing/packing
Best for consumption up to ------------- (Date/month in capital letters)
Net volume
Direction for storage and message “CRUSH AFTER USE”
Labeling Prohibitions:-
No claims concerning medicinal (preventive, alleviative or curative) effects
shall be made in respect of the product covered by the standard. Claims of
the other beneficial effect related to the health of the consumer shall not be
made. The name of the locality, hemlet or specified place may not form part
of the trade name unless it refers to packaged water collected at the place
designated by that trade name. The use of any statement or of any pictorial
device which may create confusion in the mind of the public or in any way
mislead the public about the nature, origin, composition and properties of
such water put on sale is prohibited.
Send your application super scribing the envelop “Application for Short-
listing of Packaged Drinking Water (Items)” on the following address:
Chief Commercial Manager (C&PS)
North Central Railway, HQrs office
Chambal Parisar, Subedarganj, Allahabad
Signature of the applicant
Page 8 of 8