FIRE PROCUREMENTDISPATCH UPDATE

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ITEAM

History• Created in 2009 for the Forest Service Region 6• Replaced decommissioned EERA Database• Primary Purpose – “source list” for non-VIPR

resources

Target Audience:• Dispatch• Procurement• Fire & Aviation Mgt. (FAM)

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ITEAM

Current Scope:• Master List• EERAs• Dispatch• Contractor Employee Quals

Changes for 2013:• None!!!

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ITEAM

Getting Access:• Handout• Available at: http://

www.fs.usda.gov/goto/r6/workingtogether/contracting/fact

- Access Guide in both CO & Dispatch Resources linksRoles:• Dispatch – Read Only• CO

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MASTER LISTS

Optional source for locating resources:• Primary source for drivers, toilets, handwash

stations, & tents. • Should consider these before open market• Alternative to mob’ing IBPA resource that cannot

meet date/time, but –• Cannot be used in lieu of IBPAs!

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MASTER LISTS

Master Lists are:• Generated by FACT• Already negotiated• SAM validated

Master Lists are not:• Signed preseason• Binding• Numbered

New vendors/sources should be sent to FACT 6

DISPATCH TAB

Primary Function = locate Master List resources

• Review Search Options

Selecting a Resource:• No DPL or formal selection process• Consider:• Price• Proximity• Date/Time Needed

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EERA

• Remember these are incident-only!• Requires new EERA for each incident• Master List is not signed• Note: When the EERA is issued it includes all resources

on Master list

• EERA will require both Gov & Kr signature each order/incident • Cannot reassign EERA• New incident = new EERA

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EERA

Procurement & Dispatch need to coordinate local process

Options:• Dispatch can generate unsigned EERA in Dispatch

Tab• Still needs signature to be valid• Work with local unit to develop process

• Procurement or Buying Team manages EERA process

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EERA

Email Option:

• Can email unsigned EERA directly to vendor from ITEAM• Help facilitate signature process• Keeps record of orders

• Will not save changes/edits in ITEAM!• Maintain hard copies as needed

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EERA ATTACHMENTS

Attach the following:• General Clauses to EERA• Wage Determination• R6 Supplemental Terms & Conditions• Vendor Code Information Sheet (if not in SAM)

Attachments available at:1. R6 Website: http://www.fs.usda.gov/goto/r6/workingtogether/contracting/fact 2. Documents Tab in ITEAM

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R6 MOB GUIDE CHANGES

Chapter 20

Ordering Considerations

In the event VIPR DPLs are exhausted and/or the closest available VIPR DPL resource is estimated to travel 10 or more hours to the incident, orders for the following resources should be returned to the local unit and attempt to be hired locally via incident-only EERA:

Potable Water Truck Gray Water Truck Refrigerated Trailers Heavy Equipment (Dozer w/transport & Excavator w/transport) Misc. Heavy Equipment (Feller Bunchers, Masticators, Skidders, Road Graders) Fuel Tenders Chippers

All other VIPR resource orders should be placed with NWCC when the DPLs are exhausted.

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ENTERPRISE BPA

• New BPA in place

• Dispatch:• Please monitor AD & Employee orders to ensure

documentation is submitted to FACT• Package needs to be started & returned by Host Center• Host Center sends payment package to FACT

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FINANCE COPIES

• VIPR generates “official” Finance Copies now!• Found at: http://

www.fs.fed.us/business/incident/viprfinance.php

• R6 to generate “Finance Copy Clauses”• Tailored to each resource• Posted to FACT web

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DISPATCH ROAD SHOW

Location Date Time Main Contact

Redmond 5-10-13 (Friday) 09:00 Valerie Reed

Colville 5-14-13 (Tuesday) 08:30 Rette Bidstrup

Wenatchee 5-15-13 (Wednesday) 08:30 Tina Blodgett

LaGrande 5-16-13 (Thursday) 09:00 Renae Crippen

Burns 5-17-13 (Friday) 09:00 Katie McConnell

Eugene 5-20-13 (Monday) 10:30 Sherry Kessel

Roseburg 5-22-13 (Wednesday) 08:30 Laurie Bartel

Medford 5-22-13 (Wednesday) 15:00 Gary Moberly

Vancouver 6-7-13 (Friday) 09:00 Steve Arasim

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QUESTIONS?

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