FIRST BAPTIST CHURCH Application for Scheduling Your Wedding

(To be filled out by Bride and returned to Church Office)

BRIDE ________________________________________________ GROOM _________________________________________________

Wedding Date: ______________________________ Time of Wedding: _________________________

Rehearsal Date: ____________________ Rehearsal Time: ____________

Will the reception be at First Baptist Church? _____YES _____NO

If YES will it be held in the _____Fellowship Hall or _____Activities Center

(Gym)

Officiating Minister: ____________________________________________________

A $100.00 Security Deposit due when packet is turned into the church office.

Office Use: Security Deposit paid: ____/____/_____ by _____check (#________) ____cash (receipt #

_________)

Bride’s Address: ___________________________________________________________

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GENERAL INFORMATION

1. Unless the Bride or Groom, or a Parent/Guardian of either, is a member of First Baptist Church, at

the time the wedding is scheduled, the wedding will be regarded as that of a “ non- member. ”

2. Smoking is not permitted at anytime on the church premises.

3. NO alcoholic beverages will be allowed, or consumed, on the church premises at anytime.

4. No rice or confetti may be thrown anywhere inside or outside the church buildings. Birdseed or

bubbles may be used outside the buildings.

5. All gifts, items of clothing, etc. must be removed immediately after the wedding. Decorations must

be

removed after wedding photos have been completed.

6. First Baptist Church assumes no responsibility for the security of personal articles, gifts, and/or

other items used in connection with the wedding, which are left unattended at the church.

7. The pastor, or one of the ministry staff, shall officiate/supervise all weddings held at the church.

You may request an exception at the time the wedding is scheduled with F.B.C. ’ s Wedding Coordi -

nator.

8. The information sheets for the florist, photographer, caterer, etc., need to be signed by them, ac -

knowledging that they have read and understand the church’ s policies. These should be returned to

the church office as soon as possible, but no later than one (1) week before the date of the wedding.

SCHEDULING YOUR WEDDING

The couple shall first obtain an application for scheduling their wedding from the church office. At that

time they will also receive a copy of the wedding policies. When the application is returned, they shall

confer with the Ministry

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RECEPTIONS AT THE CHURCH

Church wedding coordinator will direct activities.

Wedding receptions may be held either in the Fellowship Hall or Activities Center (Gym), depending on the

size of the wedding and availability of the facilities. The caterer must confirm all arrangements in advance

with the church ’ s

Wedding Coordinator. The caterer ’ s equipment must be removed from the church property immediately

following the reception. >>NO ALCOHOL OR SMOKING ON CHURCH PROPERTY.<<

WEDDING COORDINATOR

It is church policy that the church ’ s Wedding Coordinator direct all church weddings and rehearsals, and

that all

arrangements must be cleared with her. She is knowledgeable concerning all policies and resources of the

church. Her assistance will relieve pressure from the family and will make possible better coordination and

planning of the rehearsal and wedding.

Upon return of this packet and security deposit, the Wedding Coordinator will be in contact with you.

Wedding Coordinator ’ s responsibilities include, but are not limited to:

1. Consulting with the couple about the rehearsal, platform arrangements, processional, reces-

sional, reception (if held at the church), and directing each, once determined by the couple.

2. Being a resource person for all arrangements as requested by the couple.

3. Ensuring that buildings are unlocked and ready at the proper times.

4. Instructing the wedding party concerning location of dressing areas.

5. Staying in contact with the Ministry Assistant in charge of scheduling, to be sure all events and

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WEDDING MUSIC

Since church weddings are religious ceremonies, it is our desire that the music chosen reflect the spiritual

nature of the occasion. Below are some guidelines to help you work through this process.

Instrumental:

1. If you plan to use our church instrumentalist, they must be contacted no less than two months

prior to the wedding. You may express that desire to the Wedding Coordinator.

2. Our instrumentalists have a repertoire of prelude and processional music with which they are

familiar. If you desire specific selections for your prelude, processional, or recessional; copies (or at

least names) of these selections must also be submitted no less than two months in advance.

3. If you desire to use other instrumentalist (family, friends, etc.), you may do so. However, due to

the nature date. (Enlistment and payment of such instrumentalists is the couple ’ s responsibility.)

4. If you prefer to use taped music or CDs for your prelude/processional, etc., this is also permitted.

We would the time of the rehearsal.

Vocal:

1. The vocal music used in your wedding (solos, duets, etc.) should also reflect the spiritual

nature of this special occasion. Although we would prefer Christian music, either con-

temporary or traditional, may be used; tasteful secular music may be used as well.

2. All music must be approved by the Wedding Coordinator no later than two weeks prior to

the

wedding.

3. If you are not using a “ live ” vocalist, but a recording, the selection must be approved

by the

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WEDDING MUSIC INFORMATION

Names of Bride & Groom

__________________________________________________________________________________

Bride ’ s Telephone _________________________________________

Wedding Date ______________________________ Time _________________

Pianist ________________________________ Requested __________________________ Confirmed

____________________

Organist ______________________________ Requested ___________________________ Confirmed

____________________

Vocalist _____________________________________________

_____________________________________________

_____________________________________________

Other Musician(s) _____________________________________

____________________________________________________

____________________________________________________

MUSIC SELECTIONS (Attach sheet music or photocopies)

Song Title Desired Placement in Ceremony

Vocals ___________________________________________ ____________________________

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WEDDING POLICIES FOR THE FLORIST

WEDDING OF: ________________________________________________________________________

WEDDING DATE: ______________________________

First Baptist Church 1305 Wildcat Drive Portland, Texas 78374 361.643.6506

The florist shall notify and obtain approval from the wedding coordinator regarding the day and hour they

expect to decorate. The church office is open Monday through Thursday from 8:00 a.m. until 4:30 p.m. and

Friday from 8:00 a.m. until 3:00 p.m. For Saturday decorating, special arrangements must be made with

the Wedding Coordinator to open the church more than one hour before the wedding.

If platform furniture is to be removed for decorating purposes, it will be the responsibility of the couple to

notify the church Wedding Coordinator, and responsibility of church personnel to remove said furniture.

The platform should then be ready upon your arrival. The chairs in the choir loft are not to be removed.

No tacks, nails, pins, screws, or any other like objects shall be used in the walls, floors, or furnishings and

no adhesive tape of any kind (including masking tape) shall be attached to any furniture or walls.

In placing flowers, live plants, or other decorative material, care must be taken at all times that the

church ’ s floors, walls, and furnishings are not disfigured. Protection must be placed under all pots,

plants, and vases so that no dampness seeps through. In the event that the decorative flowers/plants

need to be elevated, stands must be provided that will properly accommodate the kind and size of ar -

rangements being elevated. They must be easily installed and

removed without damage to church property.

When candles are used, drip - less ones are required. Protection must be placed under each candle holder

to insure that no candle drippings will mar the carpet or furnishings. Only candles that are safe and will not

burn down into flammable materials may be used. If candles are used in the aisles, they must be battery

operated or covered with glass. No candles shall be placed in the windows.

The florist is expected to remove their decorations from the Worship Center immediately after the wedding

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WEDDING POLICIES FOR THE PHOTOGRAPHER

WEDDING OF: ________________________________________________________________________

WEDDING DATE: ______________________________

First Baptist Church 1305 Wildcat Drive Portland, Texas 78374 361.643.6506

Flash pictures may be taken during the processional and recessional. However, NO flash pictures will be

taken DURING the ceremony itself. “ Existing light ” pictures may be taken from the back of the Sanctu -

ary, from the balcony, or sides of the choir loft (out of sight).

Please be careful with your equipment! You will be held responsible for any damage done to the furnish -

ings by standing on pews or placing equipment on furniture.

If you have any further questions regarding the wedding, please call the church office at 361 - 643 -6506

and ask to speak to the Ministry Assistant in charge of booking weddings.

>>SMOKING IS NOT PERMITTED AT ANY TIME ON THE CHURCH PREMISES!<<

PHOTOGRAPHER’S AGREEMENT

I understand the above guidelines and hereby agree to observe them.

Signed: ______________________________________________ Printed name:

_________________________________

Company: ____________________________________________ Phone:

_______________________________________

(Please sign and return original copy to First Baptist Church ’ s Wedding Coordinator,

one copy (1) to the couple, and retain one (1) copy for your records.)

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WEDDING POLICIES FOR THE PHOTOGRAPHER

WEDDING OF: ________________________________________________________________________

WEDDING DATE: ______________________________

First Baptist Church 1305 Wildcat Drive Portland, Texas 78374 361.643.6506

The caterer is responsible for providing their own equipment, except for tables and chairs. These are

available at the church. The church will NOT provide tablecloths, silverware, china, glassware, or any such

equipment.

The caterer shall make arrangements for deliveries at the time suitable to the church. Office hours are

8:00 a.m. to 4:30 p.m. Monday through Thursday, and 8:00 a.m. to 3:00 p.m. on Fridays. Special arrange -

ments must be made with the Wedding Coordinator to enter the church at any time when the church office

is closed.

The caterer may use the church ’ s kitchen and counter to serve from, but not the equipment. The kitchen

is to be left clean, all trash removed and any spills o the floors mopped up before the caterer leaves. All

the caterer ’ s equipment shall be removed from the premises when the caterer leaves.

If some special setup s desired, this should be cleared with the Wedding Coordinator.

Repairs for any damage done to the furniture of furnishings by the caterer shall be paid for by he person or

firm responsible. This church assumes NO responsibility for clothing, jewelry, money or other items left at

the church at any time.

>>SMOKING IS NOT PERMITTED AT ANY TIME ON THE CHURCH PREMISES!<<

PHOTOGRAPHER’S AGREEMENT