fiscal year 2022 recommended budget presentation to county
TRANSCRIPT
Fiscal Year 2022 Recommended Budget Presentation to County Council
PUBLIC WORKS
Fiscal Year 2022 Recommended BudgetPresentation to County Council
PUBLIC WORKSGENERAL FUND
1
FY2022 ORGANIZATIONAL CHART
Administration - Includes fiscal, payroll, attorneys, and other staff which manage and support all sections in the Department.
Fleet & Facility Division - Responsible for warehouse, all construction maintenance and procurement operations of County fleet, equipment and buildings.
Parks Division - Responsible for grounds and forestry work at all parks and facilities owned or managed by the County.
PUBLIC WORKS
147.5
ADMINISTRATION DIVISION
14.5
FLEET & FACILITY DIVISION
67
PARKS
DIVISION
66
MISSION: The Public Works Department constructs, builds and maintains all County assets, including sanitary sewer infrastructure, storm sewer infrastructure, buildings, parks, open space, vehicles and equipment. The Department improves the quality of life of residents through its environmental programs, through its provision and maintenance of parks and open space, and through supporting the services provided by other County Departments.
2
56022 56200
0% 0.10%
ACCOMPLISHMENTS AND GOALSThe Department of Public Works has completed and/or is anticipated to complete the following accomplishments in Fiscal Year 2021.
• Completed Master Plan for the new Southern Park.
• Initiated a rigorous annual inventory inspection and reporting program to assist in proactive maintenance of park facilities andinstituted online park permit application processing procedure.
• Completed Building Operations and Maintenance Performance Study, which provided recommendations to improve the efficiency of theBuilding Maintenance Section, including the implementation of an asset management program.
• Initiated the first 100% electric vehicle pilot program, including the introduction of five Chevy Bolts into the vehicle inventory and the installation of charging stations supplemented with State grant funds.
• Completed an update condition assessment of all County facilities and utilized an asset management-based scoring system to prioritize necessary capital projects.
• Ensured the safety of County employees and residents during the pandemic through various measures such as initiating an intensive facility cleaning program; making/installing over 42 plexiglass wellness shields; installing 72 hands-free faucets in County facilities; installing NanoSeptic products on high-touch surface areas; utilizing three new BioMist systems for room and vehicle sanitizing; and installing bipolar ionization units on all HVAC systems to better remove germs/viruses from the air.
The Department of Public Works will achieve the following major goals in Fiscal Year 2022.
• Become a fully certified Ford and GM Warranty repair facility to enhance customer service.
• Complete design and construction documentation for the new Southern Park.
• Construct Phase 1A of the Commons Blvd. Pathway.
• Complete Master Plans for countywide Land Preservation and Middle Run Trail.
3
POSITION OVERVIEW
4
0
50
100
150
200
FY2017Approved
FY2018Approved
FY2019Approved
FY2020Approved
FY2021Approved
FY2022Recommended
FY2017 Approved FY2018 Approved FY2019 Approved FY2020 Approved FY2021 Approved FY2022Recommended
Number of Positions 193.50 187.50 148.30 146.50 146.50 147.50Vacancies 23.00 21.00 12.00 21.00 21.00
POSITION HISTORY
FY2022 reflects the addition of 1 new postion (Planner II - Parks) in the General Fund.FY2020 reflects the transfer of 1.8 positions to the Sewer Fund.FY2019 reflects the transfer of 31.2 positions to the Sewer Fund and the deletion of 8 vacant positions.FY2018 reflects the transfer of 5 positions to Community Services and 1 position to Human Resources.
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ORG Title FUND Position # PGPosition Count Position Title
ChangeAmount Reason for Adjustment
General 140,429$ Merit Increases/Negotiated Wages
Parks General TBD 26 1.00 Planner II 55,707$ New Position, entry level step 3
1.00 Total Adjustments to Positions 196,136$ Total Salary Adjustments
146.50 Current Fiscal Year Positions147.50 FY2022 Recommended Positions 0.68% % Change over Current Fiscal Year Budget
POSITION/SALARY CHANGES
6
Division/Section PCN Position Title Date Vacated Fund Source Anticipated Salary Status Plan to FillAdministration 102013 Administrative Aide 1/1/2020 General 38,252.00$ Administration 102251 Public Works Senior Manager 7/31/2018 General 87,680.00$ Fleet 101309 Clerk Typist 11/10/2020 General 28,699.00$ Fleet 100053 Public Works Equipment Coordinator 12/14/2020 General 56,095.00$ Recruiting FY2022 1st QtrFacility Maintenance 102415 Electrician 12/31/2018 General 42,031.00$ Recruiting FY2021 4th QtrFacility Maintenance 100130 Custodian 12/1/2020 General 26,997.00$ Facility Maintenance 101407 Master Carpenter 5/11/2019 General 42,031.00$ Recruiting FY2021 4th QtrFacility Maintenance 100109 Chief of Building Operations 10/4/2020 General 71,100.00$ Facility Maintenance 100122 Custodian 6/9/2018 General 26,977.00$ Facility Maintenance 102079 Building Maintenance Mechanic 12/31/2018 General 38,106.00$ Recruiting FY2022 1st QtrFacility Maintenance 101408 Building Maintenance Supervisor 8/2/2019 General 53,140.00$ Parks 101431 Tree Surgeon 3/12/2018 General 38,106.00$ Recruiting FY2021 4th QtrParks 101440 Tree Trimmer 9/3/2019 General 38,106.00$ Pending Hire FY2021 3rd QtrParks 001082 Property Maintenance Technician 12/13/2018 General 53,140.00$ Parks 101179 Planner III 10/5/2020 General 37,089.00$ Recruiting FY2021 4th QtrParks 101498 Maintenance and Construction Worker 11/21/2020 General 29,775.00$ Parks 102039 Motor Equipment Operator I 2/19/2021 General 31,278.00$ Parks 101068 Motor Equipment Operator I 9/30/2019 General 31,278.00$ Recruiting FY2021 4th QtrParks 101165 Motor Equipment Operator I 10/31/2009 General 31,278.00$ Recruiting FY2021 4th QtrParks 101454 Motor Equipment Operator I 6/15/2020 General 31,278.00$ Recruiting FY2021 4th Qtr
Total Vacancies: 20 832,436.00$
Vacancy Rate: 14%
VACANCIES AS OF MARCH 15, 2021
7
Hispanic or Latino
White (Non
Hispanic or Latino)
Black or African
American(Non
Hispanic or Latino)
Asian (Non
Hispanic or Latino)
Native Hawaiian or Other Pacific
Islander (Non
Hispanic or Latino)
American Indian or
Alaska Native (Non
Hispanic or Latino)
Two or More Races (Non
Hispanic or Latino)
Hispanic or Latino
White (Non
Hispanic or Latino)
Black or African
American(Non
Hispanic or Latino)
Asian (Non
Hispanic or Latino)
Native Hawaiian or Other Pacific
Islander (Non
Hispanic or Latino)
American Indian or
Alaska Native (Non
Hispanic or Latino)
Two or More Races (Non
Hispanic or Latino)
2020 15.0 1.0 3.0 19.0
2019 14.0 1.0 2.0 17.0
2020 21.0 2.0 1.0 2.0 10.0 36.0
2019 22.0 1.0 1.0 11.0 2.0 37.0
2020 9.0 1.0 10.0
2019 11.0 1.0 12.0
2020 0.0
2019 2.0 1.0 3.0
2020 1.0 3.0 14.0 5.0 23.0
2019 3.0 16.0 7.0 26.0
2020 4.0 117.0 15.0 1.0 137.0
2019 4.0 117.0 14.0 1.0 136.0
2020 6.0 53.0 16.0 4.0 3.0 82.0
2019 6.0 56.0 16.0 1.0 3.0 3.0 85.0
2020 1.0 1.0
2019 1.0 1.0
2020 11.0 218.0 35.0 1.0 0.0 0.0 1.0 2.0 32.0 8.0 0.0 0.0 0.0 0.0 308.0
2019 10.0 223.0 35.0 1.0 0.0 1.0 1.0 0.0 33.0 13.0 0.0 0.0 0.0 0.0 317.0
Category Males Females Total Category Males Females Total# Total 266.0 42.0 308.0 # Total 271.0 46.0 317.0
% Total 86% 14% 100% % Total 85% 15% 100%# Non White 48.0 10.0 58 # Non White 48.0 13.0 61
% Non White 18% 24% 19% % Non White 18% 28% 19%
Service-Maintenance
Certain Elected/Appointed Officials
TOTAL
CY 2020 CY 2019
Officials and Administrators
Professionals
Technicians
Paraprofessionals
Administrative Support
Skilled Craft Workers
PUBLIC WORKS DIVERSITY SUMMARYCALENDAR YEAR 2019-2020
JOB CATEGORIES
Cal
enda
r Y
ear
NUMBER OF EMPLOYEESMALE FEMALE
Totals
Includes both General Fund and Sewer Fund Employees
8
BUDGET OVERVIEW
9
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
FY2017 Actuals FY2018 Actuals FY2019 Actuals FY2020 Actuals FY2021 Estimated FY2022Recommended
25.20%
-6.56%
19.97%
-35.61%
-7.31%
30.20%
FY2017 Actuals FY2018 Actuals FY2019 Actuals FY2020 Actuals FY2021 EstimatedFY2022
RecommendedRevenue* 1,573,726 1,470,451 1,764,057 1,135,814 1,052,745 1,370,712
REVENUE HISTORY
* Major sources of revenue include building, land and farm rentals, park fees and sale of assests.
FY2020 and FY2021 reflect revenue decrease due to impact and CDC guidelines regarding Covid 19 pandemicParkland use/rentals were cancelled and revenues were refunded.
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FY2017 FY2018 FY2019 FY2020 FY2021 FY2022Budget 26,718,417 27,439,416 25,500,235 25,431,627 25,508,322 26,065,948CARES Act 161,324Actuals 25,208,030 25,632,157 22,772,639 22,771,324 24,576,811
1.39%2.70%
-7.07% -0.27% 0.30% 2.19%
-0.27% 1.68%
-11.16% -0.01%
7.93%0.70%
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
FY2019 reflects the transfer of 31.2 positions to the Sewer Fund and the deletion of 8 positions.FY2020 reflects the transfer of 1.8 positions to the Sewer Fund.FY2021 Actuals reflect Department projected expenditures through June 30, 2021.
Percentages represent growth over prior year.
BUDGET / ACTUALS HISTORY WITHOUT FLEET CREDITS
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Division or Section FUND Amount Reason for Adjustment PW - General Fund General 140,429$ Merit Steps and negotiated wagesPW - General Fund General 83,429$ Benefit Rate AdjustmentPW - General Fund General (3,200)$ Telephone Paging ($2,200); Telephone Answering ($1,000)PW - General Fund General 33,944$ Cross Charges: IS $16,177; Printing ($1,000); Fleet $19,089; GIS ($322)PW - General Fund General (15,642)$ VOIP Phone System PW - General Fund General 7,100$ Cellular PhonesPW - General Fund General (1,759)$ Duplication/ReproductionFleet Operations General (84,444)$ Fleet Cross Charge Credit
Fleet Operations General 7,715$ Mancon Contractual Increase - vehicle partsFleet Operations General 10,000$ Towing Services - County-wide policy changeFM City/County Building General 40,434$ Increase in fixed and extra-ordinary facility cleaningFM Libraries General 22,385$ New Appoquinimink Library (Janitorial, carpet/window cleaning, fire and security
contract)
FM Libraries General 52,165$ Increase in carpet, window and hazardous substances cleaning at librariesParks Division General 55,707$ 1 Planner IIParks Division General 32,918$ Benefits for 1 Planner II Parks Division General 25,000$ Parks Training and Development Program including certificationsParks Division General 7,000$ New Appoquinimink Library property maintenanceParks Division General 10,000$ Processing fees for ActivNetParks Division General 50,000$ Contractual tree work to supplement in-house tree crews
473,181$ Total Adjustments to Budget
18,382,528$ Current Fiscal Year Budget18,855,709$ FY2022 Fiscal Year Recommended Budget
2.57% % Change over Current Fiscal Year Budget
One-Time
BUDGET CHANGES
In addition to the above, $54,700 is appropriated in the One-Time Contingency for Sign Shop Equipment and $30,000 for UPS Battery Replacement.
12
FY2021 Approved vs.
% Increase/(Decrease)
Budget CategoryFY2018 Actuals
FY2019 Actuals
FY2020 Actuals*
FY2021 Approved
FY2022 Recommended
FY2022 Recommended
over FY2021 Approved
Salaries and Wages 9,924,873$ 8,833,917$ 8,291,628$ 9,254,030$ 9,450,166$ 196,136$ 2.12%Employee Benefits 5,764,995$ 4,827,330$ 4,544,164$ 5,405,817$ 5,522,165$ 116,348$ 2.15%Training and Civic Affairs 18,519$ 7,477$ 13,428$ 13,459$ 13,459$ -$ 0.00%Communications/Utilities 1,372,303$ 1,136,900$ 1,015,423$ 1,352,409$ 1,340,667$ (11,742)$ -0.87%Materials and Supplies 2,567,339$ 2,689,286$ 2,228,201$ 2,901,728$ 2,901,728$ -$ 0.00%Contractual Services 2,679,674$ 2,776,336$ 2,962,011$ 3,501,889$ 3,724,829$ 222,940$ 6.37%Equipment Replacement 438,339$ 400,394$ 413,560$ 464,685$ 464,685$ -$ 0.00%Grants and Fixed Charges 688,984$ 598,486$ 564,584$ 1,000,000$ 1,000,000$ -$ 0.00%Operating Transfers 2,177,131$ 1,502,514$ 1,430,936$ 1,614,305$ 1,648,249$ 33,944$ 2.10%
Subtotal: 25,632,157$ 22,772,639$ 21,463,934$ 25,508,322$ 26,065,948$ 557,626$ 2.19%
Operating Transfers Credit (10,657,716)$ (6,015,177)$ (5,733,053)$ (7,125,794)$ (7,210,239)$ (84,445)$ 1.19%
Total: 14,974,441$ 16,757,462$ 15,730,881$ 18,382,528$ 18,855,709$ 473,181$ 2.57%
FY2021 Approved vs.
% Increase/(Decrease)
DivisionFY2018 Actuals
FY2019 Actuals
FY2020 Actuals*
FY2021 Approved
FY2022 Recommended
FY2022 Recommended
over FY2021 Approved
Administration 2,309,343$ 2,233,134$ 1,925,727$ 1,984,502$ 1,966,357$ (18,145)$ -0.91%Facility Maintenance 7,129,353$ 6,663,389$ 6,503,283$ 7,554,088$ 7,673,376$ 119,288$ 1.58%Fleet Operations (4,464,878)$ 114,086$ (59,267)$ -$ -$ -$ #DIV/0!Fleet & Facility Administration 366,552$ 387,815$ 535,404$ 638,319$ 679,541$ 41,222$ 6.46%Parks Division 7,857,209$ 7,263,350$ 6,825,668$ 8,205,619$ 8,536,435$ 330,816$ 4.03%Engineering 1,776,861$ 95,689$ 67$ -$ -$ -$ #DIV/0!
Total: 14,974,441$ 16,757,462$ 15,730,881$ 18,382,528$ 18,855,709$ 473,181$ 2.57%
*FY2020 Expenditures reflect recoding $161,324 in Salaries/Benefits to the Cares Act grant.
BUDGET SUMMARY
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ORG ORG Title FY2020 Actual FY2021 BudgetFY2022
Recommended Variance Description of Service(s) Provided10300301 Parks 17,519$ 18,580$ 43,580$ 25,000$ Training and Development ($25,000)
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
$17,519 $18,580 $43,580 $25,000
OCA OCA Title FY2020 Actual FY2021 BudgetFY2022
Recommended Variance Description of Service(s) Provided10300202 Fleet Ops 219,683$ 247,145$ 254,860$ 7,715$ Contractual increase for automotive parts vendor Mancon10300202 Fleet Ops 46,386$ 55,000$ 55,000$ -$ Verizon Wireless contract for telematics devises
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
$266,069 $302,145 $309,860 $7,715
PROFESSIONAL SERVICES AND SERVICE CONTRACTS DETAIL
Professional Services
Service Contracts and Other
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Fiscal Year 2022 Recommended BudgetPresentation to County Council
PUBLIC WORKSSEWER FUND
15
FY2022 ORGANIZATIONAL CHART
Sewer Operations Division - Provides administrative and technical support for Sewer Maintenance, Plant Operations and Construction Support Sections, all of which are responsible for maintaining and operating the sanitary sewer system.
Stormwater/Environmental Division - Manages the County's NPDES stormwater program, the industrial pretreatment program, waste hauler permits, Fats, Oils and Grease Program, landfills and other environmental initiatives.
Engineering Division - Oversees the planning, design and construction of all sanitary sewer infrastructure in addition to inspecting all extensions and/or improvements to the sanitary sewer system by others.
PUBLIC WORKS
231.5
SEWER OPERATIONS
DIVISION179.5
STORMWATER ENVIRONMENTAL
DIVISION20
ENGINEERING DIVISION
32
MISSION: The Public Works Department constructs, builds and maintains all County assets, including sanitary sewer infrastructure, storm sewer infrastructure, buildings, parks, open space, vehicles and equipment. The Department improves the quality of life of residents through its environmental programs, through its provision and maintenance of parks and open space, and through supporting the services provided by other County Departments.
16
56022 56200
0% 0.10%
ACCOMPLISHMENTS
The Department of Public Works has completed and/or is anticipated to complete the following accomplishments in Fiscal Year 2021:
• Implemented operational and educational changes in response to the COVID-19 pandemic for department employees and assisted the Department of Public Safety by setting-up COVID testing sites up to 6 days a week, sometimes two sites per day, starting in June2020.
• Provided emergency debris management/removal after large storms in August caused widespread issues with the sewer system, park properties and drainage ways. Public Works assisted several communities hit hardest by tornadoes, removing over 330 dump truck loads of debris.
• Initiated a wastewater SARS-CoV-2 testing program to help track the magnitude and location of infections within New Castle County. This testing detects the virus in wastewater earlier than individual testing, testing thousands of people at once, assisting public officials to locate testing sites and prepare medical facilities for outbreaks.
• Public Works has awarded over $15 million of capital projects this year, despite 2020 challenges, making significant improvements to the assets we own and the services we provide, including providing jobs to our contracting partners.
• Construction Support completed the Gilliam pond improvements in the spring. The improvements provide a beautiful new pathway with seating areas and help New Castle County meet our Water Quality Improvement Program requirements.
• Public Works completed a disparity study which will drive improvements to our procurement processes, facilitating disadvantaged businesses to better participate.
• With the elimination of the last remaining constructed overflow structure (ND-34) in the spring, and successfully negotiating the close of the Amended Secretary's Order (issued by DNREC in 2008), New Castle County has spent over $300 million since 2003 rehabilitating the Brandywine Hundred wastewater system.
17
56022 56200
0% 0.10%
GOALS
The Department of Public Works will achieve the following major goals in Fiscal Year 2022:
• Partner with Information Services to continue leveraging new technology in all areas of wastewater and stormwater management,focused on further development of an asset management program and using technology in the field.
• The Environmental Operations and Engineering divisions will continue monitoring the Christina River Force Main, and commence a 2-year planning effort from which all CRFM infrastructure improvements will develop over the next 15-20 years.
• Implement best practices in the procurement of construction services in accordance with the findings and recommendations of the completed disparity study.
• Begin construction of regional wastewater transmission and treatment system improvements for the southern sewer system.
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POSITION OVERVIEW
19
0
50
100
150
200
250
FY2017Approved
FY2018Approved
FY2019Approved
FY2020Approved
FY2021Approved
FY2022Recommended
FY2017 Approved FY2018 Approved FY2019 Approved FY2020 Approved FY2021 Approved FY2022Recommended
Number of Positions 196.50 196.50 229.70 231.50 231.50 231.50Vacancies 26.00 37.00 37.00 44.00 48.00
POSITION HISTORY
FY2019 included the elimination of 6 positions and the transfer of 1 position from Land Use and 31.2 positions from the General Fund.FY2020 included the transfer of 1.8 positions from the General Fund.
20
ORG Title FUND PGPosition Count Position Title
ChangeAmount Reason for Adjustment
Sewer 176,902$ Merit Increases/Negotiated Wages
- Total Adjustments to Positions 176,902$ Total Salary Adjustments
231.50 Current Fiscal Year Positions231.50 FY2022 Recommended Positions0.00% % Change over Current Fiscal Year Budget
POSITION/SALARY CHANGES
21
Division/Section PCN Position Title Date Vacated Fund Source Anticipated Salary Status Plan to FillSewer Administration 102253 Public Works Data Technician 1/1/2021 Sewer 34,695.00$ Construction Support 101234 Supervisor of Construction Support 10/1/2019 Sewer 77,670.00$ Construction Support 101189 Maintenance and Construction Worker 1/21/2019 Sewer 29,775.00$ Recruiting FY2021 3rd QtrConstruction Support 101200 Maintenance and Construction Worker 10/19/2020 Sewer 29,774.00$ Construction Support 101169 Pipelayer 10/31/2018 Sewer 36,269.00$ Construction Support 101326 Motor Equipment Operator I 11/13/2020 Sewer 36,269.00$ Recruiting FY2022 1st QtrConstruction Support 101270 Motor Equipment Operator II 1/1/2019 Sewer 34,536.00$ Recruiting FY2022 1st QtrConstruction Support 101151 Motor Equipment Operator II 1/9/2021 Sewer 34,536.00$ Recruiting FY2022 1st QtrConstruction Support 101239 Motor Equipment Operator III 3/19/2016 Sewer 40,027.00$ Recruiting FY2022 1st QtrConstruction Support 101241 Motor Equipment Operator III 10/16/2017 Sewer 40,027.00$ Recruiting FY2022 1st QtrConstruction Support 101243 Motor Equipment Operator III 3/9/2020 Sewer 40,027.00$ Construction Support 101411 Motor Equipment Operator III 6/18/2018 Sewer 40,027.00$ Construction Support 102559 Crew Chief II 10/2/2020 Sewer 46,354.00$ Construction Support 101172 Tradeshelper 10/28/2019 Sewer 32,886.00$ Recruiting FY2021 3rd QtrConstruction Support 101282 Tradeshelper 4/1/2020 Sewer 32,886.00$ Sewer Maintenance Operations 101162 Motor Equipment Operator II 11/8/2020 Sewer 34,536.00$ Requested to PostSewer Maintenance Operations 101188 Utility Technician 11/1/2019 Sewer 40,026.96$ Sewer Maintenance Operations 101248 Motor Equipment Operator II 11/16/2020 Sewer 34,536.00$ Sewer Maintenance Operations 101250 Tradeshelper 3/11/2020 Sewer 32,886.00$ Sewer Maintenance Operations 101253 Utility Technician 7/29/2019 Sewer 40,026.96$ Sewer Maintenance Operations 101236 Crew Chief II 1/5/2021 Sewer 46,354.00$ Sewer Maintenance Operations 101328 Maintenance and Construction Worker 11/19/2019 Sewer 29,775.00$ Sewer Maintenance Operations 102422 Motor Equipment Operator III 7/29/2019 Sewer 41,133.60$ Plant Operations 001281 Wastewater Treatment Plant Operator 4/7/2017 Sewer 38,106.00$ Recruiting FY2021 4th QtrPlant Operations 101130 Maintenance Office Administration 10/30/2020 Sewer 40,011.00$ Plant Operations 101158 MEO II 12/7/2018 Sewer 34,536.00$ Recruiting FY2022 1st QtrPlant Operations 101207 Pumping Station Mechanic 8/26/2020 Sewer 38,106.00$ Plant Operations 101219 Pumping Station Mechanic 7/16/2018 Sewer 38,106.00$ Recruiting FY2021 4th QtrPlant Operations 101221 Trades Helper 6/4/2020 Sewer 32,886.00$ Plant Operations 101223 Plumber 5/22/2017 Sewer 42,031.00$ Recruiting FY2021 4th QtrPlant Operations 101228 MEO II 1/13/2020 Sewer 34,536.00$ Recruiting FY2022 1st QtrPlant Operations 101247 MEO II 11/1/2019 Sewer 34,536.00$ Recruiting FY2022 1st QtrPlant Operations 101267 Wastewater Treatment Plant Operator 4/4/2020 Sewer 38,106.00$ Recruiting FY2021 4th QtrPlant Operations 100112 Electrician 10/21/2020 Sewer 57,320.00$ Recruiting FY2021 4th QtrPlant Operations 101297 Senior Electrician 2/23/2015 Sewer 44,140.00$ Recruiting FY2021 4th Qtr
Plant Operations 101495 Pump Station Mechanic Apprentice 8/5/2011 Sewer 32,886.00$ Plant Operations 101187 Master Electronics Technician 12/20/2020 Sewer 58,361.00$ Plant Operations 102439 Plant Operations Technician 12/30/2017 Sewer 46,354.00$ Stormwater/Environmental 100099 Secretary 1/8/2020 Sewer 34,695.00$ Stormwater/Environmental 100038 Asst Land Use Administrator 1/5/2021 Sewer 54,157.00$ Stormwater/Environmental 103023 Civil Engineer II 2/22/2021 Sewer 59,344.00$ Stormwater/Environmental 101262 Environmental Analyst 2/22/2021 Sewer 42,173.00$ Stormwater/Environmental 102073 Environmental Analyst 5/1/2020 Sewer 42,173.00$
VACANCIES AS OF MARCH 15, 2021
22
Division/Section PCN Position Title Date Vacated Fund Source Anticipated Salary Status Plan to Fill
VACANCIES AS OF MARCH 15, 2021
Engineering 101087 Public Works Inspector 5/26/2006 Sewer 40,164.00$ Recruiting FY2021 4th QtrEngineering 101090 Public Works Inspector 9/11/2017 Sewer 40,164.00$ Recruiting FY2021 4th QtrEngineering 101092 Public Works Inspector 11/7/2020 Sewer 39,372.00$ Engineering 102435 Operations Engineer 8/27/2018 Sewer 61,653.00$ Engineering 103022 Civil Engineer II 3/9/2020 Sewer 59,344.00$ Recruiting FY2021 4th Qtr
Total Vacancies: 48 1,968,292.52$
Vacancy Rate: 21%
23
BUDGET OVERVIEW
24
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
FY2017 Actuals FY2018 Actuals FY2019 Actuals FY2020 Actuals FY2021 Estimated FY2022Recommended
-58.22%
-13.31%
-11.38%4.31%
-7.89% 0.03%
FY2017 Actuals FY2018 Actuals FY2019 Actuals FY2020 Actuals FY2021 EstimatedFY2022
RecommendedRevenue* 1,821,669 1,579,131 1,399,495 1,459,795 1,344,657 1,345,000% Budget over PY -58.22% -13.31% -11.38% 4.31% -7.89% 0.03%
REVENUE HISTORY
*Major sources of revenue include: Industrial and Septic Wastewater permits and discharge and the FOG Program
Changes to revenue for FY2021 include: the decrease in FY2021 estimates is based on the Covid 19 pandemic impacting business
25
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022Budget 47,178,874 48,013,996 50,870,518 51,271,124 54,488,517 55,088,629CARES Act 346,550Actuals 45,100,114 45,189,139 50,557,176 48,303,390 54,093,177
0.47%1.77%
5.95% 0.79%
6.28% 1.10%
-2.20% 0.20%
11.88%-4.46%
11.99%-3.77%
0
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
BUDGET / ACTUALS HISTORY
FY2019 represents a transfer of 1 position from Land Use and 31.2 positions from the General Fund.FY2020 represents a transfer of 1.8 positions from the General Fund and a decrease in the true-up to the City of Wilmington sewer bill.FY2021 Actuals reflect Department projected expenditures through June 30, 2021.
Percentages represent growth over prior year.
26
Division or Section FUND Amount Reason for Adjustment PW - Sewer Fund Sewer 176,902$ Merit Steps and negotiated wagesPW - Sewer Fund Sewer 89,158$ Benefit Rate AdjustmentPW - Sewer Fund Sewer (23,496)$ VOIP Phone SystemPW - Sewer Fund Sewer 11,968$ Cellular PhonesPW - Sewer Fund Sewer (1,552)$ Duplicating/ReproductionPW - Sewer Fund Sewer 63,632$ IS $11,889; Printing/Dup $1,300; Fleet $50,926; GIS $438Plant Operations Sewer 1,000$ Moved from GF for Telephone Answering Engineering Administration Sewer 3,200$ Transferred from Information Systems for Verizon billing for flow meter
PW - Sewer Fund Sewer 56,000$ Inflationary costs for safety equipment, machinery and chemical supplies
Stormwater/Envirn. Sewer 100,000$ Contractual assistance to address drainage complaints, inspection, research and survey
Plant Operations Sewer 19,300$ Addition of 6 new pump stations
Plant Operations Sewer 24,000$ Expansion of H2S Treatment Program in Southern Sewer Area
Construction Support Sewer 30,000$ Manhole frames/covers
Sewer Maintenance Sewer 50,000$ Locate and install field markers on force mains
600,112$ Total Adjustments to Budget
54,488,517$ Current Fiscal Year Budget55,088,629$ FY2022 Fiscal Year Recommended Budget
1.10% % Change over Current Fiscal Year Budget
One-Time
BUDGET CHANGES
In addition to the above, $10,000 is appropriated in the One-Time Contingency for instrumentation and diagnostic equipment.
27
FY2021 Approved vs.
% Increase/(Decrease)
Budget CategoryFY2018 Actuals
FY2019 Actuals
FY2020 Actuals *
FY2021 Approved
FY2022 Recommended
FY2022 Recommended
over FY2021 Approved
Salaries and Wages 10,484,910$ 11,861,362$ 11,971,649$ 13,532,906$ 13,709,808$ 176,902$ 1.31%Employee Benefits 6,123,397$ 6,516,343$ 6,624,914$ 7,990,117$ 8,079,275$ 89,158$ 1.12%Training and Civic Affairs 2,242$ 18,113$ 17,791$ 29,486$ 29,486$ -$ 0.00%Communications/Utilities 20,023,272$ 23,329,889$ 21,203,413$ 23,416,743$ 23,409,415$ (7,328)$ -0.03%Materials and Supplies 1,064,046$ 1,219,722$ 1,019,355$ 1,366,257$ 1,388,157$ 21,900$ 1.60%Contractual Services 4,263,787$ 4,695,513$ 4,700,261$ 5,019,304$ 5,213,552$ 194,248$ 3.87%Equipment Replacement 257,014$ 318,617$ 266,347$ 336,623$ 368,223$ 31,600$ 9.39%Grants and Fixed Charges 293,772$ 353,756$ 290,508$ 193,757$ 193,757$ -$ 0.00%Land/Structures 1,850$ 1,800$ 4,466$ 5,000$ 35,000$ 30,000$ 600.00%Operating Transfers 2,674,849$ 2,242,059$ 2,204,686$ 2,598,324$ 2,661,956$ 63,632$ 2.45%
Total: 45,189,139$ 50,557,176$ 48,303,390$ 54,488,517$ 55,088,629$ 600,112$ 1.10%
FY2021 Approved vs.
% Increase/(Decrease)
DivisionFY2018 Actuals
FY2019 Actuals
FY2020 Actuals *
FY2021 Approved
FY2022 Recommended
FY2022 Recommended
over FY2021 Approved
Construction Support 7,001,708$ 6,785,957$ 6,456,413$ 7,709,849$ 7,648,473$ (61,376)$ -0.80%Stormwater/Environmental Programs21,464,385$ 24,619,956$ 22,938,409$ 25,092,255$ 25,232,463$ 140,208$ 0.56%Engineering Administration -$ 164,393$ 2,230,945$ 2,380,221$ 2,429,903$ 49,682$ 2.09%Sewer Operations Administration 1,535,685$ 1,818,045$ 1,605,512$ 1,712,161$ 1,783,890$ 71,729$ 4.19%Sewer Maintenance 7,115,481$ 7,203,127$ 6,978,442$ 8,101,819$ 8,370,246$ 268,427$ 3.31%Plant Operations 8,071,879$ 8,172,277$ 8,093,670$ 9,492,212$ 9,623,654$ 131,442$ 1.38%
Total: 45,189,139$ 50,557,176$ 48,303,390$ 54,488,517$ 55,088,629$ 600,112$ 1.10%
*FY2020 Expenditures reflect recoding $346,550 in Salaries/Benefits to the Cares Act grant.
BUDGET SUMMARY
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ORG ORG Title FY2020 Actual FY2021 BudgetFY2022
Recommended Variance Description of Service(s) Provided
50300401 Sewer Operations Admin 57,790$ 96,600$ 71,812$ (24,788)$ Realign budget to Stormwater & Environmental Program for stormwater pond inspections; Facility maintenance
50300402 Construction Support 9,392$ 20,750$ 20,750$ -$ Maintenance of stormwater management facilities50300403 Sewer Maintenance 1,036,795$ 1,827,350$ 1,827,350$ -$ CMOM Program50300404 Plant Operations 283,565$ 418,500$ 450,000$ 31,500$ Odor and Corrosion control for wastewater transmission system
50300501 Stormwater & Envir Program 269,220$ 499,500$ 549,500$ 50,000$
Public Ed and Outreach $110,000, FOG control $200,000, Sewer Billing Meter Reading $55,000, Wastewater analysis $50,000, Environmental Investigation $84,500; Drainage program $50,000
50300601 Engineering - Proj Mgmt 5,312$ 196,500$ 196,500$ -$ Sewer flow meter contract-$ -$ -$ -$ -$ -$ -$
$1,662,073 $3,059,200 $3,115,912 $56,712
OCA OCA Title FY2020 Actual FY2021 BudgetFY2022
Recommended Variance Description of Service(s) Provided
50300501 Stormwater & Envir Program 9,100$ 10,000$ 34,788$ 24,788$ Realign budget from Sewer Operations Admin for the stormwater pond inspections; service contract for lab equipment
50300601 Engineering - Proj Mgmt 4,342$ 5,000$ 5,000$ -$ Service contract for large format plotter-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
$13,442 $15,000 $39,788 $24,788
PROFESSIONAL SERVICES AND SERVICE CONTRACTS DETAIL
Professional Services
Service Contracts and Other
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