FlashFolio Faculty Upload / Link | Revised: 7/19/2016

Contact Information

Judy Lightner | Portal Liaison / Teaching Associate

jlightn9@kent.edu | 330-672-1887

** Faculty names in relation to indicated processes in this document do not indicate actual data and are being used for training purposes only.

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Accessing FlashFolio

Atthistime,weencouragealluserstoutilizethemostcurrentversionofGoogleChromewhenoperatinginsideoftheFlashFoliosystemandviewinguploadeddocuments.

1. LogintoyourFlashLineaccountthroughtheKentStateUniversityhomepage.WhenyouclickontheFlashLineLoginlink-thewebpagebelowwillload

2. Once on the updated FlashLine homepage, click on the "Search everywhere in FlashLine..." at the top left ofthe screen. Type FlashFolio into the search and enter. You will see a box with FlashFolio in blue. Hover and clickon the pin in the upper right corner of that box to add the FlashFolio link to your "My Dashboard" tab. You cannow access FlashFolio directly from your "My Dashboard" tab as shown below.

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3. YouwillthenseetheFlashFoliohomepage

The following steps are used to upload documents in the Reappointment, Tenure, Promotion, FTNTT Promotion and

Review, and FPIL Processes.

Steps for Uploading Materials

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Uploading Materials

ThisdocumentoutlinesuploadingdocumentstotheReappointmentprocess.

1. OnceinFlashFolio,clickon2016Reappointmentlink.

2. Thescreenshotbelowshowsthe2016ReappointmentActivityInput.o Theprocessforuploadingmaterialsisthesameforeachpersonnelaction.o Therequiredmaterialsforeachactionmaybedifferent.ContactFacultyAffairsoryour

Chair/Directortoknowwhatrequiredmaterialsneedtobeuploaded.

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3. ClickAddtoaddmaterialsfor2016ReappointmentMaterials

4. ChoosetheFallforSemesterand2016fortheYear

5. FromtheTypeofDocumentdropdownlist,selectthedocumenttypetobeuploaded

IfyouaregoingtocreatehyperlinkstosupportingdocumentsforyourCandidateStatement/NarrativeDocumentorontheCV/Resume,itwillbenecessarytouploadall‘target’supportingdocumentsfirst.

(Directionsforaddinghyperlinksstartsonpage10)

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6. WiththeTypeofDocumentselected,selecteitherFileorURLdependingonthetargetfileorpossiblewebsiteyouplanonuploading

o Thesystemwillacceptanyfiletype;however,wesuggestusingPDFfilesastheyareuniversalacrossalloperatingsystems

o WhenuploadingaURL,iftheURLisanon-FlashFoliolink,wecannotsupportthatlinkifitweretobecomebrokenatalaterdate

FILE URL

7. Touploadtheartifact,clickontheChooseFilebutton(ifuploadingaURL,chooseURLforAttachmentTypeandpastetheURLinthetextboxthatappears)

8. Navigatetothefileinwhichyouwouldliketoupload,selectthefileandclickOpen

9. IfyouareaddingmorethanonedocumentfortheselectedTypeofDocument,continueaddingdocumentsbeforeselectinganyofthesavefunctionsbyclickingonAddAnother

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Note:Intermsoforganization,uploadingalldocumentsfortheselecteddocumenttypeshouldbecompletedusingtheAddAnotherfunction.IfyouhaveselectedSupporting&SummaryDocumentsastheTypeofDocument,usetheAddAnotherbuttontocreatearunninglistofdocuments.Thisworkflow

ismoreefficientthanuploadingonedocumentatatime.

10. OnceallofthedocumentshavebeenuploadedforthatTypeofDocument,clickontheSaveandGoBackbutton.(ClickingonCancelwillcancelyourupload;clickingonSaveandAddAnotherwillreloadthepagetoaddanotherTypeofDocument;clickingonSavewillsaveyouruploadandallowyoutoaddadditionaldocumentstothatTypeofDocument)

11. Toadd/deleteafiletoanyoftheTypeofDocumentcategories,selecttheactivitywiththedocumenttypethatyouwouldliketoaddfilesto(Reappointment,Tenure,Promotion)

12. Clickonthepenciliconnexttothedocumenttypeinwhichyouwouldliketoaddadditionalfiles

13. Uploadmorefilesfollowingsteps7–9above

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14. Ifafileneedstobedeletedfromrunninglistoffiles,followsteps11–12andchoosetheXiconnexttofileyouwouldliketodelete.

Note:oncedeleted,thisfilecannotberecovered.

Steps for Creating Hyperlinks

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Creating HyperlinksWewillnowshowanexampleofhowyouwouldbuildahyperlinktoasupportingdocumentinyourvitausingMicrosoftWordontheWindowsoperatingsystem.HyperlinkscreatedinMicrosoftWordonaMACcomputerwillbelostwhensavingasaPDF.PleaseuseaWindowsmachinetosaveyourdocumentwithhyperlinksasaPDF.1. Selectthesupportingdocumenttypethatwillbehyperlinked

2. Rightclickontheviewiconforthedocumentinwhichyouwanttocreateahyperlinktounderthe

columnheadingView

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3. SelectCopyLinkLocationorCopyLinkAddress(theexacttextofthismenuitemwillvaryslightlyindifferentbrowsers)

4. OntheCurriculumVitae/NarrativeinMicrosoftWord(atthisstage,thePDFversionoftheCV/NarrativehaveNOTBEENUPLOADEDtoFlashFolio)

5. Highlightthetexttohyperlink(youcanprovideahyperlinktoasingleword,anentireparagraph,asinglecharacter,orasmallsetofwords,etc.)

6. Rightclickonthehighlightedtext

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7. Adialogueboxopens-selectHyperlink

8. TheInsertHyperlinkdialogboxwillopen,pastethehyperlinktothedocumentintheboxlabeled

AddressandclickOK

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9. Thehyperlinkiscreated(willbeblueincolor)

10. AfterallhyperlinksarecreatedontheCurriculumVitae/NarrativeStatement,saveyourdocument

11. ThesavedPDFcanbeuploadedusingthestepslistedaboveforUploadingMaterialssection

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