Thank you for your interest in the 2019 IPWEA Australasian Fleet Conference. The firstquestion you probably have is: “What makes this conference different to all the other fleetconferences out there?”. It’s simple: for one thing, we’re not some private conference organiser charging you afortune for attendance. We have been advising the Australasian fleet industry on bestpractice since 2004. Other commercially run conferences frequently use IPWEA experts astheir keynote speakers. In 2017, we decided it was time for IPWEA to host its own fleet conference. The feedbackwe received to the inaugural IPWEA Australasian Fleet Conference was nothing short ofastounding, with some attendees commenting that it was the best fleet conference theyhad ever been to. If you were a part of the inaugural conference, thank you! The 2018conference was also a resounding success with an increase in delegates, sponsors andexhibitors. Dollars spent are reinvested back into IPWEA FLEET resources for Fleetpractitioners. Another strong program will be presented and we’ll be attracting the key decision makers inplant and vehicle fleets and there will be plenty of time for networking and demonstratingyour products and services. That’s why you should sponsor or exhibit. You’ll get yourinvestment back tenfold. See you there! Robert Fuller CEO, Institute of Public Works Engineering Australasia

The conference is a premier event bringing fleet practitioners from councils, public sector agencies and theprivate sector together with suppliers and technical practitioners to learn the latest in strategy, resources andperformance to deliver best practice fleet management. The IPWEA Fleet Conference is the culmination of a lot of work from the Fleet Council and will bring togetherfleet managers, workshop staff, fleet stakeholders and the industry in a program that is relevant and addressescurrent and future challenges. See you there! Ross Moody, IPWEA Director Fleet

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Delegates from Australasia attend this IPWEA FleetConference Key decision makers in attendance Numerous face-to-face networking opportunities The opportunity to present new initiatives and technologiesto delegates

The IPWEA Australasian Fleet Conference will showcase leading speakers from Australia andbeyond, discussing major issues impacting the industry. Keynote speakers will be announced on the conference website.

Conference topics will be designed to inspire and enhance the knowledge ofdelegates.

Fleet Operators throughout Australia and New Zealand:

Plant and Fleet Managers Fleet Officers Works and Parks Supervisors Workshop Supervisors Works Engineers Asset Managers Procurement Officers

Customised packages are available to suit your marketingrequirements, with opportunities contained within thisprospectus. IPWEA is keen to ensure that the investmentsmade by conference sponsors and exhibitors are effective,and that conference delegates are able to quickly accesssponsors’ and exhibitors’ products and services in their fieldsof interest.

Our fleet program presentsan unmissable opportunityfor a supplier to reach:

Every council in Australia(550 plus) and NewZealand More than 200 IPWEAFLEET workshopattendees annually More than 1700 membersof the IPWEA FLEETCommunity (online forum) More than 20,000 IPWEAcontacts

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IPWEA’s highly regarded Fleet Management division has been providing expert training,information and best practice documentation since 2004. Our extensively researched and practical guidance manuals and training materials for FleetManagers, Workshop Supervisors and their teams have been relied on by fleet operatorsincluding most Australian councils. This is your invitation to become part of the IPWEA conference as a sponsor or trade displayexhibitor. Our fleet community is facing unprecedented change and challenges. Our conference willrespond to the critical areas within fleet management to provide solutions and practicalguidance. The constant pressure to reduce costs combined with the rapid integration of new technologiesand increasing regulation is impacting how fleet is managed.

Komatsu Australia is a long-time IPWEAPlatinum Partner, and in announcing the recent renewal of the partnership, Phillip Atley, Komatsu Australia’s National Business Manager, Government andConstruction Graders, said:

“It’s been a long-standing relationship that hashelped us enormously in our successes in thelocal government sector in Australia and NewZealand. Furthering this engagement really helpsus reinforce the Komatsu name across localgovernment. IPWEA has always been a very goodorganisation to be engaged with, it’s a veryprofessional institute, and gives us access to thekey decision makers at that critical localgovernment level.”

This is a unique opportunity to be involved through sponsorshipof the conference and/or exhibiting at the trade display.

Your business will benefit by:

Promoting your brand to a targeted fleet audience Networking with major customers at the one event Networking and reinforcing relationships with existing customers Supporting the industry that supports you

IPWEA is the peak professional not-for-profit organisation providingmember services and advocacy to professionals involved indelivering public works and services in Australia and New Zealand. Its Australasian membership of over 4,000 represents practitionersprimarily in state and local government but also in private industry. Key communication tools of the Institute are our four-monthly digitalmagazine and monthly e-newsletter sent to IPWEA’s 13,500 plusonline database, plus a fleet specific e-newsletter sent to over 1,700 contacts that have a major focus in fleet.

A key focus for IPWEA is plant and vehicle (fleet) management.Our fleet community of practice is aimed at raising the profile andknowledge of plant and vehicle management in public works andprivate sector fleets. The program presents a unique opportunity for a supplier to reachall councils in Australia and New Zealand. IPWEA FLEET’s mission is to support those working, or intendingto work in the management, procurement, maintenance and use ofplant, vehicles & equipment. IPWEA FLEET is the leading providerof Plant and Vehicle Fleet Management reference materials andresources and provides a range of training and networkingopportunities to the fleet industry.

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3.45pm - 4.30pm Conference registration 4.30pm - 6.00pm Conference opening, keynote and panel session6.00pm - 8.00pm Welcome function

7.15am - 8.00am Conference registration and breakfast 8.00am - 5.00pm Conference 5.15pm - 7.30pm Conference networking reception

7.30am - 8.15am Conference registration and breakfast 8.15am - 12.00pm Conference 12.00pm - 4.00pm Komatsu factory tour

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Sponsorship options are designed to meet your budget and requirements. Alllevels of sponsorship include the promotion of your business name and logo inthe conference advertising material and during the conference proceedings.Specific conference activities can also be sponsored. Levels of sponsorship areavailable to suit your individual needs and can be tailored if required.

This IPWEA FLEET industry event is a unique opportunity to promote yourbusiness products and services with the key decision makers particularly within thelocal government fleet sector.

Positioning itself as anindustry go to, buildingimportant brand recognition Delivering added sales andpromotional benefits via thesponsorship Investing and expandingwithin this vital and hard toaccess local governmentsector Developing an ongoingrelationship with the peakindustry body IPWEA Establishing the businessas a foundation supporterfor future conference

Naming rights of the welcome function on Monday night. Acknowledgement of sponsor by MC at sponsored function. Level of sponsorship highlighted in Conference program. Recognition as the Platinum Sponsor including logo on all literature relating to the conference. Four complimentary conference registrations, including tickets to all social functions. Four extra tickets to sponsored function for extra staff. Trade display for the duration of the conference – located in the most prominent, high trafficposition, with no competitors located nearby, subject to adequate notice. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session. Company signage at sponsored function. Acknowledgement at conference opening and closing. Company supplied banner prominently displayed in conference plenary room. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). PowerPoint slide acknowledgement at appropriate timing. Company logo on conference website with link to company’s home page. Exclusive sponsorship of delegates name badge - logo on badge Full page advertisement in conference handbook. Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference.

Naming rights of the networking function hosted on Tuesday evening. Acknowledgement of sponsor by MC at sponsored function. Level of sponsorship highlighted in conference program. Recognition as the Gold Sponsor including logo on all literature relating to the conference. Three complimentary conference registrations, including tickets to all social functions. Three extra tickets to sponsored function for extra staff. Trade display for the duration of the conference – located in the most prominent, high trafficposition, with no competitors located nearby, subject to adequate notice. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session. Company signage at sponsored function. Acknowledgement at conference opening and closing. Company supplied banner prominently displayed in conference plenary room. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). PowerPoint slide acknowledgement at appropriate timing. Company logo on conference website with link to company’s home page. Full page advertisement in conference handbook. Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference.

Naming rights of the breakfast function hosted on Tuesday or Wednesday. Acknowledgement of sponsor by MC at sponsored function. Level of sponsorship highlighted in conference program. Recognition as the Silver Sponsor including logo on all literature relating to the conference. Two complimentary conference registrations, including tickets to all social functions. Two extra tickets to sponsored function for extra staff. Trade display for the duration of the conference. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session. Company signage at sponsored function. Acknowledgement at conference opening and closing. Company supplied banner prominently displayed in conference plenary room. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). PowerPoint slide acknowledgement at appropriate timing. Company logo on conference website with link to company’s home page. Full page advertisement in conference handbook. Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference.

Level of sponsorship highlighted in conference program.Recognition as the Bronze Sponsor including logo on all literature relating to the Conference. One complimentary conference registrations, including tickets to all social functions. Trade display for the duration of the conference. Organisational Logo (one colour) printed on the conference satchelAcknowledgement at conference opening and closing.Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).PowerPoint slide acknowledgement at appropriate timing.Company logo on conference website with link to company’s home page.Company logo prominently featured on all correspondence and advertisements for the conference.

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Naming rights of a session for the conference. Level of sponsorship highlighted in Conference program. Recognition as a Session Sponsor including logo on all literature relating to the conference. Acknowledgement by chairperson at commencement of sponsored concurrent session. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). PowerPoint slide acknowledgement at appropriate timing. Company logo on conference website with link to company’s home page.

Sponsorship of a Keynote Speaker for the conference Acknowledgement of sponsor by MC at sponsored function. Level of sponsorship highlighted in conference program. Recognition as a Keynote Speaker Sponsor including logo on all literature relating to theconference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page.

Sponsorship of the Master of Ceremonies for the conference. Sponsor to introduce the MC at the start of the conference. Level of sponsorship highlighted in conference program. Recognition as the MC Sponsor including logo on all literature relating to the conference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page. Company logo to be displayed by the MC for the duration of the conference.

Sponsorship of conference handbook including logo on the front cover. Level of sponsorship highlighted in conference program. Recognition as the Handbook Sponsor including logo on all literature relating to the conference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page. Full page advertisement in conference handbook.

Sponsorship of conference app including logo. Level of sponsorship highlighted in conference program. Recognition as the Conference App Sponsor including logo on all literature relating to theconference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page. Company logo on conference app.

Naming rights of respective morning tea or afternoon tea. Level of sponsorship highlighted in conference program. Recognition as a Morning or Afternoon Tea Sponsor including logo on all literature relating to theconference. Company signage at sponsored function. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page.

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Naming rights of conference Lunch. Level of sponsorship highlighted in Conference program. Recognition as the Lunch Sponsor including logo on all literature relating to the conference. Company signage at sponsored function. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page.

Level of sponsorship highlighted in conference program. Recognition as Conference Supporter including logo on all literature relating to the conference. Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company’s home page.

Full page or half page advertisement in the Fleet program distributed to all delegates at theconference.

Level highlighted in conference program. One complimentary conference registration,including tickets to all social functions. Table top display for the duration of theconference. Recognition as a Conference Exhibitorincluding logo on all literature relating to theconference. Company logo on plenary room exhibitors'banner (size of logo in proportion tosponsorship level). Company logo on conference website with linkto company’s home page.

Tailored packages to meet the sponsors needs.

600 Gregory Terrace, Bowen Hills QLD

The Brisbane Showgrounds is located just 1.5km from the city’s CBD in Bowen Hills. It’s bordered by Bowen Bridge Road, O'Connell Terrace, Brookes Street and St Paul's Terrace and ishome to the state-of-the-art Royal International Convention Centre (Royal ICC), a four and a half starRydges Hotel and vibrant King Street dining hub. It’s also in walking distance of Fortitude Valley, which boasts some of the best boutique shopping inBrisbane along with a diverse range of entertainment options. Public transport is easily accessible and Brisbane’s Domestic and International Airports are just a quick15 minute taxi ride away.

The conference networking function onTuesday 26 March will beheld atStockmen's Bar & Grill. A quintessential Australian feel-good pub,Stockmen’s Bar and Grill has moreatmosphere than a Jimmy Barnes concert! If you've never been to a pub in the bush,Stockmen's is the next best thing

The following are explanations of the various elements contained with our sponsorship packages.

Cancellations and refunds Once a booking form has been received, any cancellation must be advised in writing. If the cancellation is receivedon or before 4th February 2019, a cancellation fee of 25% of the total fees will be retained/due. For cancellationsafter this date, the full amount of the total fees will be retained/due. These cancellation terms apply whether or notpayment has been received at the time of cancellation.

Complimentary full conference registration Full conference registration includes lunches, morning and afternoon teas, conference program and material, namebadge, conference satchel, welcome reception and conference networking function. Additional companyrepresentatives (above the sponsorship entitlement) will be at early registration rates. Delegate registrations arenon-transferable.

Company signage The type of company signage to be displayed is dependent on the space and physical constraints at the venue.Every effort will be made to accommodate sponsors’ requests.

Public and product liability insurance Australian regulations require all exhibitors to have adequate public and product liability insurance cover based on alimit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties /visitors on or in the vicinity of an exhibition area. Please ensure a copy of your current public liability insurance isforwarded to the Conference Managers with your booking form.

Satchel insert Minimum of 100 pieces (one A4 or DL size flyer, brochure or similar). Other promotional material or productsamples subject to confirmation (eg pens, writing pads with company logo). We encourage non-paper items tosupport the intention of running an environmentally-friendly conference. Details of shipping information to beprovided by organisers.

Trade display allocation Sponsors will be given first choice of preferred trade display location at the conference venue; all other site locationswill be allocated by the conference managers just prior to the commencement of the conference, however,preference will be given to those organisations who confirm their participation early.

Trade display Trade display includes a table top display, with table, two chairs and power. A booking form is available on request.The sponsor and trade exhibition area will be co-located with catering in areas next to where the conferencepresentations will be held.

Institute of Public Works Engineering Australasia Nicole Patten Manager Marketing, Events and Training 1300 416 745 | 0401 520 373 Suite 1202, Level 12, 32 Walker Street, North Sydney 2060

Manager Marketing, Events and Training1300 416 745 | 0401 520 373 Suite 1202, Level 12, 32 Walker Street, North Sydney 2060

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