flight operations manual - 2010

FLIGHT OPERATIONS MANUAL

Operations Policies, Procedures and Rules

for the 44th Walsh Memorial Scout Flying School8-22 January 2010

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Contents

Page

SECTION 1: ORGANISATIONAL POLICY, STRUCTURE AND RESPONSIBILITIES

1 Introduction 1-1

2 School Aims and Objectives 1-1

3 Safety and Standards 1-2

4 Economy of Operation 1-2

5 School Management and Administrative Structure 1-2

6 Deputising for the Chief Flying Instructor 1-3

7 Reserved 1-3

8 Statements of Responsibilities

8.1 Chief Flying Instructor 1-3

8.2 Flight Commanders 1-4

8.3 Flying Instructors 1-4

8.4 Duty Instructor 1-5

8.5 Officer in Charge of Night Flying 1-5

8.6 Flight Operations Officer 1-6

8.7 Air Traffic Controllers 1-6

8.8 Meteorologist 1-6

8.9 Refueler 1-6

8.10 Officer in Charge of Beach Trip Flying 1-7

8.11 Assistant to the CFI 1-7

8.12 RFS Officer 1-7

SECTION 2: FLIGHT OPERATIONS

9 Flight Instructions - General 2-1

10 Compliance 2-1

11 Deviations from Rules 2-1

12 Associated Documents 2-1

12 Flight Training Manual 2-1

14 Reserved 2-1

15 Flying Instructor Qualification and Currency Requirements 2-2

16 Flying Instructor Rating Endorsements 2-2

17 Aircraft Type Ratings 2-2

18 Recent Flight Experience 2-2

19 Biennial Flight Review 2-2

20 Instructor Rating Renewal and Endorsement Removal 2-3

21 Medical Requirements 2-3

22 Pilot’s Flying Documentation 2-3

23 Daily Routine and Booking of Aircraft 2-4

24 Flying Instructor Duty Time 2-5

Flight Operations Manual Page I

25 Ab-initio Training Curriculum 2-6

Flight Operations Manual Page II

26 Aerobatics and Formation Flying 2-6

27 Authorisation of Flights 2-7

28 Flying Clothing and Footwear 2-7

29 Aircraft Maintenance 2-7

30 Aircraft Weight and Balance requirements 2-8

31 Aircraft Performance Requirements 2-9

32 Aircraft Fuel Requirements (Daytime Flights) 2-9

33 Aircraft Oil Requirements 2-10

34 Flight line Procedures 2-10

35 Met Minima (Daytime Flights) 2-11

36 Transponder Settings 2-11

37 Practice Engine Failure During and After Takeoff 2-12

38 Practice Forced Landings 2-12

39 Low-level Circuits 2-13

40 Takeoff and Landing Clearances 2-13

41 Flapless and Glide Approaches 2-13

42 Solo Student Cross Country Flying 2-14

43 Night Flying 2-14

44 PA38 Tomahawk Flight Manoeuvre Limitations 2-17

45 Entering and Exiting an Aircraft with the Engine Running 2-17

46 Vacating Aircraft at the End of a Flight 2-17

47 Preparation of First Solo Flights 2-18

48 First Solo Flight - Minimum Criteria and Procedures 2-19

49 Reserved 2-20

50 Rates for Aircraft Hire 2-20

51 Student Assessment 2-20

52 Completion of the Student’s Pilot Logbook 2-21

53 Pilot Maintenance 2-21

54 Beach Trip Flying 2-23

55 Reserved 2-24

56 Rescue Fire Procedures 2-24

57 Emergency Procedures Plan 2-24

58 Internal Quality Assurance Procedures 2-25

SECTION 3: MISCELLANEOUS

59 Absence from the School 3-1

60 Consumption of Alcohol and Drugs 3-1

61 Wings Presentation and Final Dinner 3-1

62 Smoking 3-2

63 Visitors, Partners and Children 3-2

64 Flag Break 3-2

Flight Operations Manual Page III

SECTION 1: ORGANISATIONAL POLICY, STRUCTURE AND RESPONSIBILITIES

1 Introduction

1.1 Volume Two of the Walsh Memorial Scout Flying School Manual, the “Flight Operations Manual” is for the use and guidance of all Flying Instructors, Staff Pilots, Operations Staff, and students attending the Walsh Memorial Scout Flying School (herein referred to as ‘the school’). It conforms with the requirements of the Civil Aviation Act 1990 and is to be read in conjunction with that Act and any other relevant rules and regulations. The contents of this manual may not in any way be construed to override the New Zealand Civil Aviation Rules, or any statutory documents by which the activities of the school are controlled.

1.2 In terms of the Air Service Licence, the Director of the School, representing Scouting New Zealand as the Operator, has nominated the Chief Flying Instructor (CFI) as the officer responsible for the operational standards of the school in terms of the Civil Aviation Act 1990. The Chief Flying Instructor is responsible to the School Director. This Manual is issued under the authority of the Chief Flying Instructor of the school.

1.3 The contents of any previous Manuals are incorporated in this or other sections of this Manual, and are superseded by them. The Walsh Memorial Scout Flying School Manual, including this Volume, its Annexes and Appendices, remains the property of the Walsh Memorial Scout Flying School.

1.4 Except in cases of emergency or with the specific approval of the Chief Flying Instructor, failure to comply with the instructions contained in this Flight Operations Manual, will be deemed a breach of the school flying policy, and disciplinary action may be taken by the Chief Flying Instructor against the individual or individuals concerned. All school staff are to comply with the relevant contents of this Manual.

1.5 Notwithstanding the policies, procedures and rules within this Flight Operations Manual, all school staff are expected to exercise their best judgement at all times. Nothing contained in this Manual shall be construed as relieving the pilot-in-command of responsibility to take any action in an emergency or unusual circumstances which the pilot-in-command considers necessary in order to preserve the safety of themselves, students, passengers, aircraft or property.

1.6 Notwithstanding the contents of the manufacturer’s Pilots Handling Notes, aircraft operated by and at the school are to be operated in accordance with the contents of this Manual and the school’s Flight Training Manual Supplement.

2 School Aims and Objectives

2.1 The aims and objectives of the school are as set down in Section 1, para 1.7 of Volume One of the Walsh Memorial Scout Flying School Manual. To meet these, the school will provide an efficient and effective programme of ab-initio flying instruction and associated ground training as specified later in this section. The objectives of this programme are:

a. To Assist Venturer Scouts, Ranger Guides and members of other youth groups to qualify for the Walsh Memorial Scout Flying School Completion Certificate and Scout Wings.

b. To provide further flying instruction for students who have attended previous schools, and to assist them to become qualified to standards as laid down by the New Zealand Civil Aviation Authority (CAA) in CAR Part 61 and its associated Advisory Circulars.

Flight Operations Manual Page 1-1

3 Safety and Standards

3.1 The prime factor in all flying operations is safety. This can be achieved only by the strict observance of all the Regulations, Rules and Instructions as set down by the CAA, and in this Flight Operations Manual, its Annexes and Appendices. The effective application of the principles of safety in aviation requires all those involved to have a sense of responsibility, good judgement, and the ability to sensibly and effectively apply their knowledge, experience and common sense. To this end, the school’s flying operations are to be conducted by all personnel to the highest standards applicable to the aviation industry in New Zealand.

4 Economy of Operation

4.1 As the school is funded by individual students, donations, and public and private sponsorship, together with the voluntary support of all staff, the greatest possible efforts must be made by all personnel to achieve the greatest economy of operation consistent with safety. Thus, all flights must be planned and operated in a manner which provides the utmost economic advantage for the school. In order to achieve this, it is imperative that all personnel, and particularly flying and ground instructors, understand and comply with the school’s instructions in this regard.

5 School Management and Administrative Structure

5.1 The management and administrative structure of the school is set down in Section 2, para 2.1 of the Administration Manual.


6 Deputising for the Chief Flying Instructor

6.1 In the absence of the Chief Flying Instructor (CFI), the Deputy CFI will become the Acting CFI, and in the absence of both the CFI and Deputy CFI a Flight Commander will be appointed to become the Acting CFI.

7 Reserved

7.1 Reserved.

8 Statements of Responsibilities

8.1 Chief Flying Instructor

8.1.1 The Chief Flying Instructor (CFI) shall be responsible to the School Director for the day to day running and for the safe and efficient conduct of all aspects of the school’s aviation activities including flying, engineering and other technical support. In this regard, the Chief Flying Instructor is the principal adviser to the School Director and shall be consulted by him on all school aviation related matters. The School Director shall then act on the Chief Flying Instructor's advice accordingly, and in the best interests of Scouting New Zealand. With respect to the delegation of responsibility to subordinate staff, the Chief Flying Instructor retains the overall responsibility and accountability to the School Director for the correct and effective performance of subordinate's duties.

8.1.2 The Chief Flying Instructor is to have meet the following qualification requirements:

a. hold of a valid and current Category A or B Flying Instructor rating;

b. hold a valid rating for the type of aircraft being used for instruction or assessment;

c. have met the recent flight experience requirements of CAR Part 61 prior to instructing at the School; and,

d. Category B Chief Flying Instructors shall not instruct at night or in aerobatics/spinning unless a Flight Examiner has certified in the instructor’s logbook that they have the necessary experience and has demonstrated competence in that activity.

8.1.3 Specific responsibilities and duties of the Chief Flying Instructor are detailed in Appendix A to this manual.

8.1.4 In the exercise of his/her responsibilities to the School Director, the Chief Flying Instructor is authorised to:

a. take any such reasonable action necessary to carry out his/her responsibilities, providing that such actions do not deviate from established school policy or conflict with sound and accepted operational judgement;

b. delegate such specific responsibilities as may be necessary or convenient from time to time;

c. act as necessary in accordance with the special and defined authorities conferred upon him/her as Chief Flying Instructor for the school by the Civil Aviation Act 1990 and associated amendments/documents; and,

d. where necessary and appropriate, exercise disciplinary authority over aviation related personnel. This may include restriction or suspension of flying activities by an individual or individuals at the school. The School Director is to be informed of any such actions taken under this clause.


8.2 Flight Commanders

8.2.1 School Flight Commanders are responsible to the Chief Flying Instructor for the supervision of day to day flying activities within their flights, and for the supervision and control of those Flying Instructors and students assigned to that flight.

8.2.2 Flight Commanders are to have meet the following qualification requirements:

a. hold of a valid and current Category A or B Flying Instructor rating;

b. hold a valid rating for the type of aircraft being used by them for instruction or assessment;

c. have met the recent experience requirements of CAR Part 61 prior to instructing at the School; and,

d. Category B Flight Commanders shall not instruct at night or in aerobatics/spinning unless a Flight Examiner has certified in the instructor’s logbook that they have the necessary experience and has demonstrated competence in that activity.

8.2.3 Specific responsibilities and duties of Flight Commanders are detailed in Appendix B to this manual.

8.2.4 In the exercise of his/her responsibilities to the Chief Flying Instructor, the Flight Commander is authorised to:

a. take any such reasonable action necessary to carry out his/her responsibilities, providing that such actions do not deviate from established school policy or conflict with sound and accepted operational judgement, but such authority does not extend to the suspension of student flying training or to the restriction or suspension of flying activities of an individual instructor or instructors; and,

b. in consultation with the Chief Flying Instructor, delegate such of his/her specific responsibilities to another Category A or B instructor as may be necessary or convenient from time to time.

8.3 Flying Instructors

8.3.1 Flying Instructors are responsible to the Chief Flying Instructor, through their respective Flight Commanders, for the flying and ground instruction (including mass briefings or formal lectures in flying related subjects) of all school students, both Ab-initio and Returned, to the standard required by the school.

8.3.2 Flying Instructors are to have meet the following qualification requirements:

a. holders of a valid and current Category A, B or C Flying Instructor rating;

b. hold a valid rating for the type of aircraft being used by them for instruction or assessment;

c. have met the recent experience requirements of CAR Part 61 prior to instructing at the School;

d. Category B and C Flying Instructors shall not instruct at night or in aerobatics/spinning unless a Flight Examiner has certified in the instructor’s logbook that they have the necessary experience and has demonstrated competence in that activity; and,


e. Category C Flying Instructors shall be under the supervision of their Flight Commander, or in their absence the Chief Flying Instructor, to fulfil the requirements of CAR Part 61 (and its Advisory Circulars). If the Category C Instructor is still within the first six months and/or within the first 100 hours of the beginning of instructional flying, the supervision is to be "direct supervision" as described in CAR Part 61.305(e). Refer Appendix P.

8.3.3 Specific responsibilities and duties of Flying Instructors are detailed in Appendix C to this manual.

8.3.4 In the exercise of their responsibilities to their respective Flight Commanders, flying instructors are authorised to:

a. take any reasonable action necessary to carry out his/her responsibilities provided that such actions do not deviate from established school policy or conflict with sound and accepted operational judgement.

8.4 Duty Instructor

8.4.1 A, B and occasionally experienced C Category Flying Instructors will be rostered to act as Duty Instructor (DI) during the School. Periods of duty will either be from 15 minutes prior to the beginning of flying in the morning until 1400 hrs, or from 1400 hrs until the completion of flight operations for the day (or 2000 hrs, when night flying is programmed).

8.4.2 Flying Instructors rostered as Duty Instructor are to remain either on the ground at the airfield or in the circuit at Matamata, unless their duties as Duty Instructor require them to be located elsewhere, in which case the Chief Flying Instructor or Flight Operations Officer is to be informed. Duty Instructors are to keep Flight Operations informed of their location while on duty.

8.4.3 In order to have a Duty Instructor on the ground monitoring operations, it is preferred that the Duty Instructor arrange for another A or B Category Flying Instructor to stand in for them while they are flying in the circuit. However Duty Instructor roster changes may only be made with the permission of the Chief Flying Instructor.

8.4.5 The name of the current Duty Instructor, or their stand-in, is to be written on the ATIS board.

8.4.5 Specific responsibilities and duties of the Duty Instructor are detailed as Appendix D to this manual.

8.5 Officer in Charge of Night Flying

8.5.1 The Officer in Charge (OIC) of Night Flying is responsible to the Chief Flying Instructor for the supervision of night flying activities.

8.5.2 The OIC Night Flying is to have meet the following qualification requirements:

a. hold of a valid and current Category A or B Flying Instructor Rating; and,

b. hold an endorsement in their log book to certify that they have the necessary experience and has demonstrated competence in instructing at night.

8.5.3 Specific responsibilities and duties of the OIC Night Flying are detailed in Appendix E to this manual.


8.5.4 In the exercise of his/her responsibilities to the Chief Flying Instructor, the OIC Night Flying is authorised to:

a. take any such reasonable action necessary to carry out his/her responsibilities, providing that such actions do not deviate from established school policy or conflict with sound and accepted operational judgement; and,

b. in consultation with the Chief Flying Instructor, delegate such of his/her specific responsibilities to another Category A or B instructor as may be necessary or convenient from time to time.

8.6 Flight Operations Officer

8.6.1 The Flight Operations Officer shall be responsible to the Chief Flying Instructor for the provision and management of an efficient and effective aviation related administration service, including the maintenance of all operational recordings as required by the school and any other relevant regulatory agencies.

8.6.2 Specific responsibilities and duties of the Flight Operations Officer are detailed as Appendix F to this manual.

8.6.3 In the exercise of his/her responsibilities to the Chief Flying Instructor, the Flight Operations Officer is authorised to:

a. take any reasonable action necessary to carry out his/her responsibilities provided that such actions do not deviate from established school policy or conflict with sound and accepted operational judgement; and,

b. in consultation with the Chief Flying Instructor, delegate such of his/her specific responsibilities to another school staff member as may be necessary or convenient from time to time.

8.7 Air Traffic Controllers

8.7.1 Air Traffic Controllers are responsible to the Chief Flying Instructor, through the Chief Controller, for the provision of Air Traffic Control in accordance with the Manual of Air Traffic Services.

8.7.2 Specific responsibilities and duties of the Duty Air Traffic Controller are detailed as Appendix G to this manual.

8.8 Meteorologist

8.8.1 The Meteorologist shall be responsible to the Chief Flying Instructor for ensuring that aviation forecasts and observations are made available to instructing staff in a timely manner, in order to promote safe and economic operations.

8.8.2 Specific responsibilities and duties of the Meteorologist are detailed as Appendix H to this manual.

8.9 Refueller

8.8.1 The Refueller shall be responsible to the Flight Operations Officer for the development and management of systems, facilities and staff such that fuel, oil and aircraft cleaning supplies are provided in a timely and efficient manner to meet the requirements of the school.

8.9.2 Specific responsibilities and duties of the Refueller are detailed as Appendix I to this manual.


8.10 Officer in Charge of Beach Trip Flying

8.10.1 The Officer in Charge (OIC) of Beach Trip Flying is responsible to the Chief Flying Instructor for the supervision of flying activities to and from the Tauranga beach trip.

8.10.2 The OIC Beach Trip Flying is to have meet the following qualification requirements:

a. hold of a valid and current Category A, B or C Flying Instructor Rating.

8.10.3 Specific responsibilities and duties of the OIC Beach Trip Flying are detailed in Appendix DD to this manual.

8.10.4 In the exercise of his/her responsibilities to the Chief Flying Instructor, the OIC Beach Trip Flying is authorised to:


b. in consultation with the Chief Flying Instructor, delegate such of his/her specific responsibilities to another Category A, B or C instructor as may be necessary or convenient from time to time.

8.11 Assistant to the CFI

8.11.1 The Assistant to the CFI is responsible to the Chief Flying Instructor for the completion of tasks as assigned by the CFI from time to time.

8.11.2 The Assistant to the CFI is to have meet the following qualification requirements:

a. be a Student Staff member of the School; and,

b. hold of a valid and current Pilot’s Licence.

8.11.3 Specific responsibilities and duties of the Assistant to the CFI are detailed in Appendix FF to this manual.

8.11.4 In the exercise of his/her responsibilities to the Chief Flying Instructor, the Assistant to the CFI is authorised to:


b. in consultation with the Chief Flying Instructor, delegate such of his/her specific responsibilities to another School staff member as may be necessary or convenient from time to time.

8.12 Senior RFS Officer

8.12.1 The Senior RFS Officer shall be responsible to the Chief Flying Instructor for the provision of rescue fire cover during flying operations, in accordance with RNZAF Standard Operating Procedures.

8.12.2 A written briefing for RNZAF RFS Crew are detailed as Appendix T to this manual.

8.12.3 An Emergency Procedures Plan is detailed in Appendix U and V to this manual.


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SECTION 2: FLIGHT OPERATIONS

9 Flying Instructions - General

9.1 These procedures, rules, limitations and instructions are for the guidance of all flight operational staff appointed to the school. All personnel undertaking flying operations at the school are to adhere to these school flying rules.

10 Compliance

10.1 All flying operations at the school are to comply with the following:

a. Civil Aviation Act 1990, associated empowering regulations, and subsequent amendments.

b. all applicable Civil Aviation Rules (as per the Civil Aviation Rules Register).

c. any other regulatory requirements, orders, or lawful conditions imposed by agencies of the New Zealand Government.

d. this Flight Operations Manual and its Annexes and Appendices.

10.2 All aircraft operated by and at the school are to be operated in compliance with the operating limitations specified in the aircraft’s flight manual.

11 Deviations from Rules

11.1 All participants of the school are expected to exercise good judgement at all times. Notwithstanding this, the above shall be in force for the duration of the school and shall apply to all appointed Flying Instructors operating at the school. However, the Chief Flying Instructor may authorise a deviation from these rules, within the limitations of the Civil Aviation Act and associated Rules, following representation from, and in consultation with, concerned parties. Such a deviation will be limited, that is, it may apply only to a specific flight or series of flights. The Chief Flying Instructor shall inform all affected staff of an authorised deviation from these rules, and the reason(s) for it.

12 Associated Documents

12.1 The following documents are associated with and derived from this Flight Operations Manual:

a. the Flight Training Manual Supplement, issued as Annex One to this Manual;

b. the Aircraft Checklists, issued as Annex Two to this Manual; and,

c. the Operations Briefing Notes, issued as Annex Three to this Manual.

13 Flight Training Manual

13.1 The “New Zealand Flight Training Manual”, published by the Aviation Theory Centre (NZ) Ltd has been adopted as the primary reference text for the school. The Ab-initio Students will be issued this manual on a loan basis for the duration of the school, and the Returned Students and Student Staff will have the opportunity to purchase the manual through the school at a significantly reduced price.

14 Reserved

14.1 Reserved.


15 Flying Instructor Qualification and Currency Requirements

15.1 All Flying Instructors appointed to the school are to hold an appropriate aircraft category Flight Instructors Rating.

15.2 The following currency requirements are to be met by all Flying Instructors appointed to the school:

a. the holder of a Category A instructor rating shall not give flight instruction unless within the immediately preceding 24 months the holder has demonstrated to a Flight Examiner, competency in accordance with the Category A instructor flight test syllabus; and,

b. the holder of a Category B or C instructor rating shall not give flight instruction unless within the immediately preceding 12 months the holder has demonstrated to a Flight Examiner, competency in accordance with the appropriate category flight test syllabus.

16 Flying Instructor Rating Endorsements

16.1 Category B and C Flying Instructors shall not instruct at night or in aerobatics/spinning unless a Flight Examiner has certified in the Flying Instructor’s logbook that they have the necessary experience and has demonstrated competence in that activity.

17 Aircraft Type Ratings

17.1 Flying Instructors and other licensed pilots authorised to fly school aircraft must hold a type rating for the type of aircraft being used for the instruction, assessment or flight.

18 Recent Flight Experience

18.1 Flying Instructors appointed to the school are required to meet the recent flight experience requirements of CAR Part 61.37(h) Flight instructors must meet the recent flight experience requirements, both during the day and during the night, as appropriate, before giving flight instruction.

18.2 Recent flight experience is three takeoffs and landings, within the previous ninety days, or the satisfactory demonstration of continued competence in takeoff and landing manoeuvres to an appropriately qualified Category A or B Flight Instructor, in each type of aircraft flown at the school.

18.3 For the purposes of accumulating the three take-offs and three landings, the holder of a current Category A flight instructor rating may count take-offs and landings whether during the day or night.

19 Biennial Flight Review

19.1 The requirements for completing a Biennial Flight Review were changed in Amendment 7 to CAR Part 61 dated 11 May 2006.

19.2 Holders of a current Category A, B or C Flight Instructor Rating, by virtue of their Instructor Rating currency, are not required to complete a Biennial Flight Review.

19.3 Other licenced pilots authorised to fly school aircraft must have completed a Biennial Flight Review in accordance with CAR Part 61.38(c) within the immediately preceding 24 months, unless they meet the applicable flight crew competency check requirements prescribed in CAR Part 119 and 121/125/135, or meet the agricultural currency requirements prescribed in CAR Part 61.707.


20 Instructor Rating Renewal and Endorsement Removal

20.1 Flying Instructors may complete their Instructor Rating Continued Competency Assessment (Renewal) and/or have your aerobatic/spinning and/or night endorsements removed from your instructor rating, with the resident Flight Examiners, while they are at the school. At the beginning of the school Flying Instructors must indicate their requirements to the Deputy CFI, and arrangements will be made at that time.

20.2 A fee of $160 is charged by the Flight Examiners for each flight test undertaken at the School. This money is held by the Flight Examiners, in a "Walsh Support Fund", to be used in manner that they choose but for the benefit of the school's future. This fee is significantly less than the current ASL fee and the school policy is that a Flying Instructor must instruct at the school for at least three days to avail themselves of this facility.

20.3 Any flying undertaken at the school will be at the Flying Instructor’s own expense, refer Section 2 para 50.

21 Medical Requirements

21.1 Flying Instructors, other licensed pilots and students authorised to fly school aircraft must hold an appropriate current medical certificate issued under CAR Part 67.

21.2 Flying Instructors shall ensure that their medical certificates remain current for general aviation instruction for the duration of the school, and that all medical endorsements on their certificates are complied with.

22 Pilot’s Flying Documentation

22.1 All Flying Instructors and other licenced pilots authorised to fly school aircraft are to have their flying documentation inspected prior to commencement of any flying at the school.

22.2 Flight Commanders are to inspect the documentation of the members of their flight, the Chief Flying Instructor is to inspect the documentation of the Flight Commanders, and the Deputy Chief Flying Instructor is to inspect the documentation of the Chief Flying Instructor.

22.3 The CFI or a Flight Commander is to inspect the documentation of other licensed pilots authorised to fly school aircraft.

22.4 The Logbooks, Licences and Medical Certificates are to be inspected, in order to ensure that the requirements of CAR Part 61 and its Advisory Circulars, with respect to qualification, currency and recency, are met. Specifically:

(i) Flying Instructor qualification and currency;

(ii) Flying Instructor endorsements;

(iii) type ratings;

(iv) recent flight experience;

(v) biannual flight review; and,

(vi) medical requirements.

22.3 A “Professional Documentation Check" form is included as Appendix K to this manual. The completed forms are to be passed to the Chief Flying Instructor.


23 Daily Routine and Booking of Aircraft

23.1 Flying may begin at Morning Civil Twilight and continue until Evening Civil Twilight. Programmed night flying may take place between 2115 and 2400 hrs local.

23.2 Flights are to be booked on the Daily Aircraft Booking Sheet. Every effort is to be made to maximise the utilisation of the school’s resources, i.e. Flying Instructors and aircraft, in the suitable flying time available. The following guidelines should be considered:

• aircraft should only be booked for the expected time required, no more;

• aircraft should be secured on the line and vacated before the end of the booked time; and,

• bookings should not be ‘slipped’ if the aircraft is late back from the previous booking, hopefully for a valid reason. Rather, the booking should be shortened or cancelled and rebooked. We want to avoid a situation where a sequence of flights are all running late.

23.3 Instructors have preference for booking aircraft in their own flight up until 1000hrs for the booking period 1200hrs to the end of flying, and up until 2000hrs for the next day, up until 1200hrs.

After 1000hrs and 2000hrs respectively Flying Instructors may make bookings on available aircraft in other flights.

23.3 Meals times are as follows:

Breakfast: 0800 – 0830 hrs

Lunch: 1200 – 1230 hrs

Dinner: 1800 – 1830 hrs

Flying may continue through meal times. Late meals must be booked at Flight Operations prior to departure. They must also be booked at least 30 minutes before the meal time.

23.4 Briefings, unless otherwise indicated on the school Programme or the Daily Aircraft Booking Sheet, are as follows:

Morning briefings: 1015 – 1100 hrs

Afternoon briefings: 1400 – 1445 hrs

Evening briefings: 1900 – 1945 hrs

Students, Ab-initio and/or Returned, as indicated on the school Programme and on the Daily Aircraft Booking Sheet are to attend briefings as indicated, flying should not normally be booked for students who are programmed for briefs.


24 Flying Instructor Duty Time

24.1 General

24.1.1 All Flight Operations staff are to manage their own duty time, giving due consideration to avoiding fatigue. While there are no Civil Aviation Rules limiting duty time at flying training organisations such as the school, staff should consider the guidelines below.

24.2 Duty

24.2.1 "Duty" is any activity directly related to the instruction of students at the school, either on the ground or in the air, or any other operational activity.

24.2.2 A Flying Instructor may designate themselves "off duty" when they are not required and/or are unavailable for any operational or instructional duties.

24.3 Rest Periods

24.3.1 Flying Instructors should observe a minimum rest period of nine (9) hours, between the completion of duty at the end of the day, and the beginning of duty the next day.

24.3.2 All Flying Instructors should take at least one complete, twenty-four (24) duty day free from all duties during the school.

24.4 Monitoring of Flight and Duty Times

24.4.1 Flight Commanders are to monitor the Flying Instructors assigned to their flight, to assist them to avoid fatigue.


25 Ab-initio Training Curriculum

25.1 To meet the school’s aims and objectives, the following programme of Ab-Initio flying instruction and associated ground training will be provided:

a. 8.5 hours of Ab-Initio flying instruction;

b. Massed Briefings/Exercise lessons, and pre flight briefings;

c. Specific ground training in the following subjects;

• Principles of Flight;

• Human Factors in Aviation;

• Basic Aviation Medicine;

• Meteorology;

• Basic Aircraft Technical Knowledge and Engineering;

• Air Traffic Control Procedures;

• Radio Procedures; and,

• Rescue Fire.

d. A 50 question, multi-choice exam on the above topics.

25.2 Successful completion of the above will entitle an Ab initio Student to a certificate which will be presented at a Wings Presentation Ceremony the conclusion of the school. Returned Students are also presented with a certificate recognising their achievements at the school. An example of these certificates is included as Appendix L to this manual.

25.3 The syllabuses for each subject taught in the ground lectures during the school are detailed in Appendix M of this manual.

25.4 Ab-initio Students have “paid” for 8.0 hours in their school fee, and on top of this the Walsh Trust usually donates 0.5 hours additional flying to each student.

25.5 For those students who are struggling to reach the standard for first solo the Chief Flying Instructor has a number of hours that can be allocated, at his/her discretion, to assist in the student’s achievement of first solo. Beyond this, students may purchase additional flying.

26 Aerobatics and Formation Flying

26.1 Aerobatic instruction, in aircraft operated by and at the school, may only be undertaken by Flying Instructors with aerobatic instructor privileges. Such aerobatics instruction must be in strict accordance with CAR Part 91.701.

26.2 Aerobatic flight, in aircraft operated by and at the school, may only be carried out by students or licensed pilots, other than Flying Instructors with aerobatic privileges, when specifically authorised by the Flying Instructor who has given them instruction in aerobatic flight. In all other circumstances aerobatics must be authorised by the Chief Flying Instructor, and then only in strict accordance with CAR Part 91.701.

26.3 No students may operate an aircraft in aerobatic flight below 3000 feet above ground or obstacles. Passengers may only be carried if the pilot-in-command holds a current Aerobatic Rating issued under CAR Part 61.

26.4 Formation flying, in aircraft operated by and at the school may only be undertaken when specifically authorised by the Chief Flying Instructor.


27 Authorisation of Flights

27.1 During the school, no aircraft used by the school shall be operated by any school student, or staff member (other than a Flying Instructor), without the completion of a “Flight Authorisation Card”, and the signed authorisation of a Flying Instructor. Refer Appendix AA.

27.2 For dual air exercises and flights by Flying Instructors a “Flight Authorisation Card” must be completed, however no “AUTHORISED BY” signature is required. I.e. the Flying Instructor is deemed to be ‘self authorising’.

27.3 Only A or B Category Flying Instructors may authorise first solo flights.

27.4 Flying Instructors must fully brief solo students, especially if they are not the student’s primary Flying Instructor.

28 Flying Clothing and Footwear

28.1 The requirement to dress in clothing which affords all aircraft occupants adequate protection in the case of fire or forced landing away from Matamata Aerodrome should be considered when choosing flying clothing and footwear. However the temperatures at Matamata during the school often strongly influence the choices made. The following are the minimum clothing and footwear requirements:

• Clothing

Cotton or woollen shorts and tee-shirts.Nylon clothing should be avoided.

• Footwear

Sports shoes or open sandals which are secured around the ankle.Jandals and thongs are not permitted.

29 Aircraft Maintenance

29.1 The Maintenance Controller for the duration of the school is the Flight Operations Officer.

29.2 The pilot-in-command is to ensure that their aircraft is airworthy prior to every flight.

29.3 Aircraft operated at the school are to be maintained in accordance with the requirements laid down in CAR Part 91.

29.4 91.605 allows that the inspection periods specified in the rules listed below, may be extended by up to 10% to allow the completion of the delivery of an aircraft to the place where the inspection can be done, or to allow accomplishment of an inspection during other scheduled maintenance:

91.607 - Annual and 100 hour inspections;

91.609 - Radio station tests and inspections;

91.611 - Altimeter system and altitude reporting equipment tests and inspections;

91.613 - SSR transponder tests and inspections; and,

91.615 - Emergency locator transmitter tests and inspections.

29.5 When applying the above provisions, the extension that is applied must be recorded in the appropriate maintenance record and the period to the next required inspection must begin on the first day of the extension period.


30 Aircraft Weight and Balance Requirements

30.1 A load sheet, calculating the weight and balance of an aircraft, is to be completed for every flight carried out at the school, except in the following cases:

• For the PA 38 Tomahawk:

When: • the aircraft is fuelled to a total of 78 litres of fuel or less (70 litres usable); and,

• the mass of Flying Instructor and student or passenger including flying equipment, does not exceed a combined mass of 160 kgs (352 lbs); and,

• no baggage or cargo is carried.

• For the Cessna 152 and A152:




• For the JF Tecnam:




• For the Cessna 172 (P series):





31 Aircraft Performance Requirements

31.1 Aircraft are to be operated so that they meet the performance requirements of their respective aircraft flight manual at all times. All runways at Matamata are assessed in the NZAIP Vol 4 as Performance Group 8.

The following are the Performance Groups for the various aircraft used for training at the school, as published in their respective aircraft flight manuals:

• the PA38 Tomahawk Performance Group 6;

• the Cessna 152 and 152A Performance Group 5;

• the JF Tecnam Performance Group 2; and,

• the Cessna 172 Performance Group 6.

Consequently further specific performance calculations for takeoff and landing are not required for operations at Matamata aerodrome.

32 Aircraft Fuel Requirements (Daytime Flights)

32.1 Unless an alternate minimum quantity is specified by a Flying Instructor, aircraft are to have the following minimum amount of fuel prior to a flight:

• PA 38 Tomahawk; JF Tecnam; Cessna 152 and A152:

30 litres usable, 15 litres usable on the lowest side.

• Cessna 172 (P series):

60 litres usable, 30 litres usable on the lowest side.

32.2 For daytime flights, except flights returning from the Tauranga beach trip, all aircraft are to be landed with at least thirty minutes of usable fuel remaining.

32.3 Aircraft are to be refuelled when they are at or below the levels stated in 32.1 above.

32.4 For daytime flights, aircraft are to be refuelled to the following standard levels, unless an alternate quantity is specifically requested by a Flying Instructor:

• PA 38 Tomahawk; Cessna 152 and A152:

70 litres usable, 35 litres usable per side.

• JF Tecnam:




32.5 Refuellers are reminded that the aircraft dipsticks indicate the amount of usable fuel remaining, not the total fuel. Other requirements of dipsticks are that they should be permanently marked with the aircraft's registration letters and the units of measurement i.e., litres, imperial or US gallons. The old CAIC GEN A78 refers.


33 Aircraft Oil Requirements

33.1 Unless an alternate minimum quantity is specified by a Flying Instructor, aircraft are to have the following minimum amount of oil prior to a flight:


Min - 4.5 litres; max - 5.0 litres.

• JF Tecnam:

The level to indicate between the minimum and maximum lines.

Note: The Tecnam does NOT use the same engine oil as the Cessna and Piper aircraft. It uses oil specific to the Tecnam. See a Tecnam Flying Instructor for guidance.


Min - 5.0 litres; max - 6.0 litres.

34 Flight Line Procedures

34.1 Regardless of the duty runway and wind directions, the pilot-in-command is to ensure that the aircraft is taxied back into the flight line from the eastern (fuel pump) end. Under no circumstances are aircraft to be taxied from west to east between the dispersal line and the airfield boundary fence.

34.2 Refer to the Flight Training Manual Supplement for more detailed explanations and diagrams.

34.3 Aircraft not formally involved in the school's flying programme, are to be kept well clear of the Flight Line/Dispersal area. Pilots wishing to park itinerant aircraft in the Flight Line must seek the permission of the Chief Flying Instructor or the Flight Operations Officer.


35 Met Minima (Daytime Flights)

35.1 The VFR met minima for daytime flight within the Matamata aerodrome circuit when ATC is on watch is, a cloud ceiling of greater than 1500ft agl, and a flight visibility of 5km or greater. Flight is to be clear of cloud and at least 500ft below the ceiling.

35.2 The VFR met minima for daytime flight within the Matamata aerodrome circuit when ATC is not on watch, i.e. the CTR is disestablished, the MBZ is re-established and the circuit is uncontrolled airspace, is a cloud ceiling of greater than 600ft agl, and a flight visibility of 1500 metres or greater. Flight is to be clear of cloud and below the ceiling.

35.3 The VFR met minima for daytime flight within the Matamata CTR, clear of the circuit, is flight 2km horizontally and 500ft vertically from cloud, and a flight visibility of 5km or greater. Flight is to be clear of cloud and below the ceiling.

35.4 The Special VFR met minima for flight within the Matamata CTR, is a cloud ceiling of greater than 600ft agl, and a flight visibility of 1500 metres or greater. Flight is to be clear of cloud and below the ceiling. Note, Special VFR is day only, and only within controlled airspace. Special VFR may only be carried out in an aircraft equipped with a two-way radio capable of communicating with ATC on the appropriate frequency, and then only in compliance with an ATC clearance and instructions.

35.5 The met minima for night time flight is specified in para 43.3.

35.6 The met minima for first solo flight is specified in para 48.1.

35.7 The met minima for student cross-country flight, is a cloud ceiling of greater than 3000ft AGL, and a flight visibility of 16km or greater. Flight is to be clear of cloud and below the ceiling. Refer para 42.

35.8 The met minima for other flight outside the Matamata CTR at or below 3000ft AMSL or 1000ft agl, whichever is the higher, is clear of cloud in sight of the surface and a flight visibility of 5km or greater. Above 3000ft AMSL or 1000ft agl, whichever is the higher, the met minima is flight 2km horizontally and 500ft vertically from cloud, and a flight visibility of 5km or greater.

35.9 Notwithstanding the above, a Flying Instructor may, when authorising a flight, impose more limiting met minima.

36 Transponder Settings

36.1 The pilot-in-command is to ensure that the aircraft's transponder is set to SBY on the ground, and to ALT at all times when airborne, i.e. in the circuit, in the training areas and when on cross country flights. Check that the correct transponder code, allocated to the appropriate aircraft, is set. This will be in the range 2300-2337, and is written on the back of the checklist in the aircraft.

Each flight is allocated a range of codes, and each aircraft within the flight a specific code. For example, Flight 1 may be allocated 2311-2317, with a/c 1 being issued 2311, a/c 2 being 2312, etc. Any "extra" aircraft, such as the Ercoupe, Cub, CT4 or anyone else considered deserving of it by ATC, will be allocated one of the ‘spare’ codes.

Radar controllers, if they wish, can use a filter to suppress codes on their screens so that any clutter from the circuit is alleviated.


37 Practice Engine Failure During and After Takeoff

37.1 Where instructors wish to carry out practice engine failures during the takeoff run or after takeoff, they must advise the tower of their intentions as they commence each manoeuvre ("[Callsign] SIMULATING"), at which point the exercise will be acknowledged, unless ATC perceive that traffic does not allow the manoeuvre, where ATC will specify normal ops.

37.2 Aircraft carrying out a practice engine failure after takeoff (EFATO) must descend straight ahead or turn away from the parallel vector to ensure that no conflict is created. I.e. during an EFATO, aircraft on the left may only turn left and aircraft on the right may only turn right.

37.3 Traffic practicing engine failures after takeoff are deemed to have left the circuit and must be sequenced back into the circuit.

37.4 On completion of the exercise, the instructor must advise the tower that the manoeuvre is complete ("[Callsign] CLIMBING"). The aircraft must climb out within 45deg of their side of the centerline until given traffic information to follow.

37.5 Subsequently the pilot-in-command should give way to circuit traffic and position the aircraft to rejoin the circuit in an appropriate and safe manner. Most often this is achieved by selecting times to practise these exercises when the circuit traffic is suitable.

37.6 Generally in practice what would happen is as follows:

"[Callsign] SIMULATING"

"[Callsign] CALL CLIMBING"

The instructor pulls the power (at a safe height).

Once complete the aircraft climbs out within 45deg of the aircraft’s side of the centerline.

"[Callsign] CLIMBING"

"[Callsign] FOLLOW THE CESSNA TURNING CROSSWIND INSIDE YOU"...etc...

37.7 Other rules for practice engine failure after takeoff are as follows:

a. recovery from a practice engine failure after takeoff is to be completed so that at no time does the aircraft descend below 300ft above ground level (agl) or above obstacles, whichever is the higher;

b. school students shall not carry out practice engine failures after takeoff unless flying dual; and,

c. practice engine failures after takeoff are not to be carried out at night.

38 Practice Forced Landing (PFL)

38.1 Except over/within a designated Low Flying Zone (LFZ) or aerodrome, recovery from a practice forced landing (PFL) is to be completed so that at no time does the aircraft descend below 500ft above ground level (agl) or above obstacles, whichever is the higher. If the exercise is carried out over/within a designated LFZ, the aircraft is not to descend below 200ft above any obstacles, or to an aerodrome, in which case the aircraft may descend in the glide to a landing, or to a low approach and overshoot.


39 Low-level Circuits

39.1 The rules for low-level circuits are as follows:

a. low-level circuits are to be flown at 500ft agl (700ft QNH) in the downwind;

b. students are not to carry out low-level circuits unless they are specially authorised to do so by their Flying Instructor;

c. a positive clearance from ATC is to be obtained by the pilot-in-command of an aircraft on low-level circuits prior to moving in front of an aircraft already established on finals; and,

d. low-level circuits are not to be flown at night.

40 Takeoff and Landing Clearances

40.1 ATC is required by CAR Part 172, to issue a specific clearance for each aircraft wishing to operate in a controlled aerodrome circuit or to operate in a control zone, unless that information is promulgated elsewhere.

40.2 To reduce RTF (radio) congestion, aircraft operated at the school who request circuits or entrance to a training area, shall be deemed to have received the following ATC departure clearance:

• Circuits: Remain in the established Matamata aerodrome traffic circuit at 1200ft (AMSL/indicated) or below.

• Training Areas: Leave controlled airspace direct 3500ft (AMSL/indicated) or below.

Note: Any other clearances will be issued as per the NZAIP, e.g. taxi, takeoff, non-standard circuits etc. Pilots are still required to obtain and readback clearance and instructions.

40.3 Authorising instructors are to ensure solo students as aware of these clearances and requirements.

40.4 To avoid the necessity of students having to handle the radio below 200ft agl on short finals, ATC are to issue the clearance to land or touch-and-go as early as practicable. To this end, pilots-in-command are to inform ATC of their intentions on downwind, and to fly a tight circuit in order to avoid the necessity for an aircraft sequence change late in the circuit.

41 Flapless and Glide Approaches

41.1 When intending to carry out a flapless or glide approach, an advisory call only is required. I.e. state your intentions in the downwind call. For example:

“XYZ downwind, touch and go, glide.”

A clearance from ATC is NOT necessary, however the pilot-in-command is to ensure that the aircraft is positioned for the approach such that an aircraft sequence change is not required late in the circuit. I.e. maintain the sequence and do not cut off aircraft on base.


42 Solo Student Cross Country Flying

42.1 Only a Category A or B Flying Instructor may authorise a solo student or private pilot cross-country flight, and then only in accordance with the following conditions:

a. students must hold a valid written examination credit for a PPL, i.e. passes in all PPL subjects;

b. the forecast weather conditions for the route, including alternates, must have at least a ceiling of 3000ft agl and a prevailing flight visibility of 16km or greater. Flight is to be clear of cloud and below the ceiling; and,

c. students are to carry, for use on the flight, Royal New Zealand Aero Club cross country authorisation cards or school equivalents.

43 Night Flying

43.1 General

43.1.1 It is desirable to have two sessions of night flying during the school, primarily for the benefit of Returned Students, to increase their range of experience, although Ab-initio Students may be included if they wish and if there are sufficient slots in the programme.

43.1.2 The first night is primarily for Flying Instructor currency, local area scenic flights and to establish and practise ground lighting set up and marshalling procedures. However a full instructional night flying techniques briefing will be given before each night’s flying, as some Returned Student training may be programmed. The second night is primarily for Returned Student training and for local area scenic flights.

43.1.3 Flying Instructors are to check that students have logged at least 2 hours instrument flight time before they undertake formal night flying training, however night familiarisation flights may be undertaken without the student having met this requirement.

43.1.4 An OIC of Night Flying shall be appointed for each School. They will assume the duties of the Duty Instructor from 2000hrs and remain on the ground during all night operations.

43.2 Briefings

43.2.1 A night flying briefing is to be carried out prior to the commencement of each night's flying. There are two aspects to the night flying briefing, operational considerations and night flying techniques.

43.2.2 The night flying briefing is to commence at 1930hrs, and is to be held in the Soaring Centre. All persons involved in any way with the night flying operations are to attend at least the beginning of the briefing.

43.2.3 The OIC Night Flying is to construct and call a roll prior to the commencement of the night flying briefing.

43.2.4 The night flying briefings are to cover the topics listed in Appendix Q to this manual.

43.2.5 Operational personal, flying instructors and students who do not require the night flying techniques component of the briefing, may be cleared to depart from the briefing at the completion of the operational considerations component.


43.3 Met Minima

43.3.1 The weather minima for night flying within the aerodrome traffic circuit are to be:

(i) a cloud ceiling of 1500ft or higher; and

(ii) a flight visibility of 5km or greater.

43.3.2 However, if night flight operations are to be carried out outside the aerodrome traffic circuit, the weather minima are to be:

(i) a cloud ceiling of 3000ft or higher; and


43.3.3 Flight is to be clear of cloud and below the ceiling.

43.4 Maximum Number of Aircraft in the Circuit at Night

43.4.1 The maximum number of aircraft in the Matamata circuit at night is determined by ATC, however a normal maximum of five aircraft, with an additional one joining to land, will be applied.

43.4.2 There are no simultaneous parallel operations at night. Night operations will be carried out on RWY 10C/28C only. During night operations the runway will be designated as RWY10 or RWY 28.

43.5 Flarepath

43.5.1 The OIC Night Flying is to select and supervise a Flying Instructor, Meteorological Officer or other staff member to organise the laying out of the flarepath in accordance with the flarepath layout plan in Appendix R to this manual. Any white aerodrome marker boards along the northern edge of runway 10/28 are to be moved up to and against the aerodrome boundary fence for night operations.

43.5.2 The OIC Night Flying, a nominated Flying Instructor or the Meteorological Officer are to carry out an inspection of the flare path prior to the commencement of night flying.

43.6 Calling Clear of the Active Runway

43.6.1 At night, when cleared by ATC to taxi across the active runway, and after a full stop landing, pilots are to call when clear of the marked runway area, i.e. “Alfa Bravo Charlie Clear”.

43.7 Ground Marshalling

43.7.1 The OIC Night Flying is to select and supervise a Flying Instructor to select, train, organise and direct the aircraft marshallers.

43.7.2 Ab-initio Students are not permitted to marshal aircraft on their own. They are to be directly assisted by a Flying Instructor, other staff or appropriately trained Returned Student at all times.

43.7.3 The Flight Operations Officer is to arrange to have a radio for monitoring the ATC frequency, spare batteries and spare marshalling wands readily available to the marshallers.


43.8 Refuelling of Aircraft during Night Flying

43.8.1 The Flight Operations Officer is to ensure that the aircraft to be used for night flying are fuelled prior to the commencement of night flying, to the levels specified below. The aircraft are to be refuelled again after the completion of the second wave and finally when all aircraft are shutdown back on the line at the completion of all night flying operations.





43.8.2 For night time flights, all aircraft are to be landed with at least forty-five minutes of usable fuel remaining.

43.9 Calculation of Weight and Balance

43.9.1 Unless the weight of the aircraft exceeds the limitations specified in Ops Manual Section 2 para 30, a loadsheet, calculating the weight and balance of the aircraft, is not required to be completed for flights carried out at the school at night.

43.10 Aerodrome Circuit Rejoins

43.10.1 At all times when ATC are on watch, circuit rejoins are to be in accordance with their instructions. However, when two or more aircraft are airborne in the traffic circuit at night, pilots can expect to be instructed to join the circuit via a standard overhead rejoin. At times when ATC is not on watch pilots are to join the circuit at night via a standard overhead rejoin.

43.10.2 Despite directions from ATC, ground marshallers or any other person(s), pilots-in-command are reminded that they are ultimately responsible for the safe operation of their aircraft at all times. CAR 91.201 refers.

43.11 Alternate Aerodromes

43.11.1 Although provision for a night alternate is not legally required by CARs, the speed with which radiation fog can form in the Matamata area makes it necessary to consider the provision of alternate aerodromes for our night flying. In this regard Hamilton, Tauranga and Auckland normally make suitable alternates. The tracks, distances and minimum safe altitudes to these airfields are to be covered in the night flying briefing, together with the hours of operation, lighting and TAFs for these airfields.

43.11.2 At the first sign of fog forming on or near Matamata airfield during night flying, its presence is to be notified to ATC who are to inform the pilots of all aircraft and the OIC Night Flying, who shall make an early and prudent decision on the cessation of flying operations.

43.11.3 Tracks, distances, times, MSAs and relevant frequencies for diversions to Hamilton, Tauranga and Auckland are detailed in Appendix S to this manual.

43.11.4 The OIC Night Flying is to organise a package containing photocopies of the relevant NZAIP Vol 4 pages for each of the alternate aerodromes, to be placed in each of the aircraft to be used for night flying.


43.12 Aircraft Serviceability - Lighting

43.12.1 All aircraft used for night flying must have serviceable internal instrument and radio lighting; serviceable external strobe/anti-collision, navigation, landing and/or taxi lighting.

43.13 Aircraft Serviceability - Artificial Horizon

43.13.1 All aircraft used for night flying must have serviceable artificial horizon.

43.14 Completion of Night Flying

43.14.1 So that our activities do not unreasonably impact on the local population, and to avoid the imposition of more limiting restrictions, night flying is to be programmed to be completed by 2330 hrs. Despite this, it is inevitable that there may be the occasional flight which will need to be extended a little beyond this time. Nevertheless, all pilots are to plan and manage their flights to ensure that they have completed their final landing before 2400 hrs local.

44 PA38 Tomahawk Flight Manoeuvre Limitations

44.1 Spinning

44.1.1 PA38 Tomahawks operated by and at the school are not to be deliberately spun.

44.2 Basic Stalling

44.2.1 Stalling exercises in the PA38 Tomahawks operated by and at the school are to be carried out at such a height that recovery is completed by 2000ft agl.

45 Entering and Exiting an Aircraft with the Engine Running

45.1 Flying Instructors only may exit and enter C152 and PA38 aircraft with the engine running when sending a student first solo, and at the Flying Instructor’s discretion, for other solo flights early in a student’s training. At all other times and by all other pilots and passengers, the engine is to be shut down whenever it is entered or exited.

45.2 Flying Instructors and other pilots are NOT to exit or enter the JF Tecnam aircraft with the engine running at any time.

46 Vacating Aircraft at the End of a Flight

46.1 At the end of a flight, other than the last flight of the day, the aircraft’s keys are to be taken out of the ignition and placed on the console/dashboard/hook.

46.2 Checklists, fuel dip sticks and fuel drains are to be left in the aircraft.

46.3 All personal items and rubbish are to be taken out of the aircraft. Leave the aircraft as you would like to find it.

46.4 Headsets are not to be left in the aircraft, they are to be returned to Flight Operations, or passed directly to the next user.


47 Preparation for First Solo Flights

47.1 In addition to the Walsh Memorial Scout Flying School Completion Certificate, an Ab-initio Student will be entitled to receive a brevet (Scout Wings), if he/she completes their first solo flight at the School, and normally a student will reach that required standard within the flying hours allotted. From the school's viewpoint, it is desirable that an Ab-initio Student reach solo standard if at all possible having regard to safety, environmental and economic factors. To that end the procedure set out below has been developed over a period of time to ensure that each student has the best possible opportunity of achieving the required standard.

47.2 The procedure is as follows:

a. after 5 hours dual instruction, all Flying Instructors are to advise their respective Flight Commander as to their Ab-initio Student’s progress up to that time;

b. Flight Commanders are to closely monitor the standards of all the Ab-initio Students within their flights. If it is apparent that a student is not making adequate progress towards achieving solo standard within the allotted 8.5 hours, the Flight Commander is to advise the student’s Flying Instructor as to how that standard may be achieved in the remaining time. Factors to be considered include:

(i) student stress problems, such as a lack of sleep (common), problems at home, homesickness, peer pressure, apprehension as to progress, or any combination of these factors;

(ii) students not responding to the instructional style, and therefore how the style may be changed; and,

(iii) if, for any number of reasons, the student requires a Flying Instructor change.

c. prior to the completion of 6.0 hours dual instruction, C Cat Flying Instructors are to present their Ab-initio Students to their Flight Commander for a progress check and assessment of final preparation for first solo. Following these flights the Flight Commander may allocate another A or B Category Flying Instructor to complete the Ab-initio Student’s flying;

d. if, after 7 hours dual instruction, an Ab-initio Student is still not making adequate progress towards the solo standard, the Flying Instructor shall notify the Flight Commander who in turn, shall notify the Chief Flying Instructor. The Chief Flying Instructor will then arrange for all possible efforts to made to improve the student’s progress; and,

e. if, after 7 hours 30 minutes of dual instruction, student progress is still inadequate, the Chief Flying Instructor, in consultation with the Flight Commander and Flying Instructor, will decide whether an extension of training past the allotted 8.5 hours is warranted.


48 First Solo Flight - Minimum Criteria and Procedures

48.1 With respect to authorising an Ab-initio Student's first solo flight, only an A or B Cat Flying Instructor may authorise a first solo flight, and the following minimum criteria and procedures are to be followed by Flying Instructors:

a. the student must be 16 years of age or older;

b. the student must hold a current Class 2 Medical Certificate;

c. the authorising A or B Cat Flying Instructor must have assessed the student’s English language and endorsed the students training records (and subsequently the students logbook, when issued);

d. the student must have completed a minimum of 7.0 hours dual flight instruction;

e. the student must have satisfactorily completed all exercises in the ab-initio training syllabus, and have their FTM Supplement completed and initialled to this effect by an A or B Cat Flying Instructor;

f. the minimum fuel requirement shall be as follows;

(i) sufficient for the exercise;

(ii) plus a 45 minute reserve;

(iii) plus unusable.

g. the weather conditions, observed and forecast for the duration of the first solo and for thirty minutes after, are to be as follows;

(i) a maximum wind velocity 20 knots, including gusts;

(ii) a maximum of crosswind 10 knots, including gusts;

(iii) a minimum visibility of 10 kilometres;

(iv) no Cumulonimbus activity in the immediate vicinity of the aerodrome; and,

(v) atmospheric stability is to be well within the student’s capability.

Note: The above limiting weather conditions are the absolute limits. Flying Instructors are not to send students on their first solo flight unless they are absolutely sure that the student is capable of safely flying in the prevailing weather conditions.

g. Flying Instructors are to ensure that first solo flights are completed at least 30 minutes prior to the published Evening Civil Twilight for Matamata on that date; and,

h. on completion of a first solo flight, the Flying Instructor is to rejoin the student in the aircraft prior to the return to the flight line.


49 Reserved

49.1 Reserved.

50 Rates for Aircraft Hire

50.1 A rate of approximately $125 per hour (inclusive of GST) for the two-seater aircraft and approximately $150 per hour (inclusive of GST) for the four-seater aircraft will apply to Ab-initio Students, Returned Students, Student Staff, Flying Instructors and all other school staff. Visitors and others who are authorised to flying school aircraft will be charged an additional Administration Fee of $10 per hour or part thereof (inclusive of GST).

There is no ‘non-revenue’ flying undertaken at the school. Any flying undertaken by staff and others, such as currency, renewals, upgrades or whatever, is carried out on a cost recovery basis.

51 Student Assessment

51.1 Flying Instructors are to make notes on the progress of their students in the Training Record section of the student’s FTM Supplement. Towards the end of the School, from these notes and from memory, Flying Instructors are to complete a Student Flying Assessment Report, refer Appendix N. Word pictures describing the allocation of marks are printed on the back of the report, refer Appendix O.

51.2 Students are assessed for the award of the Scout Wings and for other Awards and Prizes based on a combination of their flying achievements, effort in ground responsibilities, and for the Ab Initio Students, their results in the Final Exam. For the Ab Initio Students the proportion is 40% flying achievements, 40% effort in ground responsibilities, and 20% from their results in the Final Exam. For Returned Students the proportion is 50% flying achievements, 50% effort in ground responsibilities. However Returned Students are still assessed out of 40 marks for both flying achievements and ground effort.

51.3 Ab Initio Students must achieve at least 70% in the Final Exam for them to be eligible for the award of the Scout Wings.

51.4 An Awards Allocation Meeting is programmed for the afternoon of the day before the Wings Presentation and Awards Dinner. It is attended by the School Director, the Deputy Director, the Venturer Leader, the Chief Flying Instructor and any other persons requested by the Director to attend.

51.5 Ab-initio Students are awarded the Scout Wings if they are sent ‘First Solo’ at the School. Those students who reach the required standard for first solo, but for medical or other valid reasons are not able to be sent solo, will be granted a ‘Simulated Solo’ flight with the Chief Flying Instructor or his/her nominee. The ‘Simulated Solo’ flight is deemed to meet the ‘First Solo’ requirements for the award of the Scout Wings.

51.6 All students are presented with a School Certificate at the Wings Presentation. Ab-initio Students are presented with a ‘successfully completed’ certificate if they achieve first solo (or Simulated solo); are recognised as having achieved a satisfactory effort in ground responsibilities; and gained a mark of 70% or greater in the Final Exam. Returned Students are presented with a ‘successfully completed’ certificate if they achieve an acceptable standard in their flying activities; and are recognised as having achieved a satisfactory effort in ground responsibilities.

51.7 Both Ab-initio and Returned Students are presented with an ‘attended’ certificate if they remained at the School for the duration but did not reach the requirements for a ‘successfully completed’ certificate.


51.8 Ab-initio Students who are recommended by their Flying Instructors for consideration for one of the major prizes and awards, may be asked to fly with the Chief Flying Instructor or another Flying Instructor nominated by the Chief Flying Instructor. This flight will be arranged after the student has completed their first solo flight and will be taken out of their allotted hours.

52 Completion of the Student’s Pilot Logbook

52.1 Students are to keep an accurate record of their flying, undertaken at the School, in the appropriate logbook pages in their FTM Supplement. Flying Instructors are to monitor the student’s completion of these logbook pages.

52.2 At about the middle and following the completion of a student’s flying at the School (i.e. at least twice), the student is to carryout a comparison and reconciliation of their flying, as recorded in the logbook pages of their FTM Supplement, against their flying record in the school’s computer in Flight Operations.

52.3 At the end of the school, once the student and their Flying Instructor are satisfied that the flight records in the logbook pages of the FTM Supplement and school computer are accurate, the Flying Instructor is to collect a Pilot Logbook from the Flight Operations Officer and the student is to transfer these records carefully into the Pilot Logbook.

52.4 Once the Flying Instructor is satisfied that the flight records in the student’s Pilot Logbook are accurate, they are to complete and sign two Logbook Certificates one to the effect that the student’s logbook entries for the school are correct and the second certifying the student’s English language proficiency. Refer Appendix P.

52.5 The student’s Flying Instructor is then required to initial the appropriate sections of the ‘Student Pilot Training Record’ at the beginning of the student’s Pilot Logbook. Where another Flying Instructor undertook some of the training, or sent the student first solo, that particular Flying Instructor, or in their absence the Flight Commander, is to initial the appropriate section(s).

53 Pilot Maintenance

53.1 CAR Part 43.51(b) allows that a person who holds a pilot licence with an appropriate aircraft type rating issued under CAR Part 61 may perform the maintenance items listed below, if the licence holder is appropriately trained and certified, and is authorised by the owner or operator of the aircraft.

53.2 Under CAR Part 1, the school is deemed to be the operator of the aircraft for the school’s duration.

53.3 Any pilot licence holder wishing to carry out pilot maintenance on any aircraft operated by or at the school must produce written evidence of their appropriate training to complete such maintenance, and be authorised, in writing, by the CFI.

53.4 Maintenance on school aircraft, by a pilot licence holder, authorised by the CFI, in accordance with CAR Part 43.51(b), may include:

replacement of landing gear tyres;

greasing and lubrication that does not require disassembly other than removal of access panels, fairings, or cowls;

restoration of damaged or worn decorative coatings and application of preservative or protective material to components, provided the work does not involve removal or disassembly of any primary structure or disturbance of any operating system or control surface restoration, preservation, or protection;


simple or temporary repairs to fairings or non-structural cover plates;

replacing side windows, provided the work does not interfere with the structure or any operating system;

replacing the aircraft battery;

replacing fuses and lights; and,

replenishment of hydraulic fluid in hydraulic reservoirs;

53.5 There are other item included in Part 43 Appendix A that are not likely to be applicable at the school.

53.6 Any authorised pilot licence holder, performing maintenance on school aircraft, must:

be familiar with the maintenance actions required for the continued airworthiness of that aircraft;

use adequate housing and facilities for the necessary disassembly, proper inspection, and reassembly of the aircraft;

use methods, techniques, and practices that are prescribed in the current manufacturer's maintenance manual or Instructions for Continued Airworthiness; or are acceptable to the Director;

use materials, parts, and appliances in accordance with Part 21, Subpart K;

use the tools, equipment, and test apparatus necessary to ensure completion of the work in accordance with Part 43;

use any special or test equipment recommended by the manufacturer, or equivalent equipment that ensures the equipment being tested is in operable condition; and,

perform the maintenance so as to ensure that the aircraft meets all applicable airworthiness requirements.

53.7 Any authorised pilot licence holder, performing maintenance on school aircraft, must on completion of the maintenance, ensure that the condition of the aircraft is satisfactory for release to service and is at least equal to its original or properly modified condition with regard to:

aerodynamic function;

structural strength;

resistance to vibration and deterioration; and,

other qualities affecting airworthiness.

53.8 Any authorised pilot licence holder shall not certify an aircraft for release to service, after maintenance on school aircraft, unless they have performed the maintenance under the conditions prescribed in CAR Part 43.51(b).

53.9 Any authorised pilot licence holder, performing maintenance on school aircraft, must record, on completion of the maintenance:

details of the maintenance;

the date of completion;

the name of the person completing the maintenance, if other than the person certifying release to service;

the location where the maintenance was carried out; and,

where maintenance has been performed as a consequence of the failure of any part, or damage caused by forced landing, other incident, or accident, the reasons for performing the maintenance.


53.10 Any authorised pilot licence holder, performing the maintenance on school aircraft, must:

record the details above, in the appropriate logbook or in a maintenance record acceptable to the Director; and,

record the details legibly and in ink or other permanent material.

53.11 Any authorised pilot licence holder, performing maintenance on an aircraft, must on completion of the maintenance, certify the aircraft for release to service. They must enter, in the aircraft’s logbook or in a maintenance record acceptable to the Director, after the details required above, a statement of release to service that indicates that the work recorded has been carried out in accordance with CAR Part 43, and in respect of that work, that the aircraft is fit for release to service.

53.12 Beside the statement of release to service, the authorised pilot licence holder must write their name, signature, pilot’s licence number and the date of entry.

54 Beach Trip Flying

54.1 General

54.1.1 On the Tauranga Beach Trip, a number of school aircraft may fly Matamata to Tauranga and return. Each pilot in command is to either be a school Flying Instructor or a licenced and current pilot approved by the OIC Beach Trip Flying.

54.2 Briefing

54.2.1 A briefing is to be held prior to departing on flights to Tauranga for the beach trip.

54.2.2 The beach trip flying briefing is to commence at 1230hrs, and is to be held in the Soaring Centre. All persons involved in any way with the beach trip flying operations are to attend the briefing. The OIC Beach Trip Flying is to construct and call a roll prior to the commencement of the beach trip flying briefing.

54.2.3 The beach trip flying briefing is to cover the topics listed in Appendix EE to this manual.

54.3 Met Minima

54.3.1 For the flight to and from Tauranga, for the beach trip, the weather conditions are to be:

(i) a cloud ceiling of 3000ft agl or higher excluding the crossing of the Kaimai Ranges;

(i) a cloud ceiling of 600ft agl or higher crossing the Kaimai Ranges; and,


54.3.2 The beach trip flight is to be clear of cloud and below the ceiling.

54.4 Refuelling of Aircraft Taking Part in Beach Trip Flying

54.4.1 The Flight Operations Officer is to ensure that the aircraft to be used for beach trip flights to Tauranga are refuelled prior to the their departure from Matamata, to the levels specified in Ops Manual Section 2 para 32.4.

54.4.2 For beach trip flights, all aircraft are to be landed back at Matamata with at least forty-five minutes of usable fuel remaining.


54.5 Calculation of Weight and Balance

54.5.1 Unless the weight of the aircraft exceeds the limitations specified in Ops Manual Section 2 para 30, a loadsheet, calculating the weight and balance of the aircraft, is not required to be completed for beach trip flights.

54.6 Alternate Aerodromes

54.6.1 Although provision for an alternate is not legally required by CARs, the rapidity with which weather can change in the Matamata area makes it necessary to consider remaining in Tauranga or diverting to a suitable alternate. In this regard Hamilton and Auckland normally make suitable alternates. The tracks, distances and minimum safe altitudes to these airfields are to be covered in the beach trip briefing.

54.6.2 The OIC Beach Trip Flying is to pass their cellphone number to the Matamata Tower, and is to obtain and carry the phone numbers for Matamata and Tauranga Towers.

54.6.3 Information about deteriorating weather at or near Matamata aerodrome, while school aircraft are at Tauranga for the beach trip, are to be passed by Matamata ATC to Tauranga Tower. The OIC Beach Trip Flying is to phone either Matamata Tower or Tauranga Tower for a weather update if there is any doubt about the weather conditions for the return flight. The OIC Beach Trip Flying is to make an early and prudent decision on whether the aircraft should be returned to Matamata or remain in Tauranga.

54.6.4 Tracks, distances, times, MSAs and relevant frequencies for diversions to Hamilton, Tauranga and Auckland are detailed in Appendix S to this manual.

54.6.5 The OIC Beach Trip Flying is to organise a package containing photocopies of the relevant NZAIP Vol 4 pages for Tauranga and each of the alternate aerodromes, to be placed in each of the aircraft to be used for beach trip flights.

55 Reserved

55.1 Reserved.

56 Rescue Fire Procedures

56.1 Rescue Fire procedures at the school are to be carried out in accordance with RNZAF Standard Operating Procedures. The school's Emergency Procedures Plan should be considered and adhered to where possible. The “Written Briefing For The RNZAF RFS Crew” is included as Appendix T to this manual.

57 Emergency Procedures Plan (EPP)

57.1 At the commencement of the school, the senior Rescue Fire Service (RFS) Officer is to inform the local emergency services (Police, Fire and Ambulance), that the school has commenced and its duration.

57.2 Four sets of emergency charts are to be distributed by the Flight Operations Officer at the commencement of the school as follows:

1. one set to the Control Tower for use by the Duty Controller;

2. one set to the RFS crew;

3. one set to the crash kit; and,

4. one set to be retained in Flight Operations for use by a search aircraft if one must be dispatched following an incident.


57.3 No lists of emergency procedures can take the place of cool, sound judgement and decisive, effective action in dealing with the unpredictability of aircraft or other incidents. Nevertheless, the procedures set out in Appendix U and V for dealing with the occurrence of an aircraft incident or accident at the school have been developed over a considerable period of time, and are for the guidance and adherence of all personnel, as appropriate, should an incident or accident occur.

58 Internal Quality Assurance Procedures

58.1 One of the fundamental elements of a quality system are management tools that ensure all of the members of an organisation are clear about their tasks, roles and responsibilities. Within Flight Operations the primary tools for this are the school’s ‘expositions’, i.e. our Flight Operations Manual (including the Annexes and Appendixes), and the school’s FTM Supplement.

58.2 Quality assurance processes, simply stated have three aspects. Firstly, we must detail in our expositions exactly what we do and how we are to do it. Secondly, we must regularly examine our expositions to ensure that we are in compliance with the requirements of the various Civil Aviation Rules that are applicable to our operation. And thirdly, we must regularly check our operation to ensure that what we are actually doing and how we are doing it is in conformance with what we have specified in our expositions.

57.3 The school’s expositions are always being reconsidered and developed in a process of continuous improvement, since there will inevitably be improvements and changes that should be made to them. The school by its nature as a short duration annual event is unique, and consequently its Internal Quality Assurance Procedures will be uniquely designed to meet this special character.

57.4 The internal quality assurance of our expositions, our compliance with Civil Aviation Rules, and our conformance with laid down procedures, comprises threes aspects:

• informal discussions with the Chief Flying Instructor, where compliance and/or conformance issues are discussed and noted;

• the completion, by any school participant, of an Internal Quality Assurance Report, refer Appendix J; and,

• the completion of a specific audit of some aspect(s) of our expositions and/or operation by senior Flying Instructors as nominated and specified by the Chief Flying Instructor. The results of these audits is to be reported on an Internal Quality Assurance Report, refer Appendix J.

57.5 Internal Quality Assurance Reports are to be passed to the Chief Flying Instructor for consideration and appropriate action. The initiator will be advised of any action taken and the form will be kept on file for at least twenty four months.


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SECTION 3: MISCELLANEOUS

59 Absence from the School

59.1 To enable the school administration to account for everyone in the event of a mishap, all Flight Operations staff are to inform the Administration Office if they or their dependants are absent from the school for any reason. The use of the board on the wall outside the Aero Club, while helpful, is additional to this requirement.

60 Consumption of Alcohol and Drugs

60.1 The consumption of drugs by Flight Operations staff, other than over-the-counter medication, or for medical reasons under the direction of a medical practitioner, is not permitted.

60.2 Flight Operations staff must not undertake flight duties when, by reason of having consumed any sedative, narcotic or stimulant drug or preparation, their capacity to act as a pilot in command is in any way impaired.

60.3 Flight Operations staff must not be under the influence of alcohol whilst on duty.

60.4 Flight Operations staff must not consume alcohol in the eight (8) hours prior to beginning flight duties. However, as individuals differ in their rate of metabolising alcohol, and excessive alcohol intake will take significantly longer to pass through the system, this eight hours “bottle to throttle” is a minimum and should be increased when necessary.

60.5 No alcoholic beverages should be consumed on the airfield side of the main entrance road which runs through the aerodrome grounds.

61 Wings Presentation and Awards Dinner

61.1 The Wings Presentation and Awards Dinner are the school’s opportunity to recognise the student’s achievements and acknowledge the support of our various supporters and sponsors. The Wings Presentation and Awards Dinner are by their nature formal occasions. The students wear their uniforms or equivalent civil dress, guests from the military wear their formal dress uniforms, and other guests wear appropriate formal dress. school staff are expected to meet this same formal standard. Staff are invited to wear their airline or instructing uniform if they wish, it has made a very positive impression to the students and to the sponsors in the past.

61.2 Returned students are encouraged to wear their Scout Wings if they have them.

61.3 School staff are expected to be at the Aeroclub, suitably attired, by 1630hrs to mingle with the guests as they arrive.

61.4 The Wings Presentation will begin at 1730hrs at the Soaring Centre. Staff are expected to be in attendance by 1725hrs. Alcoholic beverages are not to be taken to the Wings Presentation. At the completion of the Wings Presentation a period of about 15 minutes is allowed for students, their parents, their Flying Instructors and sponsors to chat and have photographs taken. Following this time, all attendees are expected to move promptly to the marquee for the Awards Dinner, which is expected to start at 1830hrs.

61.5 Student recipients of some of the major awards and prizes, as indicated on their award or prize certificate, may attend the Aeroclub for a short time after the Awards Dinner, for drinks with the sponsor of the award.


62 Smoking

62.1 Smoking is not permitted in the Soaring Centre, in and around the tents, and in the bunkrooms. While smoking is permitted in the Aeroclub bar, it is expected that smokers will show normal courtesies to those who choose not to smoke.

63 Visitors, Partners and Children

63.1 For your security, all visitors to the school must check in with the Duty Admin Officer in the Admin Office in the Aeroclub on arrival. Identification passes will be issued at the Admin Office and must be worn. To assist with catering, meal tickets must be purchased at the Admin Office prior to meals. Meal tickets will be available at $6.00 for breakfast, $6.00 for lunch and $12.00 for dinner.

63.2 Overnight accommodation, in a bunkroom or caravan (as available) will be charged at $15 per night, or in your own tent at $10 per night. A full 24 hour period of meals and accommodation will be charged at $33. Staff dependants will be charged a maximum of $225 for the full duration of the camp, or $125 for a week.

63.3 Children aged from 5 up to and including 16 years will be charged at 50% of the adult price up to a maximum of $110.00. Children under 5 are free. All prices are inclusive of GST.

64 Flag Down

64.1 On most afternoons, at 1745hrs, a Flag Down parade is held outside the Soaring Centre by the Unit and Flight Leaders and available students.

When the New Zealand Ensign is to be lowered a call of “Stand Fast” will be made to initiate the lowering. At this call, all staff, students and visitors within sight and sound of the flag down are asked to please stand respectfully and quietly as the NZ Ensign is lowered and folded away. A call of “Carry On” will be made to signify completing of the flag lowering.

Students and staff on the operational side of the fence may continue their activities, but are asked to show respect for the flag.


FLIGHT OPERATIONS MANUAL

Appendices

for the 44th Walsh Memorial Scout Flying School8-22 January 2010

INTENTIONALLY BLANK

Appendix Contents

Appendix A Chief Flying Instructor - Responsibilities and Duties

Appendix B Flight Commander - Responsibilities and Duties

Appendix C Flying Instructor - Responsibilities and Duties

Appendix D Duty Instructor - Responsibilities and Duties

Appendix E Officer in Charge of Night Flying - Responsibilities and Duties

Appendix F Flight Operations Officer - Responsibilities and Duties

Appendix G Duty Air Traffic Controller - Responsibilities and Duties

Appendix H Meteorologist - Responsibilities and Duties

Appendix I Refueller - Responsibilities and Duties

Appendix J Internal Quality Assurance Report Form

Appendix K Professional Documentation Check Form

Appendix L School Completion Certificates

Appendix M Ground Lecture Syllabuses

Appendix N Student Flying Assessment Report

Appendix O Student Flying Assessment Word Pictures

Appendix P Pilot Log Book Certificates

Appendix Q Night Flying Briefings

Appendix R Runway Parallel Operations and Night Flying Flarepath Layout Procedures

Appendix S Alternate Aerodrome Details

Appendix T Written Briefing For The RNZAF RFS Crew

Appendix U Emergency Procedures Plan (EPP)

Appendix V Emergency Procedures Checklist

Appendix W Information for Flight Commanders

Appendix X Staff Registration Information Form

Appendix Y Information for Flying Instructors New to the Walsh Memorial Scout Flying School

Appendix Z Flight Operations - Procedures

Appendix AA Flight Authorisation Card

Appendix BB ATIS/Tacho Record Card

Appendix CC Aircraft Dispersal Layout

Appendix DD Officer in Charge of Beach Trip Flying - Responsibilities and Duties

Appendix EE Beach Trip Flying Briefing

Appendix FF Assistant to the CFI - Responsibilities and Duties

INTENTIONALLY BLANK

Appendix A to the WMSFS Flight Operations Manual

Chief Flying Instructor - Responsibilities and Duties

The Chief Flying instructor is responsible to the School Director for:

a. exercising good judgement at all times;

b. the overall control of all school activities pertaining to aviation;

c. ensuring that all aspects of aviation related activities at the school comply with the requirements of the Civil Aviation Act 1990 and any subsequent amendments, and any other lawful conditions imposed by agencies of the New Zealand Government;

d. the development and direction of operational policy to ensure the safe, efficient and economical development of all flight training such that the highest possible standards are attained by school personnel;

e. the establishment and maintenance of an aviation infrastructure within the school which ensures that there are well defined authorities, clear lines of responsibilities, and effective communication procedures between all parties;

f. oversight of the development and maintenance of an administration system within Flight Operations which ensures that all operational data, flight recordings and training programmes are collected and collated, and that adequate recordings in accordance with the requirements of the school and pertinent legislation are kept;

g. the establishment, promulgation and on-going control of a training syllabus, including a programme for flying and ground training, which enables the school’s flying aims, objectives and standards to be achieved and maintained;

h. the specification of the standards of achievement required to be met in order that individual students meet the requirements of any appropriate aviation regulatory authority, and the school’s flying policy;

i. the establishment and maintenance of internal reporting procedures necessary to ensure that all appropriate aspects of the training programme and operational procedures are being adhered to by all personnel;

j. the monitoring of the financial management of the aviation section of the school;

k. regular consultation and liaison with all sections of the school to ensure that their particular aims and objectives are fulfilled;

l. the maintenance of the highest possible standards of operational technique, airmanship and personal discipline amongst all flying personnel attending the school; and,

m. public relations and publicity at the school. Recognising the dual nature of the school, i.e., a youth camp organised and run under the auspices of the Scouting New Zealand, and a flying school, the school Director shall jointly share this responsibility.

Appendix B to the WMSFS Flight Operations Manual

Flight Commander - Responsibilities and Duties

Flight Commanders are responsible to the Chief Flying Instructor for:


b. the inspection of the Logbooks, Licences and Medical Certificates of the Flying Instructors assigned to their flight, in order to ensure the requirements of CAR Part 61 and its Advisory Circulars, with respect to qualification, currency and recency, are met. This includes:

(i) Flying Instructor qualification and currency;

(ii) Flying Instructor endorsements;

(iii) type ratings;

(iv) recent flight experience;

(v) biennial flight review; and,

(vi) medical requirements.

c. the allocation of students and aircraft to Flying Instructors within their flight;

d. in consultation with the Chief Flying Instructor, ensuring that adequate numbers of Flying Instructors and aircraft are available within their flight to effectively perform the required tasks, and to re-allocate students to other Flying Instructors when a Flying Instructor’s absence requires it;

e. the allocation and supervision of specific tasks and responsibilities to Flying Instructors within their flight to ensure that the requirements in respect of the flying training syllabus, ground instruction and all ground operations pertaining to aircraft are adequately and effectively covered within their flight;

f. the supervision of Category C Flying Instructors, and the "direct supervision" of Category C Flying Instructors, assigned to their flight, who are still within their first 6 months and 100 hours of the beginning of instructional flying. In this regard, the Flight Commander shall;

(i) certify the C Category instructor’s log book to verify compliance with Part 61 and its Advisory Circulars for the duration of the school (refer Appendix P); and,

(ii) be directly responsible for the actions of the C Category Flying Instructors, by being physically present at the airfield, at the same time that the C Category Flying Instructor is giving instruction and ensuring that such instructors are giving adequate time and effort in performing their primary task of giving quality instruction, both in the air and on the ground, to their assigned students.

g. the monitoring and regular reporting to the Chief Flying Instructor of the progress of the students assigned to their flight in both flying and ground activities;

h. the preparation of Ab initio Students assigned to their flight for the school final examination by means of arranging and providing tutorials and discussion opportunities;

i. assisting the Chief Flying Instructor to meet any additional training requirements;

j. maintaining effective communications within their flight between students and Flying Instructors, and with the Chief Flying Instructor; and,

k. the initial investigation and processing of any personal or disciplinary matters within their flight.

Appendix C to the WMSFS Flight Operations Manual

Flying Instructor - Responsibilities and Duties

Flying Instructors are responsible to the Chief Flying Instructor, through their Flight Commanders for:


b. the performance of flying and ground training to the highest standards in accordance with regulatory requirements and school policy; and,

c. the monitoring of general standards, including flying standards, personal discipline, dress and behaviour of all students.

Appendix D to the WMSFS Flight Operations Manual

Duty Instructor - Responsibilities and Duties

The Duty Instructor is responsible to the Chief Flying Instructor for:


b. monitoring and assessing the weather for suitability in relation to the flying programme before the commencement of, and at all times during flying operations;

c. checking and ensuring that Air Traffic Control (ATC), Rescue Fire Services (RFS), and Flight Operations are suitably manned before the commencement of, and at all times during, flying training operations;

d. in consultation with the Duty Air Traffic Controller, deciding on the duty runway to be used, having regard to environmental conditions and staff/student experience levels;

e. supervising flying activities during the period of duty to ensure that they are carried out in a safe and professional manner;

e. checking that the information on the ATIS board, including the name of the Duty instructor, is current at all times that flying operations are taking place;

f. liaison with the Duty Air Traffic Controller on any operational matters that may, from time to time, arise;

g. consulting with the Chief Flying Instructor with respect to any required flying programme changes, and if implemented, advising all affected personnel of the changes;

h. monitoring the conduct of all personnel on and around the flight/picket line, including those personnel moving in and out of aircraft. Any serious disciplinary matters shall be referred to the Chief Flying Instructor;

i. in the event of an emergency arising, assuming control of the situation until;

(i) the Co-ordinating Committee has formed at the control tower; and,

(ii) formally relieved of control as set down in the Emergency Procedures Plan.

j. briefing the incoming Duty Instructor, or receiving a situation brief from the outgoing Duty Instructor, at the change over at approximately 1400 hrs each day; and,

k. on completion of flying operations, checking to ensure that all aircraft are returned to the flight/picket line and appropriately secured.

Appendix E to the WMSFS Flight Operations Manual

Officer in Charge of Night Flying - Responsibilities and Duties

The OIC Night Flying is responsible to the Chief Flying Instructor for:


b. monitoring and assessing the weather for suitability in relation to the night flying programme before the commencement of, and at all times during, night flying operations;

c. selecting and supervising a Flying Instructor to prepare and deliver each of the night flying briefings;

d. selecting and supervising a Flying Instructor/Meteorologist/staff member to organise the laying out of the flarepath;

e. selecting, and supervising a Flying Instructor/staff member to select, train, organise and direct the aircraft marshallers; and,

f. remaining on the ground at the aerodrome for the duration of night flying operations.

Appendix F to the WMSFS Flight Operations Manual

Flight Operations Officer - Responsibilities and Duties

The Flight Operations Officer is responsible to the Chief Flying Instructor for:


b. the development and management of systems, facilities and staff such that Flight Operations is able to meet in all respects, the Chief Flying Instructor's operational requirements;

c. the establishment and maintenance of true and accurate recordings of all flying activities and expenses related to the operation of the school;

d. effective and close consultation and liaison with the Chief Flying Instructor to ensure that Flight Operations is responsive in a timely and effective manner to the needs of the flying training operations of the school; and,

e. co-ordination and liaison as necessary with other sections of the school to provide services as may be required for the flying training operations of the school.

Appendix G to the WMSFS Flight Operations Manual

Duty Air Traffic Controller - Responsibilities and Duties

The Duty Air Traffic Controller is responsible to the Chief Flying Instructor, through the Chief Controller for:


b. the provision of Air Traffic Control in accordance with Local Unit Orders and the Manual of Air Traffic Services;

c. liaison with the Chief Flying Instructor with respect to runway mowing and marking;

d. consulting with the Duty Instructor with regard to runway in use and runway changes; and,

e. liaison with the Duty Instructor on any operational matters that may arise.

Appendix H to the WMSFS Flight Operations Manual

Meteorologist - Responsibilities and Duties

The Meteorologist is responsible to the Chief Flying Instructor for:


b. providing a program of meteorological observations for Matamata aerodrome in accordance with CAR Part 174, especially during night flying operations. From time to time the observation program may be delegated to the duty Air Traffic Controller (also CAR Part 174 qualified);

c. writing the NZMA TAF and any other relevant aviation forecasts in accordance with recognised ICAO, CAR Part 174 and ISO9001 procedures; and,

d. provide meteorological briefings and advice at breakfast, prior to night flying, and at other times as required.

Appendix I to the WMSFS Flight Operations Manual

Refueller - Responsibilities and Duties

The Refueller is responsible to the Chief Flying Instructor, through the Flight Operations Officer for:


b. the development and management of a staff roster to ensure that adequate personnel are available at all times for refuelling duties;

c. as soon as possible following the commencement of the school, determining the approximate daily fuel and oil consumption, and based on these figures, ordering from the supplier both in time and quantity, amounts such that the school will not run out;

d. establishing and managing a check system for daily fuel quality checks;

e. daily dipping of the airfield storage tank and passing the results by phone to the supplier;

f. establishing and managing a check system to ensure that all aircraft are refuelled, oiled and aircraft windscreens cleaned, as required throughout the period of the school;

g. establishing and managing individual aircraft fuel consumption recordings, and a total fuel consumption recording for the period of the school; and,

h. arranging that individual aircraft are returned to their owners with the same amount of fuel as when they left their home base.

Appendix J to the WMSFS Flight Operations Manual

Internal Quality Assurance Report Form

Internal Quality Assurance Report

Initiator’s Name: Date:

Category: Safety Improvement Efficiency Improvement

Operations Manual FTM Supplement

Non-Compliance Non-Conformance Details:

Chief Flying Instructor’s Comments:

Action: Completed Initiator Informed Report Filed

Appendix K to the WMSFS Flight Operations Manual

Professional Documentation Check Form

Professional Documentation Check

Prior to flying at the Walsh Memorial Scout Flying School, all pilots are to have their Logbook, Licence and Medical Certificate checked by either a Flight Commander or the CFI.

Flight Commanders are to check the members of their flights, the CFI is to check the Flight Commanders and the Deputy CFI is to check the CFI. Other licensed pilots, authorised to fly School aircraft, are to be checked by either a Flight Commander or the CFI.

Pilot's Name: ________________________________ Date: _____________________

Pilot's Licence Checked: (Circle the symbol that applies.)

Class of Medical Certificate: Class One Class Two

Expiry date of the Medical Certificate: ________________

Note:Extended currency is not acceptable for general aviation flight training.

Instructor Rating Category held: A B C CUDS N/A

Instructor Rating Renewal due: ________________(+13 months/2 years)

Biennial Flight Review due: ________________(+2 years)

Current on PA 38: Current on C152:

Current on Tecnam: Current on C172:

Pilot's signature: ______________________ Flt Cdr's / CFI's signature: ____________________

Details of Subsequently Completed Renewals or Currency:

_____________________________________________________________________________


_____________________________________________________________________________


Appendix L to the WMSFS Flight Operations ManualPage 1

School Completion Certificates

THE SCOUT ASSOCIATION OF NEW ZEALAND

XX th Walsh MemorialScout Flying School

This is to certify that

______________________________________________

has successfully completed the Approved Training Coursefor _____________ Students at the XX th Walsh Memorial Scout Flying School

xx - xx January 20xxDated this xx th day of January 20xx.

______________________________ ______________________________School Director Chief Flying Instructor

Appendix L to the WMSFS Flight Operations ManualPage 2

School Completion Certificates

THE SCOUT ASSOCIATION OF NEW ZEALAND

XX th Walsh MemorialScout Flying School

This is to certify that

______________________________________________

attended the XX th Walsh Memorial Scout Flying School as an Ab Initio Studentxx - xx January 20xx

Dated this xx th day of January 20xx.

______________________________ ______________________________School Director Chief Flying Instructor

Appendix M to the WMSFS Flight Operations ManualPage 1

Ground Lecture Syllabuses

AIRCRAFT TECH

Please remember that these students are starting off in aviation and the topics below should be covered in basic terms only. They can be dealt with in any order, but all topics should be discussed to ensure the exam questions are covered.

Approximate time of lecture: 45 minutes to 1 hour.

Engines• the 4 stroke cycle• cylinders, pistons, crankshaft• carburettor• fuel/air ratio• carb ice/carb heat

Electrical systems• magnetos, reason for dual ignition• spark plugs• master switch• battery• alternator/generator• ignition checks (live mag and dead cut)• ammeter types (centre zero, left zero) and readings• basic faults e.g. alternator failure; what happens if master switch turned off etc

Fuel systems• fuel pumps vs gravity feed• unusable fuel• typical fuel quantities available in C152 / PA 38 / Tecnam• fuel quality and checks• dipsticks vs electrical gauges• fuel consumption and requirements• fuel types (mainly 100 octane Avgas)• danger and safety

Oil systems• purpose / lubrication / cooling• pressure, and pressure rise on start

Instruments• pitot static system• pitot head-which instruments• static hole-which instruments• flight instruments and markings• turn co-ordinator/balance ball• magnetic compass and what affects it

Radios• operation and procedures• precautions during starting• VHF = line-of-sight• squelch control

Airworthiness• Airworthiness Certificate and Maintenance Release• What to do if not sure about the aircraft’s airworthiness e.g. incorrect paperwork, or fault

found on pre-flight



METEOROLOGY



Atmosphere• define the ‘atmosphere’• state the four constituents of the atmosphere that are of importance to weather and climate (water vapour, ozone, carbon dioxide and aerosols)• state the layers of the atmosphere of most concern to aviators• define ISA and state its use within aviation

Weather Maps• define atmospheric pressure• define isobars• identify lows, highs, and tropical cyclones on a weather map• identify cold, warm, stationary and occluded fronts on a weather map• state the basic weather likely to be experienced with lows, highs and fronts• identify areas of strong winds on a weather map

Wind and Turbulence• wind speed and direction • quote Buys Ballot’s law• state the 3 causes of low level turbulence (i.e. mechanical, convective, and wake)

Cloud types• list the ten basic cloud types and classify each type by height• define the terms cumulo, strato, alto, cirro and nimbo• identify Cb clouds• list the eight hazards associated with Cb clouds

Reports• define the terms METAR, SPECI, TAF and SIGMET• state what ARFORs are used for.



PRINCIPLES OF FLIGHT and PERFORMANCE



The Four Forces• production of lift• L, W, T, and D• equilibrium, or balance of forces• angle of attack

Basic straight and level• stability, power settings and airspeeds

Climbing• requirement for more thrust• best ROC and best angle of climb• effect of flap in the climb

Descending• gliding• gliding for max distance• effect of drag (flap), wind

Turning• acceleration and forces

Stalling• angle of attack and stalling speed• symptoms of the stall and stall recovery• manoeuvring / load factor

Take-off into wind• factors affecting required take-off distance e.g. surface, slope, wind• wind and climb angle• using flap on take-off / take-off distance vs climb performance

Landing• factors affecting required landing length e.g. surface, slope, wind• wind and descent angle

Groundspeed vs IAS • calculation of groundspeed at liftoff with a head or tail wind



RESCUE / FIRE

Please remember that these students are starting off in aviation and the subjects below should be covered in basic terms only. They may be dealt with in any order, but all topics should be discussed to ensure the exam questions are covered.


Classes of fires• Class A/B/C/D/E

Fire extinguishers (have one on hand to illustrate)• BCF / Halon (dry chemical - normally on our aircraft)• water• powder• how to tell if the extinguisher has already been discharged• discharge time• ask them to practise removing the extinguisher from its mount in the aircraft• how to use the extinguisher / stand upwind and where to aim

Other emergency equipment in the aircraft• axe (not compulsory but common) - what its there for• first aid kit• life jackets, if over water

Basic first aid• ensure you are safe before administering first aid to anyone else (e.g. no live electrical

power lines or leaking fuel around you as far as possible)• remove injured people if danger of fire• state the immediate actions on encountering an unconscious person on the ground.• resuscitation

• a airway• b breathing• c circulation• u unconscious

• recovery position



AVIATION LAW and ATC PROCEDURES

Please remember that these students are starting off in aviation and the subjects below should be covered in basic terms only. They may be dealt with in any order, but all topics should be discussed to ensure the exam questions are covered.


General Operating Rules (Part 91)• operating near other aircraft (91.227)• compliance with ATC Instructions (91.241)• operations on and around Aerodromes (91.223 (a))• ATC Light Signals (91.243)• minimum heights for VFR (91.311)• right of way rules (91.229)• position reports (91.309)• emergency locator transmitters (91.529)

Airspace• controlled and uncontrolled Airspace (71.11 (d) (e) (f) (g))• control zones (71.53)• use of aerodromes (91.127 (a) (b) (c), 91.225 (a))• circuit pattern (AIP NZ AD 1.5)

• purpose;• runway orientation;• direction;• downwind call;• good operating practices;

• runway separations; (AIP NZ AD 1.5)• general;• qualified clearances;• conditional clearances;• reduced separations;• parallel operations

Radio Procedures• basic radio• phonetic alphabet• transmission of numbers• phraseologies• radio procedures• readback requirements• transponder settings• RTF examples• transponder emergency codes• communications failure

Emergency Locator Transmitters (ELT)• state that an ELT is a mandatory item on an aircraft

• international emergency frequency 121.5 and who listens on that frequency• follow up action when an ELT transmission is reported• reasons why we test our radios for ELT transmissions before and after flight

INTENTIONALLY BLANK

Appendix N to the WMSFS Flight Operations Manual

Student Flying Assessment Report

Student Flying Assessment Report

Student’s Name: Flight:

Primary Instructor: Student Type:

Secondary Instructor:

Total hours prior to beginning the School:

Hours completed at the School to date: Date/Time:

Flying AssessmentGrading 1-10. (1 = Poor; 10 = Excellent. Please refer to the word pictures)

Aircraft Handling / 10

Procedures & Knowledge / 10

Airmanship/Human Factors / 10

Attitude & Preparation / 10

TOTAL / 40

Flying Instructor’s Comments

Recommended for a Scholarship or Prize? Yes No Which?

Aviation Career Potential or Ambitions?

Flight Commander’s Comments

Chief Flying Instructor’s Comments

Appendix O to the WMSFS Flight Operations Manual

Student Flying Assessment Word Pictures

Student Flying Assessment Word Pictures

Grade 1 2 3 4 5 6 7 8 9 10

Aircraft Handling

Skill in handling the aircraft is well below the expected standard for his/her level of experience. Appropriate handling techniques have to be taught repeatedly. Erratic and/or consistently weak in many areas.

Skill in handling the aircraft just meets the expected standard for his/her level of experience. Often needs to be re-dualled on previously taught exercises

Skill in handling the aircraft meets the expected standard for his/her experience level. Appropriate handling techniques well learnt.

Skill in handling the aircraft occasionally exceeds the expected standard for his/her level of experience. Appropriate handling techniques mastered to a good standard.

Skill in handling the aircraft consistently exceeds the expected standard for his/her level of experience. An excellent standard.

Procedures and Knowledge

Knowledge of procedures, rules and techniques virtually non-existent. Checks not learnt, requires constant prompting and reference to the checklist. No knowledge of applicable radio calls.

Poor knowledge of procedures, rules and techniques. Checks weak, requires regular prompting and occasional reference to the checklist. Poor knowledge of applicable radio calls.

Adequate knowledge of applicable procedures, rules and techniques. Checks sound, requires occasional prompting, but does not need to refer to the checklist. Adequate knowledge of applicable radio calls.

Good knowledge of procedures, rules and techniques. Checks well learnt, does not require prompting or reference to the checklist. Good knowledge of applicable radio calls.

Excellent knowledge of procedures, rules and techniques. Uses knowledge to stay ahead of the aircraft. Checks faultless. Excellent knowledge of applicable radio calls.

Airmanship/Human Factors

Lack of situational awareness. Little or no commonsense displayed. Airmanship/Human Factors application can be faulted. Poor judgement. Does not make decisions without instructor input. No lookout.

Erratic situational awareness. Occasional lapses in commonsense. Airmanship/Human Factors application can be faulted. Needs prompting to apply correct principles. Judgement suffers under high workload. Tends to make rushed inappropriate decisions. Intermittent lookout.

Reasonable situational awareness. Shows sound commonsense. Displays generally sound airmanship and judgement. Adequate decision making techniques. Some minor errors. Adequate lookout.

Alert, good situational awareness. Good commonsense. Sound and sensible application of airmanship and pilot judgement. Good decision making techniques. Good lookout.

Excellent situational awareness. Shows a level of maturity and commonsense above his/her age. Excellent application of airmanship and pilot judgement. Excellent decision making techniques. Very good lookout.

Attitude and Preparation

Unreliable and erratic. Minimal application of effort. Virtually no preparation for air exercises. Wastes time.

Poor attitude, has to be pushed. Unsure of, or forgetful of previous lessons. Shows little interest in preparing for air exercises.

Acceptable work output. Shows an acceptable level of interest, but could be more determined. Adequate preparation.

Determined and works hard to meet his/her obligations. Generally well prepared for air exercises.

Very keen and conscientious. Totally committed to his/her training. Consistently well prepared.

Appendix P to the WMSFS Flight Operations Manual

Pilot Logbook Certificates

CATEGORY C INSTRUCTOR SUPERVISION

This is to certify that……………………………………………………….….………..

Licence Type: ………………………………………… No: ………….….……….…whilst instructing at the Walsh Memorial Flying School, is under the supervision

of:………………………………………and ……………………………………………and is under their direct supervision for the first six months and the first 100 hrsof their instructional flight.Name: …………………..……………………………. Instructor Category: ………..

Signed: …………………………………………..…... Date: ……………………..….

Licence Type: ……………………………….………. No: …………….…..…………

Name: …………………..……………………………. Instructor Category: ………..

Signed: …………………………………………..…... Date: ……………………..….

Licence Type: ……………………………….………. No: …………….…..…………Regulation Reference CAR Part 61.305(e)

Logbook entries certified correct

Name:.......................................................... Instructor Category: ...........

Signed:......................................................... Date:...................................

Licence Type:............................................... No:......................................

This is to certify that……………………………………………………….….…

Has been assessed proficient in communicating in English through:

1. English educated 2. English based employment

(Delete option not applicable)

Name:.......................................................... Instructor Category: ...........

Signed:......................................................... Date:...................................

Licence Type:............................................... No:......................................

Appendix Q to the WMSFS Flight Operations ManualPage 1

Night Flying Briefings

The Night Flying Operational Considerations Briefing is to cover the following topics:

• Roll call;

• The flying programme (completion by 2400hrs at the latest);

• The time of Evening Civil Twilight and the phase of the moon;

• Meteorology forecasts and reports (including Hamilton, Tauranga and Auckland);

• Air Traffic Control briefing (including hours of operation of ATC at Hamilton, Tauranga and Auckland);

• Other traffic;

• NOTAMs (including Hamilton, Tauranga and Auckland);

• Aerodrome lighting (including Hamilton, Tauranga and Auckland);

• The tracks, distances and minimum safe altitudes to Hamilton, Tauranga and Auckland (see Appendix S); and,

• Ground Marshalling.

The Night Flying Techniques Briefing is to cover the following topics:

• The aim of night flying exercises;

• Night flying principles and considerations:

• Aerodrome lighting;

• Aircraft lighting;

• Runway perspective;

• Air Traffic Control;

• Ground Marshalling;

• Personal equipment to be carried at night; and,

• Other traffic.

• Human Factors/Airmanship:

• Legal definition of night;

• Adaptation of the eyes to darkness;

• Visual illusions;

• Lookout/Listenout;

• Orientation; and,

• Consideration of others.

Appendix Q to the WMSFS Flight Operations ManualPage 2

• Aircraft handling at night:

• External pre-flight checks;

• Internal pre-flight checks;

• Engine start-up at night;

• Taxiing at night;

• Flying techniques at night;

• The night takeoff;

• The local area at night and rejoining;

• The night traffic circuit;

• The night approach;

• The flare, hold-off and landing at night;

• The go-round at night; and,

• Wind variations at night.

• Abnormal and emergency procedures at night:

• Landing light failure;

• Aircraft external lighting failure;

• Total electrics failure;

• Bad weather/cloud penetration;

• Radio failure;

• Engine failure; and,

• Aerodrome lighting failure.

Appendix R to the WMSFS Flight Operations ManualPage 1

Runway Parallel Operations and Night Flying Flarepath - Layout Procedures

The airfield is to be marked in such a way that parallel operations are permitted, and the flarepath lights for night flying can easily be set up for the favoured vector. In effect, the marking is a mirror image based around the mid point on runways 28 and 10.

The following are required to set up the night flying flarepath:

• 4 or 5 people;

• 1 vehicle plus driver;

• a 50 metre tape measure (available in the Ops packup);

• the mower; and,

• 3 cans of day-glow spray paint.

Set-up Procedure (Refer Over)

1. Locate both concrete markers at one end of the field. Place a person on each. Working down one side of the vector, measure 15m in towards the centre of the strip, and mark the ground with day-glow paint, making sure the mark is lined up directly between the two concrete markers.

2. Repeat the process for all 9 pairs of concrete markers.

3. Repeat 1 and 2 above for the other side of the vector.

4. At the eastern (far) end of the strip, add an extra mark on each side, 100 metres beyond the last concrete markers in line with the day-glow marked centre strips.

5. Next, working down one side of the vector, locate the 1st concrete marker and place a person crouching on that mark. Place a 2nd person standing on the second concrete mark and a 3rd on the third marker.

6. Start mowing the strip from the daytime threshold, keeping the people lined up

7. When the mower gets close to the 1st person, they are moved on to the next concrete marker. Continue leapfrogging down the strip until the 9th marker is reached. From this point to the threshold at the end of the strip, the person on the mower will need to keep a mark on the fence lined up with a tree or hill feature in the distance.

8. Repeat the process for the remaining 3 mown strips.

9. At the threshold of each runway, mark the two 15 metre parallel runways as “L” and “R” (left and right) respectively in large mown letters, and the centre 60 metre runway with the letter “C”.

10. When mowing the 2 inside strips (those used for the night flying flarepath), repaint the marks after they have been mown, and also measure and add a day-glow paint marking at every 50 metre interval (excluding the last 100 metres at either end of the night-time runway).

11. Working on the inside mown strips (those used for night flying), measure and mark a spot 10 metres in towards the centre of the strip on both sides, and at right angles to the last day-glow markings.

12. Finally, at the set of marks 400 metres from each end (those either side of the middle point of the runway), mark 2 sets of 4 marks at 1.66 metre intervals towards the outside of the strip.

13. Set out the lights in accordance with the diagram on appendix R page 2.


Runway Parallel Operations


Night Flying Flarepath - Layout

Appendix S to the WMSFS Flight Operations Manual

Alternate Aerodrome Details

Diversion Details

MAto

HN

HNto

AA

MAto

TG

MAto

AA

TRACK 232º Mag 314º Mag 060º Mag 294º Mag

DISTANCE 21 nm 58 nm 22 nm 63 nm

TIME@ 100 kts

G/S

13 min 35 min 13 min 38 min

MSA 3000 ft 3000 ft 5000 ft 5000 ft

COMMFreqs

CTL 124.3TWR 122.9

HN ATIS 128.6

CTL 124.3TWR 118.7

AA ATIS 127.8

CTL 119.5TWR 118.3

TG ATIS 126.6

CTL 124.3TWR 118.7

AA ATIS 127.8

NAVFreqs

HN VOR 114.0

HN NDB 390

AA VOR 114.8

HD NDB 334OT NDB 398WI NDB 254

TG DME 113.2

TG NDB 304

AA VOR 114.8

HD NDB 334OT NDB 398WI NDB 254

Appendix T to the WMSFS Flight Operations Manual

Written Briefing For The RNZAF RFS Crew

1. Local Liaison.

The Senior Rescue Fire Service (RFS) Officer is to check in with the local emergency services at the start of the camp, informing them that we are on Matamata aerodrome for the 2-week period and give them the completion date.

2. Operational and Emergency Procedures.

The RFS crew are to familiarise themselves with the Emergency Procedures Plan (refer Appendix U to this manual), and the checklist in the Air traffic Control (ATC) Tower. Check with the Chief Controller, re frequencies, portable radios etc. Obtain a copy of the Flight Operations Manual and Flight Training Manual Supplement from the CFI. Check the AIP Supplement detailing the school for any other relevant details.

3. Requirements for availability.

The hours for RFS are basically the same as for ATC i.e. from 0600 hrs local most mornings until 2100 hrs local, with 2 nights of night flying until 2400hrs local.

4. Daily Aerodrome Inspection.

Carryout an aerodrome inspection prior to the commencement of flight operations at the beginning of each day, and prior to the commencement of flight operations on runway 04/22 if it has not been inspected on that day. Report to the Duty Instructor at the completion of the inspections.

5. Movement around the airfield.

An ATC clearance is required prior to moving onto the aerodrome operations areas, except in an emergency if an ATC clearance is unobtainable. When driving around the aerodrome, the RFS vehicle must go straight out onto the runway from its parking position, and not up or through the flight line because of potential conflict with taxiing aircraft.

6. Discipline.

Normal drinking rules apply i.e. 10 hours between drinking and duty. Students are not to be in the RFS tents after dark. No staff other than scouting supervisors are to be around the student tents after dark. If taking the RFS vehicle off camp, no alcohol is to be purchased for students. Students may come with you in the vehicle only if permission is first obtained from the School Director. While at the school, the RFS crew are expected to uphold the highest traditions of the service.

Appendix U to the WMSFS Flight Operations ManualPage 1

Emergency Procedures Plan (EPP)

EMERGENCY PROCEDURES PLAN (EPP)

Boldface items are action items and are the responsibility of the named person(s) or appointment to carry out.

Immediate Actions

1. The Duty Controller is to sound the Crash Alarm. The crash alarm is to be used by the Duty Air Traffic Controller upon receipt of a Mayday/Distress call, or other notification of an aircraft distress or urgency situation, for example, a telephone message or by observation of an aircraft distress situation developing. The alarm shall not be silenced until the Duty Instructor and/or Chief Flying Instructor or his/her nominee so directs.

2. The Co-ordinating Committee is to assemble at the Control Tower. The Co-ordinating Committee is to consist of the following personnel:

a. Chief Flying Instructor or nominee (Chairperson);

b. Duty Instructor;

c. Chief Controller or nominee;

d. Duty RFS Officer; and,

e. Any other person(s) the Chairperson wishes to appoint onto the committee.

The Duty Instructor will chair the Coordinating Committee until the arrival of the CFI or Deputy CFI. In the event that both the CFI and Deputy CFI are unavailable, a Flight Commander should be co-opted to the committee and at his/her discretion, assume chairmanship.

3. The Chief Flying Instructor or his/her nominee is to assume control of all operations. Consideration should be given to suspending flying training operations. In most cases operations would be restricted or suspended.

4. For an occurrence on the Matamata Airfield, the Duty Air Traffic Controller is to immediately dispatch the RFS vehicle. The RFS vehicle is to drive straight out onto the side of the runway, and from there along the side of the runway to the occurrence site. The vehicle is not to go along the inside of the flight line between the fence and the parked aircraft unless absolutely necessary, because of the potential for conflict.

5. For an occurrence off Matamata Airfield the Duty Air Traffic Controller is to immediately dispatch the RFS vehicle if the position of the occurrence is known. The Duty Air Traffic Controller may dispatch the RFS vehicle before the site of the occurrence is known, but in that event, he/she shall first ensure that an airborne School aircraft with a Flying Instructor on board has located the site (or could reasonably expect to do so in a short period), and is available to provide guidance to the RFS vehicle.

6. The Co-ordinating Committee shall confirm that ATC have rung 111, to advise the Police that an aircraft incident/accident has occurred. The Police will inform Ambulance and Fire as required. While the RFS vehicle attached to the School may have the initial fire/crash situation under control, local RFS have greater resources in the terms of manpower, first aid and equipment available to them.

ATC should also inform the Christchurch Supervisor.


7. The Co-ordinating Committee (Duty Instructor) is to:

a. carry out the checklist tasks set down in Appendix V;

b. decide on further appropriate action to deal with the occurrence;

c. provide assistance to the Chief Flying Instructor or his/her nominee in dealing with the numerous details that inevitably arise; and,

d. keep the Control Tower area clear of personnel not directly involved with the situation.

There are benefits in having key members of the co-ordinating committee in the Tower cab, provided the numbers are limited and interruptions to ATC are minimised.

8. When an incident or accident occurs off Matamata and the Duty Air Traffic Controller has dispatched the RFS vehicle, the Co-ordinating Committee is to be informed of such actions, and;

a. detail an aircraft to hold in the incident / accident area; and

b. instruct the pilot-in-command to provide guidance and positional information to the Tower/RFS vehicle, and provide any other useful information on the incident site.

9. If no School aircraft is airborne, then the Co-ordinating Committee is to authorise a School search aircraft with a Flying Instructor on board to be dispatched to locate the incident/accident site and provide guidance to the RFS vehicle.

The Operations Officer shall check that an emergency chart is provided to the pilot-in-command of the search aircraft if one is dispatched.

10. The Duty Air Traffic Controller will give consideration to changing all other traffic other than the aircraft in distress and/or the search aircraft to the advised secondary frequency in order to keep the primary frequency clear for co-ordination of emergency services.

11. For an occurrence on, or within the environs of Matamata Airfield, the Meteorologist is to immediately complete a SPECI observation.

12. The Flight Operations Officer, as soon as practicable, is to secure the following documents for later inspection by the CAA:

a. The student’s Flight Training Manual Supplement;

b. The student’s Logbook (if they have one);

c. The students’ Aircrew Medical Certificate;

d. Applicable “Professional Document Check” form(s);

e. Applicable “Staff Registration” form(s);

f. Flight Authorisation Card;

g. Aircraft Logbook;

h. Aircraft documents, that is, Airworthiness Certificate, Aircraft Flight Manual, etc;

i. Copies of all relevant meteorological forecasts, charts and observations (including the SPECI completed at the time of the incident or accident). These are to be made available by the Meteorologist.

13. The Co-ordinating Committee is to inform the School Nurse as soon as practicable and request his/her assistance at the airfield if required.


14. The Co-ordinating Committee is to ensure that the Search and Rescue Co-ordination Centre (phone 0800 656 454) is advised, if it is determined that a larger search than possible with School resources is required. This may be required if an aircraft has gone missing on a cross country flight, a delivery flight, or the Tauranga beach trip, and should be done within 24 hours or sooner. The Centre will then inform CAA. If the site of the incident can be readily located there is no requirement to inform the Centre.

Subsequent Actions

15. The Co-ordination Committee is to dispatch a Flight Commander to the incident/accident site as soon as practicable to take control of the site in consultation with the NZ Police. The Flight Commander is to:

a. carry the School Crash Kit to the site, and in co-ordination with the TAIC and or NZCAA is to:

(i) photograph the site in detail including witness marks on the ground and aircraft;

(ii) preserve evidence at the site, including fuel and oil samples; and

(iii) draw up a detailed, scale plan of the incident site.

b. carry a cell phone and/or radio to maintain communications with the Co-ordinating Committee.

c. arrange for a supply of tarpaulins to cover the cockpit and engine areas of the incident aircraft if required due to the presence of rain or media.

16. The Co-ordination Committee are to consider arranging for an Engineer to be directed to the incident/accident site if appropriate and as soon as practicable to provide advice and assistance.

17. The Co-ordinating Committee is to, as soon as practicable, direct all other School activities to continue normally, including flight operations, unless there are sound reasons for suspension. In this latter case, i.e. no flight operations, the School Director shall be informed immediately by the Committee.

18. The Co-ordinating Committee is to limit access to the incident site to key personnel only, notwithstanding the requirement to secure the site.

19. The Committee is to ensure that staff and the student body are kept appraised of information with respect to the occurrence at regular intervals. Natural concern and curiosity will draw people to the Committee operating area, but it should be kept clear to reduce interruptions and allow the Committee business to proceed in a timely and effective manner. The Venturer Leader and/or Flight Leaders can be used to control access to the Committee area and to provide regular information on the occurrence to the remainder of the staff and students.

20. The Director, Deputy Director or School Executive Officer is to arrange, as soon as practicable, to have students and staff briefed on, amongst other relevant information concerning the occurrence, the following points:

a. Phone lines must be kept clear for emergency communications. Arrangements will be made by the School Director to inform parents/caregivers; and

b. Do not talk to the media. Communications with the media are restricted to the Director and Chief Flying Instructor only in accordance with the School policy.


Follow-Up Actions

21. The Co-ordinating Committee is to arrange to have all visitors, including the media, directed to the Aero Club building in the first instance. The Committee should delegate a senior staff person to be present at the Aero Club to both restrict access to the airfield and to deal with media until the Director and/or the Chief Flying Instructor are available. The media will attempt to move freely about the airfield to gather material on the occurrence, including interviewing anyone that they think may be able to provide them with human interest for their story. As a last resort, access to the School areas behind the Aero Club building may be blocked off with vehicles, but they are to be manned so that they can be quickly removed if necessary to provide access for emergency vehicles coming to, or departing the airfield.

22. The School Executive Officer is to notify the Next-of-Kin (NOK) of staff and/or student(s) involved in the occurrence by the fastest means possible. If there has been a fatality, the School Director will make the necessary calls, notwithstanding that it is the duty of the NZ Police to give formal notification to NOK in the event of a fatality. It should be noted that the media can and will publish the names of people involved in an accident once the Police have formally notified the NOK.

23. The School Executive Officer is to arrange to have NOK/parents/caregivers of all staff and students at the School notified of the occurrence as soon as practicable. This can most easily be done by selecting and using key families in each city (for example, 5 - 10 in Auckland and proportionately fewer in the other, smaller centres), and advising them of the incident. In turn, each of these families can be given a short list (5 - 10) families to call on behalf of the School.

24. The School Director is to inform Scouting New Zealand of the incident as soon as practicable. In the first instance, the National Activities Officer should be informed, or if absent, the Chief Executive Officer, National Secretary, or staff.

25. The Flight Operations Officer is to arrange to have all aircraft owners informed of the incident as soon as practicable.

26. The Flight Operations Officer, in consultation with the Co-ordinating Committee, is to arrange for staff/students to secure the site if advised that the NZ Police wish to leave, and until the CAA investigating staff arrive.


Post Incident Actions

27. The Co-ordinating Committee is to arrange to have the CAA Occurrence Report completed and dispatched to CAA as soon as practicable. If the accident involved a fatality, the Air Accidents Investigation Office will be the investigating authority. Otherwise, the incident will be investigated by the CAA Flight Operations Safety Investigators, and the CAA Airworthiness Section if that is required.

28. The Co-ordinating Committee, in consultation with the School Nurse, is to give careful consideration to the necessity of trauma counselling for incident/accident victims.

29. The Co-ordinating Committee is to require appropriate personnel to complete the following reports as soon as practicable:

a. CAA Occurrence Report;

b. Statements for all involved aircrew, including those of search aircraft;

c. RFS Report;

d. Engineering Report;

e. Duty Air Traffic Controller’s Report;

f. Meteorological Officer’s Report, including a METAR and/or TAF covering the period of the incident;

g. Audit Committee’s Report, including any recommendations for changes to the EPP; and,

h. Any other documentation which may be relevant to the incident, such as witness reports.

30. At the direction of the Co-ordinating Committee, the Executive Officer is to arrange to have four copies of all reports made and dispatched as follows:

One to CAA;

One to Scouting New Zealand, attention: National Activities Officer;

One to the aircraft owner; and,

One to the Chief Flying Instructor as a guard copy.

31. The School Executive Officer is to arrange for the Airfield Operator to be informed of all incidents and accidents.


32. On completion of all incident/accident procedures including SAR operations, an Audit Committee is to meet. The Audit Committee members shall comprise:

a. Chief Flying Instructor or his/her nominee (Chair);

b. School Director (representing the Operator - Scouting New Zealand);

c. The Chief RFS Officer;

d. The Chief Controller;

e. The Duty Air Traffic Controller at the time of the incident;

f. The Duty Instructor at the time of the incident;

g. Senior Flying Instructors as specified by the Chief Flying Instructor;

h. Flight Operations Officer; and,

i. Executive Officer (representing the School’s administration);

33. The Audit Committee is to:

a. review and analyse all aspects (both operational and administrative) of the School staff’s response to the incident;

b. determine if the School’s response operations were effective and in accordance with established procedures; and,

c. make recommendations to the School Director and Chief Flying Instructor for changes to procedures where necessary.

Appendix V to the WMSFS Flight Operations ManualPage 1

Emergency Procedures Checklist

EMERGENCY PROCEDURES CHECKLIST

As each of the requirements below is accomplished, tick the box. Delegate as necessary to ensure all items are done expeditiously.

ACTION WHO Done

Sound the Crash Alarm ATC

Form Co-ordinating Committee CFI/Dep CFI/Acting CFI

Restrict or suspend flying programme? CFI/Dep CFI/Acting CFI/DI

Off Aerodrome Incident: Maps to: ATC/Co-ordinating Committee1. RFS Vehicle2. Search Aircraft3. Tower

Off Aerodrome Incident: Order: ATC/Co-ordinating Committee1. Search Aircraft2. Radio Freqs to RFS Vehicle

Dispatch RFS Vehicle ATC/Co-ordinating Committee

111 Emergency Call to the NZ Police:Police advise Ambulance and/or fire if req’d

ATC

Inform the CH ATC Supervisor ATC

Inform School Nurse Co-ordinating Committee

Restrict Access to the Camp Site for Media & Spectators

Director/Deputy Director/ExecO

Dispatch a Flight Commander with: Co-ordinating Committee1. Crash Kit2. Cell Phone/Radio

Complete SPECI Meteorologist

Secure Documents as follows: Co-ordinating Committee/Flt Ops1. Student’s FTM Supp2. Student’s Logbook3. Student’s Medical Certificate4. Applicable Staff Registration Form(s)5. Professional Doc Check Form(s)6. Flight Authorisation Card7. Aircraft Logbook8. All Aircraft Documentation9. Met Reports

Inform the following:1. NOK of involved Students & Staff Director/Co-ordinating Ctte2. NOK of Student body & Staff Executive Officer3. NHQ Scout Association Director

Appendix V to the WMSFS Flight Operations ManualPage 2

-2-

ACTION WHO Done

Ensure the SAR Co-ordination Centre are informed if necessary0800 656 454 (24 hours)

ATC/Co-ordinating Committee

Resume normal flying programme? CFI

Inform Aircraft Owners Flt Ops

Raise NZCAA Occurrence Report Co-ordinating Committee/ATCSend:

1. Through AFTN, or2. Fax 04 569 2024

Consider requirement for Post Traumatic Stress Counselling

Director/CFI/Camp Doctor

Check & collate reports as follows: CFI/Co-ordinating Committee1. NZCAA Occurrence Report2. Incident Aircrew Statement(s)3. Met Report (METAR and/or TAF)4. RFS Report5. Engineer’s Report6. Doctor’s Report7. Other relevant documentation

Convene Audit Committee to consider: CFI1. Reports2. Review Incident & Actions3. Any changes required to EPP

Dispatch copies of reports to: CFI1. NZCAA2. NHQ Scout Association3. Aircraft Owner4. Chief Flying Instructor

Inform the Airfield Operator Executive Officer

Appendix W to the WMSFS Flight Operations Manual

Information for Flight Commanders

Document Check. It is your responsibility to check on the validity and currency (day and night) of the licences of the Flying Instructors in your flight, and to make sure that their medical certificates are valid. Flight commanders and the Chief Flying Instructor will check each others. A standard form has been created to assist us in this requirement, refer Appendix J. The completed form is to be sighted by you before a Flying Instructor may begin flight instruction at the school. Forward the completed forms to the Chief Flying Instructor.

Student Briefing. Decide on your messages for the initial student briefing with the students allocated to your flight, e.g., relaxation, sleep, punctuality, dress for flying, and anything else you wish to emphasise. Introduce your Flying Instructors to your flight's students, giving brief background if desired.

Allocation of Students to Flying Instructors. This can be done arbitrarily, e.g., the two students on top of the flight list to yourself, the next two to your next instructor etc, or by any other method you prefer. Some thoughts though, if two students are friends, consider giving them to one instructor. If they seem to be a pair of tearaways, it may be more prudent to split them up. Don't put big, brawny students with slight, slim, young new C Cats.

Supervision of C Cats. Supervise all C Cats closely. They are here to consolidate their instructing techniques, not to be distracted by extra-curricular activities. Ensure they are giving their students adequate briefing and information etc, and that their students are learning at the expected rate. Determine which of your C Cats are within the 6 month/100 hour restriction, CAR Part 61 requires you to certify their logbook to the effect that they are under your (and/or the Chief Flying Instructor’s) direct supervision for the duration of the School. This means that you or the Chief Flying Instructor must be on the airfield, at the same time as the C Cat is instructing, and that you (and/or the Chief Flying Instructor) are directly responsible for their actions. A standard log book certificate has been created to assist you in this requirement. Refer Appendix P.

Instructors new to the Walsh. Help the new Flying Instructors with the flying rules, booking procedures etc.

Temporary absence of Flying Instructors. Ensure that if one of your Flying Instructors is leaving camp for a day or days, you know about it and allocate their students to another Flying Instructor(s) so that they continue to progress. If you leave camp, allocate a temporary Flight Commander in your place and inform the Chief Flying Instructor.

Exam preparation. Prepare your flight's Ab-initio Students for the exam. This can be by tutorials and/or discussions. You will be able to look at a copy of the exam, but not to copy it or show it to the students.

Personality clashes. Be vigilant for any instructor/student personality clashes, don't leave the problem until approaching solo stage before doing something about it (e.g. an instructor change.) Make any changes early rather than late.

Problems. Don't sit on problems if they can't be solved easily. Communicate with the Chief Flying Instructor to share the situation and get an approach from a different angle.

Finally. Thanks heaps for your support, without it the school simply wouldn't function efficiently.

Appendix X to the WMSFS Flight Operations Manual

Staff Registration Information Form

STAFF REGISTRATION INFORMATIONPERSONAL DETAILS

Full Name ...................................................................................................................................................................

Address ...................................................................................................................................................................

...................................................................................................................................................................

...................................................................................................................................................................

Name for nametag ..............................................................................................................................................................

Telephone home: 0..…-.................................................. E-mail ............................................................................

work: 0..…-.................................................. E-mail ............................................................................

cell phone 0……..-.........................................................................................................................................

Date of Birth ........./......../........ Age ..................... Gender: Male Female

Please indicate any current trade or first aid qualifications you have that may be of use at the school.................................

..............................................................................................................................................................

PERSONS TO CONTACT IN AN EMERGENCY

No 1 No 2.

Name: ___________________________ Name: ___________________________

Address ___________________________ Address ___________________________

___________________________ ___________________________

___________________________ ___________________________

Relationship ________________________ Relationship __________________________

Phone private: 0__________________ Phone private: 0_____________________

business: 0__________________ business:_____________________0

PERSONAL DOCTOR

Name: ___________________________

Address: ___________________________

___________________________

___________________________

Phone: 0__________________________

___________________________

MEDICAL STATEMENT

Do you suffer from any illness or condition that could interfere with your participation in your normal activities at the Walsh Memorial Scout Flying School?

YES/NO

If YES please give details.......................................................................................................................................................

................................................................................................................................................................................................

................................................................................................................................................................................................

................................................................................................................................................................................................

................................................................................................................................................................................................

PRIVACY ACT

Scouting New Zealand and its members involved in the organisation of the Walsh Memorial Scout Flying School require this information to enable the safe, trouble free and efficient management of the school.

The information will be held and stored electronically and used by the Scout Association as follows:-

It will be available to the senior staff for the management of the school and in an emergency.

Your name, address and phone number will be part of a list of such details that may be used to inform you of future schools and products and services offered or recommended by the Scouting New Zealand.

Your name, address and phone number will be part of a list of such details available to all members of the school for later communication purposes.

You have rights to, and to correction of, this information subject to the provisions of the Privacy Act 1993.

Signature .......................................................................................... Date ..............................................................

Appendix Y to the WMSFS Flight Operations ManualPage 1

Information for Flying Instructors New to the Walsh Memorial Scout Flying School

INFORMATION FOR FLYING INSTRUCTORSNEW TO THE WALSH MEMORIAL SCOUT FLYING SCHOOL

The Walsh Memorial Scout Flying School has been operating since January 1967, when it was started by George Arkley, a senior Scout Commissioner and a member of the Royal Aeronautical Society. Its basic aim is to develop and encourage an interest in aviation, as a vocation or sport, amongst members of the Venturer Scouts and Ranger Guides and other youth groups. To this end, we provide about 8 hours of ab-initio instruction, the theory appropriate to this flying, and a 60 question multi-choice exam to enable the students to qualify for the Flying School Certificate. If they also go solo (and about 90% of them do) they are presented with their Scout Wings.

The other aim is to commemorate the names of Leo and Vivian Walsh, the New Zealand aviation pioneers who constructed one of the first aircraft to fly in New Zealand, and also built the first sea-plane in the country. They also started NZ’s first flying school, at Kohimarama in Auckland in 1914. During the First World War, the Walsh brothers trained 110 pilots for the Royal Flying Corps, and after the war, their school continued to train civilian pilots until 1924, when the Government bought the school and re-established it at Hobsonville.

The Walsh Memorial Scout Flying School has a continuance rate of approximately 25%; that is, around a quarter of the students continue in aviation in some form, whether it be flying as a hobby, or progression to a career as a pilot, Air Traffic Controller, engineer, rescue/fire officer, meteorology professional etc.

The School operates only with the donation of time and expertise of its staff, and also with the donations and sponsorship of various organisations, such as Air New Zealand, the Airways Corporation, the Royal New Zealand Air Force, the NZCAA, the NZ Meteorological Service and the many Aero Clubs and Flying Schools from which we lease the aircraft. The result is that we can provide the students with a flying rate of around $110 per hour, which is significantly below the industry average. Our sponsors also provide money for awards, ranging in value from $2000 to subscriptions to Aviation News and Pacific Wings.

The students usually number around 60 in all. Of these, approximately 36 will be Ab-initio with little or no previous flying experience, and 20 will be Returned students. The latter vary from those who have attended the previous school but have done little or no more flying during the year, to the type of student who is current, has 30-40 hours, and is getting close to sitting the PPL flight test. There are not many of this standard, and it must be emphasised that most of the students are very low-time pilots and that they must be watched closely by all instructors. We all share the responsibility of supervising them and sometimes thinking for them, not only when flying dual with them, but also when they are doing their early solo flying. The students are usually excited and may not pay adequate attention to matters such as the fuel remaining in the tanks, the suitability of the weather, sunstrike, and approaching ECT, etc. Do not focus only on your own students but rather take a team approach and help any student who appears to need it.

The students are divided into four flights for operational, administrative and duty purposes. Each flight will have both Ab-initio and Returned students. The approximately 17 aircraft and 25 instructors (some of whom will be part-timers) are allocated to the flights in proportion. Each flight has a Flight Commander who is responsible for the training activities within his/her flight, and will be directly supervising those new C category instructors amongst you who are still within the first 100 hours and 6 months of beginning instructional flying. The Flight Commander will certify in your logbook that the requirements of Part 61 have been met for the duration of the school.

Appendix Y to the WMSFS Flight Operations ManualPage 2

Some operational factors:

you will normally be allocated 2 Ab-initio students and may be allocated to fly with some of the Returned as well.

rather than have the instructors doing numerous individual briefings, a system of Massed Briefings/Exercise Lessons has evolved, mainly for the ab-initio exercises.

a night flying flarepath is available in the form of battery-operated lights. We usually do two night flying sessions, mainly for the familiarisation of Returned Students.

annual instructor checks and other flight tests are available at the School for the very modest fee of $160. This fee is donated by the A Cats to a fund that supports various aspects of the school.

you will very rarely have to refuel an aircraft as we have the use of a mobile tanker, and a full-time team who refuel all the aircraft every meal-time.

Accommodation is provided on the airfield in the form of a bunkhouse, with four bunks in each room. This can usually cope with our numbers, but you are welcome to bring your own caravan or tent if you wish. All the students are accommodated in tents. Meals are cooked and served on the aerodrome by scout organised personnel and a very good standard has been achieved. The staff tend to socialise in the local Aero Club.

There are special occasions such as the Arkley Dinner for Returned Students and staff, which is held in Matamata itself. If the flying programme and weather permits, at around the mid-point of the camp, we give the students a break and take them and all the aircraft over to Tauranga for an afternoon on the beach at Mt. Maunganui, followed by a barbecue back at base. The Wings Dinner on the final night is the high point of the two week period, when invited guests arrive and the many awards are presented to the student winners.

The school has grown, through the efforts of many previous staff, into a safe, efficient and enjoyable experience for most who attend. As with all things in life if you come along with the attitude of getting stuck in, setting the highest professional standards and making the most with what is available then you are sure to get plenty out of your time at Matamata.

Appendix Z to the WMSFS Flight Operations ManualPage 1

Flight Operations - Procedures

1.1 Flight Operations Room

1.1.1 Set-up

a. Tables - Flight Planning (2) left side of roomFlight RecordingData PrintingOperation Administration (1 x front plus 1 rear of room)

b. Display Boards for safety posters & operations info.Display boards sit on flight planning tables and lean up against wall. Place a pad at top corner of each board to avoid damage to wall.Use looped masking tape or mounting tape on back of posters.

c. Notice Board - The inside glass of both doors.School ProgrammeFlight listsRostersSummaries

d. Computer System - Usually two computers networked for efficient transfer of file for backup purposes. An Epson compatible line printer is used for printing from the LAM programme. Other printing is processed through a laser printer.

(i) Flight Recording - LAM programme

(ii) Operations Administration

1.2 LAM Computer Programme

1.2.1 The use of the LAM computer programme has kindly been donated to the school by LAM Systems Ltd. The programme was introduced in 1990 to replace a manual card system. The system has proved to be reliable with no data loss even under unreliable power supplies. Daily back-ups of the system are maintained on another computer in case of hard disk failure or system file corruption.

A manual Daily Flying Sheet is maintained for cross checking of input data.

The system includes client database, flight detail recording, sales recording, invoicing, extensive data enquiries and client, aircraft, instructor and sales reporting.

The system is live continuously with data input by instructor and students after each flight. Cross checking and balancing with the manual Daily Flying Sheet is completed each night after flying concludes.

Refer to LAM Systems manual and LAM data input folder for further details.

1.3 Operations Administration Programmes

1.3.1 Extensive use of the computer is made to provide documents, reports and forms for use prior to, during and after the school. All files can readily be updated to facilitate changes from within and outside the school.


1.3.2 Significant use of spreadsheets (and other data sources) is made to record, report and analyse data prior to, during and after the school. The following are the main spreadsheet files.

2003 Day Summary.xls Daily reporting of flight totals; ab-initio, returned and other totals and aircraft totals

2003 Fly.xls Recording of aircraft, owner and equipment details; daily flying totals (tacho and actual); maintenance hours to run; fuel usage recording and analysis; and total maintenance costs.This file is used as a data source for merge documents to aircraft owners.

Walsh Budget 2003.xls Budget for the school.This file also includes linked worksheets for cost analysis of aircraft, fuel, camp fees, student & staff expenses, donations & scholarships.

Student Hours Summary.xls Templates for displaying expected and actual progress of student hours.

Walsh 2000.mdb Microsoft Access 2000 file containing all student & staff names addresses etc from the first school in 1967.This file is used as a merge data source for many letters, documents and tables

Sponsor data.doc Merge data source for sponsors letters

Dinner Invite data.doc Merge data source for sponsor dinner invites, attendees, name badges and place names

1.4 Flight Training Manuals

1.4.1 Manuals are purchased from the Aviation Theory Centre by the school and are made available on a loan basis for ab-initio students. Students and staff may purchase manuals. Returned students and others are expected to have their own manual. Used manuals are made available at a reduced price

a. Check condition of existing manuals, note condition on label on inside cover of book and on master list.

b. Strike "sell rate" for used books. As a guide new - 100% ($44), 1 year - 80% ($35), 2 years - 60% ($26), 3 years - 40% ($18), 4 years or more - 20% ($9)

c. Insert label on inside cover of new books and number new books.

d. Prepare student list for issue of books on day 2

1.5 Headsets

1.5.1 A number of headsets have been purchase over the years for use at the school. Used headset are generally Telex and new headsets are Avcom model 400. Replacement cost is about $380 each, mike jack plugs $35, and headphone jack plugs $5

a. Unpack headsets and check condition.

b. Place headset in calico bag ready for use.


1.6 Satchels

1.6.1 Reporters style satchels are issued primarily to ab-initio students to protect the Flight Training Manuals and to provide a suitable container for students to keep all their notes. New staff members are also issued with a satchel. The satchels are part sponsored by one of our sponsors and have the sponsors name printed on the outside of the satchel.

a. Write student name on coloured hospital type wristband and attach to satchel.

b. Insert pen and pencil in bag.

c. Write name of student on cover of Flight Training Manual Supplement and place in satchel.

1.7 Flight Operations Timetable

1.7.1 An indicative timetable is set out below. Refer to specific tasks described above for further details

1.7.2 Day 1

Set-up Operations RoomTablesDisplay BoardsComputer SystemNotice BoardsPaper work

Issue area Training Map and Aircraft Dispersal Plan to Tower

Issue a copy of the Programme; Duty Instructor Roster to Tower

Issue Crash Maps to the Tower.

Check-in aircraft as they arrive

Prepare satchels

Prepare headsets

Prepare Flight Ops roster

Brief Flight Ops staff

Brief new Instructors

Check contents of Crash Kit, replace any time expired or missing items then apply seal to kit.

1.7.3 Daily

Start of day

Open Flight Operations Room 15 minutes prior to first flight of day

Start LAM computer

Check all paperwork ready for the days activitiesBooking SheetDaily Flying SheetLate Meal and Wake-up listsFlight Authorisation Cards


During day

Record flight details and times on Daily Flying sheet

Help students where necessary to enter details and times into LAM computer programme

Monitor flights and advise Head or Deputy of Flight Ops if ETA is exceeded by more than 15 minutes

Cross-check recorded Flight Authorisation cards with Daily Flying Sheet and LAM computer programme during quiet periods of day (details in correct column, correct times, aircraft etc)

Balance Daily Flying Sheet when sheet is full. A new sheet is usually started at lunchtime

Monitor serviceability of aircraft. Any problems to be written up in Maintenance Notes folder and Head of Flight Ops notified. If aircraft is considered unserviceable ask for keys to be returned to Flight Ops and placed on flight board behind U/S card.

Monitor issue and return of headsets

Advise ATC of any know aircraft visits

End of Day

Cross check and add Daily Flying Sheet

Balance Daily Flying sheet with LAM computer programme

Hand pre-printed card to Duty Flight for recording of aircraft Tacho times. Check times have been recorded for all aircraft when card returned.

Check all aircraft keys collected and are on aircraft status board

Check all aircraft are picketed, control locks in and covers over aircraft

Check all headsets are returned, no missing knobs etc and are in correct bags

Prepare new booking sheet

Copy student hours to Student Summary sheet on display board

Copy aircraft hours to Aircraft Summary sheet on notice board

Enter aircraft tacho and actual hours into aircraft spreadsheet

Check hours to run to maintenance sufficient for next days flying

Check day Fuel sheet has been balanced, entered into aircraft spreadsheet and fuel sheet is on file

Check Wake-up sheet has been taken and placed on fridge in Soaring Centre kitchen

Check chamois cloths have been rinsed clean and are in porch ready for next morning


1.7.4 Day 2

Issue satchels to ab-initio students and new staff

Issue Flight Training Manual

Issue pens and pencils

FRTO list on notice board

PPL exam subject list on notice board

Polo shirt order list on notice board

1.7.5 Day 3

Check runway flare path light and install batteries

Night flying list on notice board

1.7.6 Day 4

Night flying programme notice board

Polo shirt order closes 1300 today

1.7.7 Day 7

Tauranga Beach Trip list on notice board

School photo sales sheet on notice board

Prepare and glue school stickers into logbooks

Check Letters to Operators are ready

Place Velcro dots onto Wings badges

1.7.8 Day 13

Training Manuals returned after exam

Enter Training Manual sales into LAM

Enter polo shirt sales into LAM

Prepare staff service pins

1.7.9 Day 14

Enter staff bar tab into LAM

Prepare Student Certificates

Hand Velcro dots to Venturer Leader for issue to students

Print invoices

Print Instructor Record sheets

Print Wings Dinner name tags and table place names

Retrieve school checklists from aircraft

Retrieve area training map from Tower

Clean all aircraft ready for dispatch to home base


1.7.10 Day 15

Print Letters to Aircraft Operators

Balance student soft drink

Pack up and go home

2 Aircraft

2.1 Aircraft Acceptance

2.1.1 All school aircraft are checked on their arrival with the ferry pilot, to record maintenance details and condition of aircraft. Details are recorded on a check-in sheet and crosschecked with the Walsh Aircraft Information Sheet. All equipment supplied with the aircraft is to be noted and appropriately labelled for return with the aircraft.

a. Documentation check

(i) Walsh Aircraft Information Sheet

(ii) Flight Manual - Certificate of Airworthiness, AIR number, Amendment Status, Date, Radio Station Licence.

(iii) Maintenance Technical Log

b. Aircraft Equipment

c. Aircraft condition - visual and condition report by ferry pilot.

2.2 Aircraft Maintenance

2.2.1 Aeromotive Limited provides maintenance for school aircraft on a call-out hourly basis. Return travel from Hamilton to Matamata is charged at 70c per kilometre and is apportioned to each aircraft requiring maintenance. The cost of maintenance is paid by the school and on charged together with travel and parts costs to the respective aircraft owners.

A Maintenance Notes folder is located in Flight Operations. Each aircraft has a unique page in the folder for recording initial problems with the aircraft.

The following procedure has been developed to eliminate unnecessary call-outs of the engineer.

a. Problem is written up in the Maintenance Notes folder by the pilot.

(i) If the problem is considered a situation requiring the aircraft to be grounded, the keys are returned to Flight Ops and placed on the aircraft status board. A U/S card is placed over the keys.

(ii) Maintenance Controller is advised of the problem

b. Problem is discussed between reporting pilot and Maintenance Controller and the aircraft inspected.

c. Aircraft condition is assessed and action recorded in Maintenance Notes.

(i) Problem resolved as permitted under CAA rules part 43

(ii) Problem identified and maintenance deferred.

(iii) Problem identified, aircraft grounded.


d. Aeromotive Limited engineer call-out is coordinated depending on aircraft requirements and time of day. It is usual to try to rectify morning defects in time for improved flying conditions later in the day.

The engineer is called and the problem is discussed to establish maintenance and parts requirements, minimising double travel and call-out time.

e. A duplicate Goods Order system is used for each trip and each aircraft to record the following

(i) Aircraft registration and owner.

(ii) Description of defect.

(iii) Description of work carried out and time taken

(iv) Parts used and parts taken for repair. (plugs for cleaning and return etc)

f. On successful completion of the work an entry is completed in the aircraft Technical Log (engineer) and the school Maintenance Notes folder (maintenance controller).

g. The U/S card on the aircraft flight board is reversed to show the aircraft is now serviceable.

2.2.2 Immediately after the school it is usual for Aeromotive Limited to make available preliminary invoices. These invoices are checked for correct details and apportionment of travel charges prior to formal invoicing by Aeromotive Limited.

2.2.3 Final invoices received from Aeromotive Limited are paid by the Walsh Memorial Scout Flying School on behalf of the aircraft owners and are on-charged to owners account. Maintenance accounts are deducted from aircraft hire invoices prior to payment. Log entry sheets are forwarded on to owners with payment for aircraft, copied are retained for school records.

Appendix AA to the WMSFS Flight Operations Manual

Flight Authorisation Card

Walsh Memorial Scout Flying School Date _________

FLIGHT AUTHORISATION CARD Ref. No. _______________

CLIENT Name ____________________________ Code No.________

AIRCRAFT Type ____________________ Registration__________

DETAILS OF FLIGHT ______________________________________

PASSENGER NAMES ______________________________________

______________________________________

P.O.B AB-INITIO DUAL

E.T.A RETURNED SOLO

OTHER

INSTRUCTOR (print name for dual)__________________ OR

AUTHORISED BY (instructor to sign)___________________

TACHO READING AT SHUT-DOWN (A) ______________________

TACHO READING AT START-UP (B)

TACHO TIME (A) – (B) _______________________

TACHO TIME PLUS 0.10 _______________(Round to nearest 0.05 then add 0.10 Enter this time in computer)

Cross-country details

Landing Fees ___________________

_______________________________

Fuel uplifted ____________________________________

Initial when entered

COMPUTER

DAY SHEET

document.doc 8/04/23

NOTE - Aircraft must be back on line prior to next booking.

Appendix BB to the WMSFS Flight Operations Manual

ATIS/Tacho Record card

ATISMatamataTerminal Information ______________________________

Issued at ______________________________

Runway ______________________________

Surface Wind ______________________________

Visibility ______________________________

Present Weather ______________________________

Cloud ______________________________

______________________________

Temperature ______________________________

Dewpoint ______________________________

QNH ______________________________

Forecast 2000ft Wind _________________________________________________________________________________

TACHO READING AT SHUTDOWN __________________

TACHO READING AT START UP __________________

Appendix CC to the WMSFS Flight Operations ManualPage 1

Aircraft Dispersal Layout

12.0 m 12.0 m 12.0 m 12.0 m 10.0 m ATC 7.0 m 12.0 m 12.0 m 12.0 m1 2 3 4 5 Tower 6 7 8 9

C172/152 PA38 C152 JF Tecnam C152 C152 PA38 C152 JF Tecnam

Fence/BBQ

26 m

Appendix CC to the WMSFS Flight Operations ManualPage 2

Aircraft Dispersal Layout

Tyre

4 metres

Tyre

3 metres 3 metres

10 metres

Appendix DD to the WMSFS Flight Operations Manual

Officer in Charge of Beach Trip Flying - Responsibilities and Duties

The OIC Beach Trip Flying is responsible to the Chief Flying Instructor for:


b. monitoring and assessing the weather for suitability in relation to the beach trip flying, before the commencement of departure from Matamata, and before the commencement of the return flight from Tauranga;

c. the preparation and delivery of the beach trip flying briefing;

d. monitoring the security of school aircraft on the ground at Tauranga airport; and,

e. being one of the pilot’s in command of an aircraft on flights to and from Tauranga.

Appendix EE to the WMSFS Flight Operations Manual

Beach Trip Flying Briefing

The Beach Trip flying briefing is to cover the following topics:

• Roll call;

• Meteorology forecasts and reports (including Tauranga, Hamilton and Auckland);

• Aircraft, pilot’s in command and student passenger allocation each way;

• Departure timings;

• Air Traffic Control briefing (including Tauranga Control Zone entry and departure procedures);

• Other traffic;

• NOTAMs (including Hamilton, Tauranga and Auckland);

• Aircraft taxiing and parking at Tauranga aerodrome;

• Matamata rejoin procedures;

• Carriage of NZAIP Vol 4 pages covering Tauranga ;

• Abnormal and emergency procedures;

• The tracks, distances and minimum safe altitudes to Hamilton, Tauranga and Auckland (see Appendix S).

Appendix FF to the WMSFS Flight Operations Manual

Assistant to the CFI - Responsibilities and Duties

The Assistant to the CFI is responsible to the Chief Flying Instructor for:


b. completing tasking delegated by the CFI in a timely manner;

c. maintain a close liaison with the CFI to assist the CFI in carrying out their responsibilities and duties; and,

d. the monitoring of general standards on the ground, excluding flying standards, but including the personal discipline, dress and behaviour of all students.