florida association of management information systems summer conference 2011 exceptional student...
DESCRIPTION
Format Elimination Exceptional Student Program format eliminated Selected elements from the format moved to the Exceptional Student format Referral reason Date of consent for evaluation Evaluation completion date Eligibility determination date Placement date Placement statusTRANSCRIPT
Florida Association of Florida Association of Management Information Management Information Systems Systems Summer Conference 2011Summer Conference 2011Exceptional Student Education
Changes to Student Data Changes to Student Data BaseBase
Format EliminationFormat EliminationExceptional Student Program format
eliminatedSelected elements from the format
moved to the Exceptional Student format
Referral reason Date of consent for evaluation Evaluation completion date Eligibility determination date Placement date Placement status
Format EliminationFormat EliminationOld:
◦Districts submit one Exceptional Student format for each exceptional student
◦Districts submit one Exceptional Student Program format for each exceptionality for which the student is eligible
Format EliminationFormat EliminationNew:
o Districts submit one Exceptional Student format for each exceptional student
o Instead of submitting separate date elements for each exceptional program, submit ONE date for:• Date of consent for INITIAL evaluation as an
exceptional education student• Evaluation completion date of the INITIAL
evaluation• Eligibility determination date of INITIAL eligibility• Placement date of INITIAL placement
Format EliminationFormat EliminationNew (continued)
◦ Also submit Referral reason for INITIAL referral for exceptional
Education Placement status for INITIAL placement
Use P for in-state transfers Use T for out-of-state transfers
Slight wording changes made to reflect that elements refer to initial dates, referral reasons or placement status.
Exceptional Student Exceptional Student FormatFormatWill continue to collect data on
Exceptionality Other
New ElementNew ElementExceptional Student, 60-Day
Exception◦added to Exceptional Student Format◦to meet requirements of Individuals
with Disabilities Education Act (IDEA)◦indicates whether parent and district
agreed to an extension to the 60-day timeline for initial evaluation
◦not meeting timeline without agreed to extension has ramifications
ClarificationsClarificationsDiscipline/Resultant Action
(formerly Discipline/Referral Action), Code I
Time, Total School Week
Discipline/Resultant Action, Discipline/Resultant Action, Code ICode INote: In accordance with IDEA,
this code must be used for all instances in which a child with a disability is temporarily removed from his/her regular classroom(s) for disciplinary purposes but remains under the direct supervision of school personnel.
Time, Total School WeekTime, Total School WeekNote: For students with disabilities
ages 3-5, Time, Total School Week must reflect all programs the child is attending including childcare, private kindergarten or preschools, home services, Head Start, and service provider locations, as well as public preschool classes and kindergarten
Data VerificationData VerificationEmail sent to district directors
October 1, 2010 regarding educational environment data
Districts were asked to submit corrections by the end of state processing (November 12, 2010)
Data VerificationData VerificationA total of 4,227 errors were
identified prior to the emailFollowing the correction period,
there were 810 errors (81% or errors corrected)
Data VerificationData VerificationRemaining errors:
◦489 students ages 3-5 who were reported using codes for students ages 6-21
◦321 students ages 6-21 reported using codes for students ages 3-5
◦inaccurate data has ramifications for districts
◦district reporting has improved every year since data verification activities were undertaken
ReminderReminderFund Source, Code IIf districts are required to set aside
funds or voluntarily set aside funds for coordinated early intervening services (CEIS), they must use this code for students receiving CEIS supported by IDEA, Part B funds
inaccurate data has ramifications for districts
ReminderReminderContracted staff providing
services to students with disabilities should be reported in the staff data base.
Districts should compare what they submit on the web with the staff database for obvious omissions.
ReminderReminderDistricts must report parentally
placed private school students via the automated student data base if they have a service plan.
Marie Lacap, Program SpecialistBureau of Exceptional Education and Student [email protected] 245-0475
Contact InformationContact Information