florida atlantic university environmental health and safety

Florida Atlantic University Environmental Health and SafetyBuilding Safety Personnel Program

Environmental Health and Safety

Building Safety Personnel (BSP) ProgramProgram OverviewFormally known as Building Supervisor Program Sub-CommitteeFormed to evaluate programImplement changesReports to University Safety CommitteeSub-Committee


EMERGENCY MGMT- OVERVIEWEmergency Operations Plan (EOP) PREPAREDNESS, RESPONSE, RECOVERYFollow NIMS/ICS model for handling emergenciesIncludes Emergency Operations Center (EOC)Includes Annexes: Hazard Specific Fire, Hurricane, Hostile IntruderOccupant Emergency PlansContinuity of Operations (COOP) RECOVERYMission Essential Functions (MEFs)12 hour/30day rule MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.


Occupant Emergency Plans = BSP Program!Addresses responses to emergency events: Shelter in PlaceEvacuationOtherUniversity-wide program

BSP Program


Types:Natural:Severe weather: Tornadoes, Lightning, HurricanesFloodingWild FiresMan-Made: Fires, Hostile Intruder, Civil Disturbances, ExplosionsTechnological: Cyber-Terrorism

HAZARDS


RISKS OF HAZARDSImpact on human life: injury, illness, death.

Impact on the organization: property damage, reduced ability to continue academic, research, business functions.

Impact on the environment: spills, contamination

Occupational issues: unsafe work environment


BSP Program 3 Groups

Group 1Building Safety AdministratorPlanning; COOP/EmergencyDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of programs under their purviewThey are the highest ranking individual stationed in the buildingNot required to be stationed in the building they oversee


Key Points for AdministratorsBe familiar with emergency plans, be involved in the review processBe involved in the appointment process of personnel within the buildings they overseeCommunicate any University policy or Functional Unit plan changes to all Safety Supervisors under their purview as well as other Functional UnitsSupport and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units


Key PointsEnsure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards)Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assumeSupport Program components:TrainingPlanningLeadershipTime Be knowledgeable of the program!



Group 2 Building Safety SupervisorPlanning and ImplementationDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of programs they are familiar withFamiliarity with building layout and occupantsStationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.

MAIN contact for first responders, EH&S and others for the building


Be familiar with emergency plans, be involved in the review processBe involved in the appointment process of personnel within the building Acquire knowledge of the assigned building:Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.Accompany, when warranted, the State Fire Marshall during building inspections.Key Points for Safety Supervisors


Key Points for Safety SupervisorsReport any unsafe conditions to EH&S or University Police.Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)Prepare a checklist of tasks to be performed by the Building Safety Representatives. Communicate plan changes to all Building Safety Representatives.Participate in meetings/updates.


Building Safety Supervisor BinderEach Building has 2 binders (under the care of the Safety Supervisors)Contents:Important Phone numbersAuthorizing documents: University PolicesCrisis Action GuideEmergency Planning Documents: COOP, ERP etc. Floor Plans with Life Safety Systems information, areas of rescue etc.Building Contacts sheet, notification trees.Training LogsOther Info


Effort within the Division of Facilities to provide marked floor plans.Surveys conducted university-wideFloor Plans will be provided with the following indicated:Life safety systems; fire alarm panels, extinguishers, AEDShut off valves: water, gasLocations of mechanical and electrical roomsLocation of emergency generatorsLocation of chemical, biological, radiological labsGround floor: fire hydrants, main shut offs, etc.

FLOOR PLANS



Group 3Building Safety RepresentativeImplementationDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of college or division = floor rep.Different programs within building = departmental/unit rep.Stationed in the building they oversee


Building Safety RepresentativeQualifications: Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.

Training:Emergency EvacuationSheltering in PlaceSevere WeatherOther


Building Safety RepresentativeDuties: Participates in an annual or semi-annual update meeting.Understands the evacuation plan for the building.Assures that it is posted conspicuously throughout the department or unit.Maintains a departmental or unit emergency contact list.Pays attention to and reports safety or maintenance issues.


AlternatesThe Building Safety Supervisor is the only group to have an alternate.Role:An alternate will follow the same job description and guidelinesAssume the duties of the position if the appointed person is not available, if the appointed position is vacated without replacement or if the appointed replacement is undergoing or has yet to undergo required training.


Used for personnel and training trackingCan perform queries and print reports for example:Building Safety Personnel by Campus and BuildingBuilding Safety Personnel by NameAt this time, maintained by EH&S, however Will be hosted on the Emergency Planning and Response websiteAccess will be given to Safety Supervisors to:Update quarterly or when a change in personnel occursReview for accuracyCan export information for call out and text messaging alertingBSP Database


ESSENTIAL PERSONNEL CARDAll Safety Representatives should check with their Unit Leader in determining if they are essential personnel and to what group they belong.Level1Tier1Tier2

All Safety Supervisors are Tier 2 Personnel http://www.fau.edu/financial/ep.php


A University community safety guide.Building Safety Personnel procedures are tailored from these.Addresses a variety of events.Should be disseminated to all.Located:http://www.fau.edu/admin/EmergencyInformation.php

CRISIS ACTION GUIDE

KNOW IT!!


CRISIS ACTION GUIDEEvacuationShelter in PlaceFire safetySuspicious PackagesSevere WeatherHurricane preparednessCivil DisturbancesCatastrophic EventsHazardous Material Incidents Reporting CrimesSexual AssaultUtility CrisesSecurity AccessMedical EmergenciesCampus ViolencePsychological CrisesImportant Phone Numbers

Those in green have tailored procedures for Safety Supervisors.


Onsite training for Safety Reps:EvacuationShelter in placeUtility Issues planned/unplannedHurricane preparedness and recoveryOther information:Card Access and Essential Personnel ProgramFAU Alert Hazard Communications Blood borne pathogens Suspicious packagesTRAINING


EMERGENCY EVACUATION


EVACUATION INFORMATIONShould be displayed in a visible location in the building for a quick reference in case of an emergency

This information includes:Evacuation routesEvacuation guidelinesEmergency telephone numbers

Plan escape procedure and escape routesKnow the locations of the two closest exits and be familiar with the path that leads to the outside


EVACUATION PLANWhat is it?:It is floor plan with exit routes marked.Who develops it?It is prepared by a qualified architect.Where can it be found?It is posted or mounted in a hallway or close to an exit door or elevator.

ssookhoo - Taff - you can fill in the information here.


EVACUATION PLANRoutesAssembly AreasProcedures


PRIMARY AND SECONDARY ESCAPE ROUTESPrimary Route: The one that is closest to youSecondary Route: the one that is further away.

Sometimes routes cannot be used due to the emergency event at hand:The emergency event or threat is occurring in or near the route.


Example of the 5th Floor Plan

Diagrams are posted on the wall by the exit doors


Woman's RoomMens RoomExample of of the 2nd Floor Plan

Diagrams are posted on the wall by the exit door


ASSEMBLY AREAKnow your assembly area outside the buildingBuilding Evacuation Points: Boca Raton Campus Davie Campus Ft. Lauderdale Campus Jupiter Campus SeaTech Campus Treasure Coast Campus


WHEN TO EVACUATE If fire alarm is sounding and visual signals activatedFire SmokeBomb threat Hazardous material spill (large or vapors)Rapidly deteriorating safety conditions Other incidents where evacuating is needed (if in doubt, call University Police)Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already activated


WHEN NOT TO EVACUATEWhen fire alarm is not sounding or visual signals inactive and:No evidence of rapidly deteriorating safety conditions e.g. fire, smoke, bomb threat, spill.Localized hazard conditions (not spreading)Hostile Intruder/s (when occupants cannot safely do so)INSTEAD:Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency.Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate


INDIVIDUALS REQUIRING ASSISTANCE

Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance.

The assistance may be in the form of the following:Be familiar with the people requiring assistance who are routinely in your work area.Inform hearing impaired people that they have to evacuate.Assist visually impaired people to an exit stairway.Inform emergency personnel of the location of people inside the building who need help evacuating.In the extreme case that you must physically evacuate a person, ask how to safely carry/assist them.


A TYPICAL FIRE SCENARIOFrom the time a fire starts, smoke detectors may operate within 1 minute.

Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees.

Flashover can occur within 4 minutes from the time a fire starts.

From the time a fire starts, you generally will have less than 5 minutes to get out alive.


0 1 2 3 4 5 10 15 20A fire starts in your buildingand is activated by the smoke detectorTIME LINE (minutes)Fire is accessed and water is now being applied to the fireCount heads, notify occupants, call fire dept.Alert occupants of fireFlashover Occurs911 notifies fire dept. and fire dept. responds

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FIRE PROTECTION SYSTEMSModern office buildings are designed with fire detection and suppression facilities to protect life and property from fire. Be familiar with fire protection systems and their locations.HEAT DETECTORSSPRINKLER SYSTEMSSMOKE DETECTORS


The fire alarm pull stations are located by the exit doors leading to the stairwells.In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.

FIRE PROTECTION SYSTEMS


DUTIES RELATED TO SAFETY REPRESENTATIVESMaintain a list of staff in the department, including those who may need assistance.

Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc)

Direct people to assigned areas assembly areas and areas of rescue and take head count


DUTIES RELATED TO SAFETY REPRESENTATIVES

Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations.

Keep evacuation procedures up to date and availableComplete duties assigned to you by Safety Supervisor and give update


GET OUTandSTAY ALIVE!


SHELTER IN PLACE


SHELTER IN PLACEWhat to know:When to shelter in placeHazard is in immediate the vicinity or building andIt is dangerous to evacuateWhat to do:Hazard-based responseHazardous MaterialTornado/Severe WeatherHostile IntruderOther


What hazards may warrant Shelter in Place action?Hazardous Materials spillSevere WeatherHostile Intruder situation where evacuation is not an optionSafety threats/emergency events in other buildingsOther

SHELTER IN PLACE


INDIVIDUALS REQUIRING ASSISTANCE

Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance.

The assistance may be in the form of the following:Be familiar with the people requiring assistance who are routinely in your work area.Inform hearing impaired people that they have to shelter in place.Assist visually impaired people to an appropriate shelter-in-place area.Inform emergency personnel of the location of people inside the building who are sheltering in place.Ask how to safely carry/assist them in the extreme case that you must physically move a person to an area better suited to sheltering in place,


SHELTER IN PLACESevere Weather e.g. Tornados/Lightning.Interior rooms or hallways and away from windows. General e.g. HAZMAT spill. Buildings HVAC system is shut off and it is acceptable to keep within the confines of the building envelopeLock down e.g. Civil Unrest or Hostile Intruder.Individual rooms that can be locked are best.DO NOT USE BATHROOMS


DUTIES RELATED TO SAFETY REPRESENTATIVESMaintain a list of staff in the building, including those who may need assistance

Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc)

Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)


DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES

Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations.

Keep sheltering in place procedures up to date and availableComplete duties assigned to you by the Safety Supervisors and give updates


Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center.Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available.Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume.CARD ACCESS AND LOCKS


HURRICANESStorm TermsTropical Depression: 73mphWatch vs WarningWatch: storm conditions within 36 hoursWarning: storm conditions within 24 hoursIntensity categories: Saffir-Simpson ScaleCat 1: 74mph 95mphCat 2: 96mph 110mphCat 3: 111mph 130mphCat 4: 131mph 155mphCat 5: > 155mph


HURRICANE DUTIESPre-season (threat):Update plans and procedures and inform unitPhotograph facilities: offices, labs etcPrint hurricane guidelines card and perform assessmentPre-event:Print damage assessment formsAssign duties to staff:Secure offices, labs, equipment Advise staff to take personal items homePost-event:Record and report damages for repair and reimbursement


UTILITY ISSUESWhat to know:Types of Utilities in your area (gas, propane, plumbing, electrical)Leak vs. outageWhat to do: (dependant on degree or severity)Utility outageUtility leak/breakNotification (University Police or campus security then Work Control)


SUSPICIOUS PACKAGESWhat to know:Any item out of place and considered unusual should be treated with caution until identification can be made.What to do:Do not handle suspicious items, secure the area and notify the University Police.If you make contact with any suspicious material (powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.


HAZARD COMMUNICATIONWhat is it?Information about hazardous materials and associated protective measures.Why is it needed?To protect employees handling materials from exposure.How is this done?Through plans, labeling, Material Safety Data Sheets, inventories, and training.Why might I need to know about this?The building ay house hazardous materials in teaching/research labs, mechanical shops, janitorial supply areas, pipelines.You may be a source of information for first responders and building safety supervisors.


What is it?EH&S procedures for:InventoriesLabelingMSDSsNon-routine tasksPiping SystemsTrainingMulti-owner sites (construction or renovation projects) FAU Hazard Communication Plan


Entry to Body:Inhalation (breathing)Ingestion (eating)Absorption through the skinInjection (needles, glass, metal)Exposure to Building Occupants:Spills surfaces such as floors, walls, equipment.Aerosolization dispersal of material through the air or throughout building via HVAC system. Breaks in pipes or lines.Routes


Labels:Types:ANSI (American National Standards Institute)NFPA (National Fire Protection Agency)HMIG (Hazardous Materials Identification Guide)DOT (Department of Transportation)MSDSWhat they areWhere to find themHazard Information


Consists of:Signal Word Danger Warning CautionHazard ListingPrecautionary StatementFirst Aid MeasuresLabelsDegrees of Hazard4: Extreme3: Serious2: Moderate1: Slight0: MinimalColor Coded

Pictogram & Words

9 Hazard ClassesANSINFPAHMIGDOT


Facility and Equipment Markings and Important Symbols


What are they?Microorganisms and viruses in blood and body fluids that can cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria.Why do I need to know about this?There may be an emergency in the building involving bloodThe building you work may house BBP or OPIM in:Teaching/research labsIn an emergency event:You are a source of information for first responders and safety supervisors.BLOODBORNE PATHOGENS


ROUTES OF EXPOSURE:Transfer of contaminated blood by objects or environmental surfaces from spills or injuryHBV can survive 1 week outside at room temp.Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites. Sharp instrument injury and pre-existing lesions provide an entryMucous membrane contamination of the eye, nose, or mouth resulting from splashes, spraying, and splattering of blood or body fluids (aerosol formation)

UNIVERSAL PRECAUTIONS: Treat all blood and OPIM as potentially infectious for BBPdoes not matter where source originateddoes not apply to body excretions/secretions unless visibly contaminated with blood or OPIM

What to know


The standard outlines policy and procedures to protect workers that includes: Exposure determination: employees with reasonably anticipated contact with BBP in their job classification and proceduresInitial and annual training Engineering controls and safe work practicesImmunization and post exposure proceduresHazard communication, proper waste disposal, exposure control planBBP Standard For those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.


FAU ALERTOperatorVoicemailE-mailMyFAUHome PageNews MediaWeb pagesHotlineBldg PersonnelCall OutSirensText MessageThese are the various means FAU uses to disseminate information to the University community regarding an emergency. Visit www.fau.edu/ehs for more information


Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)Always keep University Police and Safety Supervisors informedEnsure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)Key Points


Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.Communicate changes and issues related to the building and emergency planning to your department leadership and Safety SupervisorDistribute the Crisis Action Guide to all

Key Points


Importance of having BSP ProgramHelp first responders through first-hand knowledge of the building and contents. Information dissemination within the building as quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat e.g. individuals with disabilities.

All leading to reduced injury and property damage.


BSP Program (Building Safety Personnel):http://www.fau.edu/facilities/ehs/safety/Emergency-Planning.php Crisis Action Guide:http://www.fau.edu/admin/EmergencyInformation.php Card Accesshttp://www.fau.edu/police/cardaccess.php Fire Safety: http://www.fau.edu/facilities/ehs/safety/fire-safety-program.php Important!


Evacuation Assembly Areas:Boca Raton: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Boca.docDavie: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Davie.doc Fort Lauderdale: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-FLL.docJupiter: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-JDM.doc Sea Tech: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-ST.doc Treasure Coast: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-TC.doc

Important!


Hurricane Information (FAU Hurricane Info):http://www.fau.edu/facilities/ehs/safety/Emergency-Planning.php Utilities:http://www.fau.edu/facilities/pp/ Chemical Safety & MSDS: http://www.fau.edu/facilities/ehs/info/MSDS.php Biological Safety incl. BBP:http://www.fau.edu/facilities/ehs/safety/biological-safety-programs.php Important!


Thank you for your participation!Questions?Call (561) 297-2889 or e-mail [email protected] no questions click here to let us know that you have completed this training.

***** 7 Usually the total elapsed time is 15 minutes or greater. However, flashover occurred at 3 minutes and 41 seconds. All too often occupants are dead before the fire department is even notified. Consider the following statistics:*

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