florida courts e-filing portal update€¦ · more than 8,000 filings —more than the first six...
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Florida Courts E-Filing Portal Update
September 2015
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Florida Bar Article
E-filing is now the norm
The Florida Bar
http://www.floridabar.org/DIVCOM/JN/jnnews01.nsf/8c9f13012b96736985256aa900624829/bc49c6fd08bce14585257eba004410df!OpenDocument
September 8, 2015
By Gary Blankenship
Four years ago, you were probably still taking your court-related paperwork to the courthouse (or having a runner do it) and dropping it off at the clerk’s office.
Service was done by mail, runner, fax (if it wasn’t too long) or perhaps if you were progressive by email.
There was this thing out there, nibbling at the edge, known as the statewide e-filing portal for the court system. And while many, if not most, county clerks of court were tied into the portal, usually only a few select attorneys in those counties were actually filing anything through it, more or less as testers. And that was only civil cases. Only attorneys were authorized to do e-filing.
In fact, during the portal’s first month, in January 2011 (a legislative act in 2009 mandated that the portal open that month), a total of 229 documents were filed. By summer, that had risen to 6,225 documents. As the system geared up, sometimes it took days before e-filed documents were docketed, particularly after e-filing became mandatory in civil cases by Supreme Court order in 2012.
Fast forward to this summer.
Document filings now average more than 54,000 a day and more than 1.8 million a month. Some hours have seen more than 8,000 filings — more than the first six months in 2011. Docketing is generally done within the day. . .
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Your Accomplishments To-Date
2013 Florida Supreme Court MandatesApril - Civil Divisions
October - Criminal Divisions – Batch Filings
October 2013 – E-service implemented
March 2014Filing to Florida Supreme Court
2nd District Court of Appeals
June 2014 – Added Filer RolesJudge
Self-Represented Litigant
Added A2J – Document Generation
October 2014 – New Filer OptionsManage My E-service
Clerk Filing to the Department of Corrections
April 2015 – New Filer and Clerk OptionsMy Fees
Progress Bar for Uploading Documents
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Current E-Filing Jurisdictions
Trial Courts
67 Counties
Appellate
Courts
2nd DCA
Florida
Supreme Court
1st, 3rd, 4th and
5th DCAs TBD
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April 2013 Through August 2015
mberCategory Number
E-Filing Submissions 45,013,604
Individual Documents Submitted 70,628,062
Average # of Submissions per Weekday 54,560
Highest Volume Day: June 24 59,085
Highest Peak # of filings in 1 hr: July 27, 4pm 8,288
New Case Initiations 1,464,363
Portal Users 94,538
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Court Filing Fees Paid
2011 - Portal Opens for voluntary use
2012 – Voluntary filings
2013 – April 1, Mandatory for attorneys
2014 - Portal used for a full calendar year
2015 – As of August 31, 2015 – 597,591 Transactions
Year Fees
2011 $141,614
2012 $2,622,065
2013 $189,819,998
2014 $234,609,818
2015 $160,015,139
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August 2015 Monthly Stats
Category Number
E-Filing Submissions 1,163,550
Individual Documents SubmittedTotal Number of Pages
1,758,0847,813,749
Average Submissions per Weekday 52,054
Highest Volume Day: August 25 57,378
Peak # of filings in 1 hour: 3 pm 7,565
New Case Initiation 58,350
Portal Users 94,538
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August Portal Activity by Filer Role
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Monthly Submissions and Documents
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
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Average E-Filings per Hour
18 11 13 5 11 106306
1570
4013
5253
5855
4602
5067
6315
8183
7832
3379
982
498290 206 243 155
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm 12pm
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Average # Days to Docket
0.950.92
0.9
1.04 1.03
0.900.94
0.92
0.97 0.98 0.98
1.06
0.75
0
0.2
0.4
0.6
0.8
1
1.2
Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15
Series1
0.95 0.92 0.9 1.04 1.03 0.90 0.94 0.92 0.97 0.98 0.98 1.06 0.75
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% Filings Returned to Filer for Correction
2.32%
2.18%
2.24%
2.16%
2.23%2.21% 2.20%
2.28%
2.22%
2.16%2.18%
2.10% 2.09%
Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15
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www.myflcourtaccess.com
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Subscribe to YouTube Channel
https://www.youtube.com/user/FLCrtsEFilingPortal
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Access to Videos
Click Video Icon in
the Portal on any
screen
YouTube Video Begins
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Coming September 20
Workbench [Draft Folder]
Customize Filer E-mail Notifications you receive
Filer Alerts Page
E-service Page Tabs
Self-Represented Litigant Document Generation Tab [DIY Documents]
Remove Document Group and Type Drop Downs on ‘Add Document Page’
Metadata Responsibility Warning
Remove Yourself from E-service List when added as Other Attorney/Interested Party
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Workbench
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E-mail Notifications
The Filer [which includes the Clerk Filer] can
select which email notifications to receive
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Filer Alerts
Alerts that are monitored
Filing Moved to Pending Queue
E-service Email Delivery Failure
Removal From E-service List Request
When Filer logs in to the Portal if any of the above listed emails have been received, the Filer will see the My Alerts page
Alerts remain on the My Alerts page until cleared or resolved
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My Alerts
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New E-service Page
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DIY Documents Tab
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Add/Edit Documents Page
Removed Document Group and Document Type drop downs Added Metadata Warning with link to YouTube video
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Removal from E-service List
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Information Section
Portal E-Filing News & Info assists filers
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E-Filing Portal New Users
The Portal has been expanded so these
groups may E-file:
Available Now Coming September 20
Court Reporters State Agencies – Organization
Law Enforcement Local Agencies – Organization
Mediators Insurance Agencies – Organization
Mental Health Professionals Creditors – Drop down
Process Servers Media – Drop down
Self-Represented Litigants
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Clerk Review Side
Mass moving Pending Queue submissions to FFJR [Default is set to off – contact Service Desk to enable when ready]
Ability to create a standard reason to return to the filer when a submission is set to Filed for Judicial Review or Pending Queue
Ability for County to access and edit Organizations you have created
New ‘Accounting Clerk’ role that can view/print reports only
Keystroke functionality to navigate through Review Queue
Ability to view Pending Queue filings without the need to use the Search Filings menu [ Portal Review only]
Icon added to denote ‘Corrected Filing’
When you sort by the ‘Corrected Filing’ icon, retains that result set and allows the Clerk Reviewer to quickly move through the list of corrected submissions
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Clerk Review Side
Expanded DOC to include Circuit Civil Division [Habeas Cases]
Added Print feature to Payment Information in Portal Review
Send Filer Role and Bar ID to CCIS 3.0 to comply with 15-18
Web Service for Reports [documentation to be provided]
Chrome Version 42 or above no longer allows Silverlight – Use Firefox [any version] or I.E.
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Pending Queue Reasons
County Admins can create Pending Queue and FFJR Reasons
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Reason Drop Down
When sending a submission to the Pending Queue, use the Drop Down
to select from a list of standard Pending Queue Reasons created and
approved by each county
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Corrected Filing Icon
When a filer submits a correct filing, icon is
attached to submission to designate correct
filing has been resubmitted. Use Filter to
show a list of resubmitted filings.
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Filter by Icon
Clerk Reviewer can filter by corrected filing icon and quickly work the list
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Major Portal Projects
Implementation of Access to Justice Forms
for Self-Represented Litigant
System-to-System E-Filing for Law Firms
E-Filing Standardization among Counties
Divisions – Should be completed
Case Types – Should be completed
Sub Types – Should be completed
Document Descriptions - Available
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Future Releases
Accepting Proposed Orders through the PortalRoute to the Judicial Circuits
Bypass the Clerk
E-service on the Judges
Clerk to Clerk Transfer of Cases
Third Party FilingValue Added Service
Provided by Outside Vendors
Standards to Comply With
Certification by E-Filing Authority Board required
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Questions?
Ask away
Happy to provide a demo
Suggestions for us??