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Mena Rail & Metro Summit 2014

Mega program management and delivery in the GCC

October 21st, 2014

Dago Beek

Dagobert Beek M. Sc.

Program Manager

♦ Industry Experience

– 17 years industry experience

– 5 years with Fluor

♦ Relevant Experience

– Fluor Expert for systems engineering and program

management

– Saudi Landbridge

– Abu Dhabi Integrated Public Transport Network

– Dutch High-speed Rail

– Dutch Utrechtboog Regional Rail

– Dublin Metro North and Dublin Luas LRT

What to Address?

Introduction

What are Mega Programs?

What are the challenges to success?

How can we manage?

The future.

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

Integrated Public Transport Network Abu Dhabi

PROGRAM MANAGEMENT

Saudi Landbridge Jeddah to Jubail, KSA

PROGRAM & CONSTRUCTION MANAGEMENT

High Speed Line – South The Netherlands DESIGN, BUILD, FINANCE, OPERATE & MAINTAIN (25 year O&M contract)

Sharq Crossing Doha, Qatar

PROGRAM & CONSTRUCTION MANAGEMENT

What makes it Mega?

Price

Size

Complexity

Multi-disciplinary

Strategically important

Number of parties involved

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

Finance/Procurement

Standards drafting

Operational Planning

Client

Support

Specialist

Services

Safety Regulation

Transport Planning/

Modelling

Engineering

Architecture

Fare Collection

Environment/

Sustainability

Project

Management Regional Rail

Bus Stations

Bus Depots Metro LRT/Tram

Scope

Contracts

Schedule

Estimate

Plans/Procedures

Change Control

Risk

Core

Program Management

Functions Stakeholder Management

Monitoring and

Reporting

PMO

Scope of Work: the Onion View

Challenges to success

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land Acquisition

Systems Assurance

Communication

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

Cost Optimization

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

♦ Cost vs benefit

♦ Value optimization

♦ Budgets

180 Cars One Light Rail Vehicle

Source: hamiltonlightrail.com

Schedule

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

♦ Expo 2020

♦ World Cup 2022

♦ GCC Rail 2018

♦ Congestion

♦ Business Case

Schedule

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

Stakeholder Engagement

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

♦ These are strategic Projects where

cooperation from all stakeholder are

required.

♦ Required Information includes:

•Confirming Stakeholder Standards and

Regulations

•Providing the required drawings for

Existing / proposed services

•Overlapping & Shared Corridors

Governance

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

Transport Safety Laws covering all public transport

modes

Multi modal regulations.

The establishment of the Independent Transport

Supervisory Bureau, with responsibility to enforce the

transport safety law, underpinning regulations and the

HSE laws, with respect to safety, for public transport.

The establishment of a ‘no blame’ incident investigator

with responsibility to determine the root causes of

incidents and make recommendations for safety

performance improvement.

The establishment of a regulatory framework where

infrastructure providers and operators are required to

demonstrate effective safety management.

Right-sizing

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

Right of Way / Land Acquisition

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

♦ xxx

Systems Assurance

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

System Assurance is the application of

management methods and analysis techniques to

assure that the Project/System design meets

Reliability, Availability, Maintainability and Safety

(RAMS) criteria and by extrapolation, the

delivered railway, meets the recorded Project

requirements.

System Assurance should provide a suite of

management tools, processes, procedures and

behavior with which to co-ordinate and assure the

whole design and delivery of the desired end

product deliverable, the railway, as a system.

Systems Assurance

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

Communication

Cost Optimization

Schedule

Appearance

Stakeholder Engagement

Governance

Right-sizing

Right of Way/ Land

Acquisition

Systems Assurance

Communication

♦ Objective

♦ Professional

♦ To the point, specific

♦ Ethical

♦ SMART (Specific, Measurable,

Achievable, Realistic Time-related)

♦ Clear pro’s & con’s

♦ Consequences

How can we manage?

♦ Systems Assurance – Product

– Process

– People

♦ Communication

♦ Requirements

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

Requirements

1. Does the requirement focus on what is required

rather than a solution?

2. Is the requirement easy to understand and

difficult to misunderstand?

3. Does the requirement contain simple, short

unambiguous statements?

4. Is there an example illustrating the

requirement? Is it needed?

5. Is there a visual figure illustrating the

requirement? Is it needed?

6. Does the requirement contradict with any other

requirement?

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

Requirements

7. Is the requirement complete (without requiring

a reader to look for information elsewhere to

understand the requirement)?

8. Is each requirement uniquely identified?

9. Can the requirement be tested?

10.Can the requirement be traced to and from a

business objective?

11.Can the requirement be achieved with the

given resources, time and technology?

Source: http://en.wikiversity.org/wiki/Technical_writing_specification

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

The future

♦ Technical Challenges

♦ Environmental Challenges

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

Source: www.plassertheurer.com

What is interoperability?

♦ Interoperability is a property of a product or system, whose

interfaces are completely understood, to work with other

products or systems, present or future, without any restricted

access or implementation.

The future

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

The future

♦ Work with each other not against each

other

Introduction

What are Mega Programs?

What are the challenges to

success?

How can we manage?

The future.

شكرا

Thank you