Chapter 18 – DEFECTS MANAGEMENT

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Flowchart Description Action By Reference

1. Joint inspection towards endof DLP

SOR

2. Further defects?

3. Identify further defects andissue Schedule of Defects(within 14 days of expiry ofDLP)

SOR

4. Instruct Contractor to makegood (make good not laterthan 3 months from issuanceof Schedule of Defects)

SOR

5. Joint re-inspection (on expiryof time given to make goodor upon expiry of 3 monthswhichever is earlier)

SOR

6. Further defects? -

7. Issue Certificate of MakingGood Defects

SOR

8. Issue of FinalCertificate

SOR Refer Chapter19

Flowchart 18.2 – Defects Management at End of Defect Liability Period

Yes

1

3

No

4

7

2

5

6

8

No Yes

Chapter 18 – DEFECTS MANAGEMENT

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18.2.2 Defects Management at End of Defect Liability Period

Please refer to Flowchart 18.2 – Defects Management at End of Defect Liability Period.

Step Procedures / Tasks Action By/ Reference

1 Joint Inspection towards end of Defects Liability Period

To carry out joint inspection together with SOR, ClientDepartment/ Ministry, Contractor and other parties involved.

Action By:SOR

2 & 3 Identify any Further Defects, Issuance of Schedule of Defects

If there are defects at the end of Defects Liability Period,prepare the Schedule of Defects and issue it to the Contractorwithin 14 days after the expiry of DLP.

Action By:SOR

4 Instruction to Rectify the Defects

Issue the instruction to rectify all defect works completelywithin a reasonable time.

Ensure the duration given to the contractor must not exceed 3months from the date of issuance the Schedule of Defects.

Action By:SOR

5 Joint Re-Inspection

To carry out the joint re-inspection with the SOR andrepresentatives from Client Department/ Ministry, Contractorand other parties involved on the date of the expiry ofrectification period given to Contractor or upon the expiry ofperiod of 3 months, whichever is the earlier.

Action By:SOR

6 & 7 Issuance of Certificate of Completion of Making Good Defects(CMGD)

Issue the certificate of completion of making good defects ifthere are no further defects.

Ensure the date in such certificate is the date of Contractorcompleted the rectification of defective works.

Ensure the copies to be distributed to:Contractor (original)Other parties named in certificate (copies)

Return the Performance Bond / Performance Guarantee Sumto the Contractor.

Action by:SOR

8 Issue Final CertificatePrepare the Final Certificate upon the issuance of CMGD.

Action by:SOR/CAO

Refer to Chapter 19– Final Account andFinal Certificate.

Chapter 18 – DEFECTS MANAGEMENT

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18.3 REFERENCE DOCUMENTS

Please refer to Volume 10A for the standard reference or sample documents for the procedures orprocesses outlined in this Chapter.

Form JKR 203Y (Pin.2/2001) : Perakuan Siap Memperbaiki Kecacatan

18.4 REFERENCES

Please refer to the latest Treasury Circulars and DID Circulars defects management.

Treasury Circular(Surat Pekeliling Perbendaharaan)

Nil

Treasury Instructions(Arahan Perbendaharaan)

[1] AP 200.4 & 200.5: Tempoh Tanggungan Kecacatan

DID Circulars(Surat Pekeliling / Edaran JPS)

[1] SPJPS. Bil. 1/2003: Perlantikan Pegawai Penguasa (P.P.), Perwakilan Kuasa Pegawai Penguasa(Wakil P.P.) Dan Pegawai-pegawai Yang Diberi Kuasa (PYDK) Dalam Urusan Pentadbiran Kontrak.

Chapter 17 – COMPLETION

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