flsa information session
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FLSA Information Session. Implementation of Changes Indiana University 2005 www.indiana.edu/~uhrs/flsa/index.html. Session Overview. Introduction Background information of FLSA History of DOL audits at IU FLSA amendments and new regulations Personnel policies and benefits - PowerPoint PPT PresentationTRANSCRIPT
FLSA Information Session
Implementation of ChangesIndiana University 2005
www.indiana.edu/~uhrs/flsa/index.html
2Indiana University
Session Overview Introduction Background information of FLSA History of DOL audits at IU FLSA amendments and new regulations
Personnel policies and benefits Recordkeeping requirements
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Categories of Professional Positions at IU PAE Exempt from Overtime PAO Overtime Eligible PAU Salaried Overtime Eligible
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PAE: Exempt from Overtime Positions meet FLSA duties test and
salary level test for exemption from overtime compensation
Salary covers all hours worked Receive no additional compensation for
hours over 40 in a week
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PAO: Overtime Eligible Positions do not meet the FLSA duties
test for exemption from overtime compensation
Must receive compensation for hours over 40 in a week
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PAU: Salaried Overtime Eligible Positions meet the FLSA duties test but
do not meet the FLSA salary level test for exemption from overtime compensation
Part-time positions with an annual salary below $23,660
Must receive compensation for hours over 40 in a week
Overtime
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Definitions Overtime: Hours in pay status in excess
of 40 in a workweek Pay status: All time worked plus paid
time off (vacation, PTO, sick, holiday, etc.)
Workweek: Begins and ends at 12:00 midnight on Saturday
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PAO: Overtime Compensation Time and one-half Pay or Comp Time Department’s choice (must announce
before overtime is worked)
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PAO: Compensatory Time Off Accumulation limit is 160 hours Pay only option when accumulation limit
is reached until accumulation drops below limit
Department can pay off comp time at any point
Department can require comp time to be used before PTO is used
All comp time must be used before going into a no-pay status
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Overtime Points of Interest Employees can arrange flexible
scheduling; overtime is to be pre-approved
Requires accurate recordkeeping using new timesheet
Comp time must be paid or used before a person transfers, promotes, or demotes to a non-overtime eligible position or to another department
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Non-union Support and Service Staff Comp time accumulation limit raised to
80 hours Pay only option when accumulation limit
is reached until accumulation drops below limit
A department can pay off comp time at any point
All comp time must be used before going into a no-pay status
Paid Time Off (PTO)
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PTO Accruals No change
20 hours/month, 240 hours/year with less than 5 years service
24 hours/month, 288 hours/year with 5 or more years service
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PTO Usage PAE: No change
Full-day increments PAO and PAU: Actual time used Annual max usage limit: No change
240 or 288 hours
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Sick Bank Time Adding Time: No change
Up to 96 hours unused PTO at end of year
Using Time PAE: No change
Full-day increments PAO and PAU: Actual time used
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Carry Over PTO to New Year No change
240 hours with less than 5 years service
288 hours with 5 or more years service
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Terminal Pay No change
All PTO on books at end of last day
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Recordkeeping PAE: No change PAO and PAU: See new timesheet
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PTO Points of Interest Earned at end of last workday of month Not earned when in no-pay status Must use all PTO up to annual limits
before going into no-pay status Also applies to vacation time for non-union
Support and Service staff PAE can charge partial day absences to
PTO for FMLA and Workers’ Compensation
Travel Time
The following travel provisions also apply to non-union Support and Service Staff.
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Travel Time Travel time during normal work hours is
work time. Daily commute from home to work and
back is not work time. Home to one-day assignment in another
city Travel time outside normal work hours that
exceeds the normal commute time to and from work is work time.
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Overnight Travel Counts as work time
Driving that the employee is required to perform is work time.
Time when work is performed while traveling is work time.
Travel time during normal work hours is work time.
Travel time on a day off during hours that are normal work hours during the week is also work time.
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Overnight Travel Does not count as work time
Travel time not covered above is not work time.
A break in travel for meals is not work time. Time at the destination when the employee
is free to come and go as he or she wishes is not work time.
Off-campus Work
The following off-campus work provisions also apply to non-union Support and Service Staff.
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Off-campus Work Lectures, Meetings and Training
Programs Approved attendance at these and similar
activities is work time if one or more of the following occur:
Attendance is during normal work hours Attendance is required by the university The event is work related University work is performed
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Off-campus Work Conferences
Time when daily conference activities are completed and the employee is on his/her own is not work time.
Time for meals, sleep, and voluntary social events that are part of the conference is not work time.
Policies Applicable to All Professional Staff
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Policies Applicable to All Professional Staff Adverse Weather
No Change Staff who are required to work during adverse
weather do not receive any additional pay or time off.
Call Back No change
Staff do not receive any premium pay for additional trips back to work.
Change PAO receive pay for the actual time worked, and
the hours worked will count in determining if overtime has been worked for the week.
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Policies Applicable to All Professional Staff Holidays
No Change Same 9 Holidays, each eight hours, prorated by FTE;
receive equivalent time off when a holiday is worked New-employee Evaluation Period
No change Serve an evaluation period of 6 months
Overtime Change
PAO and PAU eligible for overtime compensation and require recordkeeping using new timesheet
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Policies Applicable to All Professional Staff PTO
No Change Accruals, adding sick time, carry over of PTO, and
terminal pay provisions remain the same Change
Usage and recordkeeping rules for PTO and sick time for PAO and PAU
Schedule Change No Change
Professional staff do not receive any additional pay when a change in work schedule occurs
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Policies Applicable to All Professional Staff Seniority Date/Service Credit
No Change All Professional positions (PAE, PAO, PAU) in a
department are in the same occupational unit Work Hours (Travel)
Change PAO eligible to count certain travel time as work
time; certain off-campus work activities count as work time
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Professional Staff Classifications
PAE PAO PAU
Polices PA Staff PA Staff PA Staff
Benefits PA Staff PA Staff PA Staff
Payroll cycle Monthly Monthly Monthly
Overtime eligibility
No 1½ times rate ½ times rate
Comp time eligibility
No 1½ times hours No
Recordkeeping Days worked Hours worked Hours worked
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Personnel Policies Applicable to Union-represented Staff Are Not Changing For current language, see policies in the
personnel policy manual for each union group
Overtime -- Comp Time Work Schedule -- Travel
FLSA Information Session
Implementation of ChangesIndiana University 2005
www.indiana.edu/~uhrs/flsa/index.html