flw: committees & co-workers: using online collaborative tools effectively
TRANSCRIPT
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COMMITTEES & CO-WORKERSUSING ONLINE COLLABORATION TOOLS
EFFECTIVELYPresenter: Diana Silveira, Novare Library Services
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AgendaFile Sharing
Collaborating on Documents
Virtual Meetings
Collaboration Tools
Tips & Tricks
Slides Available after at: Slideshare.net/dee987 Image: https://goo.gl/2gDxMW
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FILE SHARING
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FeaturesDesktop, Web, App-Based
Store files
Share files/folders via link & email
Request Files
Create “Public” photos, videos & documents
Link directly to files for embedding
http://Dropbox.com
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FeaturesPhoto Sharing
1TB of space free
Creative Commons Licensing Available (Or not)
Photo-editing
Easy Social Media Sharing
Image: flick https://goo.gl/p6gLt5
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FeaturesNo account Needed
Photo Management with account
Provides Links for: Direct, Embed & More
Image; http://imgur.com/EFgz5G5Site: http://imgur.com/
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Share Large Files & Presentations
Slideshare/ SpeakerDeck
WikiSend
Source: http://goo.gl/hontp
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What services do you use to send/share documents?
• OneDrive
• Amazon
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COLLABORATING ON DOCUMENTS
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Drive• Track revisions
• Work-Offline
• Live Chat & Commenting
• 15 GB Free
• Notification Alerts
• Sharing Levels can be customized
Sample Doc: https://goo.gl/c5d9CF
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• Create Notes
• Share to groups, people or through links
• Live chat
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What services do you use to collaborate?
• Outlook
• Calendar
• Sharepoint
• Institutional Shared Drives
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VIRTUAL MEETINGS
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JOIN.ME
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Google Hangout
Hangout OnAir: https://plus.google.com/hangouts/onair
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UberConference
• No PINs for Organizer
• Up to 10 callers
• Recording
• Mobile Access
• Best hold music ever
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Features
• All OS: phone, desktop, web
• Up to 25 people
• Business Manager Recording Feature
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GotoMeeting/ GotoWebinar
• 25/100 attendees
• Custom fields & statistics
• webcam
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Tips• Software should allow
all attendees to manage own mics
• Schedule sound checks 24 hours before first meeting
• Pass screen control to speaker
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Facebook Groups
• Everyone is already there
• Threaded discussion/easy sharing
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What services do you use for virtual meetings?
• Teamviewer
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APP & ONLINE TOOLS
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wikis
• PBWorks
• Central Desktop
Compare softwares: http://www.wikimatrix.org/index.php
LibGuides!
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WordPress.com• https://wordpress.com/ v. org
• WP _ 1GB Free
• Alternatively: Google Sites/Wix
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Evernote Penultimate
• Draw and take notes
• Share with Evernote
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Doodle
doodle.com/
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What are your go-to online tools?
• Moodle (Canvas/Blackboard)
• Collaborate
• Asana
• Poll Everyone
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TIPS & TRICKS
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In the beginning, decide
• Collaborative Working Space
• Meeting Software
• Meeting Schedule
• Expectations
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At the end of a meeting• Assign/Restate all tasks
• Set Deadlines (before the next meeting)
• Create next meeting
• Agree to in-between communication tools
• Share notes/minutes within 24 hrs
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ASK QUESTIONS…and wait for answers
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DEADLINES & FOLLOW- UP
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SET EXPECTATIONWhat do you expect?
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Expectations?
• Finite Goals
• All members will contribute
• Timeline
• Attendance
• Only audio available remind participants to state their name before speaking to the group
• Accountability/letting know when you can’t attend
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What are your tips & tricks?
• Quick Reminders of Meetings
• RSVP
• Recap/Share Work with missing members
• Include links or logins in your reminders -- so participants don't have to hunt themup
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QUESTIONS & DISCUSSION