CLARE HANSEN-SHINNERLSR. ASSOCIATE DEAN, ADMINISTRATION & FINANCESCHOOL OF ENGINEERINGCLAREHS@STANFORD.EDU Fly America Act*

Fly America Act: Origins & Key AmendmentsInstituted in 1974 to require use of U.S. airlinesFederal Acquisition Regulations; Subpart 47.4Applies to federally-funded international travel Includes Canada and MexicoContractors, sub contractors, and federal employeesSome of the Acts provisions remain inflexibleE.g. lower cost is not an exceptionTwo key amendments have made Act more flexibleCode Sharing Amend. (1991)Open Skies Amend. (2010) SU not yet ready

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Fly America Act: Compliance ResponsibilityTravelers and their administrators are responsible for buying tickets in complianceUniversity suggests use of contracted travel agencies to help ensure compliance at point-of-sale (agencies listed on Fingate)ERA needs to know the rules to help travelers / administrators - before tickets are purchasedERA needs to confirm compliance by opening attachment/receipt when reviewing/approving IOUs after the fact*

Code Share Amendment: MeaningCode sharing occurs when two or more airlines code the same flight as if it was their own The designator code and flight number that prints on the ticket will tell you whether it was coded as a foreign carrier (not allowed) or US carrier (allowed)In other words, to be in compliance the international flight can be on a foreign air carrier (Singapore Airlines, China Airlines, etc.) - provided the designator code / flight # printed on the ticket is coded as operated by the U.S. carrier

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Code Sharing: Ticket Example (Compliant)*

Code Sharing: Ticket Example (Non-Compliant)*

Code Sharing: US Carrier CodesOn the right is a list of the most common US Carriers providing service to major cities in Europe, Asia, Africa, Australia and South AmericaIf you see one of these codes on an international ticket, it will be in compliance

Airtran Airways (FL)Alaska Airlines (AS)American Airlines (AA)Continental Airlines (CO)Delta Airlines (DL)Hawaiian Airlines (HA)JetBlue (B6)United Airlines (UA)US Airways (US)*

Open Skies Amendment: MeaningStanford / Fingate has not updated its policies/website to allow/explain this, but the Open Skies Amendment is in effect - per Federal Travel Regulation (FTR), Bulletin 11-02We will need to wait until the SU has a position on this until we useThis is a heads up *

Open Skies Amendment: MeaningOpen Skies allows use of European Union, Australian, and Swiss carriers To transport federal contractors (still doesnt apply to federal employees)Given bilateral agreements between these governments and USWhen using an open skies carrierDesignator / flight number does not need to be a US carrierCan be LH - Lufthansa, OS - Austrian, etc.

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Fly America: ExceptionsThere are a limited number of exceptions that allow use of a foreign carrier (beyond code sharing and open skies). Here are some examples:Necessity: No U.S. flag carrier provides service on a particular leg of your tripMedical or safety reasonsRequired class of service on US carrier is not availableUS carrier involuntarily reroutes you to a foreign carrierInconveniences:Use of a U.S. carrier will unreasonably delay your travel time: extends trip by more than 6 hours, extends connection time by 4 or more hours, increases aircraft changes by 2 or more

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Fly America: ExceptionsFingate has a Checklist showing allowable exceptionsIf an exception is warranted, must submit Certification of Exception (on Fingate) with IOU

Questions?Liane Pfeiffer: lpfeiffer@stanford.edu / DisbursementsClare Hansen-Shinnerl: clarehs@stanford.edu / SoE*