follow the money - acec arizona · 2nd qtr 3rd qtr 4th qtr fy 2014 84% delivered in 2nd half 63%...
TRANSCRIPT
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Follow the MoneyNovember 6, 2018
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Follow the MoneySteve Boschen
IDO Division
November 6, 2018
Presentation to:
ACEC and ADOT Liaison Meeting
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What is IDO Division?• Infrastructure Development &
Operations -1,300+• 28,000 Lane Miles• 50 Maintenance Camps• 7 Districts
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Where in Midwest on October 21, 2018?
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Short Video on Money
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Insert Money Ball
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Why Money Ball• AMS• Metrics• Business
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Follow the Money• ADOT 20-30-30-20• Revenue Stream• What Increases Costs• Design Fees
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20-30-30-20Project Delivery
March 13, 2015
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What is 20-30-30-20Project Delivery?
Flattened Delivery Curve
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612
2674
Projects Delivered – MAG, PAG, Greater AZ
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
FY 2014
84% Delivered in 2nd Half
63% Delivered in 4th Quarter
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Project Delivery Partnership withACEC Member Firms
Prepare & Manage Real Risk Based Schedules
Clearances, Clearances, Clearances (ROW) (Not just PS&E)
Utilize Stage Submittal Checklists with ADOT PM
Complete, On-Time, Quality Deliverables
Prime PM actively engaged with ADOT PM on Results & Progress
Advertise for Construction in the Month Quarter Scheduled
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How we doing on Project Delivery?
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IDO Score Card
Performance Metric Titles Custom Field JOP Jan Feb Mar Apr May June
Breakthrough Metrics
7/1/2017 Target 50 50 50 50 50 50 50
69 Actual 52 34 65 33 51 72
7/1/2017 Target 90 150 135 120 110 100 90
234 Actual 194 143 91 0 55 0
Operational / Sustainment Metrics
7/1/2017 Target 75% 63% 67% 70% 72% 74% 75%
45% Actual 78% 63% 75% 57% 67% 73%
7/1/2017 Target 100% 90% 95% 100% 100% 100% 100%
58% Actual 8% 21% 50% 50% 11% 36%
7/1/2017 Target 3000 0 200 400 400 300 200
2680 Actual 157 213 219 628 390 465
7/1/2017 Target 90% 90% 90% 90% 90% 90% 90%
72 Actual 78% 75% 100% 100% 67% 60%
7/1/2017 Target 37% 37% 37% 37% 37% 37% 37%
35.50% Actual 37% 37% 37% 37% 37% 37%
Custom Field Legend Performance to Targets Color Coding:
Speed Go Faster (Respond, Decide, Resolve) 100% of Target
Quality Compliance, Customer Satisfaction Within 75% - 99% of Target
Cost Dollars Saved Within 0% - 74% of Target
People Retain Employees / Safe Employees
Bridge Condition Quality
On-Time Development Delivery Speed
Pavement Treatments (Miles) Speed
On-Budget Construction Delivery Cost
On-Time Construction Delivery Speed
YTD
Task Order Execution Speed
Contract Execution Speed
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612
2674
Projects Delivered – MAG, PAG, Greater AZ
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
FY 2014
84% Delivered in 2nd Half
63% Delivered in 4th Quarter
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612
2674
Projects Delivered – MAG, PAG, Greater AZ
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
23
2320
48
Projects Delivered, MAG, PAG, Greater AZ
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
2014 2018
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47
10
1
5
17
3314
4
7
29
Projects Delivered by MonthHockey Stick at Quarter End
July
August
September
October
November
December
January
February
March
April
May
June
June Sept
Dec
March
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Revenue Stream• How many streams make up the HURF tank?
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7
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What are the challenges of Existing Revenue Stream?
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Cost Increases Development & ConstructionOctober 26, 2018 Transportation Board Meeting
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Item 8 – State Engineer’s Report Active Project Breakdown
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Awarding of Construction Projects
1. How many were on Consent Agenda?
2. How many required action/discussion?
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Awarding of Construction Projects
1. How many were on Consent Agenda? 1
2. How many required action/discussion? 9
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Item 9 – New Construction Contracts
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Nine Action/Discussion Projects
• 6 Consultant Design • 2 In-house Design• 1 Local Self-Administered Design
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What Increases Costs?• Lowballed Estimates compared to SOW
(No. 1 Reason) (Common District Engineer practice)
• Unforeseen Scope
• Right-of-Way
• Perfection – Over review
• Current Infrastructure Delivery Market
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What Increases Costs?• Desire to hit budget and not Scope
• Time and Money to go to Council or County Board
• 2018 Labor and Materials – 15% plus
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Design Fees
44As Presented to Arizona Association of County Engineers (AACE) Board of Director’s
Meeting on August 16, 2018
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FY15 - FY17 Project Close out Expenditure Analysis
Projects $1 Million or Less
Values
Fiscal Year State or Local
Count of
TRACS Sum of DEV_Exp Sum of Land_Acq Sum of CON_Exp Sum of TOTAL_ExpDesign %(Dev + R/W)
15 Local 33 $6,430,921 $0 $12,269,217 $18,700,138 52.42%
State 24 $5,589,162 $0 $9,590,903 $15,180,065 58.28%
15 Total 57 $12,020,083 $0 $21,860,120 $33,880,203 54.99%
16 Local 15 $1,776,130 $0 $7,035,532 $8,811,662 25.25%
State 23 $4,134,939 $2,461 $10,990,413 $15,127,813 37.65%
16 Total 38 $5,911,070 $2,461 $18,025,944 $23,939,475 32.81%
17 Local 9 $1,108,563 $0 $2,704,287 $3,812,850 40.99%
State 14 $1,753,051 $0 $5,133,655 $6,886,706 34.15%
17 Total 23 $2,861,615 $0 $7,837,942 $10,699,557 36.51%
Grand Total 118 $20,792,767 $2,461 $47,724,006 $68,519,235 43.57%
Note: Does not include Project CAX Sub Phases
Phases ending in R are designated as Right of Way
Phases ending in C are designated as Construction
All Other Phases are designated as Development
Design Percentage calc includes Dev and R/W Cost
Data Source: AFIS Accounting System, PRO Databases and FAST
3 year average
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Design Fees
Overall FY 15-17
18
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Design Fees
Overall FY 15-17
Local Projects 90 14.97%
State Projects 267 18.18%
All Projects 357 18.05%
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Design Fees
Overall FY 15-17Close out FY
State orLocal
Count of TRACS DEV Exp R/W CONS Exp TOTAL Exp
Design %(Dev + R/W)
15Local 22 $3,019,287 $100,000 $21,942,925 $25,062,213 14.22%
State 82 $130,545,293 $52,199,294 $1,037,870,011 $1,220,614,599 17.61%
15 Total 104 $133,564,581 $52,299,294 $1,059,812,937 $1,245,676,812 17.54%
16Local 40 $3,887,151 $500,000 $29,352,604 $33,739,756 14.95%
State 103 $75,823,142 $7,999,614 $447,291,491 $531,114,248 18.74%
16 Total 143 $79,710,294 $8,499,614 $476,644,096 $564,854,004 18.51%
17Local 28 $4,032,003 $100,000 $26,470,538 $30,602,541 15.61%
State 82 $58,416,603 $7,578,634 $343,738,345 $409,733,582 19.20%
17 Total 110 $62,448,606 $7,678,634 $370,208,883 $440,336,123 18.94%
Grand Total 357 $275,723,480 $68,477,543 $1,906,665,915 $2,250,866,938 18.05%
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Design Fees $1M Construction and less
Greater AZ and Local FY 15-17
19
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Design Fees$1M Construction and less
Greater AZ and Local FY 15-17
Local Projects 90 14.97%
State Projects 70 28.59%
All Projects 160 18.97%
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Design Fees
$1M Construction and less
Greater AZ and Local FY 15-17Close out FY
State orLocal
Count of TRACS Dev Exp R/W Exp Cons Exp Total Exp
Design %(Dev + R/W)
15Local 22 $3,019,287 $100,000 $21,942,925 $25,062,213 14.22%
State 17 $1,759,102 $95,205 $8,309,359 $10,163,667 22.32%
15 Total 39 $4,778,389 $195,205 $30,252,285 $35,225,879 16.44%
16Local 40 $3,887,151 $500,000 $29,352,604 $33,739,756 14.95%
State 34 $4,542,231 $396,998 $15,283,932 $20,223,162 32.32%
16 Total 74 $8,429,383 $896,998 $44,636,536 $53,962,917 20.89%
17Local 28 $4,032,003 $100,000 $26,470,538 $30,602,541 15.61%
State 19 $2,475,617 $863 $8,830,932 $11,307,412 28.04%
17 Total 47 $6,507,620 $100,863 $35,301,470 $41,909,953 18.72%
Grand Total 160 $19,715,392 $1,193,066 $110,190,291 $131,098,749 18.97%
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Design Fees – Potential Root Causes:• Project SOW and Economy of Scale
• Sample Set of Plans not provided
• Too many Submittals for Type of Project
• Scope Changes and Enhancements
• ADOTization – Not enough interest in Project from local – just do it
• Use of Local Stds Good – Do not ADOTize
• NEPA can be a pain – but balances infrastructure with environment
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Design Fees – Potential Counter Measures:
• Skin in Game – Day one
• Sample Set of Plans
• Agreement on SOW Early
• Number of Submittals
• Local Standards (No ADOTizing) and Inspection
• Streamlining of NEPA
• Performance Based Practical Design
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Project Closeout:
• Greater Emphasis on Closing Out Projects
• Inactive is 180 days or more
• Reprogram Dead Money
Challenges with Closeout:
• Personnel changes at local and ADOT
• Construction personnel have moved on to next project
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Quiz
1. What is 20-30-30-20?
2. How many projects required action at last board meeting?
3. When does a project hit the inactive list?
4. What was gap in HURF projections from 2006?
5. Number One Cause of Increased Delivery Cost of Project?
6. Would a Sample set of plans be a good countermeasure for reduced Design Fees?
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Quiz
1. What is 20-30-30-20? (Flattened Delivery Curve)
2. How many projects required action at last board meeting? (Nine)
3. When does a project hit the inactive list? (180 days)
4. What was gap in HURF projections from 2006? ($17B)
5. Number One Cause of Increased Delivery Cost of Project? (Lowballed Estimate to Scope)
6. Would a Sample Set of Plans be a good countermeasure for reduced Design Fees? (Yes)
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Follow the MoneyQuestions?