for construction manager/general contractor (cm/gc ... · general: nature of solicitation; overview...

Request for Proposals - Construction Manager/General Contractor (CM/GC) Services 1

REQUEST FOR PROPOSALS

For

CONSTRUCTION MANAGER/GENERAL CONTRACTOR

(CM/GC) SERVICES

CITY OF WOOD VILLAGE CITY HALL

JULY 8, 2019


TABLE OF CONTENTS

Table of Contents 1. GENERAL: NATURE OF SOLICITATION; OVERVIEW & PROJECT

BACKGROUND ................................................................................................................. 3 Solicitation of Services ......................................................................................................... 3 Background .......................................................................................................................... 3 Project Organization ............................................................................................................. 3 Projected Milestones ............................................................................................................ 3

Construction Budget ............................................................................................................. 3 2. SCOPE OF WORK .............................................................................................................. 4

CM/CG Service Phases ........................................................................................................ 4 Construction Management Services ..................................................................................... 4 Construction Services ........................................................................................................... 5 Public Contracting Special Requirements ............................................................................ 6

3. PROPOSAL PROCESS RFP Not Offer to Contract............................................................ 6 Proposal Submission and Award Schedule .......................................................................... 7 Changes to RFP .................................................................................................................... 7

Public Disclosure of Proposals ............................................................................................. 7 Proposal Costs ...................................................................................................................... 8

Right to Reject Proposals and Cancel RFP .......................................................................... 8 Period of Irrevocability ........................................................................................................ 8 Obligation to Award ............................................................................................................. 8

Questions .............................................................................................................................. 8 Amend or Withdraw Proposal .............................................................................................. 9

Objections or Protests .......................................................................................................... 9 Informalities ......................................................................................................................... 9

4. SUBMISSION OF PROPOSALS ...................................................................................... 10 Deadline and Location for Proposal Submission ............................................................... 10

Format of Proposal ............................................................................................................. 10 Description of Method of Providing CM/CG Services ...................................................... 10 References .......................................................................................................................... 13 Fee Proposal ....................................................................................................................... 13

Deviations from the RFP .................................................................................................... 14 5. EVALUATION OF PROPOSALS Evaluation Committee ............................................... 14

Nonresponsive Proposals Disqualified ............................................................................... 14 Written Proposal Evaluation Criteria and Maximum Point Values .................................... 14 Determination to Conduct Interviews ................................................................................ 16

Interviews ........................................................................................................................... 16 Selection of Finalist / Negotiation of Contract ................................................................... 16

6. COMMENCEMENT OF WORK ...................................................................................... 16 (END OF RFP - Appendices Follow) ......................................................................................... 17


1. GENERAL: NATURE OF SOLICITATION; OVERVIEW & PROJECT BACKGROUND

Solicitation of Services

The City of Wood Village is requesting proposals from interested Construction Manager/General Contactor (CM/GC) firms for pre-construction and construction services for a new City Hall facility located at 24300 NE Halsey Street in Wood Village.

The CM/GC will participate in design development and construction document development phases as a member of a team with the selected Architect and Engineering team, and other Project consultants, to provide preconstruction services and construction services. The CM/GC is being selected early in the project to best serve the City of Wood Village’s project.

Background The City of Wood Village sold its former City Hall site. The City secured the services of LRS Architects to develop a space needs analysis, assist in selecting a site for a new building construction, create initial interior layouts, exterior building elevations, and a draft site plan. The City will be proceeding to construct a new City Hall/Municipal Building using the proceeds from sale as well as dedicated funding.

Project Organization The City of Wood Village has retained LRS Architects as the prime design consultants to manage and

coordinate the design of the project and to provide services through construction completion.

Projected Milestones Projected significant milestones for this procurement are as follows:

- CM/GC Contract Execution: September 2019 - Design Development Estimate: January 2020 - Start On-Site Construction: March 2020 - Construction Completion: December 2020

Construction Budget The City of Wood Village has a $6 million construction budget, and the total budget for building, site, consulting services, furnishings and all related expenses for the building is just less than $8 million. All funding is secured as does not rely on voter authorizations or other approvals.


2. SCOPE OF WORK

New City Hall Building (Approximately 9,672 SF): The current vision includes construction of a one-story B / A-3 occupancy classification type VN construction. Steel post and heavy timber framing with exposed architectural wood decking in public and staff areas (probably cross-laminated timber systems) with slab on grade and conventional spread footings. Interior and exterior wall framing (2x4 & 2x6) with plywood sheathing for shear. Interior exposed trim and detailing to be extensive. Flooring throughout Office Areas, Conference Room, Council Chambers and Lobby to be carpet tile system with upgraded tiles in Public Conference Room, Council Chambers and Lobby. Wood wall base throughout these areas with rubber wall base at all other rooms. Extent of landscaping and site paving as indicated on site plan.

CM/CG Service Phases

The services requested of the CM/GC shall be provided in two phases:

1 Preconstruction Services: Consultation with the City of Wood Village and its design and project management team during the planning and design of the project.

2 Construction Services: Management and completion of the construction work within the

negotiated GMP (guaranteed maximum price) and project schedule.

Construction Management Services

The City of Wood Village seeks a CM/GC who can best provide CM/GC services, including but not limited

to achieving the following:

1. Assistance in identifying safe work practices and requirements for construction.

2. Assessing and recommending site logistics requirements.

3. Recommending phasing, sequencing of work and construction scheduling.

4. Providing cost-estimating including GMP development and subcontractor procurement.

5. Determining and reconciling constructability issues and performing formal constructability

analysis reviews of the design documents prior to subcontract bidding.

6. Assessing alternative construction options for cost savings.

7. Identifying products for Value Engineering (VE) and engineering systems for life cycle cost, design considerations and recommending all work necessary to support their implementation.

8. Participating in Owner’s Design Development, Detailed Design and Construction Document

Phases and coordination reviews.

9. Critical Path scheduling and site logistics planning.

10. Permit procurement assistance and agency coordination.

Preconstruction services will be provided generally under the terms contained in this RFP solicitation


process, and paid for on a cost reimbursement basis.

Construction Services

The CM/GC shall provide full General Contracting (GC) services for construction of the Project in accordance with the requirements of the Contract Documents and except to the extent work is specifically indicated in the Contract Documents to be the responsibility of others.

The CM/GC firm must be skilled in all aspects typical to a general contractor and construction manager, including, but not limited to developing Critical Path Method (CPM) schedules, preparing construction estimates, performing value engineering and life-cycle cost studies, analyzing alternative designs, studying labor conditions, understanding construction methods and techniques, understanding local climate conditions and requirements for weather protection during construction, performing constructability reviews, sequencing of work, and coordinating and communicating the activities of the team throughout the design and construction phases to all members of the Project delivery team.

In addition, the CM/GC must be familiar with the local labor and subcontracting market and be capable

of working with subcontractors to generate viable pricing alternatives

The CM/GC firm will coordinate and manage the construction process as a collaborative member of a

team with the Owner, A/E, and other Project consultants. The CM/GC must also be familiar with sustainable construction techniques, LEED certification requirements and processes and employ those techniques and processes throughout the term of the Project.

During the Construction Phase Services, the CM/GC services shall include:

1. Provide and pay for all materials, tools, equipment, labor, and professional and non-professional

services

2. Refine the construction schedule, phasing and site logistics.

3. Advance materials procurement.

4. Advance construction (if approved via an Early Work Amendment)

5. Develop subcontractor bidding packages.

6. Quality control of the work in progress.

7. Ongoing management of the construction budget and monthly, or as requested by Owner, reporting of budget and work in progress status.

8. Overall construction management.

9. Perform all other acts and supply all other things necessary to fully and properly perform and

complete the Work, as required by the Contract Documents.


Public Contracting Special Requirements

In order to implement the CM/GC method of construction with a GMP, the CM/GC shall comply with the

below public contracting requirements to ensure an adequate level of competition. Proposers shall note

the following requirements concerning management of this GMP Project:

1. A full description of items that make up the proposed GMP is required from the CM/GC. A

complete copy of the GMP estimates in a format approved by Owner, including all details, must be provided to the Owner. The CM/GC will cooperate with other Owner-designated cost estimators to reconcile GMP estimates to Owner-approved limits.

2. The Contract awarded through this process will require the CM/GC to use an open competitive

selection process for subcontracted components of the Project. The processes used to award

subcontracts by the CM/GC will be monitored by the Owner and its representatives. The CM/GC shall solicit bids or quotes from subcontractors unless otherwise authorized by the Owner in writing. Owner will review all bids at its discretion and reserves the right of prior written approval of a n y bids when fewer than three (3) bids are received in response to any solicitation. If the CM/GC intends to self-perform a scope(s) of work, the CM/GC shall notify the Owner in writing of this intent, post separate public advertisements identifying the specific scope of work being pursued by the CM/GC and the date/time/location of when their and other subcontractor bids will be due, solicit competitive bids from other subcontractors for the same scope of work intended to be self-performed, and the CM/GC will be held to no additional mark-up of fee beyond the contracted fee percentage for cost of the work.

3. By listing individuals in the Proposal, the firm affirms that these individuals will be available to

work on the Project at the approximate percentages shown in the Proposal. The Owner reserves the right to approve or reject any changes to the proposed personnel. Owner further reserves the right to request a substitution of personnel if deemed to be in the best interest of the Owner.

4. All Proposers must be registered with the Oregon Construction Contractors Board prior to

submitting Proposals. Failure to register will be sufficient cause to reject the Proposal as nonresponsive.

5. For this Project, the provisions of ORS 279C.800 to 279C.870, relative to prevailing wage rates,

will apply. The CM/GC and all subcontractors shall comply with BOLI requirements. The actual prevailing wage rates applicable to this Project will be identified at the time the initial set of construction specifications are made available and are incorporated into the first Early Work

Amendment, or, if no Early Work Amendment occurs, then at the time of the GMP Amendment. Those rates will then apply throughout the Project.

3. PROPOSAL PROCESS

RFP Not Offer to Contract

This RFP provides instructions for the preparation of a proposal that will address all RFP

requirements. This RFP is not an offer to contract. Only the execution of a written contract will obligate the City of Wood Village, in accordance with the terms contained in the contract.


Proposal Submission and Award Schedule

July 8, 2019 July 29, 2019, 5:00 PM August 1, 2019 August 7, 2019, 2:00 pm August 14, 2019 Aug. 19 - 22, 2019 Aug. 23 – 31, 2019 Sept. 10, 2019 Sept. 17, 2019 Sept. 21, 2019

RFP issue date Deadline for Proposer Questions RFP Addenda issuance

Proposals Due Date and Time Competitive Range Proposers Identified and Notified of Interviews Interviews (if Required) with Competitive Range Proposers Contract Negotiations with Evaluation Team

City Council Approval CM/CG Executes Contract Beginning of Services

[Dates after Proposals Due Date and Time are subject to change; all times stated are local, Pacific Time.]

Changes to RFP

The City of Wood Village reserves the right to make changes to the RFP not later than 7 calendar days

prior to the Proposals Due Date and Time in in Section 3, Proposal Submission and Award Schedule

subsection above. Changes will be made only by written addendum which will be available to all prospective proposers via the City’s website link (www.WoodVillageOR.gov)

Prospective proposers may request or suggest any change to the RFP by submitting a written request. The request shall specify the provision of the RFP in question and contain an explanation for the

requested change. The request must be submitted prior to the Deadline for Proposer Questions stated

in Section 3, Proposal Submission and Award Schedule subsection above.

The evaluation team will evaluate all requests submitted but will not be obligated to accept the

requested change.

Public Disclosure of Proposals

Any information provided to the City of Wood Village pursuant to this RFP is subject to

public disclosure pursuant to Oregon’s public records laws (ORS 192.410 to 192.505).

The general requirement for public disclosure is subject to a number of exemptions. Each page

containing information deemed by the proposer as necessary to remain exempt from public disclosure

after proposals have been evaluated (e.g., pages containing trade secret, economic development information, etc.) should be plainly marked. Marked pages should be placed in a group separate from

the remainder of the proposal.

The fact that a proposer marks and segregates certain information as exempt from disclosure does not mean that the information is necessarily exempt. The City of Wood Village will make an independent determination regarding exemptions applicable to information that has been properly marked and

segregated. Information that has not been properly marked and segregated may be disclosed in

response to a public records request. When exempt information is mixed with nonexempt information,

http://www.woodvillageor.gov/


the nonexempt information must be disclosed. The City of Wood Village will redact pages that include

both exempt and nonexempt information to allow disclosure of the nonexempt information.

Unless expressly provided otherwise in this RFP or in a separate communication, the City of Wood Village does not agree to withhold from public disclosure any information submitted in confidence by a

proposer unless the information is otherwise exempt under Oregon law. Except for pages which are

designated as confidential because of they contain trade secrets or proprietary information and they are

not disclosable under the Oregon Public Records Law, the City of Wood Village considers the balance of the proposal submitted in response to this RFP to be submitted in confidence only until the date of “Competitive Range Proposers Identified and Notified of Interviews”, as stated in Section 3, Proposal Process, Proposal Submission and Award section.

Proposal Costs

Any Due Diligence efforts conducted by a Proposer is at the Proposer’s expense. The City of Wood Village will not pay any costs incurred in the preparation or submission of a proposal (including the

interview phase if required), or in the negotiation execution of the form of contract, or otherwise responding to this RFP, all of which will be the sole responsibility of the proposer.

Right to Reject Proposals and Cancel RFP

The City of Wood Village reserves the right to reject any and all proposals. The City of Wood Village may

cancel the RFP without liability to the City of Wood Village any time prior to executing contract if the City

of Wood Village determines, in its sole discretion, it’s in the City’s best interest to do so.

Period of Irrevocability

Proposals shall be offers that are irrevocable for a period of sixty (60) calendar days after the time and

date proposals are due. Proposals shall contain the name, address and telephone number of an

individual or individuals with authority to bind the company during the period in which the proposal will be evaluated.

Obligation to Award The issuance of this RFP, and the receipt and evaluation of proposals does not obligate the City of Wood Village to award a contract.

Questions

Questions pertaining to this RFP shall be presented in writing to:

Bill Peterson: City Manager Wood Village City Hall 23335 NE Halsey Wood Village, OR 97060

Email: [email protected]

Questions must be received in electronic format not later than 5:00 p.m. on the date stated for the

Deadline for Proposer Questions, in Section 3, Proposal Submission and Award Schedule subsection.

mailto:[email protected]


Questions will be compiled and collectively addressed in writing prior to the date for RFP Addenda

issuance, as stated in Section 3, Proposal Submission and Award Schedule subsection . Amend or Withdraw Proposal A proposer may amend or withdraw its proposal any time prior to the time and date established for submission of proposals.

Objections or Protests

Process

A proposer or prospective proposer who wishes to object or protest any aspect of this

procurement must deliver a written protest to:

Bill Peterson: City Manager

Wood Village City Hall 23335 NE Halsey Wood Village, OR 97060

A protest is delivered when it is actually received by the aforementioned addressee.

A protest shall be deemed to include only the documents timely delivered pursuant to this paragraph. It must clearly state all the grounds for the protest and must include all arguments and evidence in

support of the protest. Testimonial evidence may be submitted by affidavit. The City of Wood Village

may investigate as it deems appropriate in reviewing the protest and will issue a written response to the

protest. The City of Wood Village may proceed with contract award, execution, and performance while a

protest is pending.

Timeliness

If the protest relates to matters that are apparent on the face of the solicitation documents or that are

otherwise known or should have been known to the protester, the protest must be delivered no later than (10) calendar days prior to the Proposals Due Date, as stated in Section 3, Proposal Process, Submission and Award Schedule subsection.

If the protest relates to other matters, including but not limited to the award of the contract, it must be

delivered as soon as possible, and in no event later than seven (7) calendar days, after the protester knows or reasonably should have known of the award of the contract, the City of Wood Village’s intent to award the contract, or other matters to which the protest is addressed.

The City of Wood Village will decline to review a late protest.

Informalities

The City of Wood Village reserves the right to waive informalities of proposals.


4. SUBMISSION OF PROPOSALS

Deadline and Location for Proposal Submission

The proposal must be delivered to the following addressee not later than 2:00 p.m, on August 7, 2019.

Bill Peterson: City Manager Wood Village City Hall 23335 NE Halsey Wood Village, OR 97060

The City of Wood Village, at its option, may decline to consider late submissions.

Format of Proposal

Each proposer’s submission in response to this RFP must:

1. Proposals shall be prepared simply, economically and environmentally friendly, providing a

straightforward format. Concise and direct responses are encouraged.

2. Include one (1) original (marked as such), five (5) copies and one (1) PDF copy on a USB flash drive.

3. Be submitted in a sealed envelope that is plainly marked “Proposal to Provide CM/GC Services –

City of Wood Village City Hall” and bears the proposer’s name, address, telephone number, and email address.

4. Be delivered in the specified format, except as provided otherwise below, a proposal shall be on 8 ½” x 11” paper, in a font size no smaller than eleven (11) points and shall not exceed thirty (30) single-sided pages or fifteen (15) double-sided pages, including pictures or diagrams. Resumes required of Proposed Personnel, required proposal response forms, and section dividers are excluded from the page limit. If a proposer exceeds the page limit, the City will consider the information on the first thirty (30) pages and will decline to consider information beyond the 30th page.

Description of Method of Providing CM/CG Services Proposals shall contain the following information, provided in the order listed below. Proposers are

encouraged to use creativity and to provide complete information in their written proposals.

Management of the Work

In detail, describe the plan to manage the project, including the following as a minimum:

1. Describe your proposed Preconstruction Services Plan that defines each preconstruction service

you intend to provide, including but not limited to:


1) Assistance in identifying safe work practices and requirements for construction; 2) Assessing and recommending site logistics requirements; 3) Recommending sequencing of work and construction scheduling; 4) Providing cost-estimating including identified interim design estimates, GMP development and subcontractor procurement 5) Determining and reconciling constructability issues and performing formal constructability

analysis reviews of the design documents prior to subcontract bidding; 6) Identifying products for Value Engineering (VE) and engineering systems for life cycle cost, design considerations and recommending all work necessary to support their implementation

and; 7) Participating in Owner’s Schematic Design, Design Development, and Construction Document Phases and coordination reviews; 8) Critical Path scheduling 9) Permit procurement assistance and agency coordination.

2. Identify the person(s) responsible for each service, a description of the deliverable(s) that will be

provided to the Owner and Architect / Engineer upon completion of each service and the action you intend to take or intend for the Architect / Engineer to take based on the information contained in each deliverable.

3. Briefly identify three (3) or more examples of projects that demonstrate the range of

Preconstruction Services your firm has provided on previous public or private sector CM/GC projects or private sector projects with a guaranteed maximum price (GMP).

4. To clearly show an understanding of the scope and complexity of the work, identify key issues

and/or potential constraints and risks anticipated for the project, including areas of design, construction, and management. Describe the plan for addressing these issues and maintaining the progress of the work.

5. Describe the plan to establish and maintain good relationships and foster open and productive

communications with the City of Wood Village, the Architect / Engineer, and the public, including communication of current and upcoming construction activities.

Proposed Personnel and Organization

1. Provide a project organization chart showing the proposed key staff for this project in the

following areas (at a minimum): a. Company executive with responsibility for the project and the authority to bind the

company b. Project management c. Construction management and supervision d. Estimating e. Safety f. Quality control

2. Describe the duties and responsibilities for all key staff positions. 3. Indicate the approximate percentage of that each person shown on the organization chart is

anticipated to be working on the project and their primary work location during the design and construction phases of the work


4. Include resumes for all key individuals shown on the chart. Resumes shall include education, work history, length of tenure with the proposing company, and specific project experience in the role proposed for this project. Provide up to three (3) project experience examples that include the title, description, construction cost, dates and durations for the project and the name, company name, position title, and telephone number for the client representative that was responsible for the project.

5. Provide an organizational chart of the company. Include all wholly-owned subsidiary companies

and define their relationship in providing personnel or equipment for the project.

Cost Management

1. Describe how your firm will approach cost estimating and value engineering. 2. Describe the plan for managing and tracking the cost for the work. Include descriptions of cost

tracking tools and summary reports. 3. Describe the approach for establishing and maintaining a contingency fund to ensure that the

project budget is not exceeded. 4. Describe the proposed method of documenting the line item components of the Guaranteed

Maximum Price (GMP) and the method of determining whether project changes are inside or outside the scope of the GMP.

5. Describe past performance on other similar CM/GC within the past five (5) years. For each project, list the project name, client name, completion date, contract GMP, dollar amount and source of change orders, and client contact person including phone number and email address.

Schedule, Quality Control, and Safety

1. Describe approach to managing the construction schedule. Include a description of the elements

of this project that are likely to put the schedule at risk and how they would be proactively managed. Include descriptions of schedule tracking tools and summary reports

2. Describe expectations for labor and materials availability on this project. Describe how

anticipated challenges with availability of labor or materials could be mitigated. Explain the plan to generate sufficient subcontractor and/or material supplier competition in the bidding to minimize project costs.

3. Discuss opportunities and challenges that you see to complete the project in as efficient a

manner as possible. Describe how the opportunities will benefit the Owner and describe how the foreseeable challenges will be addressed by your firm.

4. Describe your firm’s proposed quality control plan and how it will be implemented. 5. Describe your firm’s proposed general safety program, including training, hazard identification,

and audit/inspection. Include specific information on subcontractor and employee accountability for safety, formal disciplinary program, and Company EMR (Experience Modification Rating) safety record for the last three years

Procurement Strategies

1. Describe in detail your firm’s subcontractor and supplier procurement/selection process. Per ORS 279C.337, the public improvement contract that the contracting agency negotiates with the construction manager/general contractor must include: a. The methods the construction manager/general contractor will use to qualify and select

subcontractors. The methods must be competitive and should provide prospective subcontractors with a reasonable opportunity to participate in the construction manager/general contractor’s qualification and selection process.


b. Identification of the portions of the construction work under the public improvement contract for which the construction manager/general contractor may waive the qualification and selection process described in paragraph (a) of this subsection and describe: (1) How the construction manager/general contractor may determine the portions

of the construction work that will not be subject to the qualification and selection process described in paragraph (a) of this subsection; and

(2) The process the construction manager/general contractor will use to qualify and

select prospective subcontractors for the portions of the construction work that are not subject to the qualification and selection process described in paragraph (a) of this subsection.

As used in this section, “savings” means a positive difference between a fixed price, a guaranteed

maximum price or other maximum price set forth in a public improvement contract and the actual cost of the work, including costs for which a contracting agency reimburses a construction manager/general contractor and fees or profits the construction manager/general contractor earns.

References

Proposer must provide five (5) references that can rate the Proposer’s performance on CM/GC Projects

in the last ten (10) years. References must include the company name, client name, title, contact information (phone and email), brief description of project, project value, and percentage of change

orders and their source.

Fee Proposal Present a proposed fee for providing the CM/GC services in three parts:

Preconstruction Fee

Submit a reimbursable maximum not to exceed Preconstruction Fee for this Project. This fee must reflect the activities required for Preconstruction Services. This fee will be paid on a cost reimbursement basis and must be submitted as maximum not-to-exceed number.

CM/GC Fee

Provide your firm's CM/GC Fee as a percentage of the Estimated Cost of the Work for this Project. This

fee, to be determined based on this percentage, must cover, at a minimum, the Construction

Management elements and Costs Excluded from Cost of the Work, as specified in the CM/GC Contract. Items identified in the contract as applicable to the CM/GC Fee will not be reimbursed as GC Work.


Deviations from the RFP

Identify specifically where and how the proposal deviates from the requirements of this RFP.

5. EVALUATION OF PROPOSALS

Evaluation Committee

Proposals will be evaluated by an evaluation committee comprised of City of Wood Village representatives, members of the architectural and engineering firm or partnership, and potentially other technically-oriented members-at-large.

The City of Wood Village reserves the right to share the Proposal with any third party of City’s choosing, in order to secure expert opinion. (The third party will be obligated to retain information in confidence

to the same degree as the Evaluation Committee members.)

Nonresponsive Proposals Disqualified

Proposals that do not meet minimum RFP requirements and omission is not a “minor informality”

waived by the City will be classified as “nonresponsive.” The City of Wood Village will disqualify all nonresponsive proposals from further evaluation. Responsive proposals will be evaluated based on the criteria within this RFP.

Written Proposal Evaluation Criteria and Maximum Point Values

The City of Wood Village evaluation team will consider information provided in the written proposal according to the following criteria, to rank the proposers in order of suitability to meet the City’s

needs. Maximum available points for written proposals will be 150 points. The maximum points

available for each evaluation criteria are listed in parentheses after the criteria.

1. Management of Work: (30 points maximum)

2 Proposed personnel and project organization (20 points maximum)

2. Cost management (20 points maximum)

15 Request for Proposals - Construction Manager/General Contractor (CM/GC) Services

3. Schedule, quality control and safety (20 points maximum)

4. Procurement Strategies (20 points maximum )

5. References (20 points)

6. Fee Proposal: (20 points maximum) a. Preconstruction (Maximum of 10 points) b. CM/GC Fee (Maximum 10 points.)

The evaluation committee may request additional clarification from a proposer on any portion of a

proposal. Proposer may not submit new information or documentation, however, and a proposer may

not use a clarification to rehabilitate a non-responsive proposal. Proposer’s point of contact must be

available during the evaluation period to respond to requests for additional clarification. Proposers shall submit written signed clarification(s) within 24 hours, Monday through Friday, after receiving the City of Wood Village’s request. A proposer’s failure to provide clarification may result in a lower score for the

proposal.

The evaluation committee will add together the points that each committee member assigns and divide

the total points by the total number of evaluation committee members to compute average score for the evaluation questions.

Reference Scoring

The City of Wood Village may attempt to contact two (2) sources for each reference given. The

Evaluation Committee may make up to three (3) attempts to contact each of the reference sources, which will be made during normal business hours. If the three (3) attempts are unsuccessful, the

proposer may receive zero (0) points for that reference source.

Preconstruction Scoring Methodology

The Pre-Construction fee shall be scored based upon traditional scoring where low fee receives highest points and second lowest fee receives a lesser amount, and so on.

General Conditions Staffing Scoring Methodology;

The General Conditions fee shall be scored based upon traditional scoring where low fee receives highest points and second lowest fee receives a lesser amount, and so on

CM/GC Fee Scoring Methodology:

The firm with the most competitive fee will be awarded the maximum number of points available. Other proposers will receive a score that is a lesser amount.


Determination to Conduct Interviews

Interviews may not be required. The evaluation committee will determine if interviews will be conducted. If conducted, only those proposals determined within the competitive range will be considered for Interviews and award.

Interviews

In addition to presenting qualifications, experience, and the proposer’s approach to the Project, the

interviewees will be expected to respond to questions from the panel regarding the firm’s proposal as

well as additional questions related to other pertinent matters regarding the RFP. The length, format, criteria, and scoring for the interview will be provided to the proposers requested for interview if such interviews are determined to be necessary.

Should your firm be invited to interview, proposers will have the individual identified as the key Project Staff present to be the primary responder. At a minimum, the corporate executive dedicated to the Project, the project manager, and the project superintendent shall be in attendance; others may attend if deemed necessary by the proposer.

The evaluation committee will add together the points that each committee member assigns and divide

the total points by the total number of evaluation committee members to compute average score for the evaluation questions.

Maximum available points for interviews will be 100 points. The evaluation committee’s interview points are added to the points awarded to the proposer’s written proposal.

Selection of Finalist / Negotiation of Contract

It is the City of Wood Village’s intent to select a single CM/GC contractor.

After evaluation by the team, the team will recommend to the City of Wood Village City Council that the

top-ranked proposer be invited to work with the City of Wood Village. If the City is unable to successfully

negotiate with the top-ranked proposer, the City of Wood Village reserves the right, at its sole discretion, to terminate negotiations and begin new negotiations with the next highest-ranked proposer.

The City of Wood Village may postpone the award or execution of the contract after the

announcement of the apparent successful proposer in order to complete the City of Wood Village’s

investigation.

6. COMMENCEMENT OF WORK

The successful proposer may commence work only after the City of Wood Village delivers a fully

executed CM/GC contract.


7. APPENDICES

Appendix A – Phase 1 and 2 City Hall Report

Appendix B – Phase 1 and 2 contract with LRS Architects

(END OF RFP - Appendices Follow)

05.14.2019218015 | City of Wood Village Municipal Building

PHASE TWO SUBMITTALWood Village Municipal Building

05.15.2019

05.14.2019218015 | City of Wood Village Municipal Building NOT FOR CONSTRUCTION

SITE PLANEXTENTOF WORK

05.15.2019

256 SF

CITY

MANAGER

189 SF

FINANCE

DIRECTOR

189 SF

HR MANAGER

204 SF

MCSO AREA

1563 SF

WORK

STATIONS

189 SF

PW DIRECTOR

965 SF

COUNCIL

CHAMBERS

280 SF

MAYOR & CITY

COUNCIL

193 SF

CONF.

49 SF

ELEC.

51 SF

SPRINKLER

823 SF

ARCHIVE/STORAGE

103 SF

IT/ SERVER

ROOM

319 SF

FLAT

FILES/COPY

/SUPPLIES

368 SF

CONF.

92 SF

SHWR

289 SF

PUBLIC WC

87 SF

MECH.

405 SF

STAFF AREA

994 SF

LOBBY

100 SF

CONTROL

ROOM

391 SF

COMMUNITY

EVENT

STORAGE

FILES/

FUTURE

163 SF

GALLEY

78 SF

JAN62 SF

W.C.

62 SF

W.C.

0 8' 16' 32' Plan North

NOT FOR CONSTRUCTIONARCHITECTS

|

FLOOR PLAN

05.24.19218015 | Wood Village Municipal Building |


CONCEPTInspiration Images

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OPTION AElevations

NORTH ELEVATION

EAST ELEVATION

PRE-FINISHED METALCOMPOSITE PANEL

HEAVY TIMBER FRAMING

PRE-FINISHED LOUVERS METAL STANDING SEAM ROOF

WOOD VERTICAL GRAIN SIDINGSTONE VENEER BASE ALUMINUM STOREFRONTWINDOW SYSTEM

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OPTION AElevations

SOUTH ELEVATION

WEST ELEVATION

PRE-FINISHED METALCOMPOSITE PANEL

HEAVY TIMBER FRAMING

PRE-FINISHED LOUVERS METAL STANDING SEAM ROOF

CMU BLOCK WALLSTONE VENEER BASE PRE-FINISHED METALMANDOOR

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OPTION APerspective

NW PERSPECTIVE

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OPTION APerspective

NE PERSPECTIVE

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OPTION APerspective

BUILDING ENTRANCE

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PHASE TWO PRICING SUBMITTALBuilding System Scope Descriptions

SITE

1. PARKING• Demolish existing parking lot (former tennis court area) and replace with new paved lot. Assume 3”

asphalt over 8” base at parking and drive area. • Tie new paving into existing and recoat existing drives.• Extent of landscaping and site paving as indicated on site plan. Assume sand set pavers at all public plaza

areas.

2. LANDSCAPING AND IRRIGATION• Modify existing ballfield irrigation to reduced area and supplement at perimeter of new building• Provide planting in storm water swale west of building, plaza and planters adjacent to building• Repair edges of existing lawn and ballfields to extent of work noted

3. PUBLIC IMPROVEMENTS• No anticipated improvements along Halsey• Provide new sidewalk accessible walkways along new access driveways to extent noted on site plan.

BUILDING1. GENERAL DESCRIPTION• One Story B / A-3 occupancy classification type VN construction. Steel post and heavy timber framing with

exposed architectural wood decking in public and staff areas (assume cross-laminated timber systems) with slab on grade and conventional spread footings.

2. CONCRETE • Perimeter continuous footing with thickened slab at any interior bearing and shear walls with spread

footings at steel columns and wood posts.• Ground floor slab to be four-inch thick reinforced over vapor barrier and 12” compacted gravel. Slab finish

to be sealed in back of house areas and prepped for finish at all office and public spaces. • Provide subgrade perforated piping and vertical pipe and exhaust for radon mitigation system.

3. MASONRY• Stone veneer at exterior wall base and columns as shown on elevations.

4. STEEL• Steel columns (4x4 or 6x6 tbd) at perimeter and interior walls.

5. WOOD / PLASTICS• Structural cross laminated timber decking and beams where exposed. • Heavy timber columns and cross ties at Lobby and exterior canopies with steel connections and decorative

brackets.• Interior and exterior wall framing (2x4 & 2x6) with plywood sheathing for shear.• Interior exposed trim and detailing to be extensive.• Reception desks, countertops and misc. casework to include high end solid surface counters.• Casework bases and council dais to be plywood veneer finish.

6. THERMAL AND MOISTURE PROTECTION• Roof insulation to be R-30 polyiso above roof decking.• Exterior wall insulation to be R-19 batt insulation in wall cavity• Acoustical insulation to be R-11 batts throughout all interior walls.• Weather Resistive Barrier to be commercial wrap over 5/8” gypsum exterior sheathing with rain screen attachment

for stained wood siding.• Roofing to be higher end finish standing seam metal roofing (bronze appearance).• Gutters, downspouts, flashings and metal trim to all match in 24 gauge metal.

7. DOORS AND WINDOWS • Exterior windows to be thermally broken anodized aluminum storefront system with insulated glazing.• Exterior lobby doors to be wood stain grade decorative doors with glazing panels.• Interior doors to be solid core pre-finished wood veneer with hollow metal frames with wood trim.• Council Chambers operable partition to include a high end pivoting glass and wood partition system or sliding

door system to create 24’ x 10’ opening between lobby to chambers. Interior window system above sliding door to be wood cased glazing system.

• Exterior and interior service doors to be painted hollow metal.

8. FINISHES• Majority of interior and exterior walls to be painted 5/8” gypsum board.• Lobby, Public Conference Room and Council Chamber walls to include mix (50/50) fabric wrapped acoustical

panels and pre-finished wood panel systems.• Break Room and Galley counters to have quartz counter top, tile backsplash to underside of upper casework, and

higher grade plastic laminate casework.• Restrooms floors and walls to be tile. Restrooms to have quartz countertop with porcelain sinks and required

accessories.• Ceilings in Lobby, Council Chambers, Break Area and Open Office to be exposed wood decking.• Ceiling in Offices and Conference Rooms to be higher grade acoustical ceiling tile system.• Flooring throughout Office Areas, Conference Room, Council Chambers and Lobby to be carpet tile system with

upgraded tiles in Public Conference Room, Council Chambers and Lobby. Wood wall base throughout these areas with rubber wall base at all other rooms.

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PHASE TWO PRICING SUBMITTALBuilding System Scope Descriptions

BUILDING

9. SPECIALTIES AND EQUIPMENT• Provide allowance for signage including a monument sign, exterior directional signage and interior

directional signage.• Restroom partitions to be stainless steel.• Assume appliances for Break Room and Galley to include two (2) refrigerators, two (2) microwaves and

one (1) 36” gas range with exhaust hood.• Assume AV Package for Council Chambers to include three (3) large screen wall mounted monitors, five

(5) dais mounted monitors, speakers, and microphones

10.FURNISHINGS• Furniture by others.• Assume 240 sf (8’wide x 30’long) rolling file storage system with recessed floor track.• Assume horizontal roller shades with manual operation for exterior office windows.

11.MECHANICAL AND PLUMBING SYSTEMS• Assume VRF system with exterior mounted condensers, mezzanine mounted air handler and simple

controls package.• Assume ductless split system for Data Room and Electrical Room.• Gas fired hot water heater to be installed in Mechanical Room or centrally located mechanical mezzanine.

12.ELECTRICAL SYSTEMS• Exterior and interior lighting to be LED.• Council Chambers and Lobby to have higher end decorative fixtures along with lighting level control

system for a variety of presentation settings.• Where acoustical systems are located, provide integrated flush linear lighting.• Exterior canopy to have up column mounted up lighting.• Exterior walkways to include bollard mounted lighting.• Provide data/IT allowance for distribution, wiring and end devices.• Provide security system including access control, cameras at entry points and parking lot and monitoring

of interior spaces.

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