Presenters should face the camera and mic (A seat should be allocated and saved for presenters and chairs of meetings.)

Test call if you are joining from a new platform or extenal

invite(Join early or do a test in the days prior

and practise sending content.)

Use a headset and mute when not

speaking(While it may not affect your

experience, it can impact the other end of the call.)

Shut the door or find a quiet place

(This reduces as much ambient noise as possible.)

For Support and Feedback

ServicePortal

utas.edu.au/selfservice

Additional guides and training material

utas.edu.au/unifiedcommunications

ContactService Desk03 6226 1818

VID I QUETTESIMPLE TIPS FOR

BETTER VIDEO CONFERENCING

ETIQUETTE

Adding people via mobile phone will degrade the experience for everyone (Your meeting can be planned in advance with telephone and dial in details.)

One person speaks at a time(Speaking over others degrades the quality of the call.)

Check your background

(Messy or busy backgrounds can bedistracting and appear unprofessional.)

Avoid brightly lit backgrounds

(When light hits a webcam, it compensates by going dark, which puts

you in shadow.)

Have light facing you

(That’s how they make people look good on TV.)

Restart your computer

(Even if it is a Mac. It is the best way to ensure random background programs that are not taking resources away.)

Plug in with a LAN cable(Wi-Fi is convenient, but it has speed issues, which

makes you look like you are two seconds behind the conversation. Turn off Wi-Fi to be sure.)

Dress appropriately(Bold colours appear much better on camera

compared to patterns and stripes.)

Turn off any apps you don’t need

(Even web browsers can be resource hogs.)

Shut down apps that sync in the

background(Look for programs you don’t think

about, like Dropbox or Cloud backup software.)

Ask people who are sharing the network to not upload

or download large files(It will slow down your connection and make it hard to

see and hear you.)

Position yourself so you are in the center of the webcam

(If you slouch, you will look like a little head in the lower corner of people’s computer screens.)

For the best experience, practise these tips and encourage your colleagues to do so as well.