ford county, kansas agenda - amazon s3 · 1. call to order president lisa killion 2. pledge of...

USD 443 Board of Education Ford County, Kansas

February 11, 2013

Dodge City High School

AGENDAAGENDAAGENDA

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs & Services

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning & Development

• Staff Recruitment & Retention

• Professional Growth Opportunities

• Compensation & Benefits

• Parent Involvement

• Effective Communication

• Business & Community Partnerships

• Fiscal Responsibility & Accountability

• Resource Allocation & Management

• Advocacy for Public Education

COMMUNITY INVOLVEMENT

ACCOUNTABILITY

STAFF DEVELOPMENT

LEARNING ENVIRONMENT

ACADEMIC EXCELLENCE

World Class Education

Adopted by the USD 443 Board of Education – July 2008

Dodge City Public Schools - Unified School District 443

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

(AI) 4. ADOPTION OF AGENDA, including Supplemental Personnel Report

(IO) 5. SPECIAL PRESENTATION: Dodge City Middle School Honor Choir

(AI) 6. APPROVAL OF BILLS: Brian Winter is scheduled to review the bills this month.

(IO) 7. STUCO REPORTS: Joshua Austin, DCHS STUCO President Brian Lopez, Comanche Middle School STUCO President Pamela Rosales, DCMS STUCO Vice-President

(IO) 8.

(AI) 9. CONSENT AGENDAA. Approval of Personnel (pp. 3-4)B. Approval of Minutes for January 14, 2013 Board meeting (pp. 5-10)C. Approval of Minutes for January 28, 2013 Board meeting (pp. 11-12)D. Approval of Grant Applications for Bright Beginnings State Pre-K Program & Pre-K Pilot Program

(pp. 13-20)E. Approval of Application for "I Love to Read" Student Creativity Contest (pp. 21-23)F. Approval of Contract for iPad Project Management Deployment Services (pp. 24-26)G. Approval of Network Firewall Upgrade (p. 27)H. Approval of Additional Dodge City High School Band Uniforms (pp. 28-29)I. Authorize the Clerk of the Board to Pay March Bills (p. 30)

10. NEW BUSINESS

A. Curriculum and Instruction(IO) 1. Technology Integration - Jayne Jones and iPad pilot teachers (p. 31)(IO) 2. iPads for Teachers - Professional Development - Mischel Miller (p. 32)

B. Human Resources - Susan Scherling(IO) 1. Teacher Vacancies and Recruitment Update (p. 33)(IO) 2. Workers Compensation Guidance and Resource Implementation with KFSA Update (p. 34)

7:00 PM Regular Meeting

The Regular Meeting of the

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD #443 schools. No

action will be taken by the Board at this meeting. Such items will be referred to the appropriate

administrators for future information and research and reported back to the Board at a later

meeting. Personalities and behavior of employees are not to be presented during this period but are

to be reported to the employee's immediate supervisor. The president shall determine the amount

of time to be spent for citizen participation.

February 11, 2013

Austen Board of Education Auditorium

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

AI - Action Item DI - Discussion Item IO - Information Only



1Agenda Page No.

C. Business Services - Bill Hammond(AI) 1. Approval of Vehicle Purchases (pp. 35-36)(AI) 2. Approval of Preliminary Budget Assumptions for FY 2014 (pp. 37-41)

D. Superintendent - Alan Cunningham(AI) 1. Approval of the Dissolution of the SAFE Program for the 2013-2014 School Year (p. 42)(AI) 2. Approval of Assistant Principal Position at Ross Elementary School (p. 43)(AI) 3. Approval of Exempt Employees’ Terms of Employment (pp. 44-45)(IO) 4. Dodge City Night in Topeka - February 25, 2013

E. Board of Education member district responsibilities1. Park and Recreation Advisory Board - Mario Sanchez and Brian Winter Alternates: Jay Gifford and Tamie Preston

2. Bright Beginnings/Head Start Policy Council - Ryan Ausmus3. Special Education - Tammie West & Alternate: Jill Druse4. Legislative - Jeff Hiers5. Capital Outlay - Brian Winter and Jill Druse6. Calendar Committee - Tammie West

7. Review district bills prior to March 25th Board meeting: Mario Sanchez

11. ANNOUNCEMENTS

Dates: February 19, 2013 - SKACD (Special Education) Board Meeting - Ensign - 10:00 AM

February 25, 2013 - Dodge City Night in Topeka (please note date change)

March 4, 2013 - Board of Education Luncheon Meeting - 12:00 PM (Lunch - 11:45 AM)

at Central Elementary School

March 11-15 - Spring Break

March 25, 2013 - Board of Education Meeting - Austen Board Rm - 7:00 PM

12. ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

13.

14. ADJOURN

Executive Session as Authorized by Kansas Law 75-4319 for discussion of personnel matters of non-

elected personnel in order to protect the privacy of the individual(s) to be discussed, for preliminary

discussions about the acquisition of real property in order to protect the public interest in obtaining

the property at a fair price, and for discussion of negotiations in order to protect the public interest

by negotiating a fair and equitable contract.

2Agenda Page No.

A. Approval of Personnel February 11, 2013

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Garcia Valeria Sunnyside Elementary Paraprofessional 2/11/2013

Classified Kennedy Christopher Admin Building Scanning student records/Temporary 6/25/2012

Classified Vodicka Robin Ross Elementary Long-Term Sub for Alisha Froetschner 2/1/2013

Status Last Name First Name Location Title Assignment Start Date

Classified Rojas Brittany Sunnyside Paraprofessional / Newcomers 1/29/2013

Classified Alvarez Claudia Northwest Elementary Paraprofessional 2/7/2013

Classified Diaz Tania Comanche Middle School Translator/ Extra duty 1/30/2013

Classified Ceron Dulce Comanche Middle School Paraprofessional 1/30/2013

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Doussa Brian Substitute Teacher Long Term Sub-Elisha Froetschner/Robin Vodicka Ross Elementary 1/28/2013

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

Professional Sperling Kimberly All USD 443 Substitute Teacher 6/16/2004 3/3/2013

Emergency Sub Schowengerdt Marlene Soule Elementary Substitute Teacher 7/1/2012 6/30/2014

Extra DutyStatus Last Name First Name Location Assignment Start End

Classified Enlow Janet Dodge City High School DCHS Head Forensics Sponsor 1/1/2013 5/5/2013

Certified Kaiser Anne Dodge City High School DCHS Head Forensics Sponsor 1/1/2013 5/5/2013

Certified Palmer Michelle Central Elementary Migrant Extended Program 12/17/2012 5/23/2013

Classified Ceron Dulce Comanche Middle School Translator 1/31/2013 5/23/2013

Classified Rojas Brittany Sunnyside Elementary Lunch and recess duty 1/29/2013 5/23/2013

Classified Rojas Brittany Sunnyside Elementary Crosswalk duty 1/29/2013 5/23/2013

Classified Lopez Yasmin Wilroads Gardens Elem Lunch-extra duty 2/4/2013 5/23/2013

Classified Pena Macarena Comanche Middle School Translator 2/4/2013 5/23/2013

Classified Tretto Mary Comanche Middle School Translator 2/4/2013 5/23/2013

Appointments

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A. Approval of Personnel February 11, 2013

Status Last Name First Name Location Assignment Employment Retirement

Certified Armstrong Theresa Linn Elementary Music Teacher 5/24/2013

Certified Bolmer Donna Linn Elementary 1st Grade Teacher 5/24/2013

Retirements

4Agenda Page No.

Unified School District 443 Dodge City, Kansas

O:\Clerk of the Board\BOE Minutes\2012-2013\20130114 BOE Minutes.doc Page 1 of 6

Minutes Board of Education January 14, 2013 – 7:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call President Lisa Killion

All members present except Jill Druse.

Mario Sanchez stepped out of the meeting at 7:04 PM.

4. Adoption of the Agenda Moved – Tammie West Seconded – Jeff Hiers

Adopt the agenda, with the Supplemental Personal Report, as presented with the following addition:

Add “discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed” to the Executive Session.

Motion Passed 5-0

5. Approval of Bills Moved – Tammie West Seconded – Brian Winter

The Board of Education approved the bills, as presented. Bills were reviewed by Tammie West.

Motion Passed 5-0

6. STUCO Reports Joshua Austin, DCHS STUCO President, provided an update on the DCHS Student Council. Maribel Sanchez, Dodge City Middle School President, provided an update on the DCMS Student Council. Brian Lopez, Comanche Middle School President, provided an update on the Comanche Middle School Student Council.

None

5Agenda Page No.



Jill Druse joined the meeting via the Internet at 7:08 PM.

Mario Sanchez returned to the meeting at 7:08 PM.

7. Special Presentations President Lisa Killion KAMSA Exemplary Assist. Middle School Principal of the Year: Pam Algrim

Kansas Teacher of the Year Nominees: Diana Temblador, Elementary Nominee and Michael Pelton, Secondary Nominee

Kansas Master Teacher Nominee: Michelle Bogner

None

8. Recognition of Visitors President Lisa Killion No public comments were made.

None

9. Consent Agenda A. Approval of Personnel B. Approval of Minutes for

December 10, 2012 Board meeting

C. Approval of Dodge City Middle School Uniform Transition

D. Approval of Changes to the Board of Education Meeting Schedule

Moved – Brian Winter Seconded – Jeff Hiers

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 7-0


10. New Business

A. Curriculum and Instruction

1. Technology Integration

Instructional Coach, Jayne Jones

The Board of Education received a Technology Integration update regarding the use of iPads in the classroom.

None – Information Item Only

2. iPads for Teachers – Professional Development

Assistant Superintendent for Secondary Education, Mischel Miller

The Board of Education received the information regarding Apple iPad professional development for the USD 443 teachers.


6Agenda Page No.



3. ELA Instructional Materials Adoption (Grades K-5)

Assistant Superintendent for Elementary Education, Judy Beedles-Miller

The Board of Education accepted, for first reading, the English Language Arts Instructional Materials Adoption recommendation. The adoption will be brought back for approval at the January 28, 2013 Board of Education meeting.



B. Public Information

1. Approval of 2013-2014 and 2014-2015 Academic Calendar Adoptions

Supervisor of Public Information, Yvonda Acker Moved – Brian Winter Seconded – Tammie West

The Board of Education approved Option B as the 2013-2014 academic calendar and Option C for the 2014-2015 academic year.

Motion Passed 7-0

2. Comanche Middle School Open House - January 17, 2013 - 3:00-6:00 PM

3.

Supervisor of Public Information, Yvonda Acker

Open House for the Comanche Middle School athletic complex will be held from 3:00 PM to 6:00 PM on Thursday, January 17. The public is invited.


4. Dodge City Night in Topeka

Supervisor of Public Information, Yvonda Acker

The Board of Education received the information regarding the Dodge City Night in Topeka on March 4, 2013.



C. Business Services

1. 2011-2012 Annual Audit Report from Kennedy McKee, LLC

Executive Director of Business and Operations, William Hammond Moved – Jeff Hiers Seconded – Brian Winter

The Board of Education accepted the audit report from Kennedy McKee and Company LLP, Certified Public Accountants for the 2011-2012 school year. The Board further approved to renew the contract with Kennedy McKee & Company LLP for audit services to be performed for the 2012-2013 school year and authorized the Clerk of the Board to sign the engagement letter, subject to review by Board Counsel.

Motion Passed 6-0


7Agenda Page No.



D. Superintendent

1. Dodge City Night in Topeka

Superintendent, Alan Cunningham

The Board of Education received the information regarding the Dodge City Night in Topeka on March 4, 2013.


2. Governor Brownback’s State of the State Address

Superintendent, Alan Cunningham

The Board of Education received the information regarding Governor Brownback’s State of the State Address.


E. Board of Education Member District Responsibilities

1. Parks and Recreation Advisory Board – Mario Sanchez and Brian Winter Alternates: Jay Gifford and Tamie Preston

2. Bright Beginnings /Head Start Policy Council – Ryan Ausmus

3. KASB Annual Convention Report – Ryan Ausmus 4. Special Education – Tammie West and Alternate: Jill

Druse 5. Legislative – Jeff Hiers 6. Capital Outlay – Brian Winter and Jill Druse 7. Calendar Committee – Tammie West 8. Review district bills prior to February 11th Board

Meeting: Brian Winter


11.

Announcements President Lisa Killion

January 15, 2013 – SKACD (Special Education) Board Meeting – Ensign – 10:00 AM

January 17, 2013 – Comanche Middle School Open House – 3:00-6:00 PM

January 21, 2013 – School is in session (Professional

Development Day moved to May 1)

January 28, 2013 – Board of Education Luncheon Meeting – Dodge City High School – 12:00 PM (Lunch – 11:45 AM)

February 11, 2013 – Board of Education Meeting – Austen Board Room – 7:00 PM

February 25, 2013 – Board of Education Luncheon Meeting – Location to be determined – 12:00 PM (Lunch – 11:45 AM)


8Agenda Page No.



March 4, 2013 – Dodge City Night in Topeka

12.

Executive Session

Moved – Jeff Hiers Seconded – Tammie West

Following a break, the Board moved into executive session at 8:10 PM for 30 minutes, for preliminary discussions about the acquisition of real property in order to protect the public interest in obtaining the property at a fair price, for discussion of negotiations in order to protect the public interest by negotiating a fair and equitable contract, and for personnel matters of non-elected personnel in order to protect the privacy interests of the individual(s) to be discussed. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools, William Hammond, Executive Director of Business and Operations, Mischel Miller, Assistant Superintendent for Secondary Education, Dodge City High School Principal, Jacque Feist, and Brad Ralph, Board Legal Counsel. William Hammond left the Executive Session at 8:10, and rejoined the Executive Session at 8:15 PM. Mischel Miller and Jacque Feist left the Executive Session at 8:15 PM. William Hammond left the Executive Session at 8:20 PM.

Motion Passed 7-0

Reconvene Open Session Returned to open session at 8:37 PM.

13.

Items for Future Board Meetings and/or Additional Information

None None – Information Item Only

14.

Approval of Superintendent Contract Renewal

Moved – Brian Winter Seconded – Ryan Ausmus

The Board of Education approved to renew and extend the current contract for the Superintendent of Schools for one year, through June 30, 2015. Any changes in

Motion Passed 7-0

9Agenda Page No.



salary and benefits will be determined at a later date in conjunction with other administrative contracts.

15.

Adjourn Meeting Moved – Tammie West Seconded – Mario Sanchez

Adjourned meeting at 8:50 PM. Motion Passed 7-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, February 11, 2013. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

10Agenda Page No.



Minutes Board of Education January 28, 2013 – 12:00 PM Unified School District 443 Dodge City High School Dodge City Public Schools 2201 Ross Blvd Ford County, Kansas Dodge City, Kansas

Item Person(s) Motion or Activity Action Taken

1. Call to Order President Lisa Killion

President Lisa Killion called the meeting to order at 12:01 PM.

2. Roll Call President Lisa Killion

All members present except Tammie West and Ryan Ausmus.

3. Adoption of the Agenda

Moved – Brian Winter Seconded – Jeff Hiers

Adopt the agenda, with the Supplemental Personal Report, as presented.

Motion Passed 5-0

4. Consent Agenda A. Approval of

Personnel B. Approval of ELA

Instructional Materials Adoption (Grades K-5)

C. Approval of Vehicle Specifications

Moved – Jeff Hiers Seconded – Jill Druse

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 5-0

Ryan Ausmus entered the meeting at 12:04 PM.

5. Dodge City High School Report

A. Dodge City High School Overview

Dodge City High School Principal, Jacque Feist

Principal Jacque Feist provided an overview of staff development at Dodge City High School.


William Hammond entered the meeting at 12:08 PM.

B. Dodge City High School Additional Band Uniforms

Assistant Superintendent for Secondary Education, Mischel Miller

The Board of Education received the information regarding the purchase of additional band uniforms for Dodge City High School. Approval of this request will be on the agenda for the February 11 Board meeting.


11Agenda Page No.



Tammie West entered the meeting at 12:26 PM.

6. Approval of Dodge City High School Track and Field Specifications

Executive Director of Business and Operations, William Hammond Moved – Jeff Hiers Seconded – Brian Winter

The Board of Education accepted the specifications prepared by Schwab-Eaton P.A. for the Dodge City High School Track and Field Project, and authorized the solicitation of bids.

Motion Passed 7-0

7. Approval of Agreement for Transfer of Real Estate and Improvements (Dodge City Civic Center)

Executive Director of Business and Operations, William Hammond Moved – Brian Winter Seconded – Tammie West

The Board of Education approved the “Agreement for Transfer of Real Estate and Improvements” and authorize the President of the Board to sign the agreement on behalf of the Board of Education. The Board further authorized the Clerk of the Board to issue a purchase order for the $10.00 consideration.

Motion Passed 7-0

8. Bright Beginnings Program Governance Information

Bright Beginnings Principal, Tami Knedler, Asst. Director/Family Community Specialist, Diane Wallace, and Education Specialist, Julie Hines

The Board of Education reviewed the Head Start Governance information and participated in the review/training, in anticipation of the upcoming Head Start Monitoring Visit to USD 443.


9. Adjourn Meeting Moved – Tammie West Seconded – Brian Winter

Adjourned meeting at 12:59 PM. Motion Passed 7-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, February 11, 2013. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

12Agenda Page No.

REQUEST FOR APPROVAL OFGRANT APPLICA TION

Name of Grant State Pre-K Program

USD 443 ~ Dodge City Public SchoolsForm ID 242013 41249P

Program and/or Person Applying Bright Beginnings EarlyChildhood Center

Person Authorized to Approve PO's Tami Knedler

CFDA Number

Grant Foundation or Agency Kansas Department of Education Early Learning

Amount Requested $285,931.00

Start Date 7/01/2013

Match Required O Yes <§) No

If match is required, explain

End Date 6/30/2014

Provide a brief description of the purpose for the grant and how the funds will benefit the district.This grant was previously called the Four Year Old At Risk program.

This funding will allow Bright Beginnings Early Childhood Center to provide learning opportunities andfamily engagement to 150 students and their parents. The expected outcome deemed by the KansasDepartment of Education is: Children will enter school (Kindergarten) ready to succeed. BrightBeginnings State Pre-K program will continue to apply the school readiness goals to our curriculumdesign.

Information attached to this form:

Board Consideration Form O Yes (§) No

Grant Abstract O Yes (§) No

Budget Form O Yes <§) No

Grant Application O Yes (§) No

Other

Copy for: Board of Education

Comments

2/5/2013 Reviewed By:

13Agenda Page No.

State Pre-Kindergarten Program (Four Year Old At-Risk) Program Standards and Requirements

2013-2014

GUIDELINES OUTCOME: Children will enter school ready to succeed. The State Pre-Kindergarten Program (Four Year Old At-Risk) is based upon research and evidence based practice recognizing the correlation between participation in high quality early learning environments and improved child outcomes essential for later school success [Center on the Developing Child at Harvard University (2007). A Science-Based Framework for Early Childhood Policy: Using Evidence to Improve Outcomes in Learning, Behavior, and Health for Vulnerable Children. http://www.developingchild.harvard.edu] Evidence-based practice is defined as a decision-making process that integrates the best available research evidence with family and professional wisdom and values (Buysse & Wesley, 2006). The characteristics of a high quality program includes; a) well trained and knowledgeable staff, b) the implementation of curriculum and instructional practices that are supported by scientific research and/or an established evidence base (e.g. well defined scope and sequence, intentionally designed learning opportunities, a balance of teacher/child initiated activities, the use of explicit/incidental/and embedded teaching strategies), and c) a system for collecting, analyzing, and using formative and summative assessment data for instructional planning and program evaluation, All of the described characteristics are implemented with tools and procedures that are consistent with developmentally appropriate practices. In addition, high quality programs establish positive collaborative relationships with community programs and partners in order to maximize potential benefits to the families and young children they serve. Funds will be awarded through an application process. Program descriptions must include the evidence-based practices used to promote quality. As is noted in the “Assurances” page, school districts are required to offer services that will build on and not duplicate services already provided in the community for the four-year-old at-risk population. Starting in 2013-14: Any child (including a child with an IEP) is eligible to participate in a State Pre-Kindergarten (Four Year Old At-Risk) program, if they meet (1) at least one of the risk criteria; and, (2) the age requirement (4 by August 31st of the attending school year). The at-risk criteria #1-7 apply to ALL CHILDREN, including those who have IEPs. Criterion #8 applies only to children who do NOT have an IEP. This means that Districts may not exclude age eligible children who have an IEP AND who meet one of the 1-7 at-risk criteria from being enrolled in the State Pre-Kindergarten (at-risk) classroom. The number of children in the classroom may not exceed 20—no matter what funding source is being used. Children who have an IEP are NOT counted in the number of a district’s awarded slots. These slots are funded through the at-risk funding and school districts are awarded funding of .5 FTE per each child who meets at least one of the 8 at-risk criteria. Age-eligible children who have an IEP AND meet at least one of the 1-7 at-risk criteria are funded through Special Education

14Agenda Page No.

http://www.developingchild.harvard.edu/

funding, and are not considered to fill one of the ‘awarded slots’, but have the right to be in the classroom and take up one of the 20 child slots allowed in an at-risk classroom. NOTE: Children who do not meet the age requirement can still be placed in the classroom based upon local decisions. They will be included in the ‘no more than 20 children in the classroom’ count, but will not receive any at-risk funding. NOTE:

State Pre-Kindergarten (Four Year Old At-Risk) Program Standards Program standards and components required for participation in the State Pre-Kindergarten (Four Year Old At-Risk) Program are described below.

1. Teacher Requirements Lead Teacher Qualifications:

a. Four Year Old At-Risk Program Requirement

Teaching staff for the Four-Year Old At-Risk program must have a current teacher license and must have, at the minimum, a current Elementary Education license. A Kansas license in Early Childhood Education is recommended. KSDE encourages school districts to hire teachers who have one of the following: Early Childhood Unified, Birth to Grade 3 license Early Childhood Unified, Birth to Kindergarten license Early Childhood Education license Early Childhood Special Education (ECH) license Early Childhood endorsement with a license in Elementary Education.

Assistant Teacher/Teacher Aide Qualifications:

b. Assistant teachers must hold a CDA or equivalent. Having the ‘highly qualified Paraprofessional’ status for QPA is acceptable as an equivalent. It is strongly recommended that school districts employ paraprofessionals or aides who have at least a Child Development Associate (CDA certificate) or an A.A. in early childhood education or a related field. This teacher is a second teacher in the classroom while still be under the supervision of the Lead Teacher. NOTE: Paras who have been hired to work with individual children to implement their IEPs do NOT meet the requirement of a second teacher. Districts must carefully consider the assistant teacher qualifications.

2. Curriculum & Assessment requirements:

All State Pre-Kindergarten (Four Year Old At-Risk) programs are required to develop local child outcomes and collect ongoing data on the child outcomes. Upon request, local programs will send annual results to KSDE.

15Agenda Page No.

All programs will collect data for KSDE via the Early Childhood Success in School web-based application. The instruments used are the KELI-4 (twice annually), the Home Practices Survey, and the Classroom Practices Survey. Any current or new information on the instruments and the process as well as any training to be made available will be posted online and sent via various list serves to keep all involved staff up-to-date. Children who have IEPs and are age-eligible MUST be included in the random selection process. Children who are three or five (not age-eligible) are NOT included in the random selection process.

Curriculum and Assessment requirements: This information will be collected via the web-based application instruments. The core curriculum used in each program may be locally determined or developed. All must be aligned with the Kansas Early Learning Standards and must be evidenced-based. Evidence-based practice is defined as a decision-making process that integrates the best available research evidence with family and professional wisdom and values (Buysse & Wesley, 2006). An evidence-based curriculum should be based upon the best research available.

NOTE: The Kansas Early Learning Standards have been revised and are aligned with the Kansas Career and College – Ready Standards. The KELI-4 has been revised to align with these newly revised standards. To collect child data for local outcomes and to determine growth over the year, programs must use developmentally appropriate, valid, and reliable assessments, aligned with Kansas Early Learning Standards and the core curriculum of the program. The KELI-4 is used at the state level and is not appropriate for use at the program level for program outcomes because not all children are assessed in the KELI-4 process and other behaviors and skills may need to be assessed at the local level, based upon local decisions. The 2013-14 year will be used to develop a process for aligning local assessments and the KELI-4. NOTE: Remember that a data collection process for local assessments may be used to complete items on the KELI-4R that are the same skills/behavior.

3. The teacher: child ratio will be no higher than 1: 10. This is for ALL children in a

classroom—not just age-eligible children who meet at least one of the 1-7 risk criteria.

4. NO MORE THAN 20 CHILDREN MAY BE IN THE CLASSROOM—with 2 teachers (2 adults—teacher, assistant teacher/paraprofessional/teacher aide)—this is applicable to all children, including those who have IEPs, those who are not age-eligible for the four year old at-risk program, and those who are peer-models.. Note: Itinerant special education staff or Paras who have been hired to work with individual children to implement their IEPs do NOT meet the requirement of a second teacher.

16Agenda Page No.

5. Teachers and assistant teachers/paraprofessionals/teacher aides must participate in at least 15 hours of in-service training annually.

6. The State Pre-Kindergarten (Four Year-Old At-Risk) program must be implemented at

least 465 hours during the school year. This is typically around 3 hours a day for 5 days a week. Districts that choose a four day a week program may need to add minutes to their classroom day to meet the 465 hours a year requirement.

7. Collaboration among community early childhood partners is required to meet application

assurances and must be described in the application.

8. All children must meet one or more of the at-risk criteria listed in the following table. This information will be used for the September 20th count and will determine the reimbursable number of at-risk children. Documentation for the criteria met for each child will need to be available for auditors.

Criteria for State Pre-Kindergarten (Four-Year Old At-Risk) Program

Criteria Clarification 1. Poverty (4 year old at-risk) 1. Qualifies for free lunch program on September 20,

2012

2. Single parent families 2. At the time of enrollment, the custodial parent is unmarried.

3. Department for Children and Families (DCF) referral

3. The reason for referral must describe the need for the child to attend the 4 year AR program and be documented and signed by the DCF agent.

4. Teen parents 4. At least one parent was a teen when the child was born.

5. Either parent is lacking a high school diploma or GED.

5. At the time of enrollment, either parent lacks a high diploma or a GED.

6. Child qualifies for migrant status 6. There must be a copy of the Certificate of Eligibility on file.

7. Limited English Proficiency 7. LEP status must be documented. Forms must be in child’s file. Process and criteria are found at www.ksde.org under Early Learning. NOTE: ESOL services must be provided by qualified teachers.

8*. Lower than expected Developmental Progress in at least one of the following areas: Cognitive Developmental; physical development; communication/literacy; social-emotional/behavior; adaptive behavior/self-help skills

8.* Based on results of an appropriate and valid assessment (screening, authentic assessment, or standardized instrument), which has been administered and interpreted by a trained professional, the developmental progress of the child has been determined to be lower than typically expected for his/her chronological age, yet above eligibility requirements for special education services (based the special education eligibility requirement in the Kansas Special

17Agenda Page No.

http://www.ksde.org/

Education Process Handbook). *Criterion 8 would NOT be used to determine if children who have an IEP are also at-risk. Criteria 1-7 would be used to determine children who have an IEP AND who are at-risk. Note: Participants must be four years of age on or before August 31, 2013. (Children turning 5 years old on or before August 31, 2013 cannot generate funds for this program.) NOTE: children who are not age eligible may still be placed in the classroom and will be included in the required count of no more than 20 children in the classroom. However, they cannot be funded through the at-risk funding,

Other Policies: Meal or Snack: At least one a classroom period

Programs must provide at least one snack per classroom session to all the children attending their program. By participating in the Child and Adult Care Food Program schools can earn reimbursement for providing nutritious snacks. For further information, contact Child Nutrition & Wellness at the Kansas State Department of Education (785-296-2276). As with kindergarten programs, teachers can request parents to provide nutritious snacks.

Eligibility/Funding: State Pre-Kindergarten (Four Year Old At-Risk) Program As part of the school finance formula for 1998-1999, the legislature and governor approved funding a half-day educational program for at-risk four-year-olds. Any public school district in Kansas may apply for funds through the application process. Since funds for this program are available through weighted state aid, only school districts may apply. Funds are to be used to provide a half-day early learning educational experience for four-year old children who are at-risk: i.e., those who meet one or more of the criteria described above. Programs funded in 2012-2013 will be continued, pending approval by the Kansas State Board of Education. As determined by the legislature, funding is available for a total of (unknown at this time) four-year-old at-risk children across the state. Districts interested in providing the services must develop and submit a program application. If the programs selected exceed the number of available slots for students, KSDE will prorate the number of students that each selected school district can count. The four-year old at-risk children in Four Year Old At-Risk Programs are to be counted in the same manner as kindergarten students with funding based on children in attendance on September 20, 2013. Although at this point in time, children served by Head Start and/or IDEA preschool special education programs cannot generate funds for this state program, children who meet the criteria for the state pre-Kindergarten (four year old at-risk) program may be physically in the same classroom as children from the aforementioned programs and/or typically developing preschool-aged children and can not be discriminated against attendance solely because they have an IEP. NEW Consideration: Children who have an IEP AND who meet at least one of the first seven (1-7) at-risk criteria must be considered as potential

18Agenda Page No.

members of the State Pre-Kindergarten (Four Year Old At-Risk) classroom. They will not generate at-risk funding; therefore, will not reduce the number of funded slots requested by a district. They will take a ‘participation slot’ in the classroom, thereby potentially requiring districts to increase the number of State Pre-Kindergarten classrooms if more than 20 children in the district fit the at-risk requirements. The weighted enrollment for those children who meet the criteria is 0.50 times the number of four-year old at-risk children times the state aid per pupil for the school district. Once districts have been notified that their program has been selected for funding, the at-risk four-year olds must be included in the enrollment counts when calculating the school district’s general fund. Budget Year: State Pre-Kindergarten (Four Year Old At-Risk)

All activities are to be completed and all funds received under this program must be spent or encumbered by June 30, 2014. Salaries may not be encumbered. Application Deadline

Applications are due March 11, 2013. Applications will be reviewed by KSDE staff. Recommendations will be forwarded to the Kansas State Board of Education for action at the April 2014 meeting. The potential age-eligible children with IEPs who meet at least one of the at-risk criteria will NOT be included in the request for ‘funded slots’. Immediately following Board action, letters detailing results from the Board meeting will be sent to all districts applying for funding. One original of the application (emailed or mailed) is to be submitted to Gayle Stuber, State Pre-Kindergarten/Four-Year Old At-Risk, Kansas State Department of Education, 120 SE 10th Ave., Topeka, KS, 66612-1182. The application must be received by Gayle M. Stuber either on email at [email protected] or by mail by 5:00 p.m. on March 11, 2013. A signed assurances page Must be FAXED to 785-296-6715 ATTN: GAYLE STUBER or mailed to Gayle Stuber at the above address by 5 p.m. on March 11, 2013.

QUESTIONS? Contact Gayle Stuber at 785-296-5352 or [email protected]

19Agenda Page No.

mailto:[email protected]

mailto:[email protected]

REQUEST FOR APPROVAL OF

GRANT APPLICA TION

Name of Grant Pre-K Pilot Program


Program and/or Person Applying Bright Beginnings Early Childhood Center

Person Authorized to Approve PO's Tami Knedler

CFDA Number

Grant Foundation or Agency Kansas Department of Education Early Learning

Amount Requested $176,603.00

Start Date 7/1/2013

Match Required O Yes ® No


End Date 6/30/2014

3rovide a brief description of the purpose for the grant and how the funds will benefit the district.

n conjunction with the State Pre-K program the funding from this grant will allow Bright BeginningsEarly Childhood Center to provide learning opportunities and family engagement opportunities to 150students and their parents. The focus of this grant is to prepare children to enter Kindergarten ready tosucceed. Student progress is measured throughout the year to show growth and parents are offeredopportunities to engage in their child's learning.

Comprehensive Head Start services will be provided with the continuation of Conscious Discipline forconflict management and Head Start CLASS as an assessment tool to insure quality classroommanagement and appropriate instruction.


Board Consideration Form O Yes ® No

Grant Abstract OYes ® No

Budget Form O Yes ® No

Grant Application O Yes ® No

Other

Copy for: Board of Education

Comments

2/5/2013 Reviewed By:

20Agenda Page No.

REQUEST FOR APPROVAL OF

GRANT APPLICA TION


Name of Grant I Love to Read Student Creativity Contest

Program and/or Person Applying Sherry Hutchcrafts 3rd Grade CLass

Person Authorized to Approve PO's Amy Loder

CFDA Number

Grant Foundation or Agency Scholastic Book Clubs

Amount Requested

Start Date

Match Required O Yes <§) No


End Date

Provide a brief description of the purpose for the grant and how the funds will benefit the district.

"I Love to Read" is a student creativity contest being sponsored by Scholastic Book Clubs. Studentsmay enter in one of five categories: Art, Essay, Poetry, Video, or Other Media. Entries should expressthe students love of reading. Winners will be selected based on content, creativity, clarity of though,heartfelt expression and execution. One winner in each of the five categories will receive $10,000 forhim or herself and an additional $10,000 for the winner's school. Winners will be notified by May 3,

2013.

Mrs. Hutchcraft would like to enter several student's work in this contest. If chosen as a winner, the

school's prize money will be used to purchase additional books and resource materials for the RossLibrary.


Board Consideration Form O Yes O No

Grant Abstract OYes O No

Budget Form O Yes O No

Comments

Grant Application (§) Yes O No this is a contest, not a grant

Other

Copy for: Grant Originator 1/28/2013 Reviewed By:

21Agenda Page No.

I LovetoRead!

''I t 1 jnacJ«fl» i a \tawtf*

StudentCreativityContest'

I/"

wny you love to reaa

.#•'J^

Express yourself!

Teachers: Ask your students to express themselvesin the medium of their choice and share their

personal stories about how readinghas changed their lives.

• •• Art (drawing, painting, photography)

• •• Essay (up to 200 words)

• •• Poetry (up to 200 words)

•••* Video (up to 2 minutes)

• •• Other Media (if you create it, we'll consider it)

$20,000 will be awarded in each category. For detailson submission guidelines for each category, please visit:

scholastic.com/clubcontests

Entries must

be received byMarch 1, 2013.

Up to 10entries in each

category will also befeatured in Scholastic

Book Clubs' online

Gallery ofReaders.

I Love to Read Creativity ContestCategory:P.O. Box 714

New York, NY, 10013-0714

NO PURCHASE NECESSARY All students ingrades preK-8 who are legal U.S. residents attending U.S schools areeligible toenterexcept those who have family members employed byScholastic Inc. Five (5) winners will be selected. Each winner will receive$10,000 to use at their discretionand each winner's school will receive $10,000 to be used for a literacy-based improvementto the school. Winners will be selected based oncontent, creativity, clarity of thought, heartfelt expression, andexecution. Thewinner will be notified onorabout May 3, 2013. Complete rules: scholastic.com/clubcontests. Taxes onthe$10,000 received byeachwinner are thesoleresponsibility ofthewinner andthewinner's parent/legal guardian. Void where prohibited.

22Agenda Page No.

Scholastic.com Page 1 of 2

Official Rules

I Love to Read Student Creativity Contest

1. NO PURCHASE NECESSARY. To enter, student must submit an entry that expressesthe statement "I Love to Read!" in one of these five categories: Art, Essay, Poetry, Video,or Other Media. The Artcategory includes drawing, painting, and photography. There areno restrictions on the materials that can be used, but entry must be no larger than 9" x12". The entries in the Essay and Poetry categories must not exceed 200 words. TheVideo categoryentries must be no longer than two(2) minutes. Other Media includes any3-D art form and should be submitted through photographic representation. Ifmore thanone photograph is needed to successfully represent the object, those photographs mustbe bound togetherso as to be a single presentation. This categorycan also be used tosubmitentries that don't fit in any of the other categories. The following information mustbe on each entry: student's name, teacher's name, grade level, school name, schooladdress, and phone number. Entries must be mailed to: I Love to Read! StudentCreativity Contest, P.O. Box 714, New York, NY 10013-0714. Entries must be received byMarch 1, 2013. No other means of entry accepted.

2. Winners will be selected based on content, creativity, clarity of thought, heartfeltexpression, and execution. Winners will be notified on or about May 3, 2013. ScholasticBookClubs, Inc. ("Sponsor") is not responsible for late, lost, stolen, misdirected,damaged, mutilated, postage due, incomplete, or illegible entries or mail.

3. Contest is open to students attending U.S. schools ingrades PreK-8 who are legalresidents of the United States. Employees, and members of their families living in thesame household, of Sponsor and its parent, subsidiaries, brokers, distributors, dealers,retailers, affiliatesand their respective advertising, promotion, and production agencies,(collectively, the "related entities") are not eligibleto enter. Void where prohibited orrestricted by law. One entry per person.

4. ere will be one (1)winner in each of the five (5)categories who will receive $10,000 forhim or herself and an additional $10,000 for the winner's school, which is to be used for aliteracy-based improvementwithin the school. (Value of this prize is $20,000.) Up to ten(10) entries ineach of the categories may be featured in Scholastic BookClubs' onlineGallery of Readers ("Gallery"). Scholastic is under no obligation to feature or otherwisepost any of the entries in its Gallery. But by entering, entrants consent to their entry beingposted in the Gallery at Sponsor's sole discretion.

5. All entrants, as a condition of entry, agree to release Sponsor, and its respectiverelatedentities from any and all liability for injuries or damages of any kind sustainedthrough participation in this contest and/or use of a prize once accepted.

6. No cash substitutions, transfers, or assignments of prizes allowed, except by Sponsorin case of unavailability, in which case a prize of equal or greater value will be awarded.All matters relating to this contest shall be subject to Sponsor's sole discretion andSponsor's decisions shall be final and binding on all entrants and the winner. The winnerwill be required to sign and return an affidavit of eligibility and liability/publicity releasewithin five (5)days of notification attempt or an alternate winnermay be selected. Byaccepting the prize, the winner grants to Sponsor the right to use his or her name,likeness, hometown, biographical information, and entry for purposes of advertising andpromotion without further notice or compensation, except where prohibited by law. Winnermay also be asked to attend and participate in media and/or public relations events (the"MediaEvents") designated by Sponsor, prize provider, and/or requested by variousmedia outlets. Upon Sponsor's request, and subject to winner's availability, the winneragrees to participate in such Media Events without any further compensation. Byaccepting the prize, winner agrees to release Sponsor, prize provider, and their respectiverelated entities and hold each of them harmless from any claims relating to theirparticipation or non-participation in any Media Events.

7. The name of the prizewinners (available after May 3, 2013) will be listed on theSponsor website atwww.scholastic.com/clubcontests. You may also obtain the names ofthe winners by sending a self-addressed stamped envelope to: Winners List, I Love toRead! Student Creativity Contest, P.O. Box 714, New York, NY 10013-0714, by June 7,2013.

Sponsor: Scholastic Book Clubs, Inc., 557 Broadway, New York, NY 10012

https://clubs2.scholastic.com/clubs/contests/rules/ilovetoread.htm 1/16/2013

23Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 iPad Deployment Services.docx 2/7/2013

Board of Education Dodge City Public Schools

Date: February 11, 2013

Subject: Approval of Contract for iPad Project Management Deployment Services

Initiated By: Alan R. Cunningham

Attachments: Invoice from Apple, Inc. and Board policy DJFA: Purchasing Authority

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: On January 31, the Superintendent’s Office received an invoice from Apple, Inc. for “Project Management Deployment Services”, for $25,500.00. (S-2) This is for Apple’s technical staff to be onsite in Dodge City working with both district technology staff and with teacher leaders to ensure everything is in place for the deployment of the iPads for all teachers on February 18. As a matter of company policy, Apple will not schedule their staff until a purchase order is received for these services.

Board of Education policy DJFA: Purchasing Authority, authorizes the Superintendent to approve contracts for up to $20,000. Anything over $20,000 should have prior approval by the Board.

CURRENT CONSIDERATIONS: In order to successfully deploy the iPad to the teachers on February 18, this training and technical support must have taken place. As a result the Superintendent authorized the Business Office, in writing, to proceed with the purchase order. President Killion was informed by the Superintendent of this action, and that the contract will be included on the February 11 consent agenda for Board approval.

This action was taken by the Superintendent in order not to delay in deployment of the iPads, and to avoid the corresponding detrimental effect on the school district’s iPad Initiative. The Superintendent is solely responsible for directing Business Office staff to proceed with the issuance of the appropriate purchase order for these Project Management Deployment Services. FINANCIAL CONSIDERATIONS: Funding is budgeted for these services in the amount of $25,500, to be paid from the Staff Development Budget. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the contract with Apple, Inc. for $25,500 to be paid from the Staff Development Budget for iPad Project Management Deployment Services, and to retroactively approve the issuance of the purchase order for these services. RECOMMENDED ACTION:

Approval Information Discussion

BOARD ACTION: ________________________

24Agenda Page No.

Requisition Req # 00089043

PO #

Date: 01/30/13

Vendor: 6954

APPLE STORE

125454 RIATA VISTA CIRCLE

MAIL STOP: 198-3ED

AUSTIN TX 78727-6524

FAX (512)674-2992

Contract No:

Special Instructions:

For Apple Quote 2200452812 dated 1-24-2013

Bill To: Dodqe City USD #443

1000 Second Avenue

Dodge City KS 67801

ShipTo: THE LEARNING CENTER

308 WEST FRONTVIEW

DODGE CITY KS 67801

Contact: Judy Miller

s-z

QUANTITY UOM DESCRIPTION UNIT PRICE AMOUNT

3.00 APS 4 Consecutive Days Project Management DeploymentServices for Quote # 2200452812.

Account No

8,500.00

Encumbrance

25,500.00

25,500.00

3-15-2210-320-00-000

Freight .00

Total 25,500.00

/ -J/-Z.O/3

/Uof o\ffCo^^<i w^f

lomtd c^cixo^ ^ -jU^S

-frV*.*?. jJgAs ^er^e<\f>pro y<xi ,

Authorized By:

^ ^>//3

25Agenda Page No.

Board Policies

Series D - Fiscal Management

Purchasing AuthorityPolicy # DJFA

S-2

The superintendent is authorized to execute contracts on behalf of the district for the purchase of goodsand services if the amount is less than $20,000. The board shall receive reports on any contracts.

Adoption Date: 7/7/2008D - Fiscal Management

http://www.usd443.org/policies.cfm?printme=12964&printpage=l 1/31/2013

26Agenda Page No.


Date: February 11, 2013 Subject: Approval of Network Firewall Upgrade

Initiated By: Ray Wipf and Information Technologies

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The district network is protected from the outside world by equipment that is described as “Firewalls”. CURRENT CONSIDERATIONS: The current Firewall equipment, which has been in place for several years, was not designed to manage the increased bandwidth and usage/load expected with the iPad implementation. The district has consulted with network engineer Fred Granville (dba FLGNetworking.com) to ensure proper network configuration. Fred has guided the district through the process of providing staff with network services that are extremely reliable. Staff is recommending an upgrade of the school district's firewall to Cisco ASA 5545 equipment that is capable of handling the 1GB bandwidth that will be needed with full iPad implementation next year. Bids were received as follows:

Bid Tabulation for CISCO ASA5545-K9 Firewall Bidder Total Cost

ProActive Solutions, Inc. $34,819.00 Southern Computer Hardware $29,888.32 ISG Technology $30,578.00 CDW $26,090.00

FINANCIAL CONSIDERATIONS: The cost to the school district will be $26,090.00 for this equipment from CDW. Funds for this purchase are currently available from the 2012 – 2013 computer account. The required bidding process was followed for this purchase. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of Cisco ASA 5545 Firewall equipment from CDW in the amount of $26,090.00, to be paid from the FY 2012 – 2013 computer account. RECOMMENDED ACTION:


BOARD ACTION: ________________________

27Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 DCHS Band Uniforms.docx 2/6/2013


Date: February 11, 2013 Subject: Approval of Additional Dodge City High School Additional Band Uniforms

Initiated By: Mischel Miller Attachments: Updated Quote from Fruhauf Uniforms


BACKGROUND INFORMATION: Currently, there are 137 students in band at Dodge City High School. At the middle school level, in the 8th grade, there are 101 students in band. Over the past three years, at least 80% of the 8th grade students participate in the high school band program. If this trend holds true, there would be an additional 80 students in band at Dodge City High School for 2013-2014. CURRENT CONSIDERATIONS: At this time, in order to allow for variance in sizes, there are 175 uniforms to fit 137 people. With 191 projected to be in band, there would need for at least 225 uniforms, and it would be safer to have 235. An order would need to be placed in early February in order for these uniforms to arrive by August 2013. The uniforms ordered in 2011 were $550 each. The current quote from Fruhauf Uniforms is $31,275.60, or $521.26 per uniform, plus $650.00 shipping. FINANCIAL CONSIDERATIONS: Funds for this purchase are available in the Supplemental General Fund (LOB). STAFF RECOMMENDATION: The Board of Education is respectfully requested approve the purchase of additional band uniforms for Dodge City High School from Fruhauf Uniforms for $31,925.60, including shipping, from the Supplemental General Fund. RECOMMENDED ACTION:


BOARD ACTION: ________________________

28Agenda Page No.

DATE TERMS F.O.B. SHIP VIA WEIGHTP.O. Number

Quote Number:

Thank You!

Sold To: Ship To:

Quote

NET 30

By:

Accounts PayableDodge City USD No. 4431000 Second Avenue P.O. Box 460Dodge City, KS 67801-0460

Mrs. Erica FleemanDodge City HS2201 Ross Blvd.Dodge City, KS 67801

Wichita, KS11/20/2012 0 lbs 0 oz

Mr. PatrickCunningham

Sales Tax:

Total:

Subtotal: $31,275.60$0.00

$31,925.60Shipping: $650.00

This Quote is good for 60 days from the date above

Cust.FAX:Cust. Phone:

Fruhauf Uniforms, Inc. • 800 E. Gilbert • Wichita, KS 67211 • 316-263-7500 • FAX Sales:316-263-5550 Purchasing:316-263-4111 •[email protected]

Thank you for your order! We appreciate your business, and hopeyou will tell others about our company. Customer Service

11B/13353REGCT/60 $11,991.60REG BAND COAT 11B/13353 $199.8611B/13353REGBIB60 $5,619.00REG BAND BIBBERS 11B/13353 $93.6511B/13353REGBPL60 $5,850.00REG BAND BREASTPLATE $97.5011B/13353REGCAP60 $4,326.00REG BAND CAPE 11B/13353 $72.10HNGR/BAR/17IN60 $87.00A 17 IN HANGER W/ TRS BAR $1.4511B/13353REGAU60 $2,355.00A REG BAND AUSSIE 11B/13353 $39.25GLV/WHT/CTN/LN60 $162.00A LONG WRISTED WHITE COTTON $2.7011B/13353GBAG/60 $885.00A GARMENT BAG 11B/13353 $14.75

AMOUNTITEM DESCRIPTION PRICESize ColorQTY

(316) 204-6093(620) 227-1667

[email protected]

ETA

Original Family Owned and OperatedManufacturers of Band Uniforms for Over 100

Years

Sales Order Number: 12-S38047

PrePayments Received

Special Notes: APPROX SHIPPING CHARGES ADDED - ACTUAL CHARGES WILL BE CALCULATED AT THE TIME OFSHIPMENT

$31,925.60Balance Due

ORDER TYPE

Cust. Lookup: 11B-13353

Delivery is . Days after receipt of PurchaseOrder or Deposit, Measurements, Sample, On a newset of uniforms a Sample Approval is also Required.

120-165

A 4% Surcharge will be added to all credit card orders.If taxes are applicable, add to total.

29Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 Authorize Clerk to Pay Bills.doc 2/7/2013



Subject: Authorize the Clerk of the Board to Pay March Bills

Initiated By: William Hammond

Attachments: None


BACKGROUND INFORMATION: The Board of Education of Unified School District 443 of Ford County, Kansas, pays bills on a monthly basis, following review by a designated Board member each month and approval at the regular Board of Education meetings. CURRENT CONSIDERATIONS: There are occasions where the usual and customary payment of bills is impacted by changes in Board meeting dates. The regular date of the first Board of Education meeting in March would be March 11th. This will occur during Spring Break. In addition the Board luncheon meeting at Central Elementary School, originally scheduled for February 25th, has been moved to March 4th in order to accommodate a change in schedule for the Dodge City Night in Topeka activities on February 25th. Local vendors depend on USD 443 for timely payment of bills. By policy, the Board of Education may authorize the Clerk of the Board and Board Treasurer to pay usual and customary bills that have been reviewed by the designated Board member. Payment of these bills will be reported at the subsequent Board of Education meeting on March 25, 2013. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this recommendation. STAFF RECOMMENDATION: The Board of Education is respectfully requested to authorize the Clerk of the Board and Board Treasurer to pay usual and customary bills received for March 2013, as reviewed by the designated Board of Education member. RECOMMENDED ACTION:


BOARD ACTION: ________________________

30Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 Technology Integration.docx 2/6/2013



Subject: Technology Integration

Initiated By: Judy Beedles-Miller and Mischel Miller

Attachments: None


BACKGROUND INFORMATION: Technology has created new decision-making challenges to be addressed by schools. Teaching students in the digital age to enhance education and to integrate technology for a deeper understanding of specific content is essential in the curriculum design process. The use of media and technologies to create, learn, and communicate in new ways enhances student engagement and provides a tool for teachers to convey content more efficiently. CURRENT CONSIDERATIONS: Lessons integrating technology through the use of iPads and Common Core Standards (CCS) will be shared with the Board of Education. Jayne Jones, instructional coach, and various iPad pilot teachers will contribute to the presentation. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with the Technology Integration update.

STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the Technology

Integration update.

RECOMMENDED ACTION: Approval Information Discussion

BOARD ACTION: ________________________

31Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\201300211 iPad Professional Dev.docx 2/6/2013


Date: February 11, 2013 Subject: iPad Professional Development for Teachers

Initiated By: Mischel Miller Attachments: None


BACKGROUND INFORMATION: Professional development for teachers is an important component for the effective implementation of the iPads, including the planned future use by all students. The iPad Vanguard group began their training last week and continued plans for teacher development are in place. CURRENT CONSIDERATIONS: The iPad Vanguard group and the administration will be considered the lead trainers for the iPad deployment to all teachers on February 18th and will be available to support on-going teacher professional development. This group and several area trainers will also provide training for our teachers on May 1st, in order to support the varying levels of understanding and comfort of our teachers for using this technology. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive this information regarding Apple iPad professional development for the USD 443 teachers. RECOMMENDED ACTION:


BOARD ACTION: ________________________

32Agenda Page No.


Date: February 11, 2013 Subject: Teacher Vacancies and Recruitment

Update

Initiated By: Susan Scherling, Executive Director of Human Resources

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: USD 443 is in the process of announcing certified staff openings for the 2013-14 school year. In addition to electronically posting the openings, USD 443 staff will also attend several University Teacher Career Fairs in Kansas to personally acquaint the pool of teacher candidates with the opportunities available with USD 443. CURRENT CONSIDERATIONS: The electronic venues used to post positions include:

USD 443 district web site: www.usd443.org KEEB web site: www.kansasteachingjobs.com Hire Kansas Talent Consortium

The announced Teacher Career Fairs that USD 443 will consider attending include:

• March 4, 2013: K-State – Susan Scherling, Mischel Miller, Marc Woofter. John Maples - 613 • March 6, 2013: Emporia State – Susan Scherling, Cherry Deges • March 7, 2013: ACCK Teacher Interview Day – Sterling – Cherry Deges. John Maples - 613 • April 4, 2013: Pittsburg State University (have not confirmed registration yet) • April 8, 2013: Fort Hays State University – John Montford. John Maples - 613

The Executive Director of Human Resources will review this information with the Board of Education, as well as review current certified openings. FINANCIAL CONSIDERATIONS: There are no financial considerations for this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the update regarding staffing for the 2013-14 school year. RECOMMENDED ACTION:


BOARD ACTION: ________________________

33Agenda Page No.

http://www.usd443.org/�

http://www.kansasteachingjobs.com/�


Date: February 11, 2013 Subject: Workers Compensation Guidance and

Resource Implementation with KFSA

Initiated By: Susan Scherling

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Since the 2008-2009 school year, USD 443 Workers Compensation premiums have increased nearly $144,000.00 or 32%. Workers’ Compensation is not a fixed tax, but a variable cost, driven by claims experience. Employers, not the insurance carrier, ultimately pay for claims because of the effect of these claims on the modifier over three years. CURRENT CONSIDERATIONS: At the October 8, 2012 meeting, the USD 443 Board of Education approved a three-year partnership with KFSA Insurance to provide expertise, guidance, and resources to assist in the implementation of an effective/efficient district-wide safety program. Information will be presented regarding the KFSA consultant’s work in the district since the last update at the December 10, 2012 Board meeting. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the information presented regarding the implementation of the partnership with KFSA Insurance on the district-wide Workers Compensation safety plan. RECOMMENDED ACTION:

Approval Information

Discussion

BOARD ACTION: ________________________

34Agenda Page No.



Subject: Approval of Vehicle Purchases

Initiated By: William R. Hammond and Diana Loera

Attachments: Bid Tabulation Sheet

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education has received a vehicle replacement cycle, which is based on the district’s transportation plan previously approved by the Board. The Board approved vehicle specifications for a Pickup and Box Truck at the January 28, 2013 meeting. CURRENT CONSIDERATIONS: Bids have been received by the Business Office/Transportation Department, opened, and read publicly at the specified place and time. Attached are the bid results and administration recommendations. FINANCIAL CONSIDERATIONS: The vehicles will be purchased from this fiscal year’s budgets.

FY2012-2013 2013 Chevrolet 2500 Pick-up Truck $34,312 Capital Outlay 2013 Chevrolet 3500HD Box Truck $31,494 Nutrition Fund

STAFF RECOMMENDATION: The Board of Education is respectively requested to approve the purchase of a 2013 Chevrolet 2500 pickup truck and a 2013 Chevrolet 3500HD box truck, as specified, from Magouirk Chevrolet. The pickup will be paid from the Capital Outlay Budget and the box truck from the Food Service budget. All contracts are subject to review by Board Counsel. RECOMMENDED ACTION:


BOARD ACTION: ________________________

35Agenda Page No.

Magouirks Lewis Ford Lincoln Frontier Kia Lopps G&G Inc. Lewis Toyota

Vehicle 1 2013 2500 Chevrolet 2013 F250 No Bid 2013 Ram 2500 2013 GMC 3/4 Ton 4x4 No Bid

3/4 Ton 4X4 Pickup $35,512.00 $35,064.00 $36,067.00 $36,176.00

Trade Allowance 1 $1,200.00 $500.00 $500.00 $800.00

Net Price $34,312.00 $34,564.00 $35,567.00 $35,378.00

Vehicle 2 2013 Chevrolet 3500 HD No Bid No Bid No Bid No Bid No Bid

Box Truck $36,094.00

Trade Allowance $4,500.00

Minus Additional Tank $100.00

Net Price $31,494.00

Lowest bids:

Magouriks Chevrolet has met specifications for both trucks.

Transportation recommends that the bids for vehicle 1 and vehicle 2 be awarded to Magourik Cheverolet, as they have met specifications and are the lowest bids.

36Agenda Page No.



Subject: Approval of Preliminary Budget Assumptions for FY 2014

Initiated By: William R. Hammond

Attachments: Budget Calendar, Budget Revenue History and Projection Report

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education approved a Budget Calendar at the December 10, 2012 meeting. The Calendar directs administration to present reports at the following meetings:

January Present FY 2011-2012 Revenue Based on State Audit of SO66 February Project FY 2012-2013 Revenue Based on Governor’s Proposed Budget Board of Education Approve Revenue Assumptions for Preparing Budget

The State Audit report was completed on Friday, January 25, 2013.

CURRENT CONSIDERATIONS: FY 2012-2013 Revenue Based on State Audit Report The State Audit indicates an increase of 346.8 weighted FTE, excluding Special Education over last year, or 254.3 weighted FTE, excluding special education over the published FY 2012-2013 budget. (The district will receive final Special Education revenue numbers in late May or early June). This represents additional revenue for the district of $1,331,018 (346.8 FTE x $3,838 Base State Aid Per Pupil), due to growth over last year or $976,003 (254.3 FTE x $3,838 Base State Aid Per Pupil) over the published FY 2012-2013 budget. (See attached for detailed report.)

Projected FY 2013-2014 Revenue Based on Governor’s Proposed Budget An analysis of the current budget revenue has been made by administration. The Governor’s budget leaves the Base State Aid Per Pupil at $3,838 and all weighting in place for the FY2013-2014 year. Therefore, the revenue projection of FY2013-2014 is based on FY2012-2013 enrollment, current weighting, and the Base State Aid Per Pupil of $3,838.

FINANCIAL CONSIDERATIONS: It will be necessary to republish the FY 2012-2013 budget in order to receive the increased State aid. This will be presented later this spring, once Special Education enrollment is audited. There are no financial considerations for FY 2013-2014 until the Board adopts the new school year’s budget in August.

STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the FY 2012-2013 revenue report based on the State audit. The Board of Education is further requested to approve the revenue assumptions for the FY 2013-2014 budget.

RECOMMENDED ACTION: Approval Information Discussion BOARD ACTION: ________________________

37Agenda Page No.

December

January

February

March

April

May

June

July

August

BOARD OF EDUCATION

BUDGET CALENDAR FY2011-2012/FY2012-2013

Approve Budget Calendar

Present FY2012-2013 Revenue Based on State Audit of S066

Project FY2013-2014 Revenue Based on Governor's State of State and

Governor's Proposed Budget.

Board of Education Approve Revenue Assumptions for Preparing Budget

Board of Education Approve Expenditure Assumptions for Preparing FY 2013-2014 Budget

Present FY2012-2013 and FY2013-2014 Revenue Based on Legislative Action

Board of Education Approve Parameters of "Published Budget"

thxHold Budget Hearing and Approve Final Budget (prior to August 15>thAnticipate August 12 Board of Education Meeting (publish budget a

minimum of 10 days prior)

Additional Information:

Administration will provide updated information from the legislative session as it becomesavailable.

38Agenda Page No.

Budget Revenue History and Projection Report

FY2006-2007 FY2007-2008 FY2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2012-2013 FY2012-2013

Legal Max Legal Max Legal Max Legal Max Legal Max Legal Max Proposed SO66 Audit

Budget

2a FTE Enroll exe 4 yr at risk (Two Years Prior) 5599.3 5,492.9 5,465.7 5,430.8 5,464.7 5,721.7 5,949.2 5,949.2 5,949.2

2b FTE Enroll exe 4 yr at risk exc Virtual (One Year) 5492.9 5,465.7 5,430.8 5,464.7 5,721.7 5,949.2 5,994.0 5,994.0 5,994.0

FTE Enroll exe 4 yr at risk inc Virtual 0 - - 5,757.6 6,156.2 6,156.9

2c FTE Enroll exe 4 yr at risk exc Virtual (Current) 5465.7 5,430.8 5,476.2 5,745.3 5,949.2 5,994.0 6,064.0 6,154.2 6,156.9

2d Declining Enrollment Provision 5519.3 5,465.7 5,476.2 5,745.3 5,949.2 5,994.0 6,064.0 6,154.2 6,156.9

2e FTE Enroll exe 4 yr at risk 2/20/2010

2f Adjusted Enrollment (incl 2/20) exe Virtual 5519.3 5,465.7 5,476.2 5,745.3 5,949.2 5,994.0 6,064.0 6,154.2 6,154.3

3a 4 Yr AR (incl 9/20) (incl2/20) 74.5 68.5 74.5 74.5 74.5 74.5 74.5 80.0 74.5

3c Virtual FTE 9/20 0 - 11.5 12.3 0.9 3.8 - 2.0 2.7

FTE Enroll inc 4 yr at risk 9/20 exc Virtual 5540.2 5,499.3 5,550.7 5,796.2 6,023.7 6,068.5 6,138.5 6,234.2 6,228.8

FTE Enroll inc 4 yr at risk 9/20 inc Virtual 5540.2 5,499.3 5,550.7 5,808.5 6,023.7 6,072.3 6,138.5 6,236.2 6,231.5

3b Total Adj Enrollment inc 2/20 exe Virtual 5593.8 5,499.3 5,539.2 5,796.2 6,023.7 6,068.5 6,138.5 6,234.2 6,228.8

4 Low and high Weighted FTE 167.5 193.9 194.1 203.1 211.1 212.6 215.1 218.4 218.3

Low Enrollment

High Enrollment 0 - - 203.1 211.1 212.6 215.1 218.4 218.3

Correlation 167.5 193.9 194.1

5 Vocational Contact Hrs. 1324.9 1,171.1 1,265.7 1,278.0 1,430.7 1,452.9 1,452.9 1,645.5 1,585.2

6 Vocational Weighted Hrs. 110.4 97.6 105.5 106.5 119.2 121.1 121.1 137.1 132.1

7 Bilingual Contact Hrs. 9360.2 9,047.9 9,564.6 11,005.7 11,793.6 11,598.8 11,598.8 12,617.0 12,461.7

8 Bilingual Weighted FTE 616.2 595.7 629.7 724.5 776.4 763.6 763.6 830.6 820.4

9 At Risk Students 3358 3,330.0 3,664.0 4,107.0 4,348.0 4,418.0 4,418.0 4,608.0 4,558.0

10 At Risk Weighted FTE 933.5 1,258.7 1,670.8 1,872.8 1,982.7 2,014.6 2,014.6 2,101.2 2,078.4

High At Risk Weighted FTE 268.6 299.7 366.4 410.7 434.8 441.8 463.9 483.8 478.6

Non-Proficient Headcount 0 346.0 339.0 338.0 328.0 253.0 253.0 240.0 240.0

Non- Proficient Weighted FTE 23.1 16.1 15.8 15.7 15.3 11.8 11.8 11.2 11.2

11 New Fac. FTE 0 - 267.9 375.5 90.2 - -

12 New Fac. Weighted FTE 0 - 67.0 93.9 22.6 - -

13 Over 25 Current Yr. 2124 2,247.5 2,215.0 2,371.0 2,287.0 2,421.0 2,421.0 2,494.0 2,424.0

13a Trans Weighted FTE 307.6 337.8 355.1 385.4 364.8 415.0 416.9 426.5 429.3

14 Ancillary Weighting FTE

Declining Weighting FTE

Cost of Living FTE

Virtual Weghting FTE 0 - 12.1 12.9 0.9 4.0 - 2.1 2.7

FHSU M&SA FTE

14a Special Ed St. Aid 4,040,822 4,778,400 4,812,211 3,984,123 4,244,867 4,668,147 5,149,916 5,149,916 5,149,917

14b Spec Ed Weighting FTE 936.2 1,092.5 1,093.7 993.1 1,078.2 1,235.0 1,341.8 1,341.8 1,341.8

Sub Total Weighted FTE exe spec ed 8020.7 8,333.7 8,955.7 9,621.7 9,951.5 10,053.0 10,145.5 10,445.1 10,399.8

15a Sub Total Weighted FTE exe COL 8956.9 9,426.2 10,049.4 10,614.8 11,029.7 11,288.0 11,487.3 11,786.9 11,741.6

15b Total Weighted FTE 8956.9 9,426.2 10,049.4 10,614.8 11,029.7 11,288.0 11,487.3 11,786.9 11,741.6

Computed General Fu (exe spec ed) 34,617,641 36,451,604 39,405,080 38,602,260 39,179,056 38,000,340 38,938,429 40,088,294 39,914,432

16 Computed General Fu (inc spec ed) 38,657,980 41,230,199 44,217,360 42,586,578 43,423,929 42,668,640 44,088,257 45,238,122 45,064,261

17 Adopted General Fund 38,657,980 41,431,840 45,072,720 42,733,402 43,423,929 44,252,460 44,088,257 44,088,257 44,088,257

18 General Fund (before reductions) 0 0 44,217,360 42,586,578 43,423,929 44,252,460 44,088,257 44,088,257 44,088,257

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 Legal Max Spreadsheet A 2/6/20134:42 PM

39Agenda Page No.

Budget Revenue History and Projection Report

FY2006-2007 FY2007-2008 FY2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2012-2013 FY2012-2013

Legal Max Legal Max Legal Max Legal Max Legal Max Legal Max Proposed SO66 Audit

Budget

18a Budget Law Violation

Trans Audit Adj

Juv Det

Total Reductions

18b Legal Gene Fund 38,657,980 41,230,199 44,217,360 42,586,577.6 43,423,929 43,028,496 44,088,257 44,088,257 44,088,257

LOB Base General Fund 0 0 44,512,829 47,465,207.0 48,927,211 49,377,160 50,037,475 51,453,044 -

19 LOB Authorized Percent 25.00% 26.38% 27.22% 28.06% 30.00% 30.00% 30.00% 30.00% 30.00%

20 Maz Comp LOB Authorized 9,664,495 10,876,526 12,116,392 13,318,737.0 14,678,163 14,813,148 15,011,243 15,435,913 -

21 Adopted LOB 9,644,102 10,929,719 12,042,734 12,501,992.0 14,127,851 14,675,900 14,936,164 14,936,164 14,936,164

22 Legal LOB 9,644,102 10,876,526 12,042,734 12,501,992.0 14,127,851 14,675,900 14,936,164 14,936,164

23 LOB Percent Used 24.95% 0.00% 0.00% 0.00% 30.00% 30.00% 30.00%

Base State Aid Per Pupil 4316 4374 4400 4012 3937 3780 3838 3838 3838

Authorized LOB 25.00% 26.38%

At Risk Weighting 27.80% 37.80% 45.60% 45.60% 45.60% 45.60% 45.60%

Weightings increase excluding special education 313.0 622.0 666.0 329.8 101.5 92.5

Additional funding (increase times BSAPP) 1,369,062 2,736,800 2,671,992 1,298,423 383,670 355,015

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 Legal Max Spreadsheet A 2/6/20134:42 PM

40Agenda Page No.

State Aid Percentage History

USD 443

Fiscal Year

Base State Aid

Per Pupil

At Risk

Weighting Bond and Interest Capital Outlay

LOB State

Percent

LOB Percentage

Paid LOB Actual Paid

State Wide

LOB Average

Budget 2013-2014 3,838$ 45.6% 55% 0% 71.86% 80.00% 57.49% 29.00

Budget 2012-2013 3,838$ 45.6% 55% 0% 71.86% 80.00% 57.49% 30.00

2011-2012 3,780$ 45.6% 52% 0% 69.73% 86.10% 60.04% 30.00

2010-2011 3,937$ 45.6% 51% 0% 68.23% 91.70% 62.57% 30.00

2009-2010 4,012$ 45.6% 52% 0% 69.85% 90.00% 62.87% 28.06

2008-2009 4,400$ 45.6% 49% 49% 65.70% 100.00% 65.70% 27.22

2007-2008 4,374$ 37.8% 48% 48% 65.66% 100.00% 65.66% 26.38

2006/2007 4,316$ 27.8% 45% 45% 62.94% 100.00% 62.94% 25.00

2005/2006 4,257$ 19.3% 42% 42% 58.81% 100.00% 58.81% 25.00

2004/2005 3,863$ 10.0% 41% 53.34% 100.00% 53.34% 25.00

2003/2004 3,863$ 10.0% 38% 51.79% 100.00% 51.79% 25.00

2002/2003 3,863$ 10.0% 38% 51.63% 100.00% 51.63% 25.00

2001/2002 3,870$ 10.0% 35% 46.13% 100.00% 46.13% 15.06

2000/2001 3,820$ 9.0% 13.12

2/6/20134:45 PM O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 Percentage Reimburse

41Agenda Page No.



Subject: Approval of the Dissolution of the SAFE Program for the 2013-2014 School Year


Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: For many years, USD 443 has offered and after-school, licensed childcare program for up to 50 elementary students. Over the years, the SAFE Program has been located at different schools, providing childcare, homework support, and recreation until 6:00 PM. The program has been fee-based, and as such has been self-supporting. CURRENT CONSIDERATIONS: With the awarding of the five-year 21st Century Community Learning Centers grant to the partnership between USD 443 and the Dodge City Family YMCA, expanded after-school services and programs will be provided at all “in-town” K-5 schools. This program will run until 5:00 or 5:30 PM. In addition, the YMCA will offer extended hours until 6:15 or later at the Sheridan Activity Center for those families who can benefit from them. Administration recommends that the school district discontinue the SAFE Program, beginning with the 2013-2014 school year, as it would be a duplication of services provided through the 21st Century Community Learning Centers grant. In addition, the fee structure for the YMCA program will allow more families to participate, as some of the programming costs are covered by the grant and other sources. FINANCIAL CONSIDERATIONS: There are no actual financial considerations or savings for this recommendation, as all SAFE Program expenses have typically been provided from the fee-for-service charges to participating families. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the dissolution of the SAFE Program, beginning with the 2013-2014 school year, and direct administration to notify participating families of the opportunities that will be available through the 21st Century Learning Centers partnership with the Dodge City Family YMCA. RECOMMENDED ACTION:


BOARD ACTION: ________________________

42Agenda Page No.


Date: February 11, 2013 Subject: Approval of Assistant Principal Position at

Ross Elementary School


Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: With the opening of Ross Elementary School in 2008, the Board of Education approved a position for an administrative intern to assist the principal with administrative duties at Ross. In addition, the internship program provided a good opportunity for USD 443 to “grow-our-own” future administrators. The first intern at Ross, Amy Loder, was selected for the principalship at Ross upon the retirement of Teri Merrifield in 2010. Ross Elementary continues to be the largest K-5 elementary school in the school district, serving four sections each of grades K-5, for a total of 24 regular education classrooms. In addition, Ross houses several Special Education classrooms, including one for emotionally disturbed students, which requires frequent and time-consuming administrative involvement. Amy Eakin has served as the administrative intern at Ross Elementary for the past two years. CURRENT CONSIDERATIONS: With an enrollment of over 510 students (compared to the other 3-section elementary schools with enrollments of approximately 380 students each), Ross will continue to need administrative assistance in the future. The current and previous internships have proven to be very successful, with both interns demonstrating positive working relationships with parents, students, staff and the Ross Elementary principal. It is the recommendation of the Ross principal, the Assistant Superintendent for Elementary Instruction, and the Superintendent that the Ross Elementary intern position be reclassified as an assistant principalship, beginning with the 2013-2014 school year. As an official administrative position, the assistant principal would have more authority to assist the principal in hiring, supervising, and evaluating staff, as well making other decisions that require a building administrator license. FINANCIAL CONSIDERATIONS: The Ross intern position has been paid on a thirty-day extended teacher contract (ten days before school and twenty days after), with no earned vacation or other administrative benefits. As an assistant principal, the contract would be for 260 days, at an annual salary with benefits as authorized by the Board in the Administrative Policy and Procedures Handbook, to be approved by the Board at a later date. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the reclassification of the Ross administrative intern position to an assistant principalship, beginning with the 2013-2014 school year. RECOMMENDED ACTION:

Approval Information Discussion BOARD ACTION: ________________________

43Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20130211 Agenda\20130211 Administrator Renewal.doc


Date: February 11, 2013 Subject: Approval of Exempt Employees’ Terms of Employment

Initiated By: Alan R. Cunningham, Superintendent of Schools

Attachments: Exempt Employees Recommendations


BACKGROUND INFORMATION: In compliance with Board of Education Policy CG: Administrative Personnel, and in accord to the Administrative Policies and Procedures Handbook approved by the Board of Education in July 2012 (pp.5-6), administrator contracts are renewed annually, in February.

“Administrator contracts shall be for a term of one, two or three years as determined by the Board of Education… At the end of three years service in the district, administrators are eligible for a two-year contract, renewable annually.”

CURRENT CONSIDERATIONS: Administration recommends that administrators and other exempt employees under contract during the 2012-2013 academic year, with the exception of the SAFE Program Director (due to program dissolution), are recommended for a one-year extension to their current terms of service or contract, as indicated on the attached table. In addition, the following administrators are recommended to move from a one-year to a two-year contract, under the following terms of Board of Education-approved Administrative Policy and Procedures Handbook:

Administrative Contracts Administrative contracts shall be for a term of one, two or three years as determined by the Board of Education. Normally the contract for Superintendent of Schools shall start with two years and be renewed annually; all other administrators one year. At the end of three years service in the district, all other administrators are eligible for a two-year contract, renewable annually…

Susan Scherling, Executive Director of Human Resources

Amy Loder, Principal, Ross Elementary School

John Montford, Principal, Sunnyside Elementary School FINANCIAL CONSIDERATIONS: There are no additional expenses associated with this recommendation. Contract salaries will not change until a new salary recommendation is approved by the Board of Education at a later date. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the renewal and/or extension of administrative and other exempt employee terms of employment, as recommended. RECOMMENDED ACTION:


BOARD ACTION: ________________________

44Agenda Page No.

Dodge City Public Schools ‐ USD 443

Administrative and Other Exempt Employees2013‐2014 School Year

Title Building/Department

Last

Name

First

Name

Admin.

Date

Initial

Contract

Contract

Days

Licensed Contract

& Classified Term

Contract

End Date

DISTRICT ADMINISTRATORSAssistant Superintendent of Elementary Education Dodge City Public Schools Beedles‐Miller Judy 1997 Negotiated 260 2 Years June 30, 2015

Assistant Superintendent of Secondary Education Dodge City Public Schools Miller Mischel 2012 Negotiated 260 1 Year June 30, 2014

Executive Director of Business and Operations Dodge City Public Schools Hammond William 2005 Negotiated 260 2 Years June 30, 2015

Executive Director of Human Resources Dodge City Public Schools Scherling Susan 2010 Negotiated 260 2 Years June 30, 2015

Executive Director of Mgmt. Info. Services Dodge City Public Schools Wipf Ray 2006 Negotiated 260 2 Years June 30, 2015

PROGRAM DIRECTORSDirector of Instructional Technology Dodge City Public Schools TBD Handbook 260 1 Year June 30, 2014

Director ESL and Migrant Education Dodge City Public Schools Vinton Robert 1997 Handbook 260 2 Years June 30, 2015

BUILDING ADMINISTRATORSPrincipal Dodge City High School Feist Jacque 1997 Negotiated 260 2 Years June 30, 2015

Associate Principal Dodge City High School Martinez Michael 2002 Handbook+? 260 2 Years June 30, 2015

Assistant Principal Dodge City High School Deges Cherry 1998 Handbook 260 2 Years June 30, 2015

Assistant Principal Dodge City High School Lampe Shawn 2004 Handbook 260 2 Years June 30, 2015

District Activities Director Dodge City High School Preston Tamie 1997 Handbook+? 260 2 Years June 30, 2015

District Athletic Director Dodge City High School Gifford Jay 2001 Handbook 260 2 Years June 30, 2015

Dean of Students Dodge City High School Steiner Shawn 2008 Modified 260 2 Years June 30, 2015

Dean of Students Dodge City High School Hartzler Camilla 2011 Modified 260 1 Year June 30, 2014

Principal Alternative Education Turner Matthew 2007 Handbook 260 2 Years June 30, 2015

Director Therapeutic Education Hastings Brian 2008 Modified 260 1 Year June 30, 2014

Principal Dodge City Middle School King Mike 2008 Negotiated 260 2 Years June 30, 2015

Assistant Principal Dodge City Middle School Wells Faye 2009 Handbook 260 2 Years June 30, 2015

Assistant Principal Dodge City Middle School Algrim Pam 2002 Handbook 260 2 Years June 30, 2015

Principal Comanche Middle School Woofter Marc 2007 Negotiated 260 2 Years June 30, 2015

Assistant Principal Comanche Middle School Mendoza Martha 2009 Handbook 260 2 Years June 30, 2015

Assistant Principal Comanche Middle School Briggs Justin 2012 Handbook 260 1 Year June 30, 2014

Principal Soule Intermediate Center Preston Greg 1994 Handbook 260 2 Years June 30, 2015

Principal Beeson Elementary School Bolin Kelly 2008 Handbook 260 2 Years June 30, 2015

UPDATED for 2013‐2014

Principal Central Elementary School Pittman William (Bi 2012 Handbook 260 1 Year June 30, 2014

Principal Linn Elementary School Pyle Chris 2005 Handbook 260 2 Years June 30, 2015

Principal Miller Elementary School Warshaw Joyce 1998 Handbook 260 2 Years June 30, 2015

Principal Northwest Elementary School Ramsour Kathy 1994 Handbook 260 2 Years June 30, 2015

Principal Ross Elementary School Loder Amy 2010 Handbook 260 2 Years June 30, 2015

Principal Sunnyside Elementary School Montford John 2010 Handbook 260 2 Years June 30, 2015

Principal (.5) and District Guidance Coord.(.5) Wilroads Gardens Elementary ScWiley‐Bethea Bennie 2000 Handbook 260 2 Years June 30, 2015

Principal Bright Beginnings Early ChildhooKnedler Tami 2011 Handbook 260 1 Year June 30, 2014

CLASSIFIED SUPERVISORSDistrict Comptroller Business Department Miller Molly 2006 Board 260 1 Year June 30, 2014

Public Information Supervisor Dodge City Public Schools Acker Yvonda 2012 Board 260 1 Year June 30, 2014

State and Federal Programs Supervisor Dodge City Public Schools Norton Barbara 2011 Board 260 1 Year June 30, 2014

Maintenance Supervisor Maintenance Department Meyer Chris 2000 Board 260 1 Year June 30, 2014

Transportation Supervisor Transportation Department Loera Diana 2006 Board 260 1 Year June 30, 2014

Nutrition Supervisor Nutrition Department Konrade Kathy 2000 Board 260 1 Year June 30, 2014

Network/Hardware Supervisor Technology Department Tweedy Steve 2005 Board 260 1 Year June 30, 2014

Software Supervisor Technology Department Kaufman Jan 2007 Board 260 1 Year June 30, 2014

ASSISTANT SUPERVISORSPayroll Specialist (Assistant) Business Department ‐ Payroll OSmith Chris 2010 Board 260 1 Year June 30, 2014

Maintenance Assistant Maintenance Department Trombley James 2006 Board 260 1 Year June 30, 2014

Transportation Assistant Transportation Department Darville Teila 2012 Board 260 1 Year June 30, 2014

Nutrition Program Assistant Nutrition Department Ediger Vivian 2007 Board 260 1 Year June 30, 2014

Benefits Specialist (Assistant) Human Resources Department Gutierrez Marcia 2012 Board 260 1 Year June 30, 2014

OTHER EXEMPT EMPLOYEESKansas Heritage Center Director Kansas Heritage Center Vincent Barb 2008 Board 260 1 Year June 30, 2014

Early Head Start Specialist and PAT Program CoordinatoBright Beginnings Early ChildhooGemaelich Kathy 2012 Board 260 1 Year June 30, 2014

Head Start Education Specialist Bright Beginnings Early ChildhooHines Julie 2001 Board 260 1 Year June 30, 2014

Head Start Family and Community Partnership Specialis Bright Beginnings Early ChildhooWallace Diane 2010 Board 260 1 Year June 30, 2014

District Attendance Officer Administration Building Brensing Myrna 1999 Board 220 @ 8 Hrs 1 Year June 30, 2014

H:\SUPERINTENDENT\Human Resources\Admin Salaries\20130201 Alan's 2013‐2014 Administrative Database

45Agenda Page No.

KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Mr. President, I move that we go into executive session (fill in subject) in order

to (fill in justification), and that we return to open session in this room at (fill in the

time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

Additional Information added for Board Meeting on

Monday, February 11, 2013

(After original print on February 6, 2013.)

Office of the Superintendent Dodge City Public Schools Unified School District 443 1000 N 2

nd Avenue / Room 208 Dodge City, KS 67801-4415 Telephone (620) 227-1700 / Facsimile (620) 227-1695

Alan R. Cunningham, Superintendent of Schools [email protected]

Wendy McClure, Secretary to the Superintendent [email protected]

Monday, February 11, 2013 Board of Education Members,

Following are additions, deletions, and/or changes to the Board of Education meeting agenda for this evening:

Additions and/or Changes:

Agenda Page No. 24 – Under Staff Recommendation, the amount to be paid should be $25,500, rather than $25,000.

Agenda Page No. 30 – Under Current Considerations, the last sentence should state: Payment of these bills will be reported at the subsequent Board of Education meeting on March 25, 2013, rather than March 28, 2013.

Deletions:

None

Alan R. Cunningham Superintendent of Schools Dodge City Public Schools

A. Approval of Personnel Sup Agenda 02/11/2013

SeparationsStatus Last Name First Name Location Title Assignment End Date

Status Last Name First Name Location Title Assignment Start DateClassified Barrera Karina Sunnyside Elementary Paraprofessional 2/6/2013

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Certified Hipp Tiffany Long term substitute Licensed Teacher Central Elementary 1/14/2013

Certified King Erin Non certified lead teacher Licensed Teacher Bright Beginnings 10/23/2012

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

Initial Teaching Hartman Britta Miller Elementary Substitute Teacher 1/18/2013 1/18/2015

Extra DutyStatus Last Name First Name Location Assignment Start End

Classified Barrera Karina Sunnyside Elementary Crosswalk duty 2/6/2013 5/24/2013

Classified Barrera Karina Sunnyside Elementary Lunch and recess duty 2/6/2013 5/24/2013

Certified Fawcett Aronda Comanche Middle School Migrant after school program 1/14/2013 5/23/2013

Certified Patterson Valerie Beeson Elementary Migrant after school program 1/28/2013 5/23/2013

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KANSAS HERITAGE CENTER

Balance January 1, 2013

RECEIPTS

Sales 2,931.81Service 52.60

Sales Tax 71.81

Research 15.00

Lending Fees 60.00

Shipping 188.74

Money Market Interest - December 0.19

DISBURSEMENTS

Wages

Resale SuppliesSuppliesPostage/FreightInternet/WebSubscriptionQuarterly Sales TaxCredit Card Fee

2,148.251,338.51

305.99

215.11

169.88

402.86

155.14

33.79

Balance January 31, 2013

Checking Acct.Money Market

FUNDS, KANSAS STATE HISTORICAL SOCIETY

Balance January 1, 2013Disbursement: Advertising-KS Day P.C.total DisbursementsBalance January 31, 2013

3,320.15

4,769.53

$43,834.3748,687.34

$92,521.71

211.38

$93,971.09

$92,521.71

$7,716.97

211.38

$7,505.59

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