ford county, kansas agenda - amazon s3 · 10/8/2012 · executive session included alan...

Northwest Elementary School

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA October 8, 2012

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs & Services

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning & Development

• Staff Recruitment & Retention

• Professional Growth Opportunities

• Compensation & Benefits

• Parent Involvement

• Effective Communication

• Business & Community Partnerships

• Fiscal Responsibility & Accountability

• Resource Allocation & Management

• Advocacy for Public Education

COMMUNITY INVOLVEMENT

ACCOUNTABILITY

STAFF DEVELOPMENT

LEARNING ENVIRONMENT

ACADEMIC EXCELLENCE

World Class Education

Adopted by the USD 443 Board of Education – July 2008

Dodge City Public Schools - Unified School District 443

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

(AI) 4. ADOPTION OF AGENDA, including Supplemental Personnel Report

(AI) 5. APPROVAL OF BILLS: Jeff Hiers is scheduled to review the bills this month.

(IO) 6. SPECIAL PRESENTATIONS: None

(IO) 7. STUCO REPORTS: Joshua Austin, DCHS STUCO President

Maribel Sanchez, DCMS STUCO President

Brian Lopez, Comanche Middle School STUCO President

(IO) 8.

(AI) 9. CONSENT AGENDAA. Approval of Personnel (pp. 3-4)B. Approval of Minutes for September 24, 2012 Board meeting (pp. 5-9)C. Approval of Microsoft Licensing Contract (p. 10)

10. NEW BUSINESS

A. Curriculum and Instruction(IO) 1. Enrollment and Class Size Update (pp. 11-12)(IO) 2. District and State Report Cards (p. 13)(IO) 3. Standard of Excellence Certificates (pp. 14-15)(IO) 4. Kansas College and Career Readiness Committee Work (p. 16)

B. Business Services - Bill Hammond(IO) 1. Facilities Projects Update - Chris Meyer (p. 17)(AI) 2. Transportation: Replacement Bus Bid (pp. 18-20)(AI) 3. Transportation: Activity Bus Bids (pp. 21-22)

C. Human Resources - Susan Scherling(IO) 1. Fifth Annual Victory Electric Health Fair (p. 23)(AI) 2. Workers Compensation Guidance and Resource Proposal (p. 24)

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD #443 schools. No

action will be taken by the Board at this meeting. Such items will be referred to the appropriate

administrators for future information and research and reported back to the Board at a later

meeting. Personalities and behavior of employees are not to be presented during this period but are

to be reported to the employee's immediate supervisor. The president shall determine the amount of

time to be spent for citizen participation.

October 8, 2012

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

7:00 PM Regular Meeting Austen Board of Education Auditorium

AI - Action Item DI - Discussion Item IO - Information Only

1Agenda Page No.

D. Public Information - Yvonda Acker(IO) 1. American Education Week Eighth Annual Celebration (p. 25)

E. Superintendent - Alan Cunningham(IO) 1. KASB Convention and Delegate Assembly (p. 26)(IO) 2. Schools for Fair Funding Update (pp. 27-30)(IO/DI) 3. Board of Education Meeting Schedules (p. 31)

F. Board of Education member district responsibilities1. Park and Recreation Advisory Board - Mario Sanchez and Brian Winter Alternates: Jay Gifford and Tamie Preston

2. Bright Beginnings/Head Start Policy Council - Ryan Ausmus3. Special Education - Tammie West & Alternate: Jill Druse4. Legislative - Jeff Hiers5. Capital Outlay - Brian Winter and Jill Druse6. Calendar Committee - Tammie West

7. Review district bills prior to November 12th Board meeting: Ryan Ausmus

11. ANNOUNCEMENTSDates: October 16, 2012 - SKACD (Special Education) Board Meeting - Ensign - 10:00 AM

October 22, 2012 - Board of Education Meeting - Austen Board Rm - 7:00 PM November 12, 2012 - Board of Education Meeting - Austen Board Rm - 7:00 PM November 13, 2012 - American Education Week Celebration - Civic Center - 4:00-6:00 PMNovember 26, 2012 - Board of Education Meeting - Austen Board Rm - 7:00 PM

12.

13. ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

14. ADJOURN

Executive Session as Authorized by Kansas Law 75-4319 for discussion of negotiations in order to

protect the public interest by negotiating a fair and equitable contract and for discussion of

personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be

discussed.

2Agenda Page No.

A. Approval of Personnel October 8, 2012

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Dreiling Darla CMS Breakfast Duty 10/1/2012

Classified Saucedo-Rios Roxanne Alt Ed Cook/Cashier 9/27/2012

Status Last Name First Name Location Title Assignment Start Date

Classified Acosta Geronima Sunnyside Elementary Cook 10/1/2012

Classified Vargas Leslie Ross Elementary Paraprofessional II 9/19/2012

Classified Newberry Melany Ross Elementary Clerk 9/26/2012

Classified Rangel Gisela DCMS Cook/Cashier 10/1/2012

Classified Barajas Marlene DCMS Bilingual Paraprofessional 10/1/2012

Classified Dreiling Darla CMS Breakfast Duty 10/1/2012

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Kiehl Mindy Custodian Paraprofessional Sunnyside 9/28/2012

Classified Garcia Jannet Sub Custodian Part Time Custodian Maintenance-Beeson 10/1/2012

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

Initial Bhakta Rimple All Schools Substitute Teacher 7/24/2012 7/24/2014

Emergency Jones Kathryn All Schools Substitute Teacher 7/27/2012 6/30/2013

Emergency Kerns Megan All Schools Substitute Teacher 7/31/2012 6/30/2013

Extra DutyStatus Last Name First Name Location Assignment Start End

Classified Garcia Desaray

Wilroads Gardens

Elementary Extra-Duty Lunch Sub 9/26/2012 5/23/2013

Classified Vargas Leslie Ross Elementary Loch/Recess Supervision 9/19/2012 5/23/2013

Certified Larsen Kristen DCMS Migrant After School Program 10/1/2012 5/16/2013

Classified Wright Megan Beeson Elementary 5th in Library 10/1/2012 5/23/2013

Classified Wright Megan Beeson Elementary Lunch Supervisor 10/1/2012 5/23/2013

Certified Kline Max DCMS Migrant After School Program 10/1/2012 5/16/2012

Appointments

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A. Approval of Personnel October 8, 2012

Certified Amaro Arturo DCMS Migrant After School Program 10/1/2012 5/16/2012

Certified Montford John Sunnyside Mentor to Bill Pitman Central Principal 8/16/2012 5/24/2013

Certified Gonzalez Sonia Bright Beginnings Teacher for GED classes/FRC 9/4/2012 6/28/2013

Classified Hernandez Edith Miller Elementary Morning Duty/Lunch & Recess Supervisor 8/16/2012 5/23/2013

Certified Stanley Eugenia TLC Kelpa-P Assessments 8/1/2012 5/23/2013

Status Last Name First Name Location Assignment Employment Retirement

None

Retirements

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Unified School District 443 Dodge City, Kansas

O:\Clerk of the Board\BOE Minutes\2012-2013\20120924 BOE Minutes.doc Page 1 of 5

Minutes Board of Education September 24, 2012 – 7:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call President Lisa Killion

All members present except Jill Druse and Brian Winter.

4. Adoption of the Agenda Moved – Jeff Hiers Seconded – Ryan Ausmus

Adopt the agenda, with the Supplemental Personal Report as presented and the following additions:

Consent Agenda – Approval of Community Foundation of Southwest Kansas – Vocational Instruction Improvement Opportunity Grant Application

Add “discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed” to the Executive Session.

Motion Passed 5-0

5. Special Presentations Board of Education President Lisa Killion

Dave Wetmore, of Sunflower Bank, presented the QZAB Program check to the Board of Education. Jerry King, of Victory Electric, presented a rebate check to the Board of Education.

6. Recognition of Visitors President Lisa Killion No public comments were made.

None

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7. Consent Agenda A. Approval of Personnel B. Approval of Minutes for

September 10, 2012 Board meeting

C. Approval of Donation from Sunflower Bank – Qualified Zone Academy Bonds (QZAB) Program

D. Approval of Victory Electric Heat Pump Rebate

E. Approval of Community Foundation of Southwest Kansas Grant Application

F. Award Bid for Copy Paper

G. Approval of Community Foundation of Southwest Kansas – Vocational Instruction Improvement Opportunity Grant Application

Moved – Tammie West Seconded – Mario Sanchez

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report and Item G. Approval of Community Foundation of Southwest Kansas – Vocational Instruction Improvement Opportunity Grant Application

Motion Passed 5-0

8. New Business

A. Orientation for Head Start Governing Board

Tami Knedler, Bright Beginnigs Principal, and Diane Wallace, Asst. Director/Family Community Specialist

The Board of Education participated in the annual orientation as the governing body for the Bright Beginnings Head Start program in USD 443.

None - Information Item Only

B. Business Services

1. Election to Participate in Settlement with Wachovia Bank

Executive Director of Business & Operations, William Hammond Moved – Jeff Hiers Seconded – Tammie West

The Board of Education elected to participate in the settlement agreement with Wachovia Bank and authorized the Clerk of the Board to execute documents on behalf of the Board.

Motion Passed 5-0

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C. Superintendent

1. KASB Fall Education Summit

Superintendent, Alan Cunningham

The Board of Education we reminded to register for the combined “Education Summit” on September 26 in Garden City. Board members scheduled to attend are Jeff Hiers, Lisa Killion, and Tammie West.


Brian Winter entered the meeting at 7:32 PM.

2. Discussion of Participation in Student Activities and Transportation Needs

Superintendent, Alan Cunningham

The Board of Education received the information presented regarding the impact of student participation in the school district’s athletic and activities programs on current practice and competition facilities, as well as on transportation services. The Board directed administration to solicit curren costs for coach-style and multi-function activity buses.


9.

Announcements President Lisa Killion

September 26, 2012 – KASB Education Summit and Regional USA Meeting – Garden City

October 8, 2012 – Board of Education Meeting – Austen Board Room – 7:00 PM

October 16, 2012 – SKACD (Special Education) Board Meeting – Ensign – 10:00 AM

October 22, 2012 – Board of Education Meeting – Austen Board Room – 7:00 PM

November 12, 2012 – Board of Education Meeting – Austen Board Room – 7:00 PM

None – Information Item Only

10.

Executive Session

Moved – Brian Winter Seconded – Tammie West

Following a break, the Board moved into executive session at 8:00 PM for 30 minutes, as authorized by Kansas Law 75-4319, for preliminary discussions about the acquisition of real property in order to

Motion Passed 6-0

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protect the public interest in obtaining the property at a fair price and for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools, William Hammond, Executive Director of Business and Operations, Susan Scherling, Executive Director of Human Resources, and Brad Ralph, Board Legal Counsel.

Susan Scherling left the meeting at 8:15 PM.

William Hammond left the meeting at 8:27 PM.

Reconvene Open Session Returned to open session at 8:30 PM.

11.

Approval of Real Estate Acquisition Request

Moved – Jeff Hiers Seconded – Brian Winter

The Board of Education formally authorized the President of the Board to request the City of Dodge City to transfer the Civic Center and surrounding property, except for the municipal swimming pool, to USD 443. The Board of Education is willing to accept the transfer of said property upon such an offer from the City of Dodge City.

Motion Passed 6-0

12.

Items for Future Board Meetings and/or Additional Information

Superintendent Cunningham offered the following topic: Update on School Finance Litigation. Board member Jeff Heirs offered the following: Parental Involvement Plan

None – Information Item Only

13.

Adjourn Meeting Moved – Tammie West Seconded – Jeff Hiers

Adjourned meeting at 8:35 PM. Motion Passed 6-0

8Agenda Page No.



These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, October 8, 2012. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

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Board of Education Dodge City Public Schools

Date: October 8, 2012

Subject: Approval of Microsoft Licensing Contract

Initiated By: Ray Wipf and William Hammond

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: USD 443 has a licensing agreement with Microsoft. Microsoft has changed licensing procedures using FTE staff instead of the number of computers. CURRENT CONSIDERATIONS: The Technology Department has taken proposals from 3 providers. The low bid is from Academic Superstore. This license will allow district employees to purchase the latest Windows operating system and/or a copy of Microsoft Office for approximately $10 each. FINANCIAL CONSIDERATIONS: The cost of $39,344.94 will be paid each year for the next 3 years. This is a significant savings over the previous license contract. Funds are budgeted annually for this purchase in the Technology Department. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the 3 year contract for Microsoft software licenses, in the amount of $39,344.94 from Academic Superstore. RECOMMENDED ACTION:

Approval Information Discussion

BOARD ACTION: ________________________

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Date: October 8, 2012 Subject: Enrollment and Class Size Update

Initiated By: Judy Beedles Miller, Assistant Superintendent of Elementary Education and Mischel Miller, Assistant Superintendent of Secondary Education

Attachments: None

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Student enrollment information is collected at First Stop and housed in the Student Information Management System (Skyward) as students enter or exit Dodge City Public Schools for Pre-K through 12th grade. Information from Skyward is rolled into the Kansas Individual Data on Students (KIDS) to generate the correct funding of state aid for school districts. Student “headcount” information is reviewed weekly by First Stop for K-6 classrooms. CURRENT CONSIDERATIONS: Current enrollment information for Dodge City Public Schools is provided below, but will not be official until after the September 20 state-wide student count. GRADE DISTRICT TOTAL HEADCOUNT

(Unofficial) (2012-13) DISTRICT TOTAL

(Official) (2011-12) DIFFERENCE

K 593 555 38 Grade 1 545 542 3 Grade 2 490 529 (39) Grade 3 517 524 (7) Grade 4 529 475 54 Grade 5 477 476 1 Grade 6 450 494 (44) Grade 7 491 483 8 Grade 8 475 420 55 Grade 9 523 450 73

Grade 10 448 502 (54) Grade 11 364 376 (12) Grade 12 460 444 16

TOTAL 6362 6270 92

FINANCIAL CONSIDERATIONS: There are no financial considerations related to the enrollment information provided in this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the preliminary 2012-2013 enrollment information.

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RECOMMENDED ACTION: Approval Information Discussion

BOARD ACTION: ________________________

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Date: October 8, 2012 Subject: District and State Report Cards

Initiated By: Judy Beedles Miller, Assistant Superintendent of Elementary Education and Mischel Miller, Assistant Superintendent of Secondary Education

Attachments: None


BACKGROUND INFORMATION: The Kansas Report Card is a collection of data compiled annually to provide information not only on a statewide basis, but also by district and by building. By providing information on school performance, KSDE supports both school improvement and accountability at the state, district and building level for educational progress.

CURRENT CONSIDERATIONS: The Kansas Report Card is found on the Kansas State Department of Education (KSDE) web site. State information for the 2011-12 school year is under construction. FINANCIAL CONSIDERATIONS: There are no financial considerations related to the Kansas Report Card information. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the Kansas Report Card information.

RECOMMENDED ACTION: Approval Information Discussion

BOARD ACTION: ________________________

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Subject: Standard of Excellence Certificates

Initiated By: Alan R. Cunningham

Attachments: Standard of Excellence and Challenge Award Information and Criteria

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Under the federal Elementary and Secondary Education Act (ESEA), better known as “No Child Left Behind” (NCLB), greater levels of accountability and achievement are required of the nation’s public schools. CURRENT CONSIDERATIONS: Schools in Dodge City Unified School District 443 have recently been recognized for continued excellence and student achievement. In addition to attaining Adequate Yearly Progress under the NCLB criteria, eight district schools have received at total of twenty (20) Standard of Excellence Certificates from the Kansas State Department of Education for exemplary student achievement on the 2011 Kansas Assessment Program. These awards reflect the hard work of the students of USD 443, the support of the public school by parents and the community, and the skill and dedication of the school district’s professional staff. FINANCIAL CONSIDERATIONS: There are no financial considerations for this information. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the information regarding the Standard of Excellence Awards received by the Dodge City Public School for excellence in education, and commend the staff and students of the respective schools for their hard work and success in educating the children of Dodge City. RECOMMENDED ACTION:

Approval Information Discussion BOARD ACTION: ________________________

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2012 "Standard of Excellence" Awards Dodge City USD 443

Dist. Blg. Name School Assessment Grade D0443 6674 Dodge City Central Elem Mathematics 4

D0443 6674 Dodge City Central Elem Mathematics Bldg.-Wide

D0443 6678 Dodge City Miller Elem Reading 4

D0443 6678 Dodge City Miller Elem Reading Bldg.-Wide

D0443 6678 Dodge City Miller Elem Mathematics 3

D0443 6678 Dodge City Miller Elem Mathematics 4

D0443 6678 Dodge City Miller Elem Mathematics Bldg.-Wide

D0443 6680 Dodge City Northwest Elem Mathematics 3

D0443 6680 Dodge City Northwest Elem Mathematics 4

D0443 6680 Dodge City Northwest Elem Mathematics Bldg.-Wide

D0443 6685 Dodge City Ross Elementary School Mathematics 3

D0443 6685 Dodge City Ross Elementary School Mathematics Bldg.-Wide

D0443 6686 Dodge City Dodge City High School Mathematics Bldg.-Wide

D0443 6687 Dodge City Beeson Elementary Mathematics 3

D0443 6687 Dodge City Beeson Elementary Mathematics Bldg.-Wide

D0443 6689 Dodge City Soule Elementary School Reading 6

D0443 6689 Dodge City Soule Elementary School Reading Bldg.-Wide

D0443 6702 Dodge City Wilroads Gardens Elem Reading 3

D0443 6702 Dodge City Wilroads Gardens Elem Mathematics 4

D0443 6702 Dodge City Wilroads Gardens Elem Mathematics Bldg.-Wide

Reading, Mathematics, and Science General Standard of Excellence Information: 1. SOE awards will be given at the Grade and Building levels. (Note: In buildings with only one tested grade, only a building award will be given.) 2. To receive an SOE award at the grade or building level the building must make AYP in the “All Students” group; subgroups are not considered in calculating SOE. 3. To receive a SOE award at the grade or building level the building must have an accredited QPA status. Grade-Level Standards of Excellence - Reading & Mathematics

Reading Minimum Percentage of Students Required in Exemplary

Maximum Percentage of Students Allowed in Academic Warning

Grades 3,4,5,6 At least 25% of students in Exemplary Not more than 5% of students in Academic Warning Grades 7 and 8 At least 20% of students in Exemplary Not more than 10% of students in Academic Warning High School At least 15% of students in Exemplary Not more than 10% of students in Academic Warning

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Date: October 8, 2012 Subject: Kansas College and Career Readiness

Committee Work

Initiated By: Mischel Miller Attachments: None


BACKGROUND INFORMATION: In August, USD 443 was asked by the Kansas School Superintendents’ Association (KSSA) to have a representative join the Kansas City, Kansas superintendent and 9 other superintendents, in determining the best definition of College and Career Readiness, as well as define specific ways to assess students in this area. This includes the soft skills that employers and industry many times complain students do not have. Currently, this task force’s recommendation is slated for presentation to the State Board of Education in November. A critical component of this recommendation must include an assessment system that will be meaningful for students. CURRENT CONSIDERATIONS: Dodge City is currently using the State Assessment system. The consideration of other measures by this committee is vital to making student assessments relevant and meaningful for students. Finally, the goal of this KSSA workgroup, and another parallel taskforce from KASB, is to define College and Career Readiness and present recommendations regarding both the criteria and assessments to Dr. Diane DeBacker, Kansas Education Commissioner. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive this information regarding the work being done to define and assess College and Career Readiness in the State of Kansas, and the role that USD 443 staff is taking in this process. RECOMMENDED ACTION:


BOARD ACTION: ________________________

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Date: October 8, 2012 Subject: Facilities Projects Update

Initiated By: William R. Hammond, Chris Meyer, Dr. Morris Reeves

Attachments: None


BACKGROUND INFORMATION: The Board of Education approved Capital Outlay projects at the February 27, 2012 meeting for the FY2011/2012 year. The Board has also approved the Comanche Project, Ross Project, and Central Elementary Project. CURRENT CONSIDERATIONS: This report is being provided to inform the Board of Education on the current status of the Summer Capital Outlay and other projects.

FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the report regarding all of the Facilities projects. RECOMMENDED ACTION: Approval Information Discussion

BOARD ACTION: ________________________

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Date: October 8, 2012 Subject: Transportation: Replacement Bus Bid

Initiated By: William R. Hammond Attachments: Kansas Truck Equipment Company Inc. Memo dated 9/26/12, Bid Information Sheet


BACKGROUND INFORMATION: Bus 74 was damaged in an accident believed due to a failed parking brake. CURRENT CONSIDERATIONS: The district insurance carrier, EMC Insurance Companies, has determined the bus to be a total loss and agreed to pay the district $13,500 with the district retaining salvage. The bid price for a replacement bus is $81,557. FINANCIAL CONSIDERATIONS: The cost of the replacement bus, $81,557, will be split with insurance settlement of $13,500 and $68,057 from the Contingency Reserve fund. STAFF RECOMMENDATION: The Board of Education is respectfully requested to accept EMC Insurance Companies settlement in an amount of $13,500, with the district retaining salvage. The Board is further requested to authorize the purchase of a replacement bus from Kansas Truck in the amount of $81,557, with $13,500 funding from the insurance settlement and $68,057 from the Contingency Reserve fund. The Board is also requested to authorize the Clerk of the Board to execute the insurance settlement on behalf of the Board and to issue a purchase order to Kansas Truck for $81,557. RECOMMENDED ACTION:


BOARD ACTION: ________________________

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19Agenda Page No.

Masters Transportation Motor Coach Industries

Activity Bus 2006 MCI J4500 2006 MCI J4500

Capicity 57 56

Length 45 45

Coach Bus $265,000.00 $232,000.00

Net Price $265,000.00 $232,000.00

Kansas Truck Equipment

Regular Bus Blue Bird

77 Passenger $81,557.00

Net Price $81,557.00

MFASB A

42 Passenger $164,683.00

Net Price $164,683.00

MFASB B $164,683.00

54 Passenger ($4,875.00)

Net Price $159,808.00

Delivery Time Frame:

Coach bus can be delivered 45 days after MCI is awarded the bid.

MFASB can be delivered by mid Feburary 2013.

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Date: October 8, 2012 Subject: Transportation: Activity Bus Bids

Initiated By: William R. Hammond Attachments: Bid Information Sheet


BACKGROUND INFORMATION: The Board of Education directed the Transportation Department and Business Office to present bids for Motor Coach buses, Multi-Function School Activity buses, and Regular route buses. CURRENT CONSIDERATIONS: Bids have been received based on Board approved specifications amended to include Motor Coach buses up to 45’ in length. See the attached bid information sheet. Motor Coach Bus bids were received from three dealers. Only two buses meet all specifications, except mileage. FINANCIAL CONSIDERATIONS: Currently, the Transportation Department budget includes $259,708 for bus purchases. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the bid for a 2006 MCI Motor Coach Bus for $232,000, plus a graphics package not to exceed $3,500, to be paid from the Transportation budget. The Board of Education is further requested to authorize the purchase of a MFSAB for $159,808, first from the Transportation bus budget, with the remainder from the contingency reserve fund. Final approval of MCI Motor Coach bus purchase is contingent on the Transportation Department personnel inspection and approval of the bus. RECOMMENDED ACTION:


BOARD ACTION: ________________________

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Masters Transportation Motor Coach Industries

Activity Bus 2006 MCI J4500 2006 MCI J4500

Capicity 57 56

Length 45 45

Coach Bus $265,000.00 $232,000.00

Net Price $265,000.00 $232,000.00

Kansas Truck Equipment

Regular Bus Blue Bird

77 Passenger $81,557.00

Net Price $81,557.00

MFASB A

42 Passenger $164,683.00

Net Price $164,683.00

MFASB B $164,683.00

54 Passenger ($4,875.00)

Net Price $159,808.00

Delivery Time Frame:

Coach bus can be delivered 45 days after MCI is awarded the bid.

MFASB can be delivered by mid Feburary 2013.

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Date: October 8, 2012 Subject: Fifth Annual Victory Electric Health Fair

Initiated By: Susan Scherling

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: On October 6, 2012, the Victory Electric Cooperative again served as the primary sponsor and site of the Fifth Annual Victory Electric Health Fair. USD 443 partnered with Dodge City Medical Center to offer flu shots to USD 443 and USD 613 employees who work in USD 443 at no cost to the employees. It is anticipated that providing these shoots will result in less employee time lost due to illness. CURRENT CONSIDERATIONS: With Board packet materials due prior to the Victory Health Fair, event statistics will be provided the evening of Board meeting. FINANCIAL CONSIDERATIONS: Up to $5,000 has been budgeted annually for these flu shots. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive this information regarding the district’s participation in the Fifth Annual Victory Electric Health Fair. RECOMMENDED ACTION:


BOARD ACTION: ________________________

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Date: October 8, 2012 Subject: Workers Compensation Guidance and

Resource Proposal

Initiated By: Susan Scherling

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Since the 2008-09 school year, USD 443 Workers Compensation premiums have increased nearly $144,000.00 or 32%. Workers’ Compensation is not a fixed tax, but a variable cost, driven by claims experience. Employers, not the insurance carrier, ultimately pay for claims because of the effect of these claims on the modifier over three years. CURRENT CONSIDERATIONS: The commitment to reduce both the frequency of accidents and the severity of accidents is necessary to stabilize and/or reduce the Workers’ Compensation modifier for USD 443, thus reducing annual premium cost. USD 443 will partner with KFSA to provide expertise for a three-year period by providing guidance and resources for:

• Facility reviews, • Management/Supervisor Training, • Safety training with high risk employees, • Designing a loss prevention program, and • Implementation of an effective/efficient accident investigation and accident management program.

FINANCIAL CONSIDERATIONS: The cost for the three-year partnership with KFSA is $13,576.00. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the three-year partnership with KFSA to provide guidance and resources to help reduce both the frequency and severity of on-the-job accidents. RECOMMENDED ACTION:


BOARD ACTION: ________________________

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Date: October 8, 2012 Subject: American Education Week Eighth Annual

Celebration

Initiated By: Yvonda Acker

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The National Education Association’s 91st annual American Education Week (AEW) spotlights the importance of providing every child in America, from kindergarten through college, with a quality public education, and the need for everyone to do his or her part in making public schools great. CURRENT CONSIDERATIONS: Dodge City Public Schools is hosting the Eighth Annual American Education Week Celebration. This is a district-wide celebration for faculty, staff, and their families, to come and enjoy food and prizes, and to celebrate the school district’s successes in public education. The celebration is from 4:00 PM to 6:00 PM – come and go as you can – on Tuesday, November 13, 2012. The event will be in the Dodge City Civic Center, and all faculty, staff, and their families are encouraged to attend. FINANCIAL CONSIDERATIONS: Donations from area businesses and budgeted funds are used to host this event. STAFF RECOMMENDATION: The Board of Education is respectfully requested to attend the American Education Week Celebration on November 13, 2012 at the Dodge City Civic Center from 4:00 PM to 6:00 PM. RECOMMENDED ACTION:


BOARD ACTION: ________________________

25Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20121008 Agenda\20121008 KASB Convention and Delegate.doc 10/3/2012



Subject: Kansas Association of School Boards (KASB) Convention and Delegate Assembly


Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Each year, the Legislative Committee of the Kansas Association of School Boards (KASB) reviews the association’s policy positions and makes recommendations for amendments and resolutions. These Resolutions and/or Amendments are approved (or disapproved) at the Delegate Assembly each year as a part of the annual KASB Convention. CURRENT CONSIDERATIONS: An elected representative from the USD 443 Dodge City Board of Education will represent this Board’s position on any proposed resolutions and/or Amendments at the delegate assembly in December in Overland Park. The Board of Education will provide direction to its delegate and alternates regarding these recommendations by the regular Board meeting on November 12, 2012. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this recommendation. Funds are budgeted annually for Board members to participate in this activity. STAFF RECOMMENDATION: The Board of Education is respectfully requested to select its representative and alternate to the KASB Delegate Assembly, and to review and provide direction regarding the policies and resolutions proposed by the Kansas Association of School Boards on or before the November 12, 2012, Board of Education meeting. RECOMMENDED ACTION:


BOARD ACTION: ________________________

26Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20121008 Agenda\20121008 SFFF Lawsuit Update.doc 10/3/2012



Subject: Schools for Fair Funding Update


Attachments: September 21 SFFF Meeting Summary

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Dodge City USD 443 has joined over seventy (70) other school districts from across Kansas to challenge the finance plan for the state’s public schools. The lawsuit, sponsored by a coalition of school districts representing over 152,000 Kansas school children was heard in District Court during June and July. Final arguments were made in early August and the case was given to the three-judge panel for deliberation and a verdict. CURRENT CONSIDERATIONS: It is anticipated that the decision of the judges will come prior to the end of the year in December. Regardless of the outcome, an appeal to the Kansas Supreme Court is anticipated by the unsuccessful party. Such an appeal would probably add up to one year before the final decision is made. Dodge City USD 443 continues to be represented at the meetings of the Schools for Fair Funding organization by Alan Cunningham and/or William Hammond. FINANCIAL CONSIDERATIONS: There are no additional financial considerations associated with this recommendation. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the latest information from the Schools for Fair Funding organization. RECOMMENDED ACTION:


BOARD ACTION: ________________________

27Agenda Page No.

To: SFFF members

From: John Robb

Date: September 21, 2012Re: SFFF Meeting Summary

This is a memo to summarize the SFFF meeting that was held in Newton onSeptember 21. If your district missed the meeting, I am sending the handoutmaterials for your information by regular mail. The attachments are publicinformation and may be distributed as you please.

SFFF Goals. I reviewed the goals of SFFF which have remained largely the samefor years.1. Stop the funding cuts to education.2. Restore the funding which has been cut.3. Protect the basic structure of the current formula,

i. It is a cost based formula.

4. Restore the equity to the formula which has been underfunded,i. Capital outlay equalization.ii. LOB equalization.

5. Fund the formula.

Election of officers. It was time to elect Officers and Steering CommitteeMembers for the next year. The following slate was elected, effectiveimmediately:

'Y2013 Officers

Goddard Justin Henry265 Sedgwick President

500 Wyandotte Kansas City Cindy Lane Vice President

308 Reno Hutchinson Shelly Kiblinger Vice President

^7^ j-Tnrvpv Npwtrm

litigation District Representatives

John Allison259 Sedgwick Wichita Litigation Representative500 Wyandotte Kansas City Cindy Lane Litigation Representative443 Ford Dodge City Alan Cunningham Litigation Representative^08 JJgnj^ Hntrhinsnn Shfillv Kihlinpfir T itioatinn Rpnrpspntativp

Tategorv 1

ent over 2500 students<Y2012 FTE enrollm

259 Sedgwick Wichita John Allison Category Representative265 Sedgwick Goddard Justin Henry Category Representative

Np.wtor^^^^^ Dph T-rnmrn Catportrv Rpnrpspntativp

^ 1V1 Hi 1V1 •v

Somers, Robb <fe Robb110 East Broadway, Newton, Kansas

voice: 316.283.4560 fax: 316.283.5049 email: [email protected]

28Agenda Page No.

Category 2

00 and 2500 studc' Y2012 FTE enrollment between 6 nts

402 Butler Augusta John Black Category Representative313 Reno Buhler Dan Stiffler Category Representative264 Sedgwick Clearwater Mike Roth Category Representative434 Osage Santa Fe Steve Pegram Category Representative

Jategory 3

l 600 students*Y2012 FTE enrollment fewer thai

206 Butler Remington- James Regier Category RepresentativeWhitewater

366 Woodson Woodson Rusty Arnold Category Representative438 Pratt Skyline Mike Sanders Category Representative

Petrella Case status. In December of 2010, a group of Shawnee Mission parentsfiled suit asking that the LOB lid be voided and that the finance system shift tolocal property taxes. This is exactly the Brownback plan. Local property taxes willat least double over the next 10 years or educational opportunity will experiencean explosively widening gap. In March of 2011, the trial court dismissed theactionon technical "standing" grounds. The 10th CircuitCourt of Appeals inDenver heard arguments November 16, 2011, but has not issued a decision. Weexpected a decision this spring or summer but it has not been issued yet. If thetrial court is upheld, the parents may petition the United States Supreme Court forreview. If the trial court is overruled, the matter will return to the trial court for

further proceedings.

Gannon case status.

I reviewed the mechanics of the Gannon trial.

After 40 straight days of trial preparation, weekends included... the matter wastried to a three judge panel in Topeka. The Trial lasted 17 days in June, July andAugust. 44 witnesses testified (See witness list on trial calendar handout), 39 forthe plaintiffs and 5 for the defense. It was a fluid calendar during trial toaccommodate witnesses schedules over the summer. We only had to omit twowitnesses from our original plan due to time constraints.

662 exhibits were introduced into evidence. A total of 18,727 pages. 416 of thesewere plaintiffs' exhibits consisting of 11,892 pages. There were 246 defenseexhibits consisting of 6,835 pages. The Court requested a synopsis of what eachexhibit was intended to prove (see plaintiff exhibit synopsis handout) which isunheard of. It allowed us to focus the court's attention on just what to look for in

♦ MEMO ♦Somers, Robb& Robb

110 East Broadway, Newton, Kansasvoice: 316.283.4560 fax: 316.283.5049 email: [email protected]

29Agenda Page No.

our 11,892 pages.

A court reporter tookall the testimony andproduced the trial transcript which runs3340 pages. Trial briefs of the legal issues involved were submitted. SuggestedFindings of Factwere submitted. The Judges requested "a suggested decision"from us which we submitted.

All of this is "the record."Thejudges must base their decision on what is here.The SupremeCourt will see all of this as they consider the case.

I included a full copy of myTrial daily summaries for those thatmay have missedseveral days as they came out.

We thanked the four plaintiffdistricts and their teachers and administrators,Wichita, Kansas City, Dodge Cityand Hutchinson for all their excellent work.We also thanked SFFF for sponsoring the litigation and supporting the kidsofKansas. Without SFFF and the commitment of the member districts, this simplywould not have happened.

I reviewed four key exhibits from the trial. Theyare included in the packet.Ex 106- The Achievement GapEx 105- Demands vs. Resources

Ex 237- Costs vs. Resources

Ex 299- State General Fund Ending Balances- the tax cuts

Rupe and I then informally reflected uponthemilestones and unique aspects ofthe trial.

Rupe reviewed the appellate procedure once we geta trial court decision. Thelosing party has 30 days to file an appeal and the appeal is directly to theKansasSupreme Court. The Supreme Court will then set a briefing schedule which willmost like have deadlines in the late spring of 2013. Oral arguments should bescheduled in late summer of 2013 and we would normally expect a SupremeCourt decision in the late fall of 2013.

This should tee the action up for the legislative session of 2014 and schoolbudgets for the 2014-15 school year.

Elections. Bill Brady reviewed the landscape after the primary election.

♦ MEMO ♦Somers, Robb <fe Robb

110 East Broadway, Newton, Kansasvoice: 316.283.4560 fax: 316.283.5049 email: [email protected]

30Agenda Page No.

O:\AASupt Office\BOE\BOE Agenda\2012-13\20121008 Agenda\20121008 BOE Mtg Sched.docx 10/3/2012



Subject: Board of Education Meeting Schedules


Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: In July 2012, the Board of Education approved a twice-monthly schedule for Board meetings. CURRENT CONSIDERATIONS: It has been suggested by one or more Board members, that the Board considers holding the second meeting each month at a building site, and do so over the lunch hour. FINANCIAL CONSIDERATIONS: There would be little, if any, financial impact for a change in the Board meeting schedule, other than the cost for Board member lunches for each meeting at a school site. STAFF RECOMMENDATION: The Board of Education is respectfully requested to direct Administration regarding any changes in the approved schedule for 2012-2013 Board of Education meetings. RECOMMENDED ACTION:


BOARD ACTION: ________________________

31Agenda Page No.

KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Mr. President, I move that we go into executive session (fill in subject) in order

to (fill in justification), and that we return to open session in this room at (fill in the

time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

Additional Information added for Board Meeting on

Monday, October 8, 2012

(After original print on October 3, 2012.)

A. Approval of Personnel Supplemental Personnel Report for October 8, 2012

SeparationsStatus Last Name First Name Location Title Assignment End Date

None

Status Last Name First Name Location Title Assignment Start Date

None

TransfersStatus Last Name First Name From New Assignment New Location Start Date

None

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

None

Extra DutyStatus Last Name First Name Location Assignment Start End

Certified Downey Katlen Sunnyside Migrant Extended Learning 9/1/2012 5/24/2013

Certified Bolyard Miriam Sunnyside Migrant Extended Learning 9/1/2012 5/24/2013

Certified Cantrall Jody Sunnyside Migrant Extended Learning 9/1/2012 5/24/2013

Certified Rojas Maria Sunnyside Migrant Extended Learning 9/1/2012 5/24/2013

Certified Culver Jane Sunnyside Migrant Extended Learning 9/1/2012 5/24/2013

Certified Ryan Sean Linn Elementary Migrant Extended Day Program 10/1/2012 5/24/2013

Certified Martinez Ruben Linn Elementary Migrant Extended Day Program 10/1/2012 5/24/2013

Status Last Name First Name Location Assignment Employment Retirement

None

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Report Date 10/02/12 02:27 PM Dodge USD 443

A/P Summary Check RegisterBank Check No

01 00182993

Total Bank No 01

Amount

3,636.60

3,771,065.01

Date

10/08/12

Vendor

28061 WILLES TORTILLERIA

Total Hand Checks (Including Hand Voids)

Total Computer Checks (Including Computer Voids)

Total ACH Checks (Including Voids)

Total Computer Voids

Total Hand Voids

Total ACH Voids

Grand Total:

ch Yr Batch No

3 93

3 121

3 130

3 132

3 137

3 140

3 149

3 156

3 161

3 169

3 178

3 180

3 184

3 185

3 189

3 192

3 193

3 209

3 212

3 222

3 229

3 238

3 241

3 247

Page No

FPREG01A

Type

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3,780,164.01

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Amount

377.70

604.88

539.40

721.40

535.93

194.00

234.63

451.47

505.67

502.30

399.00

002.91

621.03

940.00

138.91

363.81

546.61

887.02

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Balance September 1, 2012

RECEIPTS

Sales

Service

Sales Tax

Research

Lending FeesShippingMoney Market Interest

DISBURSEMENTS

Resale SuppliesSuppliesPostage/FreightInternet/Web

SubscriptionEquipmentBooks

Credit Card Fee


KANSAS HERITAGE CENTER

2,949.91193.14

46.68

10.00

10.00

169.36

2.84

1,061.64261.69

126.69

69.90

40.00

873.00

44.80

24.70

3,381.93

2,502.42

Checking Acct.Money Market

$44,214.7848,683.51

$92,898.29

FUNDS, KANSAS STATE HISTORICAL SOCIETY

Balance September 1, 2012Disbursements: Sept wages

Contract Serv - Character's book

Total Disbursements


1,733.111,000.00

$92,018.78

$92,898.29

$13,357.81

2,733.11$10,624.70

ford county, kansas agenda - amazon s3 · 10/8/2012 · executive session included alan...

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