Foreign Currency Exchange and

Passenger Amenities

Request for Proposal (RFP)

Solicitation No. HBH-FCEB-2016-034

BJ HubbardProcurement SpecialistHouston Airport System

Thursday, December 29, 2016, 10:00 a.m.Supply Chain Management Office, Conference Room 113

18600 Lee Road, Humble, TX 77338

Pre-Bid Conference Agenda

• Opening Remarks & RFP Overview BJ Hubbard

Senior Procurement Specialist

• Office of Business Opportunity Houston Airport System’s

Office of Business Opportunity

• Project Scope and Overview Andjelka Siljegovic

Concessions Contract Administrator &

Management Analyst

• Questions/Answers

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No Contact Period

• All inquiries regarding this solicitation are to be

directed to the designated City Representative

(BJ Hubbard).

• Do not contact Council Members or City

employees in an attempt to influence the

outcome of the award. You will be able to speak

publicly at the City Council Meeting.

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Submittal Procedures

• Provide (1) original proposal signed in BLUE ink and marked “original” along with ten (10) copies of the proposal in hard copy and on thumb drives.

• All proposals must be delivered to 18600 Lee Road, Humble, TX 77338 by Thursday, January 19, 2017 at 2:00 P.M.

• Please include the phrase “Foreign Currency Exchange & Passenger Amenities RFP” in the subject line and provide all applicable contact information.

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Additional Information and Specification Changes

• Responses to questions received from

potential Bidder(s) and any changes to

specifications shall be confirmed in writing and

a Letter of Clarification will be posted to HAS

website:

www.houstonairports.biz, prior to Bid due date.

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Procurement Timeline

EVENT DATE

RFP Issue Date December 16, 2016

Pre-Proposal Conference December 29, 2016

Question(s) from Bidder(s) Due to HAS January 5, 2017

HAS Issues Addendum/Letter of Clarification January 12, 2017

RFP Due from Bidder(s) January 19, 2017

Council Agenda Date (estimated) April 12, 2017

Contract Start Date (estimated) April 20, 2017

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Forms to be Submitted with Bid

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00452 – Fair Campaign Ordinance

00453 – Statement of Residency

00454 – Affidavit of Non-Interest

00455 – Affidavit of Ownership or Control

00457 – Conflict of Interest Questionnaire

00480 – Reference Verification Form

00481 – Anti-Collusion Statement

1295 – Certificate of Interested Parties

DBE Forms

Forms to be Submitted by the Successful Firm

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00501 – Resolution of Corporation

00600 – List of Proposed Subs and Suppliers

00601 – Drug Policy Compliance Agreement

00604 – History of OSHA Actions

00605 – Contractor ’s Certificate of Safety Impact Positions

00610 – Performance Bond

00620 – Affidavit of Insurance

00621 – Certificate of Insurance

00624 – Affidavit of Compliance with Affirmative Action Program

00636 – Certificate of Interested Parties FORM 1295

Office of Business Opportunity

Houston Airport System’s

Office of Business Opportunity

281-233-7853

HAS.OBO@houstontx.gov

18600 Lee Rd., Humble TX 77338

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Contract Goal

ACDBE – 35%• Must be certified by a member of the Texas

Unified Certification Program at time of bid

submission to get Airport Concession

Disadvantage Business Enterprise (ACDBE)

credit

• The ACDBE goal is based on total revenues

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Project Scope and Overview

• Concessions Contract Compliance and Analyst:

Andjelka Siljegovic

• General Overview

– Scope

– Concepts

– Maps (Existing Locations)

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Scope Overview

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Compensation to the City Percentage fee by product category shall be proposed MAG shall be $450,000

Capital Investment & Improvements Minimum $200 per Square Foot for each location

Value Pricing Street plus 10%

Marketing Fee 0.50% of the gross sales

Concepts

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Required Services/Passenger Amenities

• Exchange major world currencies (including coins) into United States currency

• Exchange convertible foreign traveler’s checks and money orders into United States currency

• Exchange United States currency, travelers checks and money orders into foreign currency

• Sell United States currency and foreign currency travelers checks and money orders

• Accept established and recognized credit cards for cash advances up to $250.00

• Money Wires of funds• Accept Smart Money cards for services• Sell pre-paid calling cards for local and

international use• Notary Public• Sell Texas State Lottery and Lotto tickets• US Postal Services/Sell United States postage• Sell travel Insurance• Public change machines • Provide Airport information and directions• Self-contained rest/sleep units

Optional Services/Passenger Amenities

• Foreign currency ATMs• Baggage wrapping services• Alternative mobile device charging system• Offer photocopies and facsimile services• Provide tenant change-making services• Confiscated item return services• Other passenger amenities (that are not

listed)

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Existing Locations

IAH - Terminal D – Level 2

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Existing Locations

IAH - Terminal FIS – Level 2

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Existing Locations

IAH - Terminal E (Meet/Greet) – Level Baggage

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Existing Locations

HOU - Central Concourse – Pre-Security

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Existing Locations

IAH – Terminal D – Level 2 – Support Space

Questions…

Questions/Answers to be official must be in

writing and will be posted on HAS website as a

Letter of Clarification.

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