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Forest Lake Football Booster Club

Meeting Minutes for January 12, 2016 Meeting was called to order at 7:00pm by our new President Jamie Yearling. Jamie would like to focus on keeping meetings at 1 hour this year. She will have a timer set for after 45 minutes to start wrapping up. Introductions and greetings, present at tonight’s meeting: Jamie Yearling, Ted and Anne Montean, Craig and Mary Beth Kasl, Jamie VanVleet, Jenny Kasa, Kristen Nolan, Kay Payne, Chris Prodger, Rhonda Findell, Rachel Brisbois, Bonnie Schliclting, George Rendl, Beth Happe, Desiree Rowe, Debra Will, Kevin Glazek, and Chris Doeden. Review of November meeting minutes. Motion to approve made by Craig, second motion by Ted. All approved. Financial Report:

Currently have $33,400 in the checking account. Yard signs, a few miscellaneous expense reimbursements and the huddle subscription are

outstanding bills at this time. We are sitting in a better position compared to last year; we had $14,000 in the checkbook at

this time last year. Communication Report:

The committee needs to figure out the best vehicle for email communication. We are paid through June or July on the old website. Craig brought everything from old site

over to the new site under the school’s website. The old site could be shut down at any time. Craig will get it shut down.

Huddle is the program that the film taking during games is loaded into. Craig is managing the website only, not huddle or stats. Need to find someone to do this.

Sign up Genius is the program we used to sign up volunteers; we will continue using it again this year.

Volunteer fee checks were shredded after the banquet last year, they were not returned to families.

Pre-game meals:

Need to tweak the volunteers needed for meals; Kristen will make some changes to the meals this coming fall.

Advertising:

School would like us (all booster clubs) to stop asking for money from local businesses. Coach Wilson believes it’s for sure that all the advertising will all be combined. Aaron had told coach we wouldn’t lose money, but not sure how this will all work out.

This will eliminate a lot of stress to get sponsors signed up. Open Business:

New open Secretary position, no one volunteered. Need to recruit coordinators from 7th, 8th, 9th, 10th and varsity levels to be members of the

Communication committee.


Coordinators will be the face of the club to the team liaisons and be able to any answer questions that come up. Talked about having a half sheet of paper to hand out to teams with information about the club meetings, game information, events, etc.

This will help with information coordination at each grade level. A liaison on each team will be important.

Jamie said that gifts were purchased and mailed to all coaches at the Junior high. New Business:

Looking at running summer clinics, emphasizing team building. The board wants to do this to help influence boys to stay in football. Want to layout dates and have the parent meeting after that to communicate the dates.

We want to develop a new mission statement for this club. Bring ideas to the next meeting. Coach Wilson provided an update on coaching. Kendrick and Bresnahan will not be returning.

Coach will add 2 or 3 more coaches, but would like to add 4 coaches. School pays for 13 coaches. The salary for coaches is $3500 at the junior high level and $4500 per varsity coach.

Coach Wilson’s vision is to be recognized as a quality program, developing fine your men, working on kid’s development.

Goals are to attend clinics to improve coaching, add some things to offense and defense. Focus on developing defense – kids’ knowledge of their assignments and reading “Keys”.

Offense will also change. Jurasin will stay as the offense coach. The school paid for 18 new concussion helmets last year and the school will pay for 18 new

concussion helmets this year again. Coach asked the booster club to pay for new maroon jersey this year. Ideally would like to get all new matching pants as well.

The schedule this year will start a week later, same as last year, just flipping home vs. away games. Scrimmage will be the 2nd Saturday of August. Practice will start August 15th; first game will be September 1st.

Ronnie Gamble scholarship fund:

Deadline for applications is April 15th. They will be mailed to the booster club; applicants will be blinded and brought to the booster meeting to review and vote. The $500 scholarship will be announced shortly thereafter.

March meeting is scheduled during spring break. It was decided to move it to the following week. Anne motioned to adjourn the meeting at 8:05pm, seconded by Gordy. All approved.

NEXT MEETING: FEBRUARY 9TH AT 7PM

Forest Lake Football Booster Club Meeting Minutes

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Meeting minutes for: February 9, 2016 Meeting called to order at 7pm by President, Jamie Yearling Welcome and introductions: Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Rhonda Findell - Treasurer, Ann Montean, Kristen Nolan, Kari Caldwell, Jamie VanVleet, Debra Will, Jenny Kasa, Sue Notch, Carrie Carlson, Pat Payne, Kay Payne, Neal Will, Mary Beth Kasl, George Rendl, Rachel Brisbois, Head Coach Jeff Wilson Approval of Jan 12, 2016, meeting minutes. Motion by Ted, second by Ann. Approved. We have an open position for secretary. Sue Notch has volunteered for the position. Motion to appoint Sue as secretary. Motion by Ted, second by Jamie. Approved. Treasure Report: Rhonda Findell

Currently have $31,000 in the checking account

Outstanding: A deposit from Gold card and 2 small payments

Discussed that there are several credit cards still open and not being used. Will be closing all accounts and opening a new corporate account as a non-profit. The account will used for club expenses such as food purchases for game day meals.

Will be purchasing 50 new yard signs Communications: Jenny Kasa

Looking for volunteers to be on the communications committee and to set up on-going meetings

Setting up a calendar for communication timing – when communications need to be sent out via email and social media, etc.

Working on setting up a process for communication requests – a communication request form is being developed.

Technology: Mary Beth Kasl

Craig was not able to attend – Mary Beth gave an update for him.

Website is still in progress- updating of tabs. Old website will be up until June 1st.

Question on whether we need to transfer the old pictures to the new site – deferred. One option is to just put the year end photos on the site.

Stats going forward – Coach Wilson is setting this up – cost is ~$500.00. The stats are still available on the old site.

Merchandise: Ann Montean

Discussed the importance of re-ordering inventory. Suggestions for on-line pre-order sales.

There is a possibility to get a potato gun for game nights to shoot out t-shirts

Suggestions for orders – more kids sizes for FLAAA sales, larger sizes (XXXL)

Items are still on sale at FL Floral – Ann to check with them on when the next payment will be coming.

We have 3 stadium chairs left. We will be ordering more when they are gone. Will be ordering the larger size next time. The cost will be $60 for regular and $70 for larger size.

Discussed moving the merchandise tent closer to the concession stand. We will need to get approval from Aaron Forsythe.

http://www.suburbaneast.org/g5-bin/client.cgi?G5genie=19&school_id=4


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The plan is to sell merchandise on 3 Saturdays during the FLAAA season

Discussed possibly buying tables and tents for the merchandise stand – to be paid for by the club. Concern is where to store them.

Break away banner – it is ~$200 for a new banner. February is a good month to order – checking with Gator signs. Suggestion to use the new yard sign design on the new banner.

Coach’s report: Jeff Wilson

Talking with Aaron on possible camps for different levels- elementary, Jr and Sr high

Would like to set up a coaches clinic with FLAAA – Kasey Irish is new FLAAA coordinator

Team building – met with some of the players and discussed team building options such as a canoe of fishing trip. Will be asking players for team goals this year.

Game schedule is pretty much the same as last year – just the home/away locations are flipped. o July 4 – 10 – no contact o Aug 12 – equipment handout o Aug 15 – first practice o Aug 27 – scrimmage vs Chisago o Sept 1

st – first game

Looking to have a parent meeting in May for fall sign up. Suggestion for more level specific details on the website.

Will be doing the 7-on-7 league again New business:

Request to Aaron for window sill replacement on the south side of the concession stand.

Also need lights repaired in the concession stand

Looking into getting polo shirts for Booster club board member. Suggested that the club pay for the shirts – FL Embroidery quotes are around $21-24 per shirt.

Need volunteers to shoot off extinguishers at games.

Discussed if we should use the same tax people as last year. Rhonda will check with some local accountants for quotes.

Motion to adjourn the meeting at 7:56pm by Ann, second by Ted. Approved. Next meeting: March 15

th, 7:00pm



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Meeting minutes for: March 15, 2016 Meeting called to order at 7pm by President, Jamie Yearling Welcome and introductions: Present at tonight's meeting: Jamie Yearling - President, Ann Montean, Kristen Nolan, Jenny Kasa, Sue Notch, Ron Notch, Mary Beth Kasl, George Rendl, Head Coach Jeff Wilson Approval of Fe b 9, 2016, meeting minutes. Motion by Kristen, second by Jenny. Approved. Treasure Report: Jamie

Currently have a balance $33,000

Reserving $500 for Gamble Scholarship – applications are due by April 15th. Presented during

Awards night.

We are switching to a local accountant – Verbout. We are saving money by switching.

Jamie and Rhonda have received the new corporate credit card. Coach Wilson will also be getting a card. Current limit is $1,000 – working on getting that increased.

Registration with Secretary of State completed. Valid through 12/2017. Communications: Jenny Kasa

Communications committee met during spring break. Discussed the things that are working and things they would like to improve.

Website will be the hub for information and also Facebook for messages.

Looking to use other tools for communication to parents and players, like using Remind.

Jenny and Coach to meet to discuss how to send out communications from the coach.

Discussed how to increase community exposure – getting Ronnie Ranger at events, asking FLAAA to send out flyer for incoming 7

th graders.

Email will be sent out once a month in off-season and once a week during the season

Technology:

Looking at purchasing end-zone camera. The district has given a verbal that they will assist with some of the cost. The one we are looking at costs around $5,500.

Motion by Jamie for club to approve the expenditure of up to $5,500 for the end-zone camera. 2

nd by Ann; approved

Merchandise: Ann Montean

Forest Lake Floral has small quantities left. Ann to pick up remaining stock and money. FL Floral will be using another vendor for FL branded clothing.

Suggestion for the new merch order to use one main theme and then sell remaining items with low quantities at a discount or give some to the pep band for game nights and managers.

Discussed theme nights, such as camo night, etc.

We need volunteers for the merchandise committee ASAP. If anyone is interested please contact the booster club. Committee membership fulfills required volunteer hours.


Summer practices will be Tuesdays and Thursdays starting in June



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7 on 7 is set for Varsity. Some people at the meeting would like this extended to the younger players as well.

Would like to take players to the team camp in Bemidji. Cost of the camp is $150 per player (transportation is not included); July 28-30

Coach has set up a clinic Aug 1-5 for grades K – 7. More information to come.

Still working on setting up a coach’s clinic with FLAAA.

Looking to hold a parent meeting sometime the last 2 weeks in April. New business:

Looking for suggestions for fund raising. Still waiting to hear final from district on the program. o Bagging at Cub foods o Fun run o Running a combine o Business sponsors o Selling yard signs - $10 per sign

Coach to meet with the rep for the Gold cards

Members felt that the Sting fund raiser was not worth the time and effort

Would also like suggestions for community service opportunities for the team Motion to adjourn the meeting at 8:25pm by Jamie, second by Sue. Approved. Next meeting: April 12

th, 2016 - 7:00pm



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Meeting minutes for: April 12, 2016 Meeting called to order at 7pm by President, Jamie Yearling Welcome and introductions:

Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Rhonda Findell - Treasurer, Ann Montean, Kristen Nolan, Jenny Kasa, Sue Notch, Kay Payne, Mary Beth Kasl, George Rendl, Rachel Brisbois, Heath Yearling, Craig Kasl, Aaron Forsythe

Approval of Mar 15, 2016, meeting minutes. Motion by Craig, second by Ted. Approved. Treasure Report: Rhonda

Currently have a balance $31,000

1 outstanding payment for flowers for Coach Jurasin’s Mother’s funeral

1 cash receipt of $214 from Thrivent – will be added to the scholarship fund

Taxes are due May 15th – financials are with the accountant

Communications: Jenny

Thank you to the communication committee for meeting

Jenny gave an update on the 7-on7 league in which some of the 7th graders are participating.

Overall she has been impressed by the league.

At this time no one has applied for the Gamble scholarship. If one applies by April 15th, we will

discuss what to do with the funds at our next meeting.

How will the volunteer checks be collected this year? Jenny will be working with Coach Wilson to gather contact information so that we can get information out to the parents.

Technology: Craig

A few items on the old website have not been moved and we will lose them if we don’t move. Should we move them?

o Player/parent contact - do not move o Videos are on the new site, but there are almost 9,000 photos from 2013-2014 – do not

move o Stats are not accurate – do not move

The old website will be shut down the end of May.

What should we use for the volunteer signup? Suggestions are Sign-up genie, Volunteer Spot, DIBs. Recommended was Volunteer Spot.

End zone camera – waiting to hear from district amount they will pitch in. Also need to find a secure location and person responsible for the camera.

Ted expressed his and club’s appreciation for the work that Craig has put into the new website. Thank you and great job Craig!!

Merchandise: Ann

Ann will be stopping at Forest Lake Floral to pick up remaining items and will reconcile with them what they owe the club.

Ann and Jamie to inventory remaining items in stock.



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Suggestion to sell remaining items at summer parent meeting.


Coach’s report: Jeff Wilson – was not able to attend due to golf meet

Coach met with FLAAA.

Ordered maroon pants.

Set date for Parent/Player meeting. New business:

Jamie asked Aaron Forsythe to attend the meeting to discuss the cuts affecting the 7 & 8th grade

sports programs. At the most recent school board meeting – the school board made decisions to cut one million dollars from the district budget. Cuts are not easy and the district has been making cuts for 8 years. In the recent cuts 10 teaching positions and activity busing were also eliminated. The voters just approved the bond. Bonds are for buildings and levies are for learning/general fund. The 7&8 grade sports were funded from the general fund. Other districts have also cut 7&8

th grade sports and are some offer sports through their community education

programs. The members in attendance expressed concern over how the sport cuts were not communicated earlier to the public, lack of details on how the sports will be continued, how coaching will be handled, and what kids will now do after school.

There will be a meeting April 21 for people to receive more information.

Aaron is confident that there will be sports available to 7 & 8th grade kids. The programs will be

shifted to FLAAA and Community Education. Aaron met with the FLAAA board before attending the FB booster club meeting and is confident there will be football this fall for 7&8

th grade.

Have heard from business that they are getting too many donation requests from sports teams. The district is looking to partner with local businesses for sponsorships called the Ranger United Partners. Will ask the business which sports they would like to be contacted by for sponsorships so they can decide if they want to donate. The booster club will not be doing a booklet for the program this year, but will be doing a one page program like other schools. The booster club can solicit sponsorships from local businesses.

Aaron will check on the concession stand to see what repairs are needed. Suggestion were made for local businesses or high school classes to perform the repairs.

Motion to adjourn the meeting at 8:36pm by George, second by Ted. Approved. Next meeting: May 10

th, 2016 - 7:00pm



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Meeting minutes for: May 10, 2016 Meeting called to order at 7pm by President, Jamie Yearling Welcome and introductions:

Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Rhonda Findell - Treasurer, Ann Montean, Kristen Nolan, Debra Will, Jenny Kasa, Sue Notch, Carrie Carlson, George Rendl, Ellie Hausmann, Karla Jankowski, Julie Corcoran, Coach Wilson

Approval of April 12, 2016, meeting minutes. Motion by Jenny, second by Carrie. Approved. Treasure Report: Rhonda

No change in balance from last month - we have a balance $31,000 Communications: Jenny

Continuing to develop a consistent look for items online. Items posted online will need board and communication committee approval.

Asking parents to use link on website to enter contact information. Due to size limitations we needed to switch from Google forms to MailChimp. Jenny working to make sure contact information is moved to MailChimp.

Working on finding a generic email account for sending emails – generic gmail accounts tend to go to people’s junk mail folder.

Technology: Craig

No report Merchandise: Ann

Ann finalizing inventory and will stop in at Forest Lake Floral this week to collect a check from them.

Booster club shirts – this was tabled at this time. Other suggestions for this year - name tags or lanyards to identify booster club members.



Coach will be having a meeting with the players in school to hand out information on the summer practices, Bemidji State camp and 7 on 7.

Coach has an email into Bemidji State to reserve a spot. Suggestion made to have the kids pay a small amount for transportation and the booster club would cover the remaining amount for a coach bus. Jamie will look at getting some pricing for a coach bus.

Have not ordered the jerseys yet – need to get a P.O. from Aaron Forsythe and he is not able to do that yet. Pants have been ordered.

Also need to wait for a P.O. for the end zone camera.

Have hired a new coach, Pete Bothem. He was a head coach a Pillager and offensive coach at Harding. Pete will be working with the O-line. Still have openings for 2-3 coaches.



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Coach has been meeting with Kasey Irish and 7&8th grade football plans are going pretty well.

Gold card sales – presale will be Aug 16th. Blitz night will be Aug 22

nd.

Lift-a-thon – looking to have that Aug 11th

New business:

Fund raising – suggestion to try Farm Fresh Fundraising. www.farmfreshfundraiserz.com please check out website. Should we ask FLAAA if they have any interest?

Need to determine how we are going to solicit sponsorships this year. We will not be printing the program this year. Suggestions are having one more page with the roster sheet, coupons. We will be forming a committee for sponsorships.

Motion to adjourn the meeting at 8:10pm by Ted, second by George. Approved. Next meeting: June 14

th, 2016 - 7:00pm


http://www.farmfreshfundraiserz.com/


Meeting Minutes

Meeting minutes for: June 14, 2016

Meeting called to order at 7:03pm by President, Jamie Yearling

Welcome and introductions:

Present at tonight’s meeting: Jamie Yearling – President, Ted Montean – VP, Rhonda Findell – Treasurer, Kristen

Nolan, Jenny Kasa, Rachel Brisbois, Kay Payne, Kim Rendl, Karla Jankowski, Julie Corcoran, Jamie VanVleet,

MaryBeth Kasl and Craig Kasl

Approval of May 10, 2016 meeting minutes. Motion by Kristen, seconded by Jamie VanVleet. Approved.

Treasurer Report: Rhonda

Appx $31,000 balance.

Recently paid bill for insurance and paid $540 (our portion) of fee to repair tread mill. Split expense with

Track.

Received $1800 for merchandise sold at FL Floral.

Paid $212 balance due to Gator Signs for 50 yard signs. MaryBeth informed that she used up the total

credit we had with Gator Signs and the $212 was the amount in excess of credit.

Paid $500 Ronnie Gamble Scholarship to David Jankowski. This leaves $233 balance in Scholarship fund –

this needs to be replenished.

Booster Club paid $3150 for pants. School covered payment for jerseys (maroon).


Jenny updating in Facebook regularly.

Working on getting info added to website.

Challenges with getting emails out now that we are not using Sports Ngin. Will work on this more with

the communication committee.

Registration for the BSU camp has to be done on the BSU website. Transportation fee of $25/player

should be paid to the Booster Club – Transportation Release form also turned into Booster Club.

Technology: Craig

Added preseason tab.

Calendar – Is up to date per info Craig has received. He asked for people to review for accuracy.

Discussion on how to get connections for parents for rides to/from weight training and practices.

Merchandise: Jamie, Kristen & MaryBeth

More help with merchandise is encouraged.

Will look at ordering more youth sizes (S-XL).

Looking at Under Armor. Jamie will call Dave Espelien.

Add 3XL & 4XL sizes as well.

Will place order for 6 wide bleacher seats and 6 regular size (currently have 3 regular size in stock).

Window Clings – look at ordering jersey’s w/#’s on them.

New Business:

$5500 for end zone camera and pole. Aaron Forsythe has committed to helping with this expense after

July 1, 2016.

Field painting – on field lead – Ted Montean. Painting Thursday nights before home games. Ted will also

pick up the fire extinguishers for home games. Cost of appx $50/game for extinguishers.

Break-through banner ordered from Rapid Press.

Need to repair the sink that was rented from Dominos. $193 for parts and $75 for labor. Total bill = $318.

Hired a new 9th

grade head coach – Jaysin Hodges. This brings total of 9th

grade coaches to 4.

Volunteer sign-ups will be done set up via SignUp.com. Sue Notch will be in charge of setting this up with

Jamie and Kristen’s help.

Will draft rules for taking in $ @ Concessions stands. Ronda and Jamie plan on being in the concession

stands every week this year.

Maui Waui has already committed to all home games for the upcoming season.

Kristen will be meeting with pre-game meal group on 6/17 to plan pregame and bbq meals.

Jamie would like to set the banquet date at the next booster club meeting. She will call Hosanna to get

available dates – earliest date of week of November 14th

.

Moving to Suburban District. Moving from 6A to 5A. Information on the changes can be accessed from

MSHSL site – District Football Assignments.

Program Planning Committee – one page roster with sponsor tear off coupons on them. Should ask Aaron

Forsythe about this. The school produces. Possibly have a wrap style (11x17) w/team photo on one side

and tear off coupons on the other side. Jamie will talk to Brad Jacomino about contacting sponsors.

Motion to adjourn the meeting at 8:05pm by Ted, second by Kristen. Approved.

Next Meeting: July 12, 2016 – 7:00pm


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Meeting minutes for: July 12, 2016 Meeting called to order at 7:05pm by President, Jamie Yearling Welcome and introductions:

Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Rhonda Findell - Treasurer, Kristen Nolan, Jenny Kasa, Sue Notch, Kay Payne, Mary Beth Kasl, Craig Kasl, George Rendl, Rachel Brisbois, Brian Whitson, Kristen Armitage, Cathy Tilton, Coach Wilson, Jaysin Hodges

Approval of June 14, 2016, meeting minutes. Motion by Ted, second by Craig. Approved. Treasure Report: Rhonda

We still have an approximate balance of $31,000

We have a few payments in PayPal and have upcoming expenses for Sam’s Club, 7 on 7, BSU charter bus, stadium chairs, uniform pants, end zone camera

The club’s tax return should be done on 7/15 – Rhonda and Jamie to review Communications: Jenny

Continuing to post on Facebook – we are seeing activity after the posts

Coach is sending out updates via Remind – if your player is not getting the updates, please have them contact Coach Wilson

The Play book is out on Hudl for players to review

Weekly email update is going out – see website to get your email added to the distribution list Technology: Craig

Please let Craig know if updates are need to the website – one area that needs updates is the merchandise page

Merchandise: Jamie and Mary Beth (interim)

We are still looking for a volunteer to lead the Merchandise committee.

This year we will not be purchasing additional apparel – we would like to reduce the inventory we have at this time. We will not be selling at the FLAAA Saturday games this year.

We are looking at adding other merchandise – such as blankets, travel mugs, cinch sacks, window clings. Jaysin Hodges (9

th grade coach) works in the screen print business and brought

samples for the club to review and select items – look for these new items in the merchandise tent this fall!

Mary Beth suggested that we partner with a local business one the travel mugs – such as if a person brings the mug into the business they we get a discount off coffee, etc.

Currently have 6 regular and 6 larger stadium chairs in stock – looking at reducing the price.

Craig and Mary Beth have 50 yard signs for sale for $10 a sign – if interested in purchasing and displaying a sign in your yard please contact them or look for them at upcoming events.

Jamie displayed the new break away sign – all commented on how good it looks! Would like to see if we can have some of the 9

th grade players to hold the sign while the players run through on

game night. Jamie and Ted will be sure to take the sign and store in the off season.

Jamie purchased a 12’ X 12’ canopy for the merchandise tent.



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Summer practices are going well – have about 40-45 players in attendance

7 on 7 is going well – nice to see that we had enough younger players for a JV team.

Still looking to hire 1-2 more coaches- one at the varsity level and one at the 9-10 grade level.

Looking forward to the BSU camp at the end of July – have 25 player signed up

This year will be the last year for FL to be in the SEC – they are still working out details of the new structure for the new conference.

Pre-game meal: Kristen Nolan

Group met and the meal plan is set for this year

1st meal will be Wednesday, Aug 31

st at 5:00pm

Post-game snacks will be packaged by the pre-game meal group – person that is distributing will pick up from Kristen/Kay.

Concessions:

Need to contact food service to confirm hotdogs for 1st game

Need liaison to work with vendors – Rhonda volunteered

The Dominos sink in the stand is scheduled for repair New business:

Adding new volunteer opportunities to the volunteer schedule – such as post-game snack distribution.

After the Chisago scrimmage there will be a lunch provided to the Coaches and players – 4 families to donate the food for this event.

Upcoming dates: July 26 – concession stand clean up 6:00pm Aug 3 – concession stand inventory – Jamie and Kristen Aug 8 – Parent fall sports meeting 6:00 all sports, 7:00 football Aug 12 – equipment hand out Aug 15 – practices begins – 7:30 am – 2:30 pm Aug 27 – scrimmage at Chisago

Motion to adjourn the meeting at 8:32pm by George, second by Jenny. Approved. Next meeting: August 9

th, 2016 - 7:00pm (watch for new location as the school will be under

construction) Post meeting note: On July 15

th, Ted Montean notified the club that he has taken a new job position and will be working

nights and weekends and will be resigning as Vice President. We wish to Thank Ted and Ann for their many years of service to the club.



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Meeting minutes for: August 9, 2016 The board met prior to the meeting being called to order, Ted Montean volunteered to be reinstated as Vice President. Motion by Sue Notch to reinstate Ted, second by Rhonda Findell. All were in favor. Meeting called to order at 7:02pm by President, Jamie Yearling It was noted that Ted was reinstated as Vice-President. Welcome and introductions: Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Rhonda Findell – Treasurer, Anne Montean, Jamie VanVleet, Beth VanVleet, Jenny Kasa, Sue Notch, Kay Payne, Mary Beth Kasl, Craig Kasl, George Rendl, Rachel Brisbois, Coach Wilson, Jaysin Hodges, Kristen Armitage, Cathy Tilton, Ron Notch, Jody Grundhofer, Brad Asplund, R Roehrick, Brent Schlieff, Dar Fraley, Brad Jackomino Approval of July 12, 2016, meeting minutes. Motion by Ted, second by Brad J. Approved. Treasure Report: Rhonda

We still have an approximate balance of $29,000

Our expenditures are starting to come in – uniform pants, merchandise, concession stocking, team equipment, and team apparel – after that we will be down to ~12,000.

Gold card sales will be our only fund raiser this year – we really need this to be a success and have 100% participation from the players. Will look into selling at Wal-Mart, and Cub.

Secretary: Sue

Volunteer website is up and live – some people are signing up

Sue will forward any questions she cannot answer to the leads for the specific tasks.

A few more volunteer spots were identified tonight and will be added to the site. Communications: Jenny

Continuing to have issues with emailing the weekly update – Rachael will be on a call tonight with Microsoft to try to resolve the issue.

Coach is sending out updates via Remind – if your player is not getting the updates, please have them contact Coach Wilson

The Play book is out on Hudl for players to review

Technology: Craig

Game dates have been added to the website.

Will try to add the parent meeting presentation and the handbook to the website.

Would like to get updates for the following areas: Updates to the sponsor list, Alumni page, Merchandise, Coaches names, and 2016 pictures

Merchandise: Jamie

Mugs are getting printed – suggestion to add the year so that the business sponsor knows how long they are valid.



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Cinch sacks and blankets are in. Spirit fingers to be picked up the weekend of Aug 20th.

Buy your yard sign!!

Booster club will purchase shirts on their own – open to all booster club members. Concessions: Jamie

Jamie and Kristen to be buying the items for the concession stand Labor Day weekend.

There will be new rules for taking money at the stand – more to come on this.

We do allow 9th graders and above in the concession stand as workers.

Sponsorships:

Need game day handout committee members

Jaysin will approach some businesses about sponsorships

Will have space in the game day handout or a spot on the website

Will the school print more than one page for game night? Coach’s report: Jeff Wilson

BSU camp was great. The players were able to work with the BSU coaches and scrimmage against other teams. We are planning on doing the camp again next year. Suggestion to having a scholarship so if anyone needs assistance we can provide that.

7 on 7 went well – both JV and Varsity.

Planning the 2 a day practices – starts Aug 15th

Coaches fees for summer practices and 7 on 7 given to Rhonda

Captain’s practices have been going well. After the Chisago scrimmage there will be a lunch provided to the Coaches and players. Jody Grundhofer and family will be donating the brats for the lunch – Thank you so much!!!! Upcoming dates: Aug 15 – practices begins – 7:30 am – 2:30 pm Aug 23 – Gold Card Blitz night Aug 27 – scrimmage at Chisago (lunch for players and coaches after) Sep 1 – First game at Apple Valley

Motion to adjourn the meeting at 8:13pm by Jamie, second by Ted. Approved. Next meeting: September 13

th, 2016 - 7:00pm



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Meeting minutes for: September 13, 2016 Meeting called to order at 7:03pm by President, Jamie Yearling Welcome and introductions: Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Kristen Nolan, Jenny Kasa, Sue Notch, Kay Payne, Mary Beth Kasl, Craig Kasl, Coach Wilson, Heath Yearling, Karla Jankowski, Julie Corcoran, Cathy Tilton, Renee Roehrick, Dar Fraley, Brad Jackomino, Xavier Escobedo, Kate Massey Approval of August 9, 2016, meeting minutes. Motion by Craig, second by Ted - Approved. Treasure Report: Jamie

We have an approximate balance of $40,000

Gross deposit from Sept 9th home game - $6,272.55

Deposit from Gold card sales $27,519 – still a few cards out and some money coming in

Approximate expenses to be paid $27,670 Secretary: Sue

Volunteer website – need lots of volunteers for concession stand 2nd

half of the home games game


Changing email distribution to MailChimp – allows tracking of people reading emails and click throughs. May get duplicate emails, as can only have one email per person. Check spam folder as emails may be going into your junk mail.

Facebook blew up during and after the game. We had triple digit increases in pretty much all the tracking stats.

We are getting good feedback from people

LATV will be selling DVD’s of Friday’s game against White Bear – we will be taking a pre-orders and ordering a few extras. The pre-orders will be ready at this Friday’s game.

Technology: Craig

Question about leaving old sponsors on web site – asked to remove all except Jesse Johnson – athlete of the week sponsor

Added 10th grade roster and pictures

Added game scores

Added links for the email signup

Added individual varsity player pictures and pictures from the games Merchandise: Jamie

Mary Beth and Jamie went through the current inventory and have a few pieces we do not have very many of - would like to use to recognize athletes of the game. Will be asking the head coaches to provide names of players and we will announce the player’s names during the games. Jamie asked Jesse Johnson – State Farm to sponsor the athlete of the week and he fully covered the cost of the shirts and embroidery.



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At the beginning of the season we made the decision to not order any new clothes and sell other merchandise such as mugs, blankets. We may need to order some clothes to have something to sell during the games.

We need lights for the tent – Jamie to look for some. Pre-game meal: Kristen

Meals have been going well.

We need to think about what we will do next year – Kristen has all the documents for the meals and is willing to answer questions next year.

If we do not get someone to volunteer to make the meals we will have to go back to catering the meals.

Sponsorships:

Bard J offered to help get sponsors for the senior poster next year – this was tabled for now as we will plan on getting this going earlier in the year next year. Items to discuss are a cover letter with the poster and a price list.

Senior poster – need to get these distributed. Kay to send out to schools. Coach’s report: Jeff Wilson

There is a different attitude after the win, but we need to keep the boys focused. The game was a blast!

Seeing the celebration and the all the videos on line was great. Thanks for your support!

We still have a lot of work to do and must focus on the next game.

JV games were cancelled – we do not have the numbers to support a JV team. Even when we had 60+ kids we had to pull from the sophomores and Coach would like to keep the sophomore team together.

Upcoming dates:

Tackle cancer night – need 9th & 10

th grade players to pass around the buckets

Homecoming – need a merchandise lead on that night Senior night – in process – working on a final plan – Jenny has the stuff from last year Post-game snacks for 9

th and 10

th grade – Sue Notch and Cathy Tilton to pass out snacks at next

away game. Banquet – committee is full and will start to meet

Motion to adjourn the meeting at 8:47pm by Ted, second by Cathy. Approved. Next meeting: October 11

th, 2016 - 7:00pm



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Meeting minutes for: October 11, 2016 Meeting called to order at 7:09pm by President, Jamie Yearling Welcome and introductions:

Present at tonight's meeting: Jamie Yearling - President, Ted Montean - VP, Rhonda Findell - Treasurer, Anne Montean, Kristen Nolan, Jenny Kasa, Sue Notch, Carrie Carlson, Kay Payne, Rachel Brisbois, Coach Wilson, Heath Yearling, Karla Jankowski Approval of September 13, 2016, meeting minutes. Motion by Kristen, second by Rhonda - Approved. Treasure Report: Rhonda

We have $41,000 – started the year with $31,000

We have approximately $8,000 - $10,000 in expenses estimated for the rest of the year (concession stocking, banquet)

Homecoming sales were down Secretary: Sue

No report Communications: Jenny

Weekly emails going out.

Varsity parents will be getting an email with instructions for Senior/parent night

Technology: Jenny

Website has been restored Merchandise: Jamie

Sold out of most of the things that were warm on Homecoming.

We are getting rid of most of the old sweatshirts

We are in need of a merchandise committee to plan/purchase for next year Pre-game meal: Kristen

Meals have been going well.

We have a parent we are looking to work with on catering the meals for next year. Concessions:

Sales were down from Homecoming last year.

We ran out of hot water, but now have a way of getting water from the school

For the last game we will be trying to reduce inventory – offering a meal deal

Left over water/gater aid can be used for away game snacks Coach’s report: Jeff Wilson

We had approximately 300 more spectators than last year homecoming.

The players are still working hard and trying to improve on the small things

Will have a section meeting next Thursday



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Banquet: Jenny/Kay

Committee has been meeting and planning is going well

Invitations will be sent out soon – registration will be online again this year

DVD – Jamie to contact parent volunteers and will have them work with Brad A Upcoming dates:

Banquet – November 21st, 2016

Motion to adjourn the meeting at 7:48pm by Jenny, second by Ted. Approved. Next meeting: November 8

th, 2016 - 7:00pm



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Meeting minutes for: November 15, 2016 Meeting called to order at 7:04pm by President, Jamie Yearling Welcome and introductions: Present at tonight's meeting: Jamie Yearling - President, Rhonda Findell - Treasurer, Anne Montean, Kristen Nolan, Jenny Kasa, Sue Notch, Kay Payne, Mary Beth Kasl, Craig Kasl, Coach Wilson, Heath Yearling, Renee Roehrick, Dar Fraley Approval of October 11, 2016, meeting minutes. Motion by Anne, second by Heath - Approved. Open Position: Ted Montean has resigned as Vice president. We are seeking nominations for the position and will vote next year. If anyone is interested please contact Jamie Yearling. Treasure Report: Rhonda

• We have approximately $30,000 – we are looking like we will break even this year as we has spent all we have earned.

Secretary: Sue

• We will be sending out a survey to all that volunteered. Banquet: Jenny /Kay

• Planning is going well. We have 192 registered guests. • Food will be catered by Old Log Cabin.

Next Season: • We have lots of items to address next year

o Gold card sales and incentives o Program/sponsorship/Senior poster o Additional fundraising – Cub bagging, water softener sales o Merchandise purchasing, inventory, sales o Player recognition o Events – camps (Coach T and Bemidji)

• If anyone is interested in helping in any of these areas, please reach out to the Booster club members.


• Having meetings with Jrs and sophomores. Looking to having a good group of sophomores next year.

• In reviewing the film – if the kids were stronger the plays would have worked – I need the kids to be committed and in the weight room.

• Hope to have enough for a JV team next year – many in the room expressed that this is needed as if the players are not playing they will not stay in the program.



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Upcoming dates: Banquet – November 21st, 2016

Motion to adjourn the meeting at 7:51pm by Renee, second by Craig. Approved. Next meeting: TBD – will be in the beginning of 2017


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