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FOREWORD

Since 1953, the Division of Cagayan de Oro City has been serving the public.

It has evolved through time and has increasingly grown into 69 public

elementary schools, 39 secondary schools, 236 private schools, and

established the Alternative Learning System (ALS), Special Education Program,

Alternative Delivery Mode ADM-MISOSA, ALIVE, and Open High School.

Today it continues to serve the public with a steadfast commitment

to bring out the best in each learner as it seeks to address multifaceted concerns

that beset the department. Determined to serve the community better, the

Division of Cagayan de Oro City adopts the Division of Cagayan de Oro City

Citizens Charter, not merely as a compliance with the requirements of

Republic Act No. 9485, otherwise known as the Anti-Red Tape Act of 2007, but

particularly to improve the efficiency and effectiveness in the delivery of quality

service to the public.

Anchored on the very essence of our Citizens Charter, we seal our covenant

with the transacting public, our clients, the applicants, examinees and

registered professionals to perform with commitment in delivering the needed

services.

This handbook therefore, provides our service standards such as

processing steps and procedures, requirements and the like of every basic

function that the office shall undertake.

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TABLE OF CONTENTS

I. Foreword …………………………………………………………………………….. 2

II. Mandate ……………………………………………………………………............ 7

III. Directory ……………………………………………………………………............ 8

IV. DepEd Vision, Mission, Core Values ……………………………………... 9

V. Organizational Chart …………………………………………………………. 11

VI. Directory of Officials …………………………………………………………. 12

VII. Basic Services of the Office of the Schools Division Superintendent ………….

A. Records Section ………………………………………………………….

1. Procedure on the Application for Certification, Authentication, Verification

(CAV) ……………………………………………………………………

2. Procedure for Receiving of Incoming Communications, Reports, and any other

Documents ………………………………………………………….

3. Procedure for the Release of Communications, Reports, and any other

Documents …………………………………………………………

B. Finance …………………………………………………………………..

1. Procedure in the Payment of Bid Documents, Copy of Minutes of Meetings

(Opening Bids) and Protest Fee ……………………………………..

2. Procedure in the Downloading of MOOE to Elementary and Secondary

Schools ………………………………………………………………….

3. Procedure in the Payment of Salary and Other Benefits of Newly Appointed

Personnel (Regular and Substitute) …………………………….

4. Procedure in the Issuance and Release of Checks ……………………

5. Procedure in the Application for Provident Fund Loan ………….

C. Administrative Office ………………………………………………………….

1. Procedure for the Application of Leave of Absence ……………………

2. Procedure for the Application for Change of Name

(Due to Marriage or Other Reasons) ……………………………..

3. Procedure for the Application for Equivalent Record Form

(ERF) ……………………………………………………………………

4. Procedure for the Request for GSIS Agency Remittance

Advice ……………………………………………………………………

5. Procedure for the Request of Service Record ……………………

6. Procedure for the Request for the Certificate of Employment ………….

7. Procedure for the Request for Service Credit ……………………

8. Procedure for the Request for Compensatory Time – Off

(CTO) …………………………………………………………………...

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D. Legal Office ………………………………………………………………….

1. Procedure in the Filing of Complaints against Teaching and Non-Teaching

Personnel of DepEd Cagayan de Oro City Division ………………….

2. Procedure for the Application for a Certificate of Clearance …………

E. Supply Office …………………………………………………………………..

1. Procedure for the Release of Learning Materials …………………..

F. Facilities …………………………………………………………………..

1. Procedure for the Use of School/District/Division Facilities ………….

VIII. Basic Services of the Curriculum Implementation Division ……………………

A. Alternative Learning System (ALS) ………………………………………

1. Procedure for the enrolment in the ALS ……………………………..

2. Procedure for the Release of the A&E Result and Certificate of

Completion ……………………………………………………………

B. School Level Procedures …………………………………………………..

1. Enrolment Procedure for Kindergarten, Elementary, Secondary …..

2. Enrolment Procedure for the Special Education Pupils …………….

3. Release of Student’s Pertinent Documents (Cards-Form 138 and Permanent

Records-Form 137E) …………………………………………………..

IX. Basic Services of the Schools Governance and Operations Division …………….

A. Procedure for the Conduct of SBM Validation ………………………………..

B. Services of the Medical/Dental …………………………………………………...

1. Procedure for the Application for Medical Certificate for Employment (CS Form

No. 221) ………………………………………………………………………

2. Procedure for the Application for Medical Certificate for Sports/GSP/Other

Co-Curricular School Activities ………………………………………….

C. Procedure on Disaster Risk Reduction Management in Schools ……………..

D. Procedure for the Acceptance of Donations from Private Individuals ……

E. Governance ……………………………………………………………………….

1. Procedure for the Application for Field Trip ………………………………...

F. Planning ……………………………………………………………………….

1. Procedure for the Application for EBEIS School ID ……………………….

2. Procedure for the Request for Basic Statistical Data ……………………….

3. Procedure for the Request of Indorsement to Administer

Research Instruments ……………………………………………………

4. Procedure for the Approval of Learner Information System

(LIS) ………………………………………………………………………

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G. Human Resource Development ……………………………………...

1. Procedure for Securing Permit to Study, Trainings,

Scholarships …………………………………………………………

H. Provision of Technical Assistance in SBM Updating Among Schools, SMEA

Process/KPI Assessment in Schools, Implementation of Programs and Projects,

and Implementation of OPCRF/IPCRF in Schools and

Learning Centers …………………………………………………………

1. Provision of Technical Assistance to Schools and Learning Centers on SBM

Updating ………………………………………………………………….

2. Validation of Data on KPIs and Provision of Technical Assistance to

SMEA/DMEA Process in Schools and Learning Centers …………

3. Technical Assistance on the Implementation of Programs

and Projects …………………………………………………………

4. Technical Assistance on the Implementation of the Office/Individual

Performance Commitment and Review Form

(OPCRF/IPCRF) …………………………………………………………

I. Procedure on the Application on Permit to Operate/

Government Recognition ……………………………………………….

X. Freedom of Information Process Flow Chart ……………………………

A. Receiving of FOI Request ……………………………………………….

B. Disposition of FOI Request ……………………………………………….

C. Internal Process – Determination of Response on the Request …………

D. Internal Process – Return of the Disposition of Request to the

FOI RO – Section 12 ………………………………………………………...

E. Internal Process – Notice to the Requester of the Disposition of the Request –

Section 13 …………………………………………………………………..

F. Appeal from Denial of an FOI Request ………………………………………

XI. Appendices …………………………………………………………………..

A. Relevant Laws …………………………………………………………………..

1. Basic Education Act ……………………………………………….

2. Magna Carta for Public School Teachers …………………………….

3. DepED Order 72, s. 2016 – Department of Education People’s Freedom of

Information Manual and Implementing Details ……………………

4. Republic Act 9155 ………………………………………………………….

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B. Forms …………………….…………………………………………….

1. Provident Loan Form ……………………………………………….

2. Memorandum of Agreement ……………………………………..

3. Enrolment Form …………………………………………………………

4. Leave Form ………………………………………………………….

C. Statement of Agreement ………………………………………………..

D. Performance Pledge ………………………………………………………….

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Our Mandate

The Department of Education was established through the Education Decree

of 1863 as the Superior Commission of Primary Instruction under a Chairman.

The Education agency underwent many reorganization efforts in the 20th

century in order to better define its purpose vis a vis the changing

administrations and charters. The present day Department of Education was

eventually mandated through Republic Act 9155, otherwise known as the

Governance of Basic Education act of 2001 which establishes the mandate

of this agency.

The Department of Education (DepEd) formulates, implements, and

coordinates policies, plans, programs and projects in the areas of formal and

non-formal basic education. It supervises all elementary and secondary

education institutions, including alternative learning systems, both public and

private; and provides for the establishment and maintenance of a complete,

adequate, and integrated system of basic education relevant to the goals of

national development.

The Schools division of Cagayan de Oro City which has started to stand as

a separate division on May 1, 1963 has continuously given its best to serve the

citizenry with it’s a full commitment to give justice to the mandate of the Department.

Thus, this Citizen's Charter is not a mere instrument of lip service, rather it is the

anchor of the Department's delivery of quality and excellent public service.

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DIRECTORY

LOCATION

Nestled in a sprawling 3-hectare lot, the new office of the Schools Division of

Cagayan de Oro proudly stands in front of the Fr. William Masterson Elementary

School, Upper Balulang, Cagayan de Oro City. The two-storey building houses

three (3) division of offices as reflected in the following directory:

I. Offices located in the Ground Level:

A. Administrative Office

1. Payroll

B. Schools Governance and Operations Division (SGOD)

1. Medical/Dental

C. Accounting

1. Cashier

D. Commission on Audit (COA)

II. Offices located in the Second Level:

A. Office of the Schools Division Superintendent (OSDS)

1. Office of the Assistant Schools Division Superintendent (ASDS)

2. Legal Office

3. Records

4. BAC Office

5. Supply

6. Budget

7. Receiving/Releasing

B. Curriculum Implementation Division (CID)

C. Private Schools Office (under the Supervision of the SGOD)

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DEPARMENT OF EDUCATION VISION

We dream of Filipinos who passionately love their country and whose values and competencies enable them to realize their full potential and contribute meaningfully to building the nation.

As a learner-centered public institution, the Department of Education continuously improves itself to better serve its stakeholders

DEPARMENT OF EDUCATION MISSION

To protect and promote the right of every Filipino to quality, equitable, culture-based, and complete basic education where:

Students learn in a child-friendly, gender-sensitive, safe, and motivating environment.

Teachers facilitate learning and constantly nurture every learner.

Administrators and staff, as stewards of the institution, ensure an enabling and supportive environment for effective learning to happen.

Family, community, and other stakeholders are actively engaged and share responsibility for developing life-long learners.

OUR CORE VALUES

Maka-Diyos Maka-tao Makakalikasan Makabansa

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DEPARTMENT OF EDUCATION

DIVISION OF CAGAYAN DE ORO CITY

VISION

A Department of Education that advocates and practices service to the

people with utmost responsibility, Integrity, loyalty, and efficiency.

MISSION

The Department of Education shall:

At all times be accountable to the people

Reduce bureaucratic red tape and processing time by rendering

fast, efficient, convenient and reliable services to the public.

CORE VALUES

Competence

Dedication

Optimism

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RATIONALIZED STRUCTURE OF THE DIVISION

OF CAGAYAN DE ORO CITY

OFFICE OF THE SCHOOLS DIVISION

SUPERINTENDENT

OFFICE OF THE ASSISTANT

SCHOOLS DIVISION

SUPERINTENDENT

CURRICULUM

IMPLEMENTATION

DIVISION

SCHOOLS GOVERNANCE

AND OPERATIONS

DIVISION

SCHOOLS AND

LEARNING CENTERS

FINANCE

-

ACCOUNTIN

G

-BUDGET

-Learning Resource Management

Section

-Instructional Management Section

-School Management Monitoring

and Evaluation Section

-Social Mobilization and

Networking

-Planning and Research Section

-Human Resource Development

Section

-Education Facilities Section

ADMINISTRATION

-CASH

-PERSONAL

-RECORDS

-PROPERTY AND

SUPPLY

-GENERAL SERVICES

LEGAL

ICT

-District Instructional Supervision

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DIRECTORY OF OFFICIALS

JONATHAN S. DELA PEÑA, Ph.D., CESO VI

Schools Division Superintendent

ALICIA E. ANGHAY, Ph.D., CESE

Assistant Schools Division Superintendent

LEGAL SERVICES

Atty. LAURENCE EDGARDO A. DEL PUERTO

Legal Officer III

ICT SERVICES

JAMES ROBERT Z. SIJO

Information Technology Officer I

ADMINISTRATIVE SERVICES

EDNA L. MAGHINAY

Administrative Officer V

CASHIER

ELIZABETH T. DANGAZO

Administrative Officer IV

PERSONNEL

MARILOU F. NAVAJA


PROPERTY AND SUPPLY

LAVERNE L. MERCADO


RECORDS

KRISTIAN B. MURILLO


FINANCE SERVICES:

ACCOUNTING

ARNEL A. CALUBAG, CPA

Accountant III

BUDGET

ROMIEL S. VALLENTE


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CURRICULUM IMPLEMENTATION DIVISION (CID):

OFFICE OF THE DIVISION CHIEF

LOREBINA C. CARRASCO

OIC- Chief Education Supervisor

INSTRUCTIONAL MANAGEMENT:

SOL P. ACERON, Ph.D.

Education Program Supervisor I – Filipino

ROMEO B. ACLO

Education Program Supervisor I – Araling Panlipunan

EDUARDO T. CARTEL, Ph.D.

Education Program Supervisor I – Science

JEAN S. MACASERO, Ph.D.

Education Program Supervisor I – Senior High School

RAY O. MAGHUYOP

Education Program Supervisor I – Mathematics

JUAN A. MINGO

Education Program Supervisor I – EPP & TLE

JOEL D. POTANE, Ph.D.

Senior Education Program Specialist, Testing Division Coordinator,

ESP Coordinator

JANUARY GAY T. VALENZONA, Ph.D.

Education Program Specialist II, LRMDS Manager

JANRY B. COLONIA, Ph.D.

Education Program Specialist II – ALS

MARLON FRANCIS C. SERIÑA

Principal III – MAPEH Coordinator

ANALIE J. MAG-AWAY

Principal I – MTBLE Coordinator

JERRY G. ROBLE, Ph.D.

Master Teacher II – English Coordinator

RAY BUTCH D. MAHINAY, Ph.D.

Master Teacher II – ALS Coordinator

DISTRICT INSTRUCTIONAL SUPERVISION:

MARGIE G. ANDRADE, Ph.D.

Public Schools District Supervisor – North I & II District

JINKY M. ARNEJO, Ph.D.

Public Schools District Supervisor – SouthWest II District

ANITA M. GOCHUCO, Ph.D.

Public Schools District Supervisor – Central District

ANITA M. GOMEZ

Public Schools District Supervisor – East II District

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SHIRLEY A. MERIDA, Ph.D.

Public Schools District Supervisor – West II District

MARIFE A. RAMOS, Ph.D.

Public Schools District Supervisor – South District

MILAGROS P. RECAMADAS

Public Schools District Supervisor – West I District

ROMEO S. TAMBELING

Public Schools District Supervisor – SouthWest I District

CYNTHIA V. YAÑEZ


LEARNING RESOURCES MANAGEMENT

LANIE M. SIGNO

Librarian II

GEMMA P. PAJAYON

Project Development Officer II



SCHOOLS GOVERNANCE AND OPERATION DIVISION (SGOD):

OFFICE OF THE DIVISION CHIEF

ROSALIO R. VITORILLO

Chief Education Supervisor

SCHOOL MANAGEMENT MONITORING & EVALUATION

RAUL A. DECHOSA, Ph.D.

Senior Education Program Specialist

ELEANOR CONSEJO H. ROLLAN

Education Program Specialist II

SOCIAL MOBILIZATION & NETWORKING

JEAN T. LOQUILLANO, Ph.D.


JIMBOY S. EUGENIO


RYAN BLANCO

DRRM Coordinator

PRIVATE SCHOOLS MONITORING


Education Program Supervisor I

EDUCATION FACILITIES

Engr. ELY V. MAMACLAY II

Engineer III

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HUMAN RESOURCE AND DEVELOPMENT

DERROLD MARL S. AVES, Ph.D.


ROSE MARY D. SUDARIA, Ph.D.


PLANNING & RESEARCH



RODOLFO R. BAYETA, JR.

Planning Officer III

MARK JOHN GABULE

Research Coordinator

SCHOOL HEALTH AND NUTRITION

BALDOMERO MARK B. MESO III, M.D.

Medical Officer III

JAMCEL A. CHACON, DMD

Dentist II

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FUNCTIONS:

SCHOOLS DIVISION OFFICE

The schools division office supports schools and learning centers and enables them to deliver

accessible and quality education to the community it serves, by implementing education plans and

policies, monitoring implementation of curriculum standards and providing instructional supervision

and/or technical assistance and building communities of good practices, ensuring equitable distribution

and allocation of resources while establishing linkages among educational stakeholders.

Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO

Contact Number: 8550045

Frontline Personnel: ALICIA E. ANGHAY, Ph.D., CESE

Asst. Schools Division Superintendent

Office Head: JONATHAN S. DELA PEÑA, Ph.D., CESO V


LEGAL

To provide technical and legal assistance, advice, guidance to the schools division office, in the:

- administration of the division as a whole.

- in managing and implementing educational programs.

- in maintaining discipline to non-teaching personnel.

- in supervising public and private schools, and

- in entering into contracts/agreements, for the efficient effective delivery of public service and access

to quality education, and

- conduct fact finding or preliminary investigation on administrative cases to ensure that all actions are

legally based, towards judicious and expenditures resolution of cases

Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO


Frontline Personnel: Atty. LAURENCE EDGARDO A. DEL PUERTO

Legal Officer III



INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) SERVICES

To provide ICT enabled solutions and services in the area of govenance and curriculum delivery that will

empower the schools division officers, schools and learning centers. To provide quality basic education

that is culture sensitive, accesible & inclusive to decision makers and stakeholders.

Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO.


Frontline Personnel: JAMES ROBERT Z. SIJO

Information Technology Officer I



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FINANCING SERVICES:

ACCOUNTING

To maintain financial records and reports in order to provide management with information for decision

making and accounting reports to oversight agencies to ensure the proper utilization of funds in

accordance with accounting and auditing rules and regulations.



Frontline Personnel: ARNEL A. CALUBAG, CPA

Accountant III



BUDGET

To provide management with economical, efficient, and effective budgeting services and reliable

and timely financial information for decision making towards the cost effective allocation and

utilization of financial resources of the schools division.



Frontline Personnel: ROMIEL S. VALLENTE




ADMINISTRATIVE SERVICES

To provide the schools Division Office, with timely, responsive and economical administrative services

in personnel and records management, cash disbursement, procurement, security and custody of

property and the maintenance of facilities, in order to ensure efficient operation of the schools

division office towards enabling schools and learning centers, provide accessible and quality basic

education.



Frontline Personnel: EDNA L. MAGHINAY




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PERSONNEL

To provide the organization with personnel administration services related to personnel acquisition,

documentation and recording of personnel movement and position items, provision of compensation

and benefits, and reporting to personnel oversight agencies. Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO.


Frontline Personnel: MARILOU F. NAVAJA




PROPERTY AND SUPPLY

To coordinate and manage activities related to acquisition and utilization of material resources such

as procurement, inspection, acceptance, issuance, storage, maintenance, and inventory of equipment

and properties and maintenance of an accurate record of all the properties of the Division—towards

the efficient operations of the schools Division Office in the delivery of quality basic education, and to

facilitate the disposal of waste materials and unserviceable equipment to derive economic benefit and

maintain orderliness and efficient use of office space.



Frontline Person: LAVERNE L. MERCADO




CURRICULUM IMPLEMENTATION DIVISION (CID)

To ensure quality management of instruction in the implementation of basic education

curriculum among schools and learning centers by providing technical assistance on enhancing

teaching- learning process in the various subject areas for diverse learners and on the conduct of

research on curriculum and instruction, new and varied modes of delivery, and monitoring and

evaluating compliance of quality standards for the improvement of learning outcomes. Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO.


Division Head: LOREBINA C. CARRASCO

OIC- Chief Education Supervisor

INSTRUCTIONAL MANAGEMENT:

SOL P. ACERON, Ph.D.

Education Program Supervisor I – Filipino

ROMEO B. ACLO

Education Program Supervisor I – Araling Panlipunan

EDUARDO T. CARTEL, Ph.D.

Education Program Supervisor I – Science

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Education Program Supervisor I – Senior High School

RAY O. MAGHUYOP

Education Program Supervisor I – Mathematics

JUAN A. MINGO

Education Program Supervisor I – EPP & TLE


Senior Education Program Specialist, Testing Division Coordinator,

ESP Coordinator



JANRY B. COLONIA, Ph.D.

Education Program Specialist II – ALS

MARLON FRANCIS C. SERIÑA

Principal III – MAPEH Coordinator

ANALIE J. MAG-AWAY

Principal I – MTBLE Coordinator

JERRY G. ROBLE, Ph.D.

Master Teacher II – English Coordinator

RAY BUTCH D. MAHINAY, Ph.D.

Master Teacher II – ALS Coordinator

DISTRICT INSTRUCTIONAL SUPERVISION:

MARGIE G. ANDRADE, Ph.D.

Public Schools District Supervisor – North I & II District

JINKY M. ARNEJO, Ph.D.

Public Schools District Supervisor – SouthWest II District

ANITA M. GOCHUCO, Ph.D.

Public Schools District Supervisor – Central District

ANITA M. GOMEZ


SHIRLEY A. MERIDA, Ph.D.

Public Schools District Supervisor – West II District

MARIFE A. RAMOS, Ph.D.

Public Schools District Supervisor – South District

MILAGROS P. RECAMADAS

Public Schools District Supervisor – West I District

ROMEO S. TAMBELING

Public Schools District Supervisor – SouthWest I District

CYNTHIA V. YAÑEZ


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SCHOOLS GOVERNANCE AND OPERATIONS DIVISION (SGOD)

-Strengthens the delivery of quality basic education by helping the school and learning centers create

a conducive learning environment. It also supports the holistic development of learners and ensure

their readiness to learn through the timely planning, mobilization, equitable distribution of

sufficient resources, development of human resource provision of technical assistance and building

of strong partnership with stakeholders for increased support and resources for the effective and

efficient implementation of sustainable programs, projects, and services.

-The Division is divided into six (6) sections, namely, school management monitoring and evaluation

section, social mobilization and networking, Planning and Research Section, Human resource Division,

Education facilities Section, and School Health Section.



Division Head: ROSALIO R. VITORILLO


HUMAN RESOURCE AND DEVELOPMENT

The HRD Unit ensures competent teaching and nonteaching personnel in the schools division by

efficiently installing, implementing and managing the HRD Systems and services and by providing

technical assistance in the implementation of such in the schools division office, schools and learning

centers. Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO.


Frontline Personnel: DERROLD MARL S. AVES, Ph.D.


ROSE MARY D. SUDARIA, Ph.D.




SOCIAL MOBILIZATION & NETWORKING

The Social Mobilization & Networking ensures provision of adequate resources to schools and learning

centers by strengthening and sustaining relationship, and collaboration of education partners and

stakeholders and mobilizing resources and providing technical assistance to support special programs

and projects toward increasing access and enhancing the delivery of quality basic education.



Frontline Personnel: JEAN LOQUILLANO, Ph.D.


JIMBOY S. EUGENIO


RYAN BLANCO

DRRM Coordinator



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SCHOOL HEALTH SECTION

To promote, protect and maintain the physical and mental well-being and readiness of learners to learn,

by providing a sustainable health and Nutrition Program Services by establishing and strengthening

linkages with educational partners and stakeholders. Office Address: Fr. William Mastersons Ave., Upper Balulang, CDO.


Frontline Personnel: BALDOMERO MARK B. MESO, III M.D.

Medical Officer III

JAMCEL A. CHACON, DMD

Dentist II



EDUCATION FACILITIES

To provide schools, learning centers and the schools division office with a physical environment that is

conducive to effective teaching, learning and working by ensuring access to adequate, structurally and

physically safe buildings, grounds and facilities according to the requirements and standards of an

environmentally sustainable, hazard free, gender-sensitive and friendly to people with disability,

education and work facilities.



Frontline Personnel: Engr. ELY V. MAMACLAY II

Engineer III



SCHOOLS MANAGEMENT MONITORING & EVALUATION

The school Management Monitoring & Evaluation ensures quality management systems implementation

in schools & learning centers and adherence to standards and policies through provision of timely

technical assistance towards effective and efficient school management planning, delivery of basic

education programs and services and assessment of their progress in achieving educational outcomes.



Frontline Personnel: RAUL A. DECHOSA, Ph.D.


ELEANOR CONSEJO H. ROLLAN




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VII. BASIC SERVICES OF DEPED CAGAYAN DE ORO CITY DIVISION

UNDER THE OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT

(OSDS)

Statement of Purpose

The Schools Division Office (SDO) empowers schools and Learning Centers (LC)

and engages partners and communities in the delivery of quality basic education that

is accessible to all. (Sec.2 RA 9155)

A. RECORDS SECTION:

1. Procedure on the Application for Certification, Authentication, Verification

(CAV)

Who may avail ALS & PEPT Graduates

Service schedule Monday – Friday (8:00 am to 5:00 pm)

Estimated Processing Time 40 MINUTES

Fees NONE

What are the requirements Student Permanent Records (Form 137), Diploma, Certificate of Graduation issued by the School Head, 2x2 Passport Size Picture

How to avail the service

Step Applicant Activity of the Service Provider

Duration of Activity Person In-Charge Fees Form

1 Fill-up the application form 5-10

Minutes Administrative

Clerk

NONE

2 Submit the application form with the complete requirements

5-10 Minutes

Administrative Clerk

3 Process documents along with the necessary Forms

10-20 Minutes


4

Place all required forms and documents in a sealed brown envelope and instructs applicant to submit it to the Regional Office – Records Section

END OF TRANSACTION

2. Procedure for Receiving of Incoming Communications, Reports, and Any

Other Documents

Who may avail All stakeholders


Total processing time 7 MINUTES

Fees NONE

What are the requirements Communications, Required Reports



Duration of Activity

Person In-Charge Fees Form

1 Client submits communications/Required

Receive and scrutinize submitted documents; All 2 Minutes Receiving

Clerk None

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Reports, etc. copies marked received with specific details as to date and time and correspondingly initialled;

2 Retains 2 copies of the communications/reports (Original and 1st duplicate)

Receiving Clerk None

3 Returns 2nd copy to the bearer Receiving

Clerk None

4

Records details/subject of the communications/reports including date and time received and origin from the same;

5 Minutes Records Clerk None

5

Turns over communication/reports to the focal person concerned for action duly received by the same

Records Clerk None

END OF TRANSACTION

3. Procedure for the Release of Communications, Reports, and Any Other

Documents

Who may avail All stakeholders



Fees NONE

What are the requirements

Communications, Required Reports


Step Applicant Activity of the Service Provider Duration of Activity


1

Internal client releases to other offices communications/required reports, etc.

3 Minutes Administrative Clerk None

2

All copies marked released with specific details as to date and time and correspondingly initialled;

1 Minutes per

document*

Administrative Clerk None

3

Retains 2 duplicate copies of the communications/reports for file copies both for the Office and of the Focal Person Concerned;

1 Minute per

document*


4 Segregates original copy for turn over to the messenger or the requesting client

1 Minute per

document*


5

Records details/subject of the communications/reports including date and time released and destination of the same;

1 Minute per

document*


6

Client affix signature on the file copy of the office (DISPATCHING)

Turns over communication/reports to the messenger or requesting client concerned duly received by the same

1 Minute per

document*


END OF TRANSACTION

*Processing time varies depending on the necessary documents to be dispatched or release

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B. FINANCE:

1. Procedure in the Payment of Bid Documents, Copy of Minutes of Meetings

(Opening Bids) and Protest Fee

About the service This transaction includes payment of the cost of the bid documents and protest fee by the

prospective contractors/providers. Bid documents are sold to interested and qualified

bidders in the procurement of goods, services and infrastructure of the Division Office,

which payment varies depending on the approved budget for the contract (ABC).

Who may pay Prospective Bidder (Suppliers and Contractors)



Fees Sale of Bidding Documents:

ABC Maximum Cost of Bidding Documents

(in Philippine Peso)

500,000 and below 500.00

More than 500,000 up to 1 Million 1,000.00

More than 1 Million up to 5 Million 5,000.00



Copy of the Minutes of Meeting for the

Opening of Bids

P200.00

Protest Fee:

One Percent (1%) of ABC


Bill/Payment Slip from the BAC Secretariat Order of Payment from the Accounting Unit


Step Prospective Bidder Activity of the Service Provider Processing Time Person In-

Charge Fees Form

1

Obtain form from

the BAC Secretariat

Submit verified

position paper to

the BAC Secretariat

(for Protest)

Issue Payment Slip

2 minutes

Administrative

Aide II

(Procurement

Unit)

none Bill/Payment

Slip

2

Ask Order of

Payment from the

Accounting Unit

Issue Order of Payment

and records form 3 minutes

Administrative

Aide II (Finance

Services)

none Order of

Payment

3

Pay Fees and issued with Official Receipt (OR)

Receives payment and issues Official Receipt

3 minutes Administrative Officer IV (Cash

Unit)

Refer to

TOTAL FEES

above

Official Receipt

4

Present the OR and receive the Bid documents/Copies

Release bid documents 2 minutes

Administrative Aide II

(Procurement none

Bid Documents/

Copies of

25

of Minutes of Meeting for Bid Opening

Unit) Minutes of

5

Submit Protest Letter to SDS Office with attached photocopy of OR

Receives and record the Protest Letter

2 minutes Administrative

Aide II (SDS Office)

none

6 SDS resolves protest

strictly based on the basis of records of BAC

END OF TRANSACTION

2. Procedure in the Downloading of MOOE to Elementary and Secondary

Schools

About the service Maintenance and Other Operating Expenses (MOOE) is directly downloaded to elementary and secondary schools in a monthly basis for their operations provided that previous downloaded fund/cash advance is liquidated at least 75%. This fund should be disbursed in accordance with existing budgeting, accounting, procurement, and auditing rules and regulations.

Who may avail Elementary and Secondary School Heads


Total processing time 695 minutes (within 2 days)

Fees NONE

What are the requirements Liquidation Report of Previous Month MOOE Downloaded Check Disbursements Register (CDR) and its supporting documents Monthly Cash Program/Letter Request


Step School Heads Activity of the Service Provider Duration of Activity


1

Submit the Liquidation Report (LR) of the previous downloaded fund

Receives the LR Checks and evaluates completeness of documentary requirements

20 minutes

Administrative Assistant (In-charge MOOE downloading)

none LR and CDR

2

If submitted documents are incomplete, returns the LR within three (3) days, through a notice to the School Head, citing therein the list of lacking requirements and signatures; If submitted documents are complete, evaluates and prepares action documents.

20 minutes


none LR and CDR

3

Consolidate the Status Report and Checks amount for downloading based on the MCP submitted

1 day


(Budget Officer III)

none Status Report

of MOOE Downloading

4

Reviews and evaluates the Status Reports of MOOE Downloading

1 hour Accountant III none

5

Prepares Payroll, DV and ObR; Assigns control number to ObR; Certifies availability of allotment and obligates for the purpose indicated

2 hours none

26

6

Assigns control number to DV; Pre-audit the DV, Payroll and supporting documents

10 minutes

Administrative Assistant II

(Finance Services)

none

7

Certifies availability of cash and completeness of supporting documents

3 minutes Accountant III none

8

Forwards the DV and the supporting documents to the SDS for approval

2 minutes

Administrative Assistant II

(Finance Services)

none

END OF TRANSACTION

3. Procedure in the Payment of Salary and Other Benefits of Newly Appointed

Personnel (Regular and Substitute)

Who may avail the service Newly Appointed Teaching and Non-Teaching Personnel (Regular/Permanent and Substitute)


Total processing time 695 minutes (within 2 days)

Fees NONE

What are the requirements Newly Appointed Personnel

If transferee from other government agency

Substitute Personnel

1 Certified True Copy of duly Approved Appointment

2 Assignment Order, if applicable

3 Certified True Copy of Oath of Office

4 Certificate of Assumption

5 Statement of Assets, Liabilities and Net Worth

6 Approved DTR 7 BIR Form 1902 & 2305 8 Philhealth Number 9 Pag-ibig Number

1 Clearance from money, property and legal accountabilities from the previous office

2 Certified true copy of pre-audited disbursement voucher of last salary from the previous agency and/or Certification by the Chief Accountant of the last salary received from the previous office duly verified by the assigned auditor thereat.

3 BIR Form 2316 (Wihholding Tax Certificate)

4 Certificate of Available Leave Credits

5 Service Record

1 Certified True Copy of duly Approved Appointment

2 Certified True Copy of Oath of Office

3 Certificate of Assumption 4 Statement of Assets,

Liabilities and Net Worth 5 Approved DTR 6 Clearance from money,

property and legal accountabilities


Step Newly Appointed Personnel

Activity of the Service Provider

Processing Time


1

Submit the requirements to the Office of the School Principal

Receives and checks the completeness of the requirements

20 minutes


None

Status Report of MOOE

Downloading

2

Checks and evaluates completeness of documentary requirements

None

3

If submitted documents are incomplete, returns the LR within three (3) days, through a notice to the School Head, citing therein the list of lacking requirements and

None

27

signatures

4 If submitted documents are complete, evaluates and prepares action documents.

None

5

Consolidate the Status Report and Checks amount for downloading based on the MCP submitted

1 day Budget Officer III None

6 Reviews and evaluates the Status Reports of MOOE Downloading

1 hour Accountant II None

7 Prepares Payroll, DV and ObR

2 hours

None

8 Assigns control number to ObR None

9 Certifies availability of allotment and obligates for the purpose indicated

None

10 Assigns control number to DV

10 minutes Administrative Assistant II

None

11 Pre-audit the DV, Payroll and supporting documents None

12 Certifies availability of cash and completeness of supporting documents

3 minutes Accountant III None

13 Forwards the DV and the supporting documents to the SDS for approval


Assistant II (Finance Unit)

None

END OF TRANSACTION

4. Procedure in the Issuance and Release of Checks

About the service This transaction includes all issuances and releases of checks

Who may avail All DepEd Employees and Supplier of Goods and Services


Total processing time 25 minutes

Fees NONE

What are the requirements Valid Identification Card (ID), Official Receipt for Supplier of Goods and Services


Step Payee/Accounting Section

Activity of the Service Provider

Processing Time Person In-Charge Fees Form

1 Vouchers

Receives disbursement vouchers from the accounting section duly signed by the accountant as to supporting documents complete and amount claimed proper and for funds availability

5 minutes Administrative Aide VI none Vouchers

28

2

Prepared check for signature of Cashier and Schools Division Superintendent

5 minutes Administrative Aide VI none Check

3

Prepared ACIC for check issued/cancelled and LDDAP-ADA for signature of Cashier and Schools Division Superintendent

5 minutes Administrative Aide VI none ACIC

4

Reviewed and finalized ACIC for submission to the Bureau of Treasury and Authorized Government Depository Bank (DBP)

5 minutes Administrative Officer IV none ACIC

5

Release check issued to payee and for ADA it is directly credited to payees individual account

5 minutes

Administrative Officer IV,

Administrative Aide VI

none Check

6

Check issued will only be released after ACIC duly received by the Bank (DBP)

END OF TRANSACTION

5. Procedure for the Application for Provident Fund Loan

Who may avail All Teaching and Non-Teaching Personnel of DepEd Cagayan de Oro City Division



Fees NONE






1 Submit duly

accomplished form.

Receive the duly filled up

application form 3 minutes None

2

Forward the application form

to Personnel/ Legal/Finance

for verification/clearance

purposes

5 minutes None

3 Prepare the payroll (subject

to availability of funds) None

4

Release proceeds of the loan

subject to the availability of

funds

None

29

5 Receive proceeds of the loan None

END OF TRANSACTION

C. ADMINISTRATIVE OFFICE:

1. Procedure for the Application of Leave of Absence

Who may avail All Teaching and Non-Teaching Personnel of DepEd Cagayan de Oro City Division


Fees NONE


STUDY LEAVE/SCHOLARSHIP GRANT

Total Processing Time 20 MINUTES

What are the Requirements Form 6, School/Division Clearance, MOA/MOU, Intent Letter, Indorsement from immediate Head



1

Submit letter of request to the SDS thru the school head, district supervisor with the attached requirements

Accepts letter request

from clients

5 Minutes Administrative

Clerk None

2

Accomplish Form 6, school/division clearance, MOA/MOU

Facilitates and accepts

submitted documents

with details as to date and

time and correspondingly

initials documents

5 Minutes Administrative Clerk None Form 6, MOA/MOU

3

Check/Verifies

completeness of the

submitted requirements


Clerk None

4 Prepare Required Indorsement & Form 6 processing

Receive documents

with specific details as to

date and time and

correspondingly initials

documents

5 Minutes Administrative Clerk None

5

Forward to Schools

Division Superintendent

for Approval/disapproval

of application

Schools Division Superintendent None

END OF TRANSACTION


MATERNITY LEAVE


What are the Requirements Form 6, Medical Certificate with Documentary Stamp



30

1

Submit letter of request two (2) weeks before actual leave to the SDS thru channels

Accepts letter request from clients


None

2

Accomplish Form 6 with school clearance, medical certificate with documentary stamp

Facilitates and accepts submitted documents with details as to date and time and correspondingly initials documents

5 minutes Administrative Clerk

3

Receives documents with specific details as to date and time and correspondingly initials documents


4 If approve, Release

5

Submit letter of reinstatement two (2) weeks before actual duty

Receives documents with specific details as to date and time and


documents


END OF TRANSACTION


PATERNITY LEAVE


What are the Requirements Form 6, Medical Certificate of Spouse



1

Submit letter of request during the actual or after delivery to the SDS thru channels



None

2

Accomplish Form 6 and attach approved medical certificate of spouse



documents


3



4 If approve, Release

END OF TRANSACTION


SICK LEAVE


What are the Requirements Form 6, Medical Certificate

31



1

Submit letter of request two (2) weeks before the leave, (if more than 30 days) upon return to duty to the SDS thru channels



None

2 Accomplish Form 6 and attach approved medical certificate of spouse



3



Clerk

4 If approve, returned to concerned school

5

Submit letter of reinstatement two (2) weeks before actual duty (if more than 30 days)

Accepts letter or reinstatement.


None

6


None

END OF TRANSACTION


REHABILITATION LEAVE


What are the Requirements Form 6, Medical Certificate duly signed by attending Physician



1

Submit letter of request to the SDS thru channels supported with relevant reports



None

2

Submit medical certificate dully signed by the attending physician


5 minutes

3 Accomplish Form 6



None

4



None

32

5 If approved, return to concerned school

6

Submit reinstatement letter two (2) weeks prior to reinstatement to duty



None

END OF TRANSACTION


PARENTAL LEAVE FOR SOLO PARENTS (RA 8972)


What are the Requirements Form 6, Letter of Intent, Photocopy of updated DSWD ID




1

Accomplish Form 6 with Letter of Intent



None

2

Submit photocopy of updated DSWD ID


3 minutes Administrative Clerk None

3 If sick, attach medical certificate

None

END OF TRANSACTION


FORCE LEAVE – 5 DAYS (For SH’s and NTP) SPECIAL LEAVE – 3 DAYS (For SH’s and NTP)


What are the Requirements Form 6




1

Submit form 6 five days before affectivity



None Form 6

END OF TRANSACTION


ANTI-VIOLENCE AGAINST WOMEN (RA 9262) Maximum of Ten (10) Days


What are the Requirements Form 6, Police Report, Medical Certificate, Protection Order



1

Submit Form 6 with Police Report, medical certificate and protection order



33

correspondingly initials documents

END OF TRANSACTION


TERMINAL LEAVE

Total Processing Time MINUTES

What are the Requirements Form 6, Approved Retirement Documents from GSIS, School/Division Clearance, Fiscal Clearance



1

Submit dully accomplished Form 6 with approved retirement documents from GSIS



None

2

Attach school/division clearance (applicant should have no pending case) and Fiscal Clearance


5 minutes


None

3 Prepare required needed indorsement & accomplish signations

30 minutes

4 Forward to Schools Division

Superintendent for signature and approval

5 minutes

5 Release to concerned Office/Region for approval 3 minutes

6 Received approved Terminal Leave from Region 5 minutes

7 Forward to accounting for indorsement to DBM 5 minutes

END OF TRANSACTION

2. Procedure for the Application for Change of Name – (Due to Marriage or

Other Reasons) Who may avail All Female Teaching and Non-Teaching Personnel of DepEd Cagayan de Oro City Division



Fees NONE

Basic requirements Approved application for change of status/name, Copy of NSO Marriage Contract




1

Submit application for change of status/name with attached copy of NSO Marriage Contract (Region and GSIS)

Accepts and verifies the completeness of submitted documents 5 minutes


None

2 Secure approval of the application

Approves the application 5 minutes None

34

3 Return approved application

to the client 3minutes None

END OF TRANSACTION

3. Procedure for the Application for Equivalent Record Form (ERF)

Who may avail Teacher I requesting to be re-classed as Teacher II or Teacher III


Estimated processing time 35 MINUTES

Fees NONE

Qualifications:

FOR: TEACHER III

1. Master’s Degree Graduate

2. 42 units in masteral studies

3. 21 units in masteral plus 20 years in service

FOR: TEACHER II

1. 21 units in masteral studies

2. 20 years in service

Requirements 1. Equivalent Record Form - 6 Copies

2. Sworn Statement - 2 Copies

3. Service Record - 2 Copies

4. PRC License - 2 Copies

5. Transcript of Records

a. Undergraduate - 2 Copies

b. Masteral Studies - 2 Copies

6. 3 Latest Performance Ratings

(please NOT BACK to BACK)

7. Permit to Study - 2 Copies

8. Copy of Appointment - 2 Copies

NOTE:

- Authentication of ALL PHOTOCOPIES should be done by the ADMINISTRATIVE OFFICER ONLY

- Please SUBMIT ORIGINAL COPY for verification

- Please USE FASTENER not SLIDER in your folders




Person In-Charge Fees Form Remarks

1

Submit duly

accomplished

Application Form

Accepts and verifies the

completeness, authenticity

of submitted documents


Clerk None

2 Process the ERF Form

10-30

Minutes

Administrative

Officer IV

(Records)

None

3 Authenticate all

photocopies None

4 Forward to Administrative

Officer V for signature

Administrative

Clerk

Subject to the availability of Signatory

5

After signature from the

Administrative Officer V,

forward to the Assistant

Schools Division

Administrative

Clerk


35

Superintendent and Schools


6

After completion of

signatures, forward to the

Regional Office for Approval


END OF TRANSACTION

4. Procedure for the Request for GSIS Agency Remittance Advice

Who may avail All Teaching and Non-Teaching Personnel


Total processing time 3 Days and 9 Minutes

Fees NONE

What are the requirements Approved Appointment attested by CSC, Birth Certificate – NSO Copy, F-212, Marriage Contract




1 Request/Print of GSIs BP

no.

Accepts and verifies

from the masterfile 2 minutes Admin Clerk None

2

Request for correction of

names, birthdate, etc.

Accepts and verifies the

completeness,

authenticity of

submitted documents

3 minutes Admin Clerk None

3 Fill-up GSIS Form 2 minutes Admin Clerk None

4 Forward/Send to GSIS 2 minutes Admin Clerk None

5

If the request is deemed

approved, applicant will

received confirmation from

the GSIS (Transaction

Close) through email

3 days None

END OF TRANSACTION

5. Procedure for the Request for Service Record

Who may avail DepED CDO Teaching and Non-Teaching Personnel



Fees NONE




1 Fill-up Service Record Logbook

Transfer Name to Masterlist of Processed Service Record 2 minutes


None

2 Verify/Update/Print Service Record 5 minutes None

36

3 Request for Approval None

4 Release Approved Service Record None

5 Fill-up Released Logbook

Mark released Service Record vs. Masterlist 1 minute None

END OF TRANSACTION

6. Procedure for the Request for the Request for Certificate of Employment

Who may avail DepED CDO Teaching and Non-Teaching Personnel



Fees NONE

What are the requirements Photocopy of Latest Payslip




1 Fill-up the Certification Logbook

Transfer Name to Masterlist of Processed Certification 2 minutes


None

2 Submit Photocopy of Latest Payslip

Verify/Update/Print Service Record

7 minutes

None

3 Process/Print Certification None

4 Request for Approval None

5 Release Approved Certification None

6 Fill-up the Released Logbook

Mark Released Certification vs. Masterlist 1 minute None

END OF TRANSACTION

7. Procedure for the Request for Service Credit

Who may avail Elementary and Secondary School Teacher



Fees None

What are the requirements Letter requesting for Service Credits, Endorsement from the School Principal, Memorandum from Division Office to earn Leave/Service Credits, DTR, Narrative Report, Pictures and Others



Duration of Activity Person In-Charge Fees Remarks

1

Present documents

to the Records

Section (Division

Office)

Stamp documents as

received 10 Minutes

Administrative Officer II

(Authorized Employee)

None

2

Proceed to

personnel with duly

stamped documents

Evaluate supporting

documents None

3 Check the accuracy of

documents 30 Minutes None

37

4

Giving/Encoding of

Service Credits with

corresponding special

order and record to

masterlist

None

5

Prepare special order

granting Service Credits

and print the same

1 Day* None *Depends on the availability of the Printer/Internet

6

Approval/Signature by

the Schools Division

Superintendent

5 Days None

7

Released

Documents/Special

Orders with supporting

documents

2 Minutes Records/Authorized

Employee None

8

Record Leave Credits

earned per Special Order 1 Minute

Authorized Personnel In-

Charge for

Secondary/Authorized

Personnel In-Charge for

Elementary

None

END OF TRANSACTION

8. Procedure for the Request for Compensatory Time-Off (CTO)

Who may avail Elementary & Secondary School Administrators/ Non-Teaching Personnel/Division Staff and Personnel



Fees None

What are the requirements Letter request, Copy of Memorandum, DTR, and Narrative Report




1

Submit the required

documents to Receiving

Section

Stamp documents

received 10 Minutes

Administrative

Aide IV

(Receiving) None

2

Submits documents to

Schools Division

Superintendent

10 Minutes

3

Receives from Schools


documents for action

5 Minutes Personnel In-

Charge

4

Evaluate/check the

accuracy of the

documents submitted

30 Minutes Personnel In-

Charge

38

5

Prepares/encode the

CTO with corresponding

Special Order Number

6

Approval/Signature of


Superintendent

5 Days

7 Release the approved

CTO to the applicant 2 Minutes

Authorized

Personnel

8

Record CTO earn per

Special Order (Leave

Card)

2 Minutes

Authorized

Personnel In-

Charge

END OF TRANSACTION

D. LEGAL OFFICE:

1. Procedure in the Filing of Complaints against Teaching and Non-Teaching

Personnel of DepED Cagayan de Oro City Division

Who may avail All persons who have complains against Teaching and Non-Teaching Personnel of DepEd Cagayan de Oro City Division


Total processing time 1 Hour and 8 MINUTES

Fees NONE

What are the requirements Sworn Affidavit-Complaint and Certification of Non-Forum Shopping




1

File and/or submit

sworn affidavit-

complaint with the

Certification of Non-

Forum Shopping to the

Receiving Office

located at the Second

Floor of the Division

Office

3 minutes Receiving Clerk None Sworn-Affidavit Complaint

2

The affidavit complaint

must be forwarded to the

Legal Office within the day

from receipt hereof by the

Receiving Office

5 minutes Receiving Clerk None

3 If the allegations of the

sworn affidavit complaint

with the Certificate of Non-

1 hour Legal Officer None Indorsement

39

Forum Shopping would show

that jurisdiction lies with the

Central Office, the sworn

affidavit complaint will be

indorsed and forwarded to

the Central Office of DepEd

4

If the allegations of the





Regional Office, the sworn



the Regional Office of DepEd

None Indorsement

5

If the allegations of the





Schools Division

Superintendent, the sworn




Superintendent of DepEd

None Indorsement

END OF TRANSACTION

2. Procedure for the Application for a Certificate of Clearance

Who may avail All Teaching and Non-Teaching Personnel of DepED Cagayan de Oro City Division



Fees NONE

Requirement Certificate of Clearance



Duration of

Activity Person In-Charge Fees Form

1

Personnel requesting for a

certificate of clearance must

proceed to the person in charge

of the Legal Office to check

whether the personnel has a

pending administrative case.

3 minutes Administrative Assistant II None Certificate of

Clearance

2 After checking,

clearance will be 1 minute Legal Officer None Certificate of

Clearance

40

forwarded to the Legal

Officer for signature

END OF TRANSACTION

E. SUPPLY OFFICE:

1. Procedure for the Release of Learning Materials

Who may avail



Fees NONE






1

After the enrolment process, pupils will then report to the teacher-adviser in the classroom on the official opening of classes.

Teacher-adviser issues books 5 minutes Adviser None Form-1

2

Teacher-adviser will issue government textbooks to the pupils in the presence of the parents/guardian, to assume same responsibility of the government textbooks with regard to its proper care at home. Both learners and parents/guardians will accept and sign the textbook receipts.

5 minutes None Parent’s signature in promisory note of res-ponsibilty

3

Teacher-adviser and school property custo dian will have a monthly checking and monitoring of the issued textbooks per classroom, to report the damage/lost textbooks to the Division property custodian within 30 days prescribed time (D.O. No.14, 2012). The school property custodian will have to assess the validity as to the reasons of the lost/damage textbooks:

Receives Affidavit of Loss

2 minutes

None

Affidavit of Loss

4

If the government issued textbooks were damaged through force-majeure, parents/guardian will have to execute written explanation and Affidavit of Loss from the Barangay Office.

None

5 If the government issued textbooks were lost/damaged due to negligence, corresponding

Property custodian receives payment and issue receipt

5 minutes Property Custodian

Depending

upon the

Payment Receipt

41

payment depending on the amount of the books will be paid to the school property custodian, receipt will then be issued.

amount of

book/s lost

6

Three weeks before the official date of the end of school year, government issued textbooks will be retrieved from its borrowers. The same procedure mentioned above will be applied if the issued textbooks were lost/damage.

Adviser 2 minutes None None

END OF TRANSACTION

F. FACILITIES:

1. Procedure for the Use of School/District/Division Facilities

Who may avail


Total processing time





1

Seek permit from the

SDS (division)

School, District & division

As applied

Teacher, School

Head, Property

Custodian &

Treasurer

As

agreed clearance

2

Visit/Coordinate with

the SH of the

availability of the

facilities

School, District & Division

As applied

Teacher, School

Head, Property

Custodian &

Treasurer

As

agreed clearance

3

Provide MOA between

user and facility In-

charge/SH

School, District & Division

As applied

Teacher, School

Head, Property

Custodian &

Treasurer

As

agreed clearance

4 Electricity bills and

water bills

END OF TRANSACTION

42

VIII. BASIC SERVICES OF DEPED CAGAYAN DE ORO CITY DIVISION

UNDER THE CURRICULUM IMPLEMENTATION DIVISION (CID)


Schools and Learning Centers continuously improve the management of curriculum

implementation.

A. ALTERNATIVE LEARNING SYSTEM (ALS)

1. Procedure for the enrolment in the ALS

Who may avail



Fees NONE



Step Applicant Activity of the Service Provider Duration of Activity Person In-Charge Fees Form

1

Probable

Learners in

Respective

barangays

Conduct information

dissemination and

advocacy efforts in the

different

Barangays including

Literacy Mapping and

identify prospective

learners.

1 Month

DALSCs/Mobile

Teachers/IMs/Literacy

Facilitators/Partners &

Stakeholders

None

2

Consultation plus

counselling

services

Check condition of the

learner and conduct

short debriefing

sessions

1 hour

EPS/DALSCs/Mobile


Facilitators

None

3

Manifest intention

to join

appropriate

program

Conduct Functional Lite-

racy Test (FLT);

Recognition of Prior

Learning (RPL);

Individual Learning

Agreement (ILA);

Determine Literacy

Level based on the

results

4 hours

DALSCs/Mobile


Facilitators

None

4

Select appropriate

schedule for the

sessions

Present different sche-

dules and conduct

orientation and/or

briefing of the learners’

responsibilities

1 hour

DALSCs/Mobile


Facilitators

None

5 Attend sessions

regularly

Organize/facilitate

learning sessions

800 hours or 10

mos.

DALSCs/Mobile

Teachers/IMs/Literacy None

43

6

Submit to regular

evaluation by the

persons in-charge

Monitor learning

progress regularly;

Submits updated

reports monthly

Weekly/Monthly

EPS/DALSCs/Mobile


Facilitators

None

7

Attend review

sessions for the

A&E Test; Submit

requirements for

Test Registration

Organize review

sessions

Weekly specifically

for the months –

July to September

DALSCs/Mobile


Facilitators/TRO

None

8 Take A&E Test Assist A&E Test Takers

1 day only usually

on the Month of

October

EPS/DALSCs/Mobile



Stakeholders/TRO

None

9

Continue

attending A&E

Sessions together

with the non-

takers; May

choose to join

Academic Focus

Bridge Program

Sustain conduct of

regular sessions;

Organize Academic

Focus Bridge Program

After the A&E Test

until opening of

classes of the

following year

DALSCs/Mobile


Facilitators

None

10 Attend graduation

exercises

Conduct graduation

exercise

2 hours usually

within the months

of March or April

depending on the

arrival of the test

results

EPS/DALSCs/Mobile



Stakeholders

None

11

Attend

completion

exercises for

those who were

able to complete

the 800 hour

requirement only

Conduct completion

exercises

2 hours usually on

the month

December

EPS/DALSCs/Mobile



Stakeholders

None

12

Secure other

requirements that

might be required

by the academe

and other

organizations for

further/ advance

undertakings

Open for further

consultations

1 hour depending

on the gravity of the

concern

EPS/DALSCs/Mobile


Facilitators/Staff

None

END OF TRANSACTION

2. Procedure for the Release of the A&E Result and Certificate

Who may avail



44

Fees NONE




END OF TRANSACTION

B. SCHOOL LEVEL PROCEDURES:

1. Enrolment Procedure for Kindergarten, Elementary, Secondary

Who may avail Students


Basic Requirements Birth Certificate, Enrolment Form

Procedures Informed:

KINDERGARTEN





1

Submits Birth

Certificate (Original

& Photocopy) for

the pre-school pupil

Receives, assesses, and

evaluates birth certificate 10 minutes Kindergarten Birth Certificate

2 Fills out enrolment

form

Enrolment Form 30 minutes Enrolment Form

3

Enrols and receives

books

Accepts pupils and

distributes government

issued books

30 minutes

END OF TRANSACTION


GRADE I


45

Basic Requirements SREYA Card, Birth Certificate, Enrolment Form

Step Applicants Activity of the Service Provider


1

For old pupils, submit SREYA

Card to the enrolment desk

officers in school.

Receives, assesses,

and evaluates SREYA

and Birth Certificate;

Teacher-In-

Charge

SREYA Card 2

For new pupils/transferees from

other schools, submit birth

certificate and undergo SREYA.

Conducts assessment

(SREYA) and interview 10 minutes

3

For pupils who have not gone Kindergarten, they will undergo an eight week curriculum program.

30 minutes

4 Fill out enrolment form

5 Enrol and receive government issued books

Accepts and

distributes

government issued

books

30 minutes

END OF TRANSACTION

Procedures Informed

GRADE II-VI


Basic Requirements Report Card, NSO Birth Certificate, Good Moral Character




1 For old pupils, submit

Report Card.

Receives, assesses and evaluates SREYA and Report Card

10 minutes Teacher In-

Charge

Report Card

NSO Birth Certificate

Good Moral Character

2

For transferees, submit

NSO Birth Certificate and

good moral character

and report card.

3

If in case no document is presented, written agreement between the school head and the parents be made such document should be submitted documents on or before the first grading examination. Failure to submit pertinent documents, the child will be admitted to Grade I.

Receives, assesses

and evaluates

SREYA, Card and

Birth Certificate


Charge

Report Card

NSO Birth Certificate

Good Moral Character

4

Undergo assessment

test/interview

Conducts

assessment

test/interview


Charge Assessment Test

5 Enrol and receive

government issued

Accepts pupils and

distributes 30 minutes

Teacher In-

Charge

46

books government issued

books

END OF TRANSACTION


SECONDARY


Basic Requirements Report Card, Birth Certificate, Form 137, Form 138, Good Moral Character




1

Submit NSO Birth Certificate

(Original & Photocopy) to

the enrolment officer Receives, assesses, and evaluates NSO Birth Certificate, Forms 137, Form 138, and Certificate of Good Moral Character.


Charge

Birth

Certificate

Form

137&138

Good Moral

Character 2

For Grade 7, present Form 137, Form 138, and Certificate of Good Moral Character

3

Undergo reading ability

assessment/placement test

and interview

Conducts reading ability


and interview.

30 minutes

4 Enrol and receive books Accepts student and

distributes books. 30 minutes

END OF TRANSACTION

Procedures Informed

SECONDARY (GRADE 8-10)


Basic Requirements Report Card, Birth Certificate, Form 137, Form 138, Good Moral Character




1

For old students, present

Grade 7 Report Card (Form

138) Receives, assesses, and evaluates NSO Birth Certificate, Forms 137, Form 138, and Certificate of Good Moral Character.


Charge

Report Card

Birth Certificate

Form 137&138

Good Moral Character 2

For transferees, present NSO Birth Certificate (Original & Photocopy), Form 137, Form 138, and Certificate of Good Moral Character.

3

Undergo reading ability


and interview

Conducts reading

ability

assessment/placement

test and interview.

30 minutes

4 Enrol and receive books Accepts student and

distributes books. 30 minutes

END OF TRANSACTION

47

3. Enrolment Procedure for the Special Education Pupils

Who may avail



Fees

Basic requirements Pediatrician's Assessment Certificate/Form, NSO Birth Certificate, Enrolment Form

Procedures Informed




1

Present an assessment form from a Developmental Pediatrician to identify the disability type and NSO Birth Certificate.

Receives and assesses pertinent documents

10 minutes

SPED Teacher

Pediatrician's Assessment Certificate/Form, NSO Birth Certificate

2

Undergo interview with parent/guardian

Conducts interview and assesses the child’s present performance level.

5 minutes

3

Fill out enrolment form Assesses the child’s present performance level

5 minutes Enrolment Form

4 Enrol the pupil/student Accepts the

pupil/student 5 minutes

5

Proceed to the designated venue

Accompany the child and parent to the designated venue

10 minutes

END OF TRANSACTION

4. Release of Student’s Pertinent Documents (Cards-Form 138 and Permanent

Records-Form 137E)

Who may avail



Fees NONE

Basic requirements

NOTE: School Clearance is NO LONGER REQUIRED.




1

Approach the school clerk/record officer to look for the needed document in the school file. (Only photocopy of the document will be given to the requesting

Teacher-adviser issues the cards office clerk or record officer issues Form-137E

10 minutes Adviser

Clerk Record Officer

None Form-137E or Form-7

or Form-138

48

person since original copies will be kept in school)

2

School Head/Principal will then sign the document after due verification.

Adviser/Clerk releases the forms

5 minutes Adviser

Clerk Record Officer

None

3 Sign the receipt logbook

Adviser/Clerk gives the logbook for signing

5 minutes Logbook

END OF TRANSACTION

49

IX. BASIC SERVICES OF DEPED CAGAYAN DE ORO CITY DIVISION

UNDER THE SCHOOLS GOVERNANCE AND OPERATIONS DIVISION

(SGOD)


Supports and capacitates schools and Learning Centers in ensuring a conducive

learning environment and in compliance to quality standards of Governance and

Operations.

A. Procedure for the Conduct of SBM Validation

Who may avail



Fees None

Requirements Form 3

Performance

a. Performance Indicator

1. Drop-out Rate

2. Participation Rate

3. Graduation Rate

4. Completion Rate

b. NAT for 3 years

Documents SBM Practices

a. Leadership & Governance, e.g.

1. SIP Scoring Matrix

2. DBP Letter Matrix

b. Curriculum & Learning, e.g.

1. Curriculum Guide Division Level Validation

2. School’s Report Card Validation Input

3. IPPD-TSNA, Portfolio Letter Request

c. Continuous Accountability, e.g.

1. Financial Report

2. Others

d. Resource Management, e.g.

1. MOA, etc.




1

Prepare the needed

documents/artifacts for

self assessment survey

Conduct monitoring and

follow-up Division SBM Validators None

SBM Level of

Practice

Checklist

2

Submit self assessment-

survey result

Review the self

assessment result, notify

for possible

improvement

3 hrs.

Division SBM

Coordinators/Team

Leader

None Scoring Matrix

3 Prepare and submit

scoring matrix for

Approve/Dissaprove the

request

3-5

minutes SDS None

SBM

Validation

50

possible validation report forms

4

Submit letter request

and the schedule for

possible validation

Confirm and notify thru

memorandum signed by

SDS

3-5 min. SBM Coordinator None

SBM

Assessment

Tool

5

Conduct of validation Conduct of validation

2-3 hrs. SBM Validating Team None

SBM

Assessment

Tool

END OF TRANSACTION

B. SERVICES OF THE MEDICAL/DENTAL:

1. Procedure for the Application for Medical Certificate for Employment

(CS Form No. 221)

Who may avail Teaching and Non-Teaching Personnel Applicants with Certificate of Appointment


Total processing time 1 DAY and 27 MINUTES

Fees

What are the requirements Original copies and two (2) copies of the following laboratories: CBC, Drug Test, Chest X-Ray, Neuropsychiatric Exam, Certificate of Appointment, CS Form 221




Get lab request at medical Office Provide lab request 2 Minutes Medical

Officer/PHN’s None Lab Request

To accomplish lab request at any hospital or diagnostic clinics

24 Hours

For Submission of laboratories and interview of applicant

Review of laboratories;PE; affix signature 15 Minutes

Hospital or Diagnostic Clinic

of Choice

Laboratory Fee

Submit accomplished forms to the office of the Superintendent

10 Minutes Medical Officer III

END OF TRANSACTION

2. Procedure for the Application for Medical Certificate for

Sports/GSP/Other Co-Curricular School Activities

Who may avail


Estimated Processing Time 2 DAYS AND 20 MINUTES

Fees NONE

What are the requirements P.E. SPORTS FORM



51

1 For P.E. P.E and Interview may request laboratories for further work-up 15-20 Minutes

Medical Officer III, Dental Officer II,

PHN’s None P.E. Sports

Form

2 Recommendation/Approval/Affix Signature 1-2 Days Medical Officer III

END OF TRANSACTION

C. Procedure on Disaster Risk Reduction Management in Schools

Who may avail



Fees





1

Evacuation centers shall

be determined by the

Barangay/Community

School/Division, CDRRMC

and barangay official During

calamities

Teachers,

Barangay

Officials @

CDRRMC Coor.

None

2

All schools shall be used

in case com. Evacuation ,

centers are already filled

School/division/ Barangay

@ CSWD During

calamities

Teachers, Brgy.

Officials,

stakeholders

none

3

CDRRMC of the Div. office

through the focal persons

shall inform the

barangay DSWD/CSWD

and School Coor. on

Disaster Risk Reduction on

the useof schools as

secondary evacuation

centers.

School, CSWD, Barangay

and stakeholders

During

calamities

Teachers, Brgy.

Officials, CSWD

personnel

None

4

DSWD shall inform all

evacuees wait until such

time the color code is

down to move out due

to normal condition

School, CSWD, Barangay

Offficials and

stakeholders During

calamities None

END OF TRANSACTION

D. Procedure for the Acceptance of Donations From Private Individuals

Who may avail Any External Stakeholders


Total processing time 1 Month and 6 Days

52

Fees None

What are the requirements Budget Proposal/Action Plan




1

Submit letter request with supporting documents (matrix, action plan)

Receive/Accept letter for verification 1 day OSDS Secretary None

2 Evaluate documents submitted 1 day SocMob SEPS

3

The donor will present to SDS the purpose of their donation and the time frame for the project to be accomplished

On site evaluation and conference with target receipients

3 days

SocMob SEPS, Stakeholders,

School Beneficiaries

4 Call-up conference with

SDS for the forging of MOA

1 day SocMob SEPS None

5

Notarize MOA and provide a copy to the Schools Division Superintendent

A copy shall be given to the following:

a. School Head b. SocMon SEPS c. Division Property

Unit d. Accounting Unit

30 working days max, unless exceptional

circumstances warrant a longer

period

None

6

Donor will invite the Superintendent and the school head for the turn-over of the project before it will be used by the children.

None

7 Deed of Donation must be executed by Doner

Deed of Acceptance shall be made and signed by the Superintendent

END OF TRANSACTION

E. GOVERNANCE:

1. Procedure for the Application for Field Trip

Who may avail


Total processing time 60 Minutes

Fees None

What are the requirements Letter Request




1

Submit letter request with supporting documents ( matrix, action plan)

Receive/Accept letter request for verification 30 Minutes

Schools Division Superintendent’s

Secretary None Letter

Request

2 Follow-up for the Action taken of the

Returned the Approved Letter Request None

53

letter request sent

3

Secure parent's permit/prepare all participants and itenerary of the trip

Verify accuracy of the said activity 30 Minutes None

4

Coordinate with the Field Trip Coordinator as to the progress of the said trip

Submit Narrative Report None

END OF TRANSACTION

F. PLANNING:

1. Procedure for the Application for EBEIS School ID

Who may avail Newly-opened Public Schools, Private Schools/HEIs and SUCs/LUCs (offering Elementary and Secondary/SHS Levels only)


Total processing time 33.33 Working Hours

Fees None

What are the requirements Application Form, Approved Permit to Operate and/or Recognition (Photocopy only)



Duration of Activity Person In-Charge Fees Form REMARKS

1 Secure application

form from the

DepEd Division

Office, Planning &

Research Unit

PRU Personnel /

Authorized

Employee

None Application

Form

2 Submit the

accomplished

application form

with required

documents

Receives and records

application with

complete requirements

which shall be

processed within three

(3) working days

Within 10

minutes

PRU Personnel /

Authorized

Employee

3 Forwards application to

DepEd Regional Office –

Planning, Programming

and Research Division

(PPRD) for inclusion in

the EBEIS Database and

issuance of official

school ID

Within 30

minutes

PRU Personnel /

Authorized

Employee

4

Regional Office – PPRD

process the application

and email to Division

Planning and Research

Unit.

Within 2

days

54

5 Prepares reply letter

issuing the official

school ID.

Within 10

minutes

Planning Officer /

Authorized

Employee

6

Affix initial to the letter.

Within 10

minutes

SGOD, Chief

Education

Supervisor

Subject to

the

availability

of Signatory

7

Affix signature to the

letter.

Within 2

days

Schools Division

Superintendent

Subject to

the

availability

of Signatory

8 Forwards to Releasing

Clerk.

Within 10

minutes

Releasing Officer

/ Authorized

Employee

9 Pick up the

requested

document

Releases the letter.

Within 10

minutes

Releasing Officer

/ Authorized

Employee

END OF TRANSACTION

2. Procedure for the Request for Basic Statistical Data

Who may avail Any person who needs the data for research, study, and assistance.



Fees

What are the requirements Approved letter request from the Schools Division Superintendent




1

Submit letter

request to the Office

of the Schools

Division

Superintendent


letter request.

Within 10

minutes

Admin. Asst. /

Authorized

Employee

2

Forwards letter request

to Planning and

Research Section

Within 30

minutes

Admin. Asst.

/Senior EPS

3

Prepares the document

requested.

Within 10

minutes

Senior EPS /

Authorized

Employee

4 Affix initial on the

requested document.

Within 10

minutes

SGOD, Chief ES

55

5

Forwards to the Schools


for signature.

Within 2

days

Schools Division

Superintendent

Subject to the

availability of Signatory

6

Forwards to Releasing

Clerk

Within 10

minutes

Releasing Clerk /

Authorized

Employee

7

Pick up the

requested document

Releases the documents. Within 10

minutes

Releasing Clerk /

Authorized

Employee

None

END OF TRANSACTION

3. Procedure for the Request of Indorsement to Administer Research

Instruments

Who may avail DepEd and non-DepEd Researchers



Fees None

What are the requirements Approved letter request from the Schools Division Superintendent.




1

Submit letter

request to the Office

of the Schools

Division

Superintendent


letter request.

Within 10

minutes

Admin. Asst. /

Authorized

Employee

2

Forwards letter request

to the Planning and

Research Section/

authorized employee

Within 30

minutes

Admin. Asst. /

Authorized

Employee

3

Prepares the document

requested.

Within 10

minutes

Senior EPS /

Authorized

Employee

4 Affix initial on the

requested document.

Within 10

minutes

SGOD, Chief ES

5

Forwards to the Schools


for signature.

Within 2

days

Schools Division

Superintendent

Subject to the

availability of Signatory

6

Forwards to Releasing

Clerk

Within 10

minutes

Releasing Clerk /

Authorized

Employee

56

7

Pick up the

requested

document

Releases the documents. Within 10

minutes

Releasing Clerk /

Authorized

Employee

None

END OF TRANSACTION

4. Procedure for the Approval of Learner Information System (LIS)

Who may avail School Heads, LIS Coordinators and Teacher Advisers


Total processing time 40 Minutes

Fees None

What are the requirements Online application using Learner Information System (LIS), School Form 9 (formerly

Form 138), PSA Birth Certificate





1 Submit online request in

the LIS for the following

issues:

a) LRN Approval b) Change grade

level c) Correction of

EOSY Status

Receives online request in

the LIS.

Within 10

minutes

Planning Officer

/ LIS In-charge

None

2 Submit

scanned/photocopy of

the supporting

documents for online

request.

Receives copy of supporting

documents.

Within 10

minutes

Planning Officer

/ LIS In-charge

None

3 Evaluates the submitted

documents of the school.

Within 10

minutes

Planning Officer

/ LIS In-charge

None

4 Approves/disapproves the

online request

Within 10

minutes

Planning Officer

/ LIS In-charge

None

END OF TRANSACTION

G. HUMAN RESOURCE DEVELOPMENT:

1. Procedure for Securing Permit to Study, Trainings, Scholarships

Who may avail All DepEd Employees



Fees NONE

What are the requirements Permit to Study Form

57


Step Applicant Activity of the

Service Provider


1

Any DepEd Officials Teaching and Non-Teaching Personnel who wish to study leading to any degree must secure a permit to study from the Head of Agency to ensure that outside study will not impair performance of their functions

10 Minutes

None

2

Aside from the Certified True Copy of the report of rating and units earned obtained during the previous semester, a photocopy of the performance rating covering the period where the Teacher was last enrolled shall also be attached to the Permit Application

3

Teachers enrolling for the first time under post-graduate studies should attached their most recent performance rating

4

It is expected that all school heads review the performance rating of the teachers concerned to ensure that the descriptive rating is Very Satisfactory (Above Average) or Higher as stated in the forms approval recommended section before signing the permit

5

In keeping with the DepEd issuances, units earned without approved study permit or in the excess of the 9 units allowed per semester, shall be considered void when used in the application for any form of promotion

END OF TRANSACTION

58

H. PROVISION OF TECHNICAL ASSISTANCE IN SBM UPDATING AMONG SCHOOLS, SMEA PROCESS/KPI ASSESSMENT IN SCHOOLS, IMPLEMENTATION OF PROGRAMS AND PROJECTS, AND IMPLEMENTATION OF OPCRF/IPCRF IN SCHOOLS AND LEARNING CENTERS:

1. Provision of Technical Assistance to Schools and Learning Centers on

SBM Updating Who May Avail Schools and Learning Centers

Service Schedule Monday to Friday 8:00AM – 5:00PM

Total Processing Time 2 - 3 hours per school

Fees None

Requirements 1. Written request to the Head of Office (Attention: Division SBM Coordinator) specifying the date of Technical Assistance

2. Name and contact information of the requesting party is stated in the request




1

Requesting school head to submit written request to the Head of Office, with an attention notification to the Division SBM Coordinator

Division Receiving Section to acknowledge the request and forward it to the Division SBM Coordinator

30 Minutes

Division SBM

Team/ Monitoring

and Evaluation

(M&E) Specialists

None Request Form

2

Requesting school head will be notified as to the possible schedule of visit of the Division SBM Team or M&E Specialists for the provision of Technical Assistance

SBM Team and/or M&E Specialists shall submit report to the SBM Coordinator

2-3 Hours None TA Report

END OF TRANSACTION

2. Validation of Data on KPIs and Provision of Technical Assistance to SMEA/DMEA Process in Schools and Learning Centers

Who May Avail Schools and Learning Centers


Total Processing Time 2 - 3 hours per school

Fees None

Requirements 1. Written request to the Head of Office (Attention: Division M&E Section) specifying the date of Technical Assistance.

2. Name and contact information of the requesting party is stated in the request. 3. For some instances, the M&E Section or the Division Field Technical Assistance

Team (DFTAT) shall directly inform the target Schools for possible visit and Data Validation and/or Technical Assistance on SMEA/DMEA process if found out that target schools needs assistance on low performance.




59

1

Requesting school

head to submit written

request to the Head of

Office, with a

notification to the

M&E Section or DFTAT

Team

(M&E Specialists shall sometimes do a direct contact to the target school heads for Data Validation and for the provision of TA on concerned KPI’s)

Division Receiving Section

to acknowledge the request

and forward it to the DFTAT

Team or M&E Section

30 Minutes

Division Field

Technical

Assistance Team

(DFTAT)/

Monitoring and

Evaluation

Specialists

None Request Form

2

Requesting school heads will be notified as to the schedule of possible visit of the Division DFTAT Team or M&E Section for Data Validation or provision of Technical Assistance

DFTAT Team and/or M&E Specialists shall make TA Report as basis for revalidation after the TA assistance was given or after Data Validation

2-3 Hours

Division Field

Technical

Assistance Team

(DFTAT)/

Monitoring and

Evaluation

Specialists

None TA Report/ Validation

Report

3

Concerned school heads will be notified again for the PSDS’s and monitoring EPS’s to revalidate the school data in the District level, further characterized the root causes of low performance, and provision of TA.

Public Schools District Supervisors and or Education Program Supervisors shall make follow up, revalidation, characterization, and provide TA relative to the concerned Key Performance Indicators of the target schools

1 Month

Public Schools District Supervisor and Education Program Supervisor

None TA Report

END OF TRANSACTION

3. Technical Assistance on the Implementation of Programs and Projects Who May Avail Schools Heads, Supervisors, Program Coordinators


Total Processing Time 30 minutes to 1 hour

Fees None

Requirements 1. Written request to the Head of Office (attention to the Division M&E Section) specifying the date of Technical Assistance.

2. Name and contact information of the requesting party is stated in the request. 3. For some instances, the M&E Section shall directly inform the Program

Coordinators about the status of their respective programs.




1

Requesting school head to submit written request to the Head of Office, with an attention notation to the M&E Section

(For some instances,

Division Receiving Section

to acknowledge the

request and forward it to

the M&E Section

Monitoring and

Evaluation Specialists

None Request Form

60

M&E Specialists sometimes will directly contact and assist the Program Coordinators on the status of their respective programs)

2

Requesting Program Coordinators will be assessed and facilitated as to their respective Physical and Financial Accomplishments

M&E Specialists shall assess and facilitate the quarterly Physical and Financial Accomplishment of each Program Coordinators for DMEA/RMEA presentation.

Monitoring and


None Physical and

Financial Accomplishment

END OF TRANSACTION

4. Technical Assistance on the Implementation of the Office/Individual Performance Commitment and Review Form (OPCRF/IPCRF)

Who May Avail Schools Heads/ Non-Teaching Personnel


Estimated Processing Time 30 minutes to 1 hour

Fees None

Requirements Submission of the OPCRF/IPCRF




1

School Heads shall submit their OPCRF/IPCRF to the Division Receiving Section for M&E evaluation and for approval of the Approving Authority

Submitted OPCRF/IPCRF

shall be assessed and

evaluated by the M&E

Specialists

15 Minutes per Form

Monitoring and Evaluation Specialists

None

OPCRF/ IPCRF

Form

2

Assessed OPCRF/IPCRF will then be forwarded to the Office of the SDS for approval

-Upon M&E evaluation, if

OPCRF/IPCRF Forms have

no correction, it would be

submitted to the Office of

the SDS for approval

-If found to have correction,

the concerned School Heads

will be notified

1 Month Monitoring and


None

OPCRF/ IPCRF

Form

3

Approved OPCRF/IPCRF will then be returned to the school heads as basis for the Rating/Final Evaluation after the end of the school year.

M&E Specialists will notify the school heads concerned to pick up their approved OPCRF/IPCRF

1 Week Monitoring and


None

OPCRF/ IPCRF

Form

END OF TRANSACTION

61

I. Procedure on the Application on Permit to Operate/Government

Recognition

Who May Avail


Total Processing Time

Fees

Requirements




END OF TRANSACTION

62

X. FREEDOM OF INFORMATION PROCESS FLOW CHART (Reference: DepEd Order No. 72, s. 2016) FOI Receiving Officers: Kristian Murillo, AO V for Records James Roberto Sijo, ITO (for request through electronic mail) FOI Decision Maker : Atty. Laurence Eduardo Del Puerto, Attorney III

(check with Section 10 – subject to approval of the Secretary)

Who May Avail Any Filipino who requests access to information permissible under existing laws, rules or regulations;


Fees None

Requirements 1. Written request reasonably describing the information requested and the reason for or purpose of the request

2. Name and contact information of the requesting party is stated in the request

3. Proof of identification (2 valid IDs)

A. Receiving of FOI Request




1

Requesting party to

submit written

request (or fill up

required FOI Request

Form) with

photocopy of 2 valid

IDs.

Receiving personnel shall

evaluate the documents

presented as required:

1. Comprehensive description of the information requested

2. Reason for or purpose of the request

3. Name and contact information of the requesting party

Photocopy of 2 valid IDs, verified with original IDs presented

5 Minutes FOI Receiving

Officer None

2

Stamp the FOI request as

“received” indicating the

date and time of the

receipt, Request

Reference Number, Name

of the FOI Receiving

Officer and his/her

signature

2 Minutes FOI Receiving

Officer

3 Furnish copy thereof to

the requesting party 1 Minute

FOI Receiving

Officer

4 Log details of the request

in the FOI Tracking System 5 Minutes

FOI Receiving

Officer

63

Total Number of Minutes: 13 MINUTES

In case the FOI Request is sent by Electronic Mail



1

FOI Receiving Officer

shall print the request

and evaluate the printed

request as required

5 minutes FOI Receiving

Officer

2

Stamp the FOI request

as “received” indicating

the date and time of the

receipt, Request

Reference Number,

Name of the FOI

Receiving Officer and

his/her signature


Officer

3

Acknowledge request

with a scanned copy of

the printed request

bearing the

“RECEIVED” stamp

attached thereto


Officer

4

Log details of the

request in the FOI

Tracking System


Officer

Total Number of Minutes: 17 MINUTES

In case the FOI Request is sent by Regular Mail



1

FOI RO shall follow the

procedure for stamping

the request as

“RECEIVED”


Officer

2

Log details of the

request in the FOI

Tracking System


Officer

3

Furnish a copy thereof

to the requester together

with the notice of the

disposition of the

request when such has

already been made

3-5 days FOI Receiving

Officer

Estimated Total Number of Minutes: 5 Days and 8 Minutes

END OF TRANSACTION

64

B. Disposition of FOI Requests



1

FOI RO evaluates if the information requested is readily accessible to the FOI RO and know to him or her to be routinely made available to the public

5 minutes FOI Receiving Officer None

2

FOI RO shall release the same following Section 11 (b) of DepEd Order No. 72 s.2016

3-5 days or as soon as

practicable but not

more than fifteen

(15) working days

from receipt of the

request

FOI Receiving

Officer None

3

OTHERWISE, the FOI RO shall forward the request to the FOI Decision Maker for determination of the response on the request or for appropriate action

Not later than the

next working day

following the receipt

of the request

FOI Receiving

Officer None

END OF TRANSACTION

N.B. FOI requests shall be acted as soon as practicable but not exceeding fifteen (15) working days from receipt of the request, unless extended whenever the request requires extensive search, or examination of voluminous records or affected by the occurrence of any fortuitous event preventing access or other analogous cases. In no case shall the extension go beyond twenty (20) working days counted from the end of the original fifteen (15) working days period, unless exceptional circumstances warrant a longer period. The response refers to the decision of the Department to grant or deny access to the information requested. (Section 11a)

C. Internal Process – Determination of Response on the Request



1

FOI RO shall coordinate with the relevant office or personnel to determine the existence of the requested information, and to direct the retrieval and submission of the same if available (Section 11 d.i)

None

2

Determine whether the period to respond needs to be extended should any of the grounds for extension be present (Section 11 d.ii)

None

3

Determine whether the information clearly falls under any of the inventory of exceptions under Section 5 (Section 11 d.iii)

None

65

4

Determine whether it constitutes an unreasonable request in case the request is a subsequent identical or substantially similar request by the same requesting party (Section 11 d.iv)

None

5

Determine the appropriate measures to balance the requester’s interest in disclosure and the duty to protect the privacy of the individual concerned in case the information requested constitute or contains personal information (Section 11 d.v)

None

6 Determine whether to grant or deny the request based on the law, fact, and circumstances

END OF TRANSACTION

D. Internal Process – Return of the Disposition of Request to the FOI RO – Section 12



1

FOI DM shall return the disposition of the request to the RO stating whether the period to respond is extended, or the request is granted or denied

Not later than

fourteen (14)

working days

from receipt of

the request by

the FOI RO

None

2

If the period to respond is extended, the return shall state the reason/s for the extension and the date when the response is expected to be given

None

3 If the request is granted, the information requested shall be enclosed with the return

None

4

If the request is denied, the return shall clearly set forth the ground or grounds for denial and the circumstances on which the denial is based. The FOI DM must also warrant that the exception is not being used or availed of primarily and purposely to cover up a crime, wrongdoing, graft or corruption.

None

END OF TRANSACTION

E. Internal Process – Notice to the Requester of the Disposition of the

Request – Section 13




66

1 The FOI RO shall notify the requester of the disposition of the request

Not later than

fifteen (15) working

days from receipt

of the request

FOI RO None

2

In case of extension on the period to respond, the FOI RO shall state the reason/s for the extension and the date when the response is expected to be given.

As stated FOI RO None

3

If the request is granted, the information requested shall be enclosed with the notice. Breakdown of applicable fees and order of its payment shall be issued before the release of the information

Actual reasonable fee to reimburse actual cost of printing of reproduction of the information can be assessed pursuant to Section 14 of the DO 72, s.2016

4

If the request is denied, the notice shall quote or attach the recital of the FOI DM of the ground or grounds for denial and the circumstances on which the denial is based, as well as his or her warranty that the exception is not being used or availed of primarily and purposely to cover up a crime, wrongdoing, graft and corruption.

None

END OF TRANSACTION

F. Appeal from Denial of an FOI Request




1

Requester may file a

written appeal to the

officer or office next

higher in authority

within fifteen (15)

calendar days from

the notice of denial

from the lapse of the

relevant period to

respond to the

request

1. From the school FOI DM, to the School Principal;

2. From the Division Office FOI DM, to the Division Superintendent;

3. From the Regional Office FOI DM, to the Regional Director; and

4. From the Central Office FOI DM, to the Secretary

The appeal shall be

decided within

thirty (30) working

days from the

filing thereof.

School Level: School

Principal

Division Level:

Division

Superintendent;

Regional Level:

Regional Director;

and

Central Office Level:

Secretary

None

END OF TRANSACTION

N.B. The decision of the Secretary by himself/herself or through referral to the Department’s Legal Affairs Office or Department of Education FOI Committee, shall be final and executor unless the requesting party files an appropriate judicial action in accordance with the Rules of Court. All decisions on appeal shall be forwarded to the relevant FOI RO for transmittal to the requester, or transmitted directly to the requester with a copy furnished to the FOI RO.

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XI. APPENDICES

A. RELEVANT LAWS: 1. BASIC EDUCATION ACT

Republic of the Philippines CONGRESS OF THE PHILIPPINES

Metro Manila

Fifteenth Congress Third Regular Session

Begun and held in Metro Manila, on Monday, the twenty-third day of July, two thousand twelve.

REPUBLIC ACT No. 10533

AN ACT ENHANCING THE PHILIPPINE BASIC EDUCATION SYSTEM BY STRENGTHENING ITS CURRICULUM AND INCREASING THE NUMBER OF YEARS FOR BASIC EDUCATION, APPROPRIATING FUNDS THEREFOR AND FOR OTHER PURPOSES

Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled:

Section 1. Short Title. — This Act shall be known as the "Enhanced Basic Education Act of 2013″.

Section 2. Declaration of Policy. — The State shall establish, maintain and support a complete, adequate, and

integrated system of education relevant to the needs of the people, the country and society-at-large.

Likewise, it is hereby declared the policy of the State that every graduate of basic education shall be an empowered individual who has learned, through a program that is rooted on sound educational principles and geared towards excellence, the foundations for learning throughout life, the competence to engage in work and be productive, the ability to coexist in fruitful harmony with local and global communities, the capability to engage in autonomous, creative, and critical thinking, and the capacity and willingness to transform others and one’s self.

For this purpose, the State shall create a functional basic education system that will develop productive and responsible citizens equipped with the essential competencies, skills and values for both life-long learning and employment. In order to achieve this, the State shall:

(a) Give every student an opportunity to receive quality education that is globally competitive based on a pedagogically sound curriculum that is at par with international standards;

(b) Broaden the goals of high school education for college preparation, vocational and technical career opportunities as well as creative arts, sports and entrepreneurial employment in a rapidly changing and increasingly globalized environment; and

(c) Make education learner-oriented and responsive to the needs, cognitive and cultural capacity, the circumstances and diversity of learners, schools and communities through the appropriate languages of teaching and learning, including mother tongue as a learning resource.

Section 3. Basic Education. — Basic education is intended to meet basic learning needs which provides the

foundation on which subsequent learning can be based. It encompasses kindergarten, elementary and

secondary education as well as alternative learning systems for out-of-school learners and those with special

needs.

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Section 4. Enhanced Basic Education Program. — The enhanced basic education program encompasses at

least one (1) year of kindergarten education, six (6) years of elementary education, and six (6) years of secondary education, in that sequence. Secondary education includes four (4) years of junior high school and two (2) years of senior high school education.

Kindergarten education shall mean one (1) year of preparatory education for children at least five (5) years old as a prerequisite for Grade I.

Elementary education refers to the second stage of compulsory basic education which is composed of six (6) years. The entrant age to this level is typically six (6) years old.

Secondary education refers to the third stage of compulsory basic education. It consists of four (4) years of junior high school education and two (2) years of senior high school education. The entrant age to the junior and senior high school levels are typically twelve (12) and sixteen (16) years old, respectively.

Basic education shall be delivered in languages understood by the learners as the language plays a strategic role in shaping the formative years of learners.

For kindergarten and the first three (3) years of elementary education, instruction, teaching materials and assessment shall be in the regional or native language of the learners. The Department of Education (DepED) shall formulate a mother language transition program from Grade 4 to Grade 6 so that Filipino and English shall be gradually introduced as languages of instruction until such time when these two (2) languages can become the primary languages of instruction at the secondary level.

For purposes of this Act, mother language or first Language (LI) refers to language or languages first learned by a child, which he/she identifies with, is identified as a native language user of by others, which he/she knows best, or uses most. This includes Filipino sign language used by individuals with pertinent disabilities. The regional or native language refers to the traditional speech variety or variety of Filipino sign language existing in a region, area or place.

Section 5. Curriculum Development. — The DepED shall formulate the design and details of the enhanced

basic education curriculum. It shall work with the Commission on Higher Education (CHED) to craft harmonized basic and tertiary curricula for the global competitiveness of Filipino graduates. To ensure college readiness and to avoid remedial and duplication of basic education subjects, the DepED shall coordinate with the CHED and the Technical Education and Skills Development Authority (TESDA).

To achieve an effective enhanced basic education curriculum, the DepED shall undertake consultations with other national government agencies and other stakeholders including, but not limited to, the Department of Labor and Employment (DOLE), the Professional Regulation Commission (PRC), the private and public schools associations, the national student organizations, the national teacher organizations, the parents-teachers associations and the chambers of commerce on matters affecting the concerned stakeholders.

The DepED shall adhere to the following standards and principles in developing the enhanced basic education curriculum:

(a) The curriculum shall be learner-centered, inclusive and developmentally appropriate;

(b) The curriculum shall be relevant, responsive and research-based;

(c) The curriculum shall be culture-sensitive;

(d) The curriculum shall be contextualized and global;

(e) The curriculum shall use pedagogical approaches that are constructivist, inquiry-based, reflective, collaborative and integrative;

(f) The curriculum shall adhere to the principles and framework of Mother Tongue-Based

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Multilingual Education (MTB-MLE) which starts from where the learners are and from what they already knew proceeding from the known to the unknown; instructional materials and capable teachers to implement the MTB-MLE curriculum shall be available;

(g) The curriculum shall use the spiral progression approach to ensure mastery of knowledge and skills after each level; and

(h) The curriculum shall be flexible enough to enable and allow schools to localize, indigenize and enhance the same based on their respective educational and social contexts. The production and development of locally produced teaching materials shall be encouraged and approval of these materials shall devolve to the regional and division education units.

Section 6. Curriculum Consultative Committee. — There shall be created a curriculum consultative committee chaired by the DepED Secretary or his/her duly authorized representative and with members composed of, but not limited to, a representative each from the CHED, the TESDA, the DOLE, the PRC, the Department of Science and Technology (DOST), and a representative from the business chambers such as the Information Technology – Business Process Outsourcing (IT-BPO) industry association. The consultative committee shall oversee the review and evaluation on the implementation of the basic education curriculum and may recommend to the DepED the formulation of necessary refinements in the curriculum.

Section 7. Teacher Education and Training. — To ensure that the enhanced basic education program meets the demand for quality teachers and school leaders, the DepED and the CHED, in collaboration with relevant partners in government, academe, industry, and nongovernmental organizations, shall conduct teacher education and training programs, as specified:

(a) In-service Training on Content and Pedagogy — Current DepED teachers shall be retrained to meet the content and performance standards of the new K to 12 curriculum.

The DepED shall ensure that private education institutions shall be given the opportunity to avail of such training.

(b) Training of New Teachers. — New graduates of the current Teacher Education curriculum shall undergo additional training, upon hiring, to upgrade their skills to the content standards of the new curriculum. Furthermore, the CHED, in coordination with the DepED and relevant stakeholders, shall ensure that the Teacher Education curriculum offered in these Teacher Education Institutes (TEIs) will meet necessary quality standards for new teachers. Duly recognized organizations acting as TEIs, in coordination with the DepED, the CHED, and other relevant stakeholders, shall ensure that the curriculum of these organizations meet the necessary quality standards for trained teachers.

(c) Training of School Leadership. — Superintendents, principals, subject area coordinators and other instructional school leaders shall likewise undergo workshops and training to enhance their skills on their role as academic, administrative and community leaders.

Henceforth, such professional development programs as those stated above shall be initiated and conducted regularly throughout the school year to ensure constant upgrading of teacher skills.

Section 8. Hiring of Graduates of Science, Mathematics, Statistics, Engineering and Other Specialists in Subjects With a Shortage of Qualified Applicants, Technical-Vocational Courses and Higher Education Institution Faculty. — Notwithstanding the provisions of Sections 26, 27 and 28 of Republic Act No. 7836, otherwise known as the "Philippine Teachers Professionalization Act of 1994″, the DepED and private education institutions shall hire, as may be relevant to the particular subject:

(a) Graduates of science, mathematics, statistics, engineering, music and other degree courses with shortages in qualified Licensure Examination for Teachers (LET) applicants

70

to teach in their specialized subjects in the elementary and secondary education. Qualified LET applicants shall also include graduates admitted by foundations duly recognized for their expertise in the education sector and who satisfactorily complete the requirements set by these organizations: Provided, That they pass the LET within five (5) years after their date of hiring: Provided, further, That if such graduates are willing to teach on part-time basis, the provisions of LET shall no

longer be required;

(b) Graduates of technical-vocational courses to teach in their specialized subjects in the secondary education: Provided, That these graduates possess the necessary certification issued by the TESDA: Provided, further, That they undergo appropriate in-service training to be administered by the

DepED or higher education institutions (HEIs) at the expense of the DepED;

(c) Faculty of HEIs be allowed to teach in their general education or subject specialties in the secondary education: Provided, That the faculty must be a holder of a relevant Bachelor’s degree, and

must have satisfactorily served as a full-time HEI faculty;

(d) The DepED and private education institutions may hire practitioners, with expertise in the specialized learning areas offered by the Basic Education Curriculum, to teach in the secondary level; Provided, That they teach on part-time basis only. For this purpose, the DepED, in coordination

with the appropriate government agencies, shall determine the necessary qualification standards in hiring these experts.

Section 9. Career Guidance and Counselling Advocacy. — To properly guide the students in choosing the

career tracks that they intend to pursue, the DepED, in coordination with the DOLE, the TESDA and the CHED, shall regularly conduct career advocacy activities for secondary level students. Notwithstanding the provisions of Section 27 of Republic Act No. 9258, otherwise known as the "Guidance and Counselling Act of 2004″, career and employment guidance counsellors, who are not registered and licensed guidance counsellors, shall be allowed to conduct career advocacy activities to secondary level students of the school where they are currently employed; Provided, That they undergo a training program to be developed or accredited by the DepED.

Section 10. Expansion of E-GASTPE Beneficiaries. — The benefits accorded by Republic Act No. 8545, or the "Expanded Government Assistance to Students and Teachers in Private Education Act", shall be extended to qualified students enrolled under the enhanced basic education.

The DepED shall engage the services of private education institutions and non-DepED schools offering senior high school through the programs under Republic Act No. 8545, and other financial arrangements formulated by the DepED and the Department of Budget and Management (DBM) based on the principles of public-private partnership.

Section 11. Appropriations. — The Secretary of Education shall include in the Department’s program the

operationalization of the enhanced basic education program, the initial funding of which shall be charged against the current appropriations of the DepED. Thereafter, the amount necessary for the continued implementation of the enhanced basic education program shall be included in the annual General Appropriations Act.

Section 12. Transitory Provisions. — The DepED, the CHED and the TESDA shall formulate the appropriate

strategies and mechanisms needed to ensure smooth transition from the existing ten (10) years basic education cycle to the enhanced basic education (K to 12) cycle. The strategies may cover changes in physical infrastructure, manpower, organizational and structural concerns, bridging models linking grade 10 competencies and the entry requirements of new tertiary curricula, and partnerships between the government and other entities. Modeling for senior high school may be implemented in selected schools to simulate the transition process and provide concrete data for the transition plan.

To manage the initial implementation of the enhanced basic education program and mitigate the expected multi-

year low enrolment turnout for HEIs and Technical Vocational Institutions (TVIs) starting School Year 2016-

2017, the DepED shall engage in partnerships with HEIs and TVIs for the utilization of the latter’s human and

physical resources. Moreover, the DepED, the CHED,

http://www.gov.ph/1998/02/24/republic-act-no-8545/

71

the TESDA, the TVIs and the HEIs shall coordinate closely with one another to implement strategies that ensure the academic, physical, financial, and human resource capabilities of HEIs and TVIs to provide educational and training services for graduates of the enhanced basic education program to ensure that they are not adversely affected. The faculty of HEIs and TVIs allowed to teach students of secondary education under Section 8 hereof, shall be given priority in hiring for the duration of the transition period. For this purpose, the transition period shall be provided for in the implementing rules and regulations (IRK).

Section 13. Joint Congressional Oversight Committee on the Enhanced Basic Educational Program (K to 12 Program). — There is hereby created a Joint Oversight Committee to oversee, monitor and evaluate the

implementation of this Act.

The Oversight Committee shall be composed of five (5) members each from the Senate and from the House of Representatives, including Chairs of the Committees on Education, Arts and Culture, and Finance of both Houses. The membership of the Committee for every House shall have at least two (2) opposition or minority members.

Section 14. Mandatory Evaluation and Review. — By the end of School Year 2014-2015, the DepED shall conduct a mandatory review and submit a midterm report to Congress as to the status of implementation of the K to 12 program in terms of closing the following current shortages: (a) teachers; (b) classrooms; (c) textbooks; (d) seats; (e) toilets; and (f) other shortages that should be addressed.1âwphi1

The DepED shall include among others, in this midterm report, the following key metrics of access to and quality of basic education: (a) participation rate; (b) retention rate; (c) National Achievement Test results; (d) completion rate; (e) teachers’ welfare and training profiles; (f) adequacy of funding requirements; and (g) other learning facilities including, but not limited to, computer and science laboratories, libraries and library hubs, and sports, music and arts.

Section 15. Commitment to International Benchmarks. — The DepED shall endeavor to increase the per capita

spending on education towards the immediate attainment of international benchmarks.

Section 16. Implementing Rules and Regulations. — Within ninety (90) days after the effectivity of this Act, the

DepED Secretary, the CHED Chairperson and the TESDA Director-General shall promulgate the rules and regulations needed for the implementation of this Act.

Section 17. Separability Clause. — If any provision of this Act is held invalid or unconstitutional, the same shall

not affect the validity and effectivity of the other provisions hereof.

Section 18. Repealing Clause. — Pertinent provisions of Batas Pambansa Blg. 232 or the "Education Act of 1982″, Republic Act No. 9155 or the "Governance of Basic Education.

Act of 2001″, Republic Act No. 9258, Republic Act No. 7836, and all other laws, decrees, executive orders and rules and regulations contrary to or inconsistent with the provisions of this Act are hereby repealed or modified accordingly.

Section 19. Effectivity Clause. — This Act shall take effect fifteen (15) days after its publication in the Official Gazette or in two (2) newspapers of general circulation.

Approved,

(Sgd.) JUAN PONCE ENRILE (Sgd.) FELICIANO BELMONTE JR. President of the Senate Speaker of the House of Representatives

This Act which is a consolidation of Senate Bill No. 3286 and House Bill No. 6643 was finally passed by the Senate and the House of Representatives on January 30, 2013.

Approved: MAY 15, 2013 Sgd.) BENIGNO S. AQUINO III

President of the Philippines

http://www.gov.ph/2001/08/11/republic-act-no-9155/

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2. MAGNA CARTA FOR PUBLIC SCHOOL TEACHERS

REPUBLIC ACT NO. 4670 June 18, 1966

THE MAGNA CARTA FOR PUBLIC SCHOOL TEACHERS

I. DECLARATION OF POLICY COVERAGE

Sec. 1. Declaration of Policy. It is hereby declared to be the policy of this Act to promote and improve the social and economic status of public school teachers, their living and working conditions, their terms of employment and career prospects in order that they may compare favorably with existing opportunities in other walks of life, attract and retain in the teaching profession more people with the proper qualifications, it being recognized that advance in education depends on the qualifications and ability of the teaching staff and that education is an essential factor in the economic growth of the nation as a productive investment of vital importance.

Sec. 2. Title Definition. This Act shall be known as the "Magna Carta for Public School Teachers" and shall apply to all public school teachers except those in the professorial staff of state colleges and universities.

As used in this Act, the term "teacher" shall mean all persons engaged in classroom teaching, in any level of instruction, on full-time basis, including guidance counselors, school librarians, industrial arts or vocational instructors, and all other persons performing supervisory and/or administrative functions in all schools, colleges and universities operated by the Government or its political subdivisions; but shall not include school nurses, school physicians, school dentists, and other school employees.

II. RECRUITMENT AND CAREER

Sec. 3. Recruitment and Qualification. Recruitment policy with respect to the selection and appointment of teachers shall be clearly defined by the Department of Education: Provided, however, That effective upon the

approval of this Act, the following shall constitute the minimum educational qualifications for teacher-applicants:

(a) For teachers in the kindergarten and elementary grades, Bachelor's degree in Elementary Education (B.S.E.ED.);

(b) For teachers of the secondary schools, Bachelor's degree in Education or its equivalent with a major and a minor; or a Bachelor's degree in Arts or Science with at least eighteen professional units in Education.

(c) For teachers of secondary vocational and two years technical courses, Bachelor's degree in the field of specialization with at least eighteen professional units in education;

(d) For teachers of courses on the collegiate level, other than vocational, master's degree with a specific area of specialization;

Provided, further, That in the absence of applicants who possess the minimum educational qualifications as hereinabove provided, the school superintendent may appoint, under a temporary status, applicants who do not meet the minimum qualifications: Provided, further, That should teacher-applicants, whether they possess the

minimum educational qualifications or not, be required to take competitive examinations, preference in making appointments shall be in the order of their respective ranks in said competitive examinations: And provided, finally, That the results of the examinations shall be made public and every applicant shall be furnished with his score and rank in said examinations.

Sec. 4. Probationary Period. When recruitment takes place after adequate training and professional preparation

in any school recognized by the Government, no probationary period preceding regular appointment shall be

imposed if the teacher possesses the appropriate civil service eligibility:

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Provided, however, That where, due to the exigencies of the service, it is necessary to employ as teacher a

person who possesses the minimum educational qualifications herein above set forth but lacks the appropriate civil service eligibility, such person shall be appointed on a provisional status and shall undergo a period of probation for not less than one year from and after the date of his provisional appointment.

Sec. 5. Tenure of Office. Stability on employment and security of tenure shall be assured the teachers as provided under existing laws.

Subject to the provisions of Section three hereof, teachers appointed on a provisional status for lack of necessary civil service eligibility shall be extended permanent appointment for the position he is holding after having rendered at least ten years of continuous, efficient and faithful service in such position.

Sec. 6. Consent for Transfer Transportation Expenses. Except for cause and as herein otherwise provided, no teacher shall be transferred without his consent from one station to another.

Where the exigencies of the service require the transfer of a teacher from one station to another, such transfer may be effected by the school superintendent who shall previously notify the teacher concerned of the transfer and the reason or reasons therefor. If the teacher believes there is no justification for the transfer, he may appeal his case to the Director of Public Schools or the Director of Vocational Education, as the case may be. Pending his appeal and the decision thereon, his transfer shall be held in abeyance: Provided, however, That

no transfers whatever shall be made three months before any local or national election.

Necessary transfer expenses of the teacher and his family shall be paid for by the Government if his transfer is finally approved.

Sec. 7. Code of Professional Conduct for Teachers. Within six months from the approval of this Act, the Secretary of Education shall formulate and prepare a Code of Professional Conduct for Public School Teachers. A copy of the Code shall be furnished each teacher: Provided, however, That where this is not possible by reason of inadequate fiscal resources of the Department of Education, at least three copies of the same Code shall be deposited with the office of the school principal or head teacher where they may be accessible for use by the teachers.

Sec. 8. Safeguards in Disciplinary Procedure. Every teacher shall enjoy equitable safeguards at each stage of any disciplinary procedure and shall have:

a. the right to be informed, in writing, of the charges;

b. the right to full access to the evidence in the case;

c. the right to defend himself and to be defended by a representative of his choice and/or by his organization, adequate time being given to the teacher for the preparation of his defense; and

d. the right to appeal to clearly designated authorities.

No publicity shall be given to any disciplinary action being taken against a teacher during the pendency of his case.

Sec. 9. Administrative Charges. Administrative charges against a teacher shall be heard initially by a committee composed of the corresponding School Superintendent of the Division or a duly authorized representative who should at least have the rank of a division supervisor, where the teacher belongs, as chairman, a representative of the local or, in its absence, any existing provincial or national teacher's organization and a supervisor of the Division, the last two to be designated by the Director of Public Schools. The committee shall submit its findings and recommendations to the Director of Public Schools within thirty days from the termination of the hearings: Provided, however, That where the school superintendent is the complainant or an interested party,

all the members of the committee shall be appointed by the Secretary of Education.

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Sec. 10. No Discrimination. There shall be no discrimination whatsoever in entrance to the teaching profession, or during its exercise, or in the termination of services, based on other than professional consideration.

Sec. 11. Married Teachers. Whenever possible, the proper authorities shall take all steps to enable married couples, both of whom are public school teachers, to be employed in the same locality.

Sec. 12. Academic Freedom. Teachers shall enjoy academic freedom in the discharge of their professional duties, particularly with regard to teaching and classroom methods.

III. HOURS OF WORK AND REMUNERATION

Sec. 13. Teaching Hours. Any teacher engaged in actual classroom instruction shall not be required to render more than six hours of actual classroom teaching a day, which shall be so scheduled as to give him time for the preparation and correction of exercises and other work incidental to his normal teaching duties: Provided, however, That where the exigencies of the service so require, any teacher may be required to

render more than six hours but not exceeding eight hours of actual classroom teaching a day upon payment of additional compensation at the same rate as his regular remuneration plus at least twenty-five per cent of his basic pay.

Sec. 14. Additional Compensation. Notwithstanding any provision of existing law to the contrary, co-curricula and out of school activities and any other activities outside of what is defined as normal duties of any teacher shall be paid an additional compensation of at least twenty-five per cent of his regular remuneration after the teacher has completed at least six hours of actual classroom teaching a day.

In the case of other teachers or school officials not engaged in actual classroom instruction, any work performed in excess of eight hours a day shall be paid an additional compensation of at least twenty-five per cent of their regular remuneration.

The agencies utilizing the services of teachers shall pay the additional compensation required under this section. Education authorities shall refuse to allow the rendition of services of teachers for other government agencies without the assurance that the teachers shall be paid the remuneration provided for under this section.

Sec. 15. Criteria for Salaries. Teacher's salaries shall correspond to the following criteria:

(a) they shall compare favorably with those paid in other occupations requiring equivalent or similar qualifications, training and abilities;

(b) they shall be such as to insure teachers a reasonable standard of life for themselves and their families; and

(c) they shall be properly graded so as to recognize the fact that certain positions require higher qualifications and greater responsibility than others: Provided, however, That the general salary scale shall be such that the relation between the lowest and highest salaries paid in the profession will be of reasonable order. Narrowing of the salary scale shall be achieved by raising the lower end of the salary scales relative to the upper end.

Sec. 16. Salary Scale. Salary scales of teachers shall provide for a gradual progression from a minimum to a maximum salary by means of regular increments, granted automatically after three years: Provided, That the efficiency rating of the teacher concerned is at least satisfactory. The progression from the minimum to the maximum of the salary scale shall not extend over a period of ten years.

Sec. 17. Equality in Salary Scales. The salary scales of teachers whose salaries are appropriated by a city, municipal, municipal district, or provincial government, shall not be less than those provided for teachers of the National Government.

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Sec. 18. Cost of Living Allowance. Teacher's salaries shall, at the very least, keep pace with the rise in the cost of living by the payment of a cost-of-living allowance which shall automatically follow changes in a cost-of-living index. The Secretary of Education shall, in consultation with the proper government entities, recommend to Congress, at least annually, the appropriation of the necessary funds for the cost-of-living allowances of teachers employed by the National Government. The determination of the cost-of-living allowances by the Secretary of Education shall, upon approval of the President of the Philippines, be binding on the city, municipal or provincial government, for the purposes of calculating the cost-of-living allowances of teachers under its employ.

Sec. 19. Special Hardship Allowances. In areas in which teachers are exposed to hardship such as difficulty in commuting to the place of work or other hazards peculiar to the place of employment, as determined by the Secretary of Education, they shall be compensated special hardship allowances equivalent to at least twenty-five per cent of their monthly salary.

Sec. 20. Salaries to be Paid in Legal Tender. Salaries of teachers shall be paid in legal tender of the Philippines or its equivalent in checks or treasury warrants. Provided, however, That such checks or treasury warrants shall be cashable in any national, provincial, city or municipal treasurer's office or any banking institutions operating under the laws of the Republic of the Philippines.

Sec. 21. Deductions Prohibited. No person shall make any deduction whatsoever from the salaries of teachers except under specific authority of law authorizing such deductions: Provided, however, That upon written authority executed by the teacher concerned, (1) lawful dues and fees owing to the Philippine Public School Teachers Association, and (2) premiums properly due on insurance policies, shall be considered deductible.

IV. HEALTH MEASURES AND INJURY BENEFITS

Sec. 22. Medical Examination and Treatment. Compulsory medical examination shall be provided free of charge for all teachers before they take up teaching, and shall be repeated not less than once a year during the teacher's professional life. Where medical examination show that medical treatment and/or hospitalization is necessary, same shall be provided free by the government entity paying the salary of the teachers.

In regions where there is scarcity of medical facilities, teachers may obtain elsewhere the necessary medical care with the right to be reimbursed for their traveling expenses by the government entity concerned in the first paragraph of this Section.

Sec. 23. Compensation For Injuries. Teachers shall be protected against the consequences of employment injuries in accordance with existing laws. The effects of the physical and nervous strain on the teacher's health shall be recognized as a compensable occupational disease in accordance with existing laws.

V. LEAVE AND RETIREMENT BENEFITS

Sec. 24. Study Leave. In addition to the leave privileges now enjoyed by teachers in the public schools, they shall be entitled to study leave not exceeding one school year after seven years of service. Such leave shall be granted in accordance with a schedule set by the Department of Education. During the period of such leave, the teachers shall be entitled to at least sixty per cent of their monthly salary: Provided, however, That no teacher shall be allowed to accumulate more than one year study leave, unless he needs an additional semester to finish his thesis for a graduate study in education or allied courses: Provided, further, That no compensation shall be due the teacher after the first year of such leave. In all cases, the study leave period shall be counted for seniority and pension purposes.

The compensation allowed for one year study leave as herein provided shall be subject to the condition that the teacher takes the regular study load and passes at least seventy-five per cent of his courses. Study leave of more than one year may be permitted by the Secretary of Education but without compensation.

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Sec. 25. Indefinite Leave. An indefinite sick leave of absence shall be granted to teachers when the nature of the illness demands a long treatment that will exceed one year at the least.

Sec. 26. Salary Increase upon Retirement. Public school teachers having fulfilled the age and service requirements of the applicable retirement laws shall be given one range salary raise upon retirement, which shall be the basis of the computation of the lump sum of the retirement pay and the monthly benefits thereafter.

VI. TEACHER'S ORGANIZATION

Sec. 27. Freedom to Organize. Public school teachers shall have the right to freely and without previous authorization both to establish and to join organizations of their choosing, whether local or national to further and defend their interests.

Sec. 28. Discrimination Against Teachers Prohibited. The rights established in the immediately preceding Section shall be exercised without any interference or coercion. It shall be unlawful for any person to commit any acts of discrimination against teachers which are calculated to (a) make the employment of a teacher subject to the condition that he shall not join an organization, or shall relinquish membership in an organization,

(b) to cause the dismissal of or otherwise prejudice a teacher by reason of his membership in an organization or because of participation in organization activities outside school hours, or with the consent of the proper school authorities, within school hours, and (c) to prevent him from carrying out the duties laid upon him by his position in the organization, or to penalize him for an action undertaken in that capacity.

Sec. 29. National Teacher's Organizations. National teachers' organizations shall be consulted in the formulation of national educational policies and professional standards, and in the formulation of national policies governing the social security of the teachers.

VII. ADMINISTRATION AND ENFORCEMENT

Sec. 30. Rules and Regulations. The Secretary of Education shall formulate and prepare the necessary rules and regulations to implement the provisions of this Act. Rules and regulations issued pursuant to this Section shall take effect thirty days after publication in a newspaper of general circulation and by such other means as the Secretary of Education deems reasonably sufficient to give interested parties general notice of such issuance.

Sec. 31. Budgetary Estimates. The Secretary of Education shall submit to Congress annually the necessary budgetary estimates to implement the provisions of the Act concerning the benefits herein granted to public school teachers under the employ of the National Government.

Sec. 32. Penal Provision. A person who shall willfully interfere with, restrain or coerce any teacher in the exercise of his rights guaranteed by this Act or who shall in any other manner commit any act to defeat any of the provisions of this Act shall, upon conviction, be punished by a fine of not less than one hundred pesos nor more than one thousand pesos, or by imprisonment, in the discretion of the court.

If the offender is a public official, the court shall order his dismissal from the Government service.

Sec. 33. Repealing Clause. All Acts or parts of Acts, executive orders and their implementing rules inconsistent with the provisions of this Act are hereby repealed, amended or modified accordingly.

Sec. 34. Separability Clause. If any provision of this Act is declared invalid, the remainder of this Act or any provisions not affected thereby shall remain in force and in effect.

Sec. 35. This Act shall take effect upon its approval.

Approved: June 18, 1966

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3. DEPED ORDER 72, s. 2016

87

****

MALACANANG PALACE

MANILA

BY THE PRESIDENT OF THE PHILIPPINES

EXECUTIVE ORDER NO. 02

OPERATIONALIZING IN THE EXECUTIVE BRANCH THE PEOPLE'S CONSTITUTIONAL

RIGHT TO INFORMATION AND THE STATE POLICIES OF FULL PUBLIC DISCLOSURE

AND TRANSPARENCY IN THE PUBLIC SERVICE AND PROVIDING GUIDELINES

THEREFORE

WHEREAS, pursuant to Section 28, Article II of the 1987 Constitution, the

State adopts and implements a policy of full public disclosure of all its transactions

involving public interest, subject to reasonable conditions prescribed by law;

WHEREAS, Section 7, Article III of the Constitution guarantees the right of the people to

information on matters of public concern;

WHEREAS, the incorporation of this right in the Constitution is a recognition of the

fundamental role of free and open exchange of information in a democracy, meant to

enhance transparency and accountability in government official acts, transactions, or

decisions;

WHEREAS, the Executive Branch recognizes the urgent need to

operationalize these Constitutional provisions;

WHEREAS, the President, under Section 17, Article VII of the Constitution, has control

over all executive departments, bureaus and offices, and the duty to ensure that the

laws be faithfully executed;

WHEREAS, the Data Privacy Act of 2012 (R.A. 10173), including its

Implementing Rules and Regulations, strengthens the fundamental human right of

privacy and of communication while ensuring the free flow of information to promote

innovation and growth;

NOW, THEREFORE, I, RODRIGO ROA DUTERTE, President of the Philippines, by

virtue of the powers vested in me by the Constitution and existing laws, do hereby order:

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THE PRESIDENT OF THE PHILIPPINES

SECTION 1. Definition. For the purpose of this Executive Order, the following terms shall mean:

(a) "Information" shall mean any records, documents, papers, reports,

letters, contracts, minutes and transcripts of official meetings, maps, books, photographs,

data, research materials, films, sound and video recordings, magnetic or other tapes,

electronic data, computer-stored data, or any other like or similar data or materials recorded,

stored or archived in whatever format, whether offline or online, which are made, received, or

kept in or under the control and custody of any government office pursuant to law, executive

order, and rules and regulations or in connection with the performance or transaction of official

business by any government office.

(b) "Official record/records" shall refer to information produced or received

by a public officer or employee, or by a government office in an official capacity or pursuant to a

public function or duty.

(c) "Public record/records" shall include information required by laws,

executive orders, rules, or regulations to be entered, kept and made publicly available by a

government office.

SECTION 2. Coverage. This order shall cover all government offices under the Executive

Branch, including but not limited to the national government and all its offices, departments,

bureaus, and instrumentalities, including government-owned or

-controlled corporations, and state universities and colleges. Local government units (LGUs) are

enjoined to observe and be guided by this Order.

SECTION 3. Access to Information. Every Filipino shall have access to information, official

records, public records, and documents and papers pertaining to official acts, transactions or

decisions, as well as to government research data used as basis for policy development.

SECTION 4. Exception. Access to information shall be denied when the information falls

under any of the exceptions enshrined in the Constitution, existing laws or jurisprudence.

The Department of Justice and the Office of the Solicitor General are hereby directed to

prepare an inventory of such exceptions and submit the same to the Office of the President

within thirty (30) calendar days from the date of effectivity of this Order.

The Office of the President shall thereafter immediately circularize the inventory of

exceptions for the guidance of all government offices and instrumentalities covered

by this Order and the general public.

Said inventory of exceptions shall periodically be updated to properly reflect any change in

existing law and jurisprudence and the Department of Justice and the Office of the Solicitor

General are directed to update the inventory of exceptions as the need to do so arises, for

circularization as herein above stated.

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SECTION 5. Availability of SALN. Subject to the provisions contained in Sections 3 and 4 of this Order, all public officials are reminded of their obligation to file and make available for scrutiny their Statements of Assets, Liabilities and Net Worth (SALN) in accordance with existing laws, rules and regulations, and the spirit and letter of this Order.

SECTION 6. Application and Interpretation. There shall be a legal presumption in favor of access to information, public records and official records. No request for information shall be denied unless it clearly falls under any of the exceptions listed in the inventory or updated inventory of exceptions circularized by the Office of the President as provided in Section 4 hereof.

The determination of the applicability of any of the exceptions to the request shall be the responsibility of the Head of the Office which has custody or control of the information, public record or official record, or of the responsible central or field officer duly designated by him in writing.

In making such determination, the Head of the Office or his designated officer shall exercise reasonable djjgence to ensure that no exception shall be used or availed of to deny any request for information or access to public records or official records if the denial is intended primarily and purposely to cover up a crime, wrongdoing, graft or corruption.

SECTION 7. Protection of Privacy. While providing access to information, public records, and official records, responsible officials shall afford full protection to an individual's right to privacy as follows:

(a) Each government office per Section 2 hereof shall ensure that personal

information in its custody-or under its control is disclosed or released only if it is material or relevant to the subject matter of the request and its disclosure is permissible under this Order or existing laws, rules or regulations;

(b) Each government office must protect personal information in its custody

or control by making reasonable security arrangements against leaks or premature disclosure of personal information which unduly exposes the individual whose personal information is requested to vilification, harassment, or any other wrongful acts; and

(c) Any employee or official of a government office per Section 2 hereof

who has access, authorized or unauthorized, to personal information in the custody of the office must not disclose that information except when authorized under this Order or pursuant to existing laws, rules or regulations.

SECTION 8. People's Freedom of Information (FOI) Manual. For the effective implementation of this Order, every government office is directed to prepare within one hundred twenty (120) calendar days from the effectivity of this Order, its own People’s FOI Manual, which shall include, among others, the following information:

(a) The location and contact information of the head, regional, provincial,

and field offices, and other established places where the public can

submit requests to obtain information;

(b) The person or officer responsible for receiving requests for information;

(c) The procedure for the filing and processing of the request, as provided

in the succeeding Section 9 of this Order;

(d) The standard forms for the submission of requests and for the proper acknowledgment of such requests;

(e) The process for the disposition of requests;

(f) The procedure for administrative appeal of any denial of request for

access to information; and

(g) The schedule of applicable fees.

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SECTION 9. Procedure. The following procedure shall govern the filing and processing of requests

for access to information:

(a) Any person who requests access to information shall submit a written

request to the government office concerned. The request shall state the name and contact

information of the requesting party, provide valid proof of his identification or authorization,

reasonably describe the information requested, and the reason for, or purpose of, the request for

information: Provided, that no request shall be denied or refused acceptance unless the reason

for the request is contrary to law, existing rules and regulations, or it is one of the exceptions

contained in the inventory of exceptions as hereinabove provided.

(b) The public official receiving the request shall provide reasonable

assistance, free of charge, to enable all requesting parties, particularly those with special needs,

to comply with the request requirements under this Section.

(c) The request shall be stamped by the government office, indicating the

date and time of receipt and the name, rank, title or position of the receiving public officer or

employee with the corresponding signature, and a copy thereof furnished to the requesting party.

Each government office shall establish a system to trace the status of all requests for information

received by it.

(d) The government office shall respond to a request fully compliant with

the requirements of sub-section (a) hereof as soon as practicable but not exceeding fifteen (15)

working days from the receipt thereof. The response mentioned above refers to the decision

of the office concerned to grant or deny access to the information requested.

(e) The period to respond may be extended whenever the information

requested requires extensive search of the government office's records facilities, examination of

voluminous records, the occurrence of fortuitous events or other analogous cases. The

government office shall

notify the person making the request of such extension, setting forth the reasons for the extension.

In no case shall the extension go beyond twenty (20) working days counted from the end of the

original period, unless exceptional circumstances warrant a longer period.

(f) Once a decision is made to grant the request, the person making the

request shall be notified of such decision and directed to pay any applicable fees.

SECTION 10. Fees. Government offices shall not charge any fee for accepting requests for access to

information. They may, however, charge a reasonable fee to reimburse necessary costs, including

actual costs of reproduction and copying of the information requested, subject to existing rules and

regulations. In no case shall the applicable fees be so onerous as to defeat the purpose of this

Order.

SECTION 11. Identical or Substantially Similar Requests. The government office shall not be

required to act upon an unreasonable subsequent identical or substantially similar request

from the same requesting party whose request has already been previously granted or denied by

the same government offices

SECTION 12. Notice of Denial. If the government office decides to deny the request wholly or

partially, it shall, as soon as practicable and within fifteen (15)

working days from the receipt of the request, notify the requesting party of the denial in writing. The

notice shall clearly set forth the ground or grounds for denial and the circumstances on which the

denial is based. Failure to notify the requesting party of the action taken on the request within the

period herein provided shall be deemed a denial of the request for access to information

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SECTION 13. Remedies in Case of Denial of Request for Access to Information. A person

whose request for access to information has been denied may avail himself of the remedies set

forth below:

(a) Denial of any request for access to information may be appealed to the person or office

next higher in authority, following the procedure mentioned in Section 8 (f) of this Order:

Provided, that the written appeal must be filed by the same person making the request within

fifteen (15) calendar days from the notice of denial or from the lapse of the relevant period to

respond to the request.

(b) The appeal shall be decided by the person or office next higher in authority within thirty

(30) working days from the filing of said written appeal. Failure of such person or office to decide

within the afore-stated period shall be deemed a denial of the appeal.

(c) Upon exhaustion of administrative appeal remedies, the requesting party may file the

appropriate judicial action in accordance with the Rules of Court.

SECTION 14. Keeping of Records. Subject to existing laws, rules, and regulations, government

offices shall create and/or maintain accurate and reasonably complete records of important

information in appropriate formats, and implement a records management system that facilitates

easy identification, retrieval and communication of information to the public.

SECTION 15. Administrative Liability. Failure to comply with the provisions of this Order may be a

ground for administrative and disciplinary sanctions against any erring public officer or employee as

provided under existing laws or regulations.

SECTION 16. Implementing Details. All government offices in the Executive Branch are directed to

formulate their respective implementing details taking into consideration their mandates and the

nature of information in their custody or control, within one hundred twenty (120) days from the effectivity

of this Order.

SECTION 17. Separability Clause. If any section or part of this Order is held unconstitutional or

invalid, the other sections or provisions not otherwise affected shall remain in full force and effect.

SECTION 18. Repealing Clause. All orders, rules and regulations, issuances or any part thereof

inconsistent with the provisions of this Executive Order are hereby repealed, amended or modified

accordingly: Provided, that the provisions of Memorandum Circular No. 78 (s. 1964), as

amended, shall not be deemed repealed pending further review.

SECTION 19. Effectivity. This Order shall take effect immediately upon publication in a newspaper

of general circulation.

Done, in the City of Manila, this 23rd day of July in the year of our Lord Two Thousand Sixteen

By the President:

(Sgd)

SALVADOR C. MEDIALDEA

Executive Secretary

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4. Republic Act 9155

Congress of the Philippines Twelfth Congress

REPUBLIC ACT NO. 9155 August 11, 2001

AN ACT INSTITUTING A FRAME WORK OF GOVERNANCE FOR BASIC EDUCATION, ESTABLISHING AUTHORITY AND ACCOUNTABILITY, RENAMING THE DEPARTMENT OF EDUCATION, CULTURE AND

SPORTS AS THE DEPARTMENT OF EDUCATION, AND FOR OTHER PURPOSES

Be it enacted by the Senate and the House of Representatives of the Philippines in Congress assembled:

Section 1. Short Title. - This Act shall be known as the "Governance of Basic Education Act of 2001."

Section 2. Declaration of Policy. - It is hereby declared the policy of the State to protect and promote the right of all citizens to quality basic education and to make such education accessible to all by providing all Filipino children a free and compulsory education in the elementary level and free education in the high school level. Such education shall also include alternative learning systems for out-of-school youth and adult learners. It shall be the goal of basic education to provide them with the skills, knowledge and values they need to become caring, seIf-reliant, productive and patriotic citizens.

The school shall be the heart of the formal education system. It is where children learn. Schools shall have a single aim of providing the best possible basic education for all learners.

Governance of basic education shall begin at the national level it is at the regions, divisions, schools and learning centers herein referred to as the field offices - where the policy and principle for the governance of basic education shall be translated into programs, projects and services developed, adapted and offered to fit local needs.

The State shall encourage local initiatives for improving the quality of basic education. The State shall ensure that the values, needs and aspirations of a school community are reflected in the program of education for the children, out-of-school youth and adult learners. Schools and learning centers shall be empowered to make decisions on what is best for the learners they serve.

Section 3. Purposes and Objectives. - The purposes and objectives of this Act are:

(a) To provide the framework for the governance of basic education which shall set the general directions for educational policies and standards and establish authority, accountability and responsibility for achieving higher learning outcomes;

(b) To define the roles and responsibilities of and provide resources to, the field offices which shall implement educational programs, projects and services in communities they serve;

(c) To make schools and learning centers the most important vehicle for the teaching and learning of national values and for developing in the Filipino learners love of country and pride in its rich heritage;

(d) To ensure that schools and learning centers receive the kind of focused attention they deserve and that educational programs, projects and services take into account the interests of all members of the community;

(e) To enable the schools and learning centers to reflect the values of the community by allowing teachers/learning facilitators and other staff to have the flexibility to serve the needs of all learners;

(f) To encourage local initiatives for the improvement of schools and learning centers and to provide the means by which these improvements may be achieved and sustained; and

(g) To establish schools and learning centers as facilities where schoolchildren are able to learn a range of core competencies prescribed for elementary and high school education programs or where the out-of-school youth and adult learners are provided alternative learning programs and receive accreditation for at least the equivalent of a high

school education.

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Section 4. Definition of Terms. - For purposes of this Act, the terms or phrases used shall mean or be understood as follows:

(a) Alternative Learning System -is a parallel learning system to provide a viable alternative to the existing formal education instruction. It encompasses both the nonformal and informal sources of knowledge and skills;

(b) Basic Education - is the education intended to meet basic learning needs which lays the foundation on which subsequent learning can be based. It encompasses early childhood, elementary and high school education as well as alternative learning systems four out-of-school youth and adult learners and includes education for those with special needs;

(c) Cluster of Schools - is a group of schools which are geographically contiguous and brought together to improve the learning outcomes;

(d) Formal Education - is the systematic and deliberate process of hierarchically structured and sequential learning corresponding to the general concept of elementary and secondary level of schooling. At the end of each level, the learner needs a certification in order to enter or advance to the next level;

(e) Informal Education - is a lifelong process of learning by which every person acquires and accumulates knowledge, skills, attitudes and insights from daily experiences at home, at work, at play and from life itself;

(f) Integrated School. - is a school that offers a complete basic education in one school site and has unified instructional program;

(g) Learner - is any individual seeking basic literacy skills and functional life skills or support services for the improvement of the quality of his/her life;

(h) Learning Center - is a physical space to house learning resources and facilities of a learning program for out-of-school youth and adults. It is a venue for face-to-face learning and activities and other learning opportunities for community development and improvement of the people's quality of life;

(i) Learning Facilitator - is the key learning support person who is responsible for supervising/facilitating the learning process and activities of the learner;

(j) Non-Formal Education - is any organized, systematic educational activity carried outside the framework of the formal system to provide selected types of learning to a segment of the population;

(k) Quality Education - is the appropriateness, relevance and excellence of the education given to meet the needs and aspirations of an individual and society;

(I) .School - is an educational institution, private and public, undertaking educational operation with a specific age-group of pupils or students pursuing defined studies at defined levels, receiving instruction from teachers, usually located in a building or a group of buildings in a particular physical or cyber site; and

(m) .School Head - is a person responsible for the administrative and instructional supervision of the school or cluster of schools.

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CHAPTER 1 GOVERNANCE OF BASIC EDUCATION

Section 5. Principles of Shared Governance. - (a) Shared governance is a principle which recognizes that every

unit in the education bureaucracy has a particular role, task and responsibility inherent in the office and for which it is principally accountable for outcomes;

(b) The process of democratic consultation shall be observed in the decision-making process at appropriate levels. Feedback mechanisms shall be established to ensure coordination and open communication of the central office with the regional, division and school levels;

(c) The principles of accountability and transparency shall be operationalized in the performance of functions and responsibilities at all levels; and

(d) The communication channels of field offices shall be strengthened to facilitate flow of information and expand linkages with other government agencies, local government units and nongovernmental organizations for effective governance.

Section 6. Governance. - The Department of Education, Culture and Sports shall henceforth be called the

Department of Education. It shall be vested with authority, accountability and responsibility for ensuring access to, promoting equity in, and improving the quality of basic education. Arts, culture and sports shall be as provided for in Sections 8 and 9 hereof.

Section 7. Powers, Duties and Functions. - The Secretary of the Department of Education shall exercise overall

authority and supervision over the operations of the Department.

A. National Level In addition to his/her powers under existing laws, the Secretary of Education shall have authority, accountability and responsibility for the following:

(1) Formulating national educational policies;

(2) Formulating a national basic education plan;

(3) Promulgating national educational Standards;

(4) Monitoring and assessing national learning outcomes;

(5) Undertaking national educational research and studies;

(6) Enhancing the employment status, professional competence, welfare and working conditions of all personnel of the Department; and

(7) Enhancing the total development of learners through local and national programs and/or projects.

The Secretary of Education shall be assisted by not more than four (4) undersecretaries and not more than four (4) assistant secretaries whose assignments, duties and responsibilities shall be governed by law. There shall be at least one undersecretary and one assistant secretary who shall be career executive service officers chosen from among the staff of the Department.

B. Regional Level

There shall be as many regional offices as may be provided by law. Each regional office shall have a director, an assistant director and an office staff for program promotion and support, planning, administrative and fiscal services.

Consistent with the national educational policies, plans and standards, the regional director shall have authority, accountability and responsibility for the following:

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(1) Defining a regional educational policy framework which reflects the values, needs and expectations of the communities they serve;

(2) Developing a regional basic education plan;

(3) Developing regional educational standards with a view towards bench-marking for international competitiveness;

(4) Monitoring, evaluating and assessing regional learning outcomes;

(5) Undertaking research projects and developing and managing region wide projects which may be funded through official development assistance and/or or other finding agencies;

(6) Ensuring strict compliance with prescribed national criteria for the recruitment, selection and training of all staff in the region and divisions.

(7) Formulating, in coordination with the regional development council, the budget to support the regional educational plan which shall take into account the educational plans of the divisions and districts;

(8) Determining the organization component of the divisions and districts and approving the proposed staffing pattern of all employees in the divisions and districts;

(9) Hiring, placing and evaluating all employees in the regional office, except for the position of assistant director;

(10) Evaluating all schools division superintendents and assistant division superintendents in the region;

(II) Planning and managing the effective and efficient use of all personnel, physical and fiscal resources of the regional office, including professional staff development.;

(12) Managing the database and management information system of the region;

(13) Approving the establishment of public and private elementary and high schools and learning centers; and

(14) Preforming such other functions as may be assigned by proper authorities.

C. Division Level

A division shall consist of a province or a city which shall have a schools division superintendent, at least one assistant schools division superintendent and an office staff for programs promotion, planning, administrative, fiscal, legal, ancillary and other support services.

Consistent with the national educational policies, plans and standards the schools division superintendents shall have authority, accountability and responsibility for the following:

(1) Developing and implementing division education development plans;

(2) Planning and managing the effective and efficient use of all personnel, physical and fiscal resources of the division, including professional staff development;

(3) Hiring, placing and evaluating all division supervisors and schools district supervisors as well as all employees in the division, both teaching and non-teaching personnel, including school heads, except for the assistant division superintendent;

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(4) Monitoring the utilization of funds provided by the national government and the local government units to the schools and learning centers;

(5) Ensuring compliance of quality standards for basic education programs and for this purpose strengthening the role of division supervisors as subject area specialists;

(6) Promoting awareness of and adherence by all schools and learning centers to accreditation standards prescribed by the Secretary of Education;

(7) Supervising the operations of all public and private elementary, secondary and integrated schools, and learning centers; and

(8) Performing such other functions as may be assigned by proper authorities.

D. Schools District Level

Upon the recommendation of the schools division superintendents, the regional director may establish additional schools district within a schools division. School districts already existing at tile time of the passage of the law shall be maintained. A schools district shall have a schools district supervisor and an office staff for program promotion.

The schools district supervisor shall be responsible for:

(1) Providing professional and instructional advice and support to the school heads and teachers/facilitators of schools and learning centers in the district or cluster thereof;

(2) Curricula supervision; and


E. School Level

There shall be a school head for all public elementary schools and public high schools or a cluster thereof. The establishment of integrated schools from existing public elementary and public high schools shall be encouraged.

The school head, who may be assisted by an assistant school head, shall be both an instructional leader and administrative manager. The school head shall form a them with the school teachers/learning facilitators for delivery of quality educational programs, projects and services. A core of nonteaching staff shall handle the school's administrative, fiscal and auxiliary services.

Consistent with the national educational policies, plans and standards, the school heads shall have authority, accountability and responsibility for the following:

(1) Setting the mission, vision, goals and objectives of the school;

(2) Creating an environment within the school that is conducive to teaching and learning;

(3) Implementing the school curriculum and being accountable for higher learning outcomes;

(4) Developing the school education program and school improvement plan;

(5) Offering educational programs, projects and services which provide equitable opportunities for all learners in the community;

(6) Introducing new and innovative modes of instruction to achieve higher learning outcomes;

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(7) Administering and managing all personnel, physical and fiscal resources of the school;

(8) Recommending the staffing complement of the school based on its needs;

(9) Encouraging staff development;

(10) Establishing school and community networks and encouraging the active participation of teachers organizations, nonacademic personnel of public schools, and parents-teachers-community associations;

(11) Accepting donations, gifts, bequests and grants for the purpose of upgrading teachers' learning facilitators' competencies, improving ad expanding school facilities and providing instructional materials and equipment. Such donations or grants must be reported to the appropriate district supervisors and division superintendents; and


The Secretary of Education shall create a promotions board, at the appropriate levels, which shall formulate and implement a system of promotion for schools decision supervisors, schools district supervisors, and school heads. Promotion of school heads shall be based on educational qualification, merit and performance rather than on the number of teachers/learning facilitators and learners in the school.

The qualifications, salary grade, status of employment and welfare and benefits of school heads shall be the same for public elementary, secondary and integrated schools.

No appointment to the positions of regional directors, assistant regional directors, schools division superintendents and assistant schools division superintendents shall be made unless file appointee is a career executive service officer who preferably shall have risen from the ranks.

CHAPTER 2 TRANSFER OF CULTURAL AGENCIES

SEC. 8. Cultural Agencies. - The Komisyon ng Wikang Pilipino, National Historical Institute, Records

Management and Archives Office and the National Library shall now be administratively attached to the National Commission for Culture and the Arts (NCCA) and no loner with the Department of Education. The program for school arts and culture shall remain part of the school curriculum.

CHAPTER 3 ABOLITION OF THE BUREAU OF PHYSICAL EDUCATION AND SCHOOL SPORTS

Section 9. Abolition of BPESS. - All functions, programs and activities of the Department of Education related to

sports competition shall be transferred to the Philippine Sports Commission (PSC). The program for school sports and physical fitness shall remain part of the basic education curriculum.

The Bureau of Physical Education and School Sports (BPESS) is hereby abolished. The personnel of the BPESS, presently detailed with the PSC, are hereby transferred to the PSC without loss of rank, including the plantilla positions they occupy. All other BPESS personnel shall be retained by the Department.

CHAPTER 4 SUPPORT AND ASSISTANCE OF OTHER GOVERNMENT AGENCIES

Section 10. The Secretary of Education and the Secretary of Budget and Management shall, within ninety (90)

days from the approval of this Act, jointly promulgate the guidelines on the allocation, distribution and utilization of resources provided by thenational government for the field offices, taking into consideration the uniqueness of the working conditions of the teaching service.

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The Secretary of the Department of Education shall ensure that resources appropriated for the field offices are adequate and that resources for school personnel, school desks and textbooks and other instructional materials intended are allocated directly and released immediately by the Department of Budget and Management to said offices.

Section 11. The Secretary of the Department of Education, subject to civil service laws and regulations, shall

issue appropriate personnel policy rules and regulations that will best meet the requirements of the teaching profession taking into consideration the uniqueness of the working conditions of the teaching service.

Section 12. The Commission on Audit, in the issuance of audit rules and regulations that will govern the

utilization of all resources as well as the liquidation, recording and reporting thereof, shall take into account the different characteristics and distinct features of the department's field offices, its organizational set up as well as the nature of the operations of schools and learning centers.

CHAPTER 5 FINAL PROVISIONS

Section 13. Governance in the ARMM; - The Regional Education Secretary for the Autonomous Region in Muslim Mindanao (ARMM) shall exercise similar governance authority over the divisions, districts, schools and learning centers in the region as may be provided in the Organic Act. without prejudice to the provisions of Republic Act No. 9054, entitled "An Act to Strengthen and Expand tile Organic Act for the Autonomous Region in Muslim Mindanao, Amending for the Purpose Republic Act No.6734, entitled' An Act Providing for the Autonomous Region in Muslim Mindanao, as amended"'.

Section 14. Rules and Regulations. - The Secretary of Education shall promulgate the implementing rules and regulations within ninety (90) days after the approval of this Act: Provided, That the Secretary of Education shall

fully implement the principle of shared governance within two (2) years after the approval of this Act.

Section 15. Separability Clause. - If for any reason, any portion or provision of this Act shall be declared

unconstitutional, other parts or provisions hereof which are not affected thereby shall continue to be in full force and effect.

Section 16 Repealing Clause. - All laws, decrees, executive orders, rules and regulations, part or parts thereof, inconsistent with the provisions of this Act, are hereby repealed or modified accordingly.

Section 17. Effectivity Clause. - This Act. shall take effect fifteen (15) days following its publication in at least

two (2) newspapers of general circulation.

Approved,

(Sgd) (Sgd) FRANKLIN M. DRILON JOSE DE VENECIA, JR. President of the Senate Speaker of the House of Representatives (Sgd) (Sgd) OSCAR G. YARES ROBERTO P. NAZARENO Secretary of the Senate Secretary General House of Representatives

Approved: August 11, 2001

(Sgd) GLORIA MACAPAGAL-ARROYO President of the Philippines

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B. FORMS:

1. Provident Loan Form

Republic of the Philippines DEPARTMENT OF EDUCATION

Division of Cagayan de Oro Fr. William Masterson Road, Upper Balulang

Cagayan de Oro City

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2. MEMORANDUM OF AGREEMENT

This Agreement made and entered into this __ day of ______ at

___________________________, Philippines, by and between:

The DEPARTMENT OF EDUCATION, an agency of the national government of the Republic of the

Philippines, created by virtue of Batas Pambansa (B.P.) No. 232 “The Education Act of 1982” as amended by

Republic Act (R.A.) No. 9155 otherwise known as “Governance of Basic Education Act of 2001”, with principal

office address at DepEd Complex, Meralco Ave., Pasig City, Metro Manila, represented by its _____________,

__________________, herein referred to as “DepEd”;

-and-

________________________________ (name of adopting private entity), a corporation/ organization duly organized and existing under the laws of the Republic of the Philippines, or an individual, with office address at ___________________________________________________ represented in this transaction by its ________________________________________ (designation), _____________________________________ (name of representative), hereinafter referred to as the “ _______________________’’;

WITNESSETH: That

WHEREAS, Republic Act 8525, otherwise known as “An Act Establishing the Adopt-A-School Program

and Providing Incentives Therefore and for Other Purposes”, was enacted to encourage private companies to

assist in the delivery of better quality education to public schools in the country, particularly in the poverty-stricken

provinces;

WHEREAS, Revenue Regulations No. 10 s. 2003, Implementing the Tax Incentives Provision of RA 8525

otherwise known as the Adopt-a-School Act of 1998 has been issued by the Department of Finance thru the

Bureau of Internal Revenue;

WHEREAS, DepEd has the responsibility of securing resources to make our public schools competitive

and is now calling on the private sector to serve as a major partner in the nation’s development and in the

improvement of the public education system;

WHEREAS, DepEd believes that one way of achieving an enhanced learning environment and

addressing the shortage of resources in public schools is through the provision of

_________________________(description of intervention);

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WHEREAS, the PROPONENT is a business enterprise/organization/an individual engaged in

_________________________________________________; and ____________________________

WHEREAS , ___________ has responded to the call of DepEd for private sector participation in public

education by developing a project entitled ______________ which would _________________________ (

cite its purpose) and which is aligned with the goals of DepEd’s K to 12 Basic Education Program.

NOW THEREFORE, for and in consideration of the foregoing premises and the terms and conditions

herein set forth, the parties hereby agree as follows:

Section 1 Description of the Project

The project known as _______________________ (title) consists of the provision of

___________________________________________________,to

_________________________________________ (cite the purpose of the intervention or its

benefit to the schools/students/teachers)

Section 2 Rights and Obligations of the Concerned Parties

2.1 DepEd shall:

2.1.1 Provide policy guidance and directions to ensure the proper implementation and completion of the project;

2.1.2 Coordinate with the adopting entities in the implementation of the project’s activities;

2.1.3 Assist in the implementation and in monitoring the progress of the project by ensuring the cooperation of the beneficiary schools and the division/regional offices;

2.1.4 Execute a Deed of Acceptance as a way of recognizing and acknowledging the support or donation received from the adopting entities;

2.1.5 Review, facilitate or endorse the application of the adopting private entity for tax incentive or tax exemption entitlement to the corresponding Revenue District Office;

2.1.6 Provide proper management, maintenance, and care for the support/intervention received by the beneficiary school/s, through the School Head/s or Principals, in close coordination with the adopting entity;

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2.1.7 Ensure proper booking-up of donations through coordination with the school’s property custodian or division’s supply officer

2.2 The “Proponent” shall:

2.2.1 (on causing the planning & preparation and other obligations to be done about the project) ________________________________________________________________

________________________________________________________________

_______________________________________________

2.2.2 (on administering the efficient and effective implementation & adhering to basic safety practices or legalities of the project) ________________________________________________________________

________________________________________________________________

_______________________________________________

2.2.3 (on stating that the expenses arising from the project will be paid out by the agreed party or person) ________________________________________________________________

________________________________________________________________

_______________________________________________

2.2.4 Execute a Deed of Donation in favor of DepED for the completed project;

2.2.5 Render periodic report/ assessment of the projects being implemented to DepEd as deemed necessary;

2.2.6 Submit to the Adopt-a-School Program Secretariat all pertinent documents in support to the amount specified/claimed for tax incentive application, with the submission date not later than March 5 of the taxable year.

Section 3 Scope of the Project Beneficiaries

The project beneficiary /ies shall be ________________________________

___________________________________________________________________________

_________________________________________________

(list the name/s of the school beneficiary/ries and their corresponding complete address/es.)

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Section 4 Project Cost

The estimated cost of the project covering the entire term is

_____________________________.

Breakdown of the cost:

Details Cost

_____________________________________________ __________

_____________________________________________ __________

_____________________________________________ __________

_____________________________________________ __________

_____________________________________________ __________

TOTAL

Section 5 Project Effectivity

This Memorandum of Agreement shall take effect upon its signing and shall remain in full force

and effect during the entire project duration which will be from _______________________ (

state the start and end of the project )

Section 6 Capacity and Authorization. The parties herein warrant that they have the capacity, power and

requisite authorization to enter into this Agreement.

Section 7 Separability Clause. Should any part of this Agreement be judicially declared null and void,

such nullity shall not affect the validity of the remaining provisions hereof.

Section 8 Breach of Contract. The violation or omission of any of the provisions of this Agreement shall

be ground for the cancellation or rescission of the same without need for legal or court action.

Section 9 Amendments

This Agreement may be revised, amended or modified only through a written instrument duly

executed and signed by all parties.

SIGNED on the date and at the place first above written.

105

DEPARTMENT OF EDUCATION ADOPTING /PARTNERING ENTITY

By By

___________________________ _____________________________

President/ Head

SIGNED IN THE PRESENCE OF:

___________________________ ______________________________

106

A C K N O W L E D G M E N T

REPUBLIC OF THE PHILIPPINES)

_______________________________ ) ss.

BEFORE ME this _________(date)____________ , personally appeared:

_____________________ CTC#_______________, Issued on/at________________

______________________CTC#______________, Issued on/at ________________

Known to me and to me known to be the same persons who executed the foregoing instrument, and they

acknowledged to me that the same is their free and voluntary act and deed, and that of the corporations herein

they represented. This Memorandum of Agreement consists of ___ pages including this page in which this

acknowledgement is written, signed by the parties in their instrumental witnesses each and every page thereof.

WITNESS MY HAND AND NOTARIAL SEAL, on the date at the place first written above.

Doc. No. _______

Page No._______

Book No._______

Series of _______

107

3. ENROLMENT FORM

Department of Education Region X

Division of Cagayan de Oro City DIVISION OF CAGAYAN DE ORO CITY

3rd Floor, Trinidad Building Yacapin-Corrales Sts., Cagayan de Oro City

ENROLMENT FORM Name of Learner:________________________________________ Gender: ( ) Male ( ) Female

Last Name First Name Middle Name

Date of Birth: _____________________ Place of Birth: _________________________

Complete Name of the Father: ___________________________ Occupation: ________________

Complete Name of the Mother: __________________________Occupation: ________________

Complete Address:

________________________________________________________________________________

Contact Number of Parents/Guardians ________________ Email Address (If any): ____________

A. Medical Conditions of the Learner: (Please check applicable box)

Asthmatic Condition

Allergic Condition

Heart ailment

History of Diabetes

Child has no illness/health conditions

Child has illness/health conditions

Others, please specify the child’s illness/health conditions for school reference: ______________

________________________________________________________________________________

B. For Transferees (Additional Information):

Name of Previous School: _____________________________

Address of Previous School: ___________________________

Grade Level Last Attended: ____________________________

School Year Last Attended: ____________________________

Average Grade: ______________________________________

C. Credentials Submitted: (Please Check)

1. For Regular Learners: (Kindergarten to Grade VI and Grade 7 to Grade 10)

_____ NSO Birth Certificate (SECPA)

_____ Report Card (FORM 138)

_____ Permanent Record (Form 137)

_____ Certificate of Good Moral Character

2. For Special Education Pupils

_____ NSO Birth Certificate (SECPA)

_____ Assessment certificate/form from a Developmental Pediatrician to identify the child’s

disability type.

108

4. LEAVE FORM

109

C. STATEMENT OF AGREEMENT

Department of Education

Region X

Division of Cagayan de Oro

______________________

School

SY: _______________

STATEMENT OF AGREEMENT

I, ________________________________ of __________________________________do

hereby

School Head Name of School

accept ________________________________, son/daughter of ______________________________

for

Name of pupil Name of Parent

temporarily enrolment in ______________________________________until the School Report

Card,

Grade Level

Form 137-E, and Certificate of Good Moral Character will be presented on the school management,

for the period of three months upon enrolment. Hence, it is deemed willfully agreed that the student

upon exhausting all means of acquiring the Form 137-E to no avail after termination of three months

shall be returned to the previous Grade/Year level.

_____________________ ____________________

School Principal’s Signature Parent/Guardian’s Signature

over Printed Name over Printed Name

___________ ___________

Date Date

Transfer all form to appendix and include other pertinent forms

110

Performance Pledge (Adopted from Performance Pledge provided in the CSC Citizen’s Charter)

We, the officials and employees of the Department of

Education, pledge to:

Serve you promptly, efficiently, and with utmost

courtesy;

Ensure strict compliance with service standards;

Respond to your complaint about services as soon as

possible;

Value every citizen’s comments, suggestions, and

needs;

Empower the public through 24/7 access to

information on our policies, programs, activities

and services;

All these we pledge

Because YOU deserve no less