format no. : cel/fr/mmd/03(01) … no.c-2(b)-eoi-0500-265-18.pdf · email:[email protected],...
TRANSCRIPT
![Page 1: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/1.jpg)
RFE NO. C-2(b)/EOI/500/265/2018
FORMAT NO. : CEL/FR/MMD/03(01)
CENTRALELECTRONICSLIMITED (A Public Sector Enterprise)
Expression of Interest (EOI) for the
Empanelment of IT/Networking and
Security PM/Technical Consultancy
agencies
RFE Number: C-2(b)/EOI/500/265/208
Assistant General Manager (Materials) Materials Management Division Central Electronics Limited, 4, IndustrialArea, Saur Urja Marg, Sahibabad–201010(UP)INDIA Tel.No.0091-120-2895145FaxNo.0091-120-2895148 Email:[email protected]: www.celindia
![Page 2: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/2.jpg)
RFE NO. C-2(b)/EOI/500/265/2018
FORMAT NO. : CEL/FR/MMD/03(01)
CENTRALELECTRONICSLIMITED (A Public Sector Enterprise)
4, Industrial Area, Saur Urja Marg, Sahibabad–201010(UP)INDIA Tel.No.0091-120-2895145FaxNo.0091-120-2895148 Email:[email protected], Website: www.celindia.co.in
Request for Empanelment (Notice)
RFE Number: C-2(b)/EOI/500/265/2018 Dated: 24.12.2018
Central Electronics Limited invites request for empanelment (RFE) from the various System
Integrator (SI) working in the field of Security & Surveillance/IT & Networking for more than 03
year and are financially & technically capable parties having relevant experience as System
Integrator (SI) for empanelment with CEL for marketing and project execution of Security years
& Surveillance projects. CEL shall sign an agreement for long term cooperation and services tie-
up with the short listed bidders. Interested parties are requested to submit their proposal on
any working days to Undersigned along with supporting documents/credentials.
For details please visit our website: www.celindia.co.in/tender.asp
The proposal should be quoted with the RFE Name & Number along with the Name of the firm
submitting the proposal on the outer envelope which should be sealed.
Please see Document Control Sheet at Annexure -1.
For CENTRAL ELECTRONICS LIMITED
Sd- General Manager (Materials) Materials Management Division
![Page 3: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/3.jpg)
RFE NO. C-2(b)/EOI/500/265/2018
Annexure-A
Document Control Sheet
RFE Reference No. C-2(b)/EOI/500/265/2018 Name of Organization Central Electronics Limited
Tender Type (Open/Limited/EOI/Auction/Single)
OPEN
Tender Category (Services/Goods/works) Services
Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/Sell)
Empanelment
Payment Mode (Online/Offline) Offline
Date of Issue/Publishing 24.12.2018 (14:00 Hrs)
Document Download/Sale Start Date 24.12.2018 (15:00 Hrs)
Document Download/Sale End Date 24.12.2019 (15:00 Hrs)
Bid submission Start Date 28.12.2018 (09:30 Hrs)
Date and Time for Submission of Bids All working Days (09:00 Hrs to 15:00Hrs)
Date and Time of Opening of Bids On Every 4th Saturday of the Month at 15:30 Hrs
![Page 4: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/4.jpg)
RFE NO. C-2(b)/EOI/500/198/2017
RFE NO. C-2(b)/EOI/265/2018
FORMAT NO.: CEL/FR/MMD/03(01)
CENTRALELECTRONICSLIMITED
(A Public Sector Enterprise)
4, Industrial Area, Saur Urja Marg, Sahibabad–201010(UP)INDIA
Tel.No.0091-120-2895145FaxNo.0091-120-2895148
Email:[email protected], Website: www.celindia.co.in
Important Instructions:
1. The following documents/Annexure are part of tender documents:
a) Vender Data should be submitted in the format for submission of Vendor Data as per.
b) Proposal will be open on every 4th Saturday
c) Proposals received will be processed immediately.
2. Request for Empanelment Acceptance Letter Annexure ‘B’
3. Format for Submission of Vender Data Annexure ‘C’
4. Performance Bank Guarantee Format Annexure ‘D’
5. Character certificate Annexure-I
6. Consortium agreement Annexure-II
7. Financial Turnover Certificate Annexure-III
8.
![Page 5: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/5.jpg)
RFE NO. C-2(b)/EOI/500/198/2017
RFE NO. C-2(b)/EOI/265/2018
Annexure –‘B’
RFP ACCEPTANCE LETTER
(To be given on Company Letter Head)
Date:
To,
Sub: Acceptance of Terms & Conditions of Tender.
REF Reference No:
Name of RFE -
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from the
web site(s)namely:
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from
Page No. to (including all documents like annexure(s), schedule(s), etc ,) which form part of the
purchase order agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into
consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s)
/corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated, then your department/ organization shall without
prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full
said earnest money deposit absolutely.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
![Page 6: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/6.jpg)
RFE NO. C-2(b)/EOI/500/265/2018
ANNEXURE ‘C’
Format for submission of Vendor Data
1. Name of vendor
2. Registered Address
Postal Code Company’s Year of
Establishment
Company’s nature of
business
Company’s Legal
Status
Registration No. Phone:
Fax No. Website:
Name of Proprietor/
CEO/Chairman
Phone/Mobile No.
Email id
3. Factory Address
Phone No.
Fax No.
Email id
4. Delhi/NCR Address (if
any)
Phone No.
Fax No.
Email id
5. Correspondence Address
6. Name of Contact Person
for this tender
Designation
Date of Birth
Phone/Mobile no.
Fax No.
Email id
7.0 Sales Tax related information
7.1 TIN No.
7.2 L.S.T. No.
7.3 C.S.T. No.
7.4 Sales Tax Exemption No.
(if any)
8.0 Income Tax related information
![Page 7: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/7.jpg)
8.1 PAN No.
8.2 PAN reference no. (in
case PAN applied for)
8.3 PAN Status (in case PAN
applied for)
9.0 Excise duty related information
9.1 ECC No.
9.2 Range
9.3 Collectorate
10. Registration No. with
Directorate of Industries
11. SSI/MSE Reg. No. (if
Small Scale Industrial
Unit)
(Please enclose certificate from DIC/NSIC along with Certificate from registered CA
with value of plant and machinery)
12. Is MSE/SSI is ST/SC? Yes / No (please enclose relevant certificate as proof)
13.0 Bank related information
13.1 Bank name
13.2 Branch name
13.3 Bank address
13.4 Bank phone no.
13.5 Bank fax no.
13.6 Bank MICR Code (9 digit)
13.7 RTGS-IFC Code
13.8 Account type
13.9 Account no.
13.10 Swift Code
Correspondence with respect to this tender may be address to Mr/Ms …………………………… at email id
………………………………………………………………….. and mobile no……………………………
I/We accept that CEL may send SMS and/or email regarding this tender/any other tender, award of contract,
purchase order(s) and/or any other information on any/all mobile nos. mentioned in this vendor data sheet.
I/We certify that the information given herein is correct to the best of my knowledge and belief.
Signature of Proprietor/CEO/Chairman/Authorized Person
Seal of the company/concern
![Page 8: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/8.jpg)
RFE NO. C-2(b)/EOI/500/265/2018 Annexure-D
![Page 9: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/9.jpg)
![Page 10: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/10.jpg)
Expression of Interest (EOI) for the Empanelment of IT/ Networking and Security & Surveillance PMC/Technical Consultancy agencies.
1. About Central Electronics Limited
Central Electronics Limited (CEL) is a Central Public Sector Enterprise (CPSE) under the Department of
Scientific & Industrial Research (DSIR), Ministry of Science & Technology, Government of India
which has been working in a number of high Technology & Strategic Areas including Defence
Electronics, Integrated Security & Surveillance Systems, Solar Photovoltaic and Railway Signalling
Equipment.
2. Purpose
Now a days many tenders are being floated by the Central/State/PSUs Government agencies for the
procurement of the latest technology based Smart Solution like Intelligent Traffic Management
Solutions, Smart Parking, Smart School & Classes, Smart Cities, Smart Traffic Management,
Intelligent Recourses Management, City Surveillance, IT, Networking, Cyber Security etc. The
evaluation of these tender are done through the Quality and Cost Based Selection (QCBS) process
hence the proposal with the appropriate solution will be important and crucial for preparing a qualifying
bid falling within the consideration zone. For this purpose this EoI is being floated to empanel IT/
Networking and Security & Surveillance PMC agencies/technical consultant agency. These will assist
CEL in selection of a good solution meeting the PQ-TQ criteria and selection of suitable MSP/ MSI
partner to qualify through the Quality and Cost Based Selection (QCBS) process. The method for the
selection of agency for work/project is explained in this EOI.
3. Method of Operation
The proposal submitted against this EOI will be further put to the Committee members for the evaluation.
The successful party will be issued a Letter of Intent (LOI) by CEL informing them about the
acceptance of their proposal. After issue of Letter of Intent (LOI) for empanelment, PMC is required
to sign the standard Empanelment Agreement with CEL and will submit the Security deposit as per
this EOI. Once the agreement has been signed with the PMC agency who is selected through the open
EoI, both the parties shall share the market intelligence with each other in order to understand the best
solution possible for the Project/Tender. The selection of PMC/Technical consultancy for the
project/tender execution will be done as stated below:
4. Mode of operation
4.1. Pre-bid tie-up:
a) Selection of PMC out of empanelled PMCs for an opportunity shall be done through the already
approved and on-going pre-bid tie-up process.
b) CEL will float a limited tender among the empanelled PMCs for the pre-bid tie-up.
c) These Agencies will further participate in the CEL tender/Enquiry along with the consortium
partners including Prime Vendor & Technical solutions meeting the PQ-TQ criteria.
d) The bidder offering highest NRS (Net Revenue Share) by the Prime Vendor may be declared
the successful bidder. LoI shall be issued to the successful bidder.
e) CEL to do pre-bid tie-up with prime vendor as proposed by PMC agency in its bid.
f) The pre-bid tie-up agreement will be signed with Prime Vendor on the basis of the Net Revenue
Share (NRS) model.
4.2. Single Bidder in CEL tender for pre-bid tie-up: In case, tender is floated by any government
organization.
a) CEL will float a limited tender enquiry among the empanelled PMC agencies and if only one
empanelled Consulting Agency submits interest for the opportunity the agency may be declared
as the successful bidder and LoI shall be issued to the successful bidder.
b) CEL to do pre-bid tie-up with prime vendor as proposed by PMC agency in its bid.
![Page 11: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/11.jpg)
c) The pre-bid tie-up agreement will be signed with Prime Vendor on the basis of the Net Revenue
Share (NRS) model.
d) CEL propose to work in this model on the NRS % model. The proposed NRS table will be
disclosed to the empanelled partner in their empanelment agreement.
e) This agreement based tie-up is only applicable for the tender related opportunities, because the
evaluation & competitive bidding will be done at the customer end (i.e. Rate discovery will be
done by the customer at its end through tender).
4.3. Post-Bid tender model: In case, CEL receives the order without the pre-bid tie-up then it will float
a tender among the empanelled PMC’s for the “POST AWARD” of the work.
4.4. On a case-to-case basis, if required, CEL may float open tender.
5. Agreement Validity: CEL proposes to enter 02 years agreement with the short-listed ASP/MVP for
the fulfilment of the purpose of this RFP. This Agreement shall be mutually decided. A non-disclosure
agreement shall also be signed.
6. EOI Processing Fee: Bidder(s) participating or submitting its proposal in this RFE will have to submit
a RFE processing fee of Rs. 7500/- (Rupees Seven Thousand Five Hundred Only)along with its
proposal in from of DD/Bankers Cheque in favour of “Central Electronics Limited”, payable at Delhi.
It’s a non-refundable amount.
7. Security Deposit: Short-listed applicants has to submit a Security Deposit of Rs. 02,50,000/- (Rupees
two lakh Fifty Thousand only) for the empanelment and for satisfactory fulfilment of terms and
conditions of this agreement. No interest shall be payable on the amount of Security Deposit. 8.
The security money will be submitted in the form of Bank Guarantee/Demand draft/Bankers cheque.
The Bank guarantee shall be valid for six months beyond the validity of the agreement. No interest
shall be payable on the security money deposited. Bank guarantee format enclosed. CEL’s account
with Syndicate Bank. The details of account are as below:
Beneficiary Name: Central Electronics Limited
Beneficiary Account Number/IBAN: 87761250000014
Beneficiary Bank SWIFT Address/BIC: SYNBINBB161
Beneficiary Bank Name: Syndicate Bank
Beneficiary Bank Address: Sahibabad Branch, CEL Complex, Plot No. 1, Site 4, Sahibabad 201010
INDIA.
9. Eligibility Criteria Conditions For Bidders :
The following criterion shall be met by the Bidders who intend to participate in this EOI and only those
Bidders who qualify the following conditions, need put in the proposal:
9.1. General Eligibility
For the purpose of this EOI, bidders can be either an individual or proprietorship firm, Limited
Company/Private Limited Company/Partnership or LLP (Limited Liability Partnerships)/or a registered
business entity and in order to support this, the bidders has to be registered under the same name with
any one Government tax authority or import export code or bank account in name of the bidders or PAN
Card or any other legal registration document. Single entity as well as consortiums is eligible for
bidding.
![Page 12: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/12.jpg)
9.2. Pre-Qualification Criteria
S. No. Pre-Qualification Criteria Document to be submitted
General:
1. Company/ proprietor registration. The firm
must have been registered for the last 03
Years.
1. The consultancy organization should have a valid registration issued by the competent authority.
2. Introductory Company Profile. 3. Memorandum and Article of
Association (company/firm)/ other relevant document in case of Proprietors indicating details of Directors/ Partners/ Proprietors.
2. Character & Antecedent Certificate Issued
by Competent Authority. As per the format attached with this EOI in
Annexure – I.
Financial :
3. (a) The agency should have annual
turnover of more than 03 Cr in
any of the last 03 financial year.
(b) The agency should have
profitable operations.
The firms has to submit the balance sheet
duly certified by practicing CA for the last
three financial years ending 31St
March2018.
Certificate from the CA in India to be
submitted as per Annexure – V, duly
certified by practicing chartered
accountant Mentioning membership
number & Firm registration number.
(FRM No.)
4. PMC Should have Valid
a) PAN Registration
b) GST registration
Copy of duly Signed & stamped
Document.
5. Copy of ITR Return of last 03
financial years i.e. 2015-16, 2016-17&
2017-18 (Certified by CA)
Copy of duly Signed & stamped
Document.
Work Experience:
6. The agency should not have been
blacklisted or on Holiday Listed or
Terminated anytime in past by any of
the Government Organizations /
PSUs.
As per Annexure-VII
7. The agency must have experience of
completing at least 03 work as
consulting agency in
PSU/Government department
/Ministries and other government
agencies in similar nature of work i.e
IT, Networking, Security &
Surveillances field. (Value of any PO
should not be less than 50 Lakhs).
Copy of duly Signed & stamped Purchase
order/work order & Completion
certificate.
Consortium:
8. 1. Proposal can be submitted by a
consortium of firms. A company
cannot propose to be member of
more than one consortium for
Consortium Document as per EOI Terms
1. Covering letter from the consortium
parties.
![Page 13: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/13.jpg)
submission of proposal against
this EOI. The lead member of the
consortium shall be the company
meeting all the technical
eligibility criteria. The consortium
jointly shall meet all the other
eligibility criteria’s.
2. For a biding consortium, the
Consortium Agreement clearly
specifying the name of the lead
member should be enclosed with
the bid. Consortium Agreement
executed jointly by member
companies of Consortium on
anon-judicial stamp paper of Rs.
100/- should be duly signed by the
signatory duly authorized by BoD/
MD to sign the agreement.
3. Agreement shall be signed with
the lead member and the lead
member shall be liable to execute
the contract and payment under the
contract shall be released to the
lead member on behalf of the
consortium.
2. Signed and Stamped copy of
consortium agreement.
3. Authorization in favour of person
signing the consortium as per RFE
clause.
a. The Bidder shall submit necessary documentary proof showing that they meet the eligibility
criteria along with their RFE bid. All documents submitted will also be self-attested by the
person authorized by the business entity or all consortium members.
b. Non fulfilment of the above said criteria shall result in rejection of technical bids. Any rejected
offer shall not be eligible for selection as MVP for CEL.
10. Consortium
a) Proposal can be submitted by a consortium of firms. A company cannot propose to be member
of more than one consortium for submission of proposal against this EOI. The lead member of
the consortium shall be the company meeting all the technical eligibility criteria. The consortium
jointly shall meet all the other eligibility criteria’s.
b) For a biding consortium, the Consortium Agreement clearly specifying the name of the lead
member should be enclosed with the bid. Consortium Agreement executed jointly by member
companies of Consortium on anon-judicial stamp paper of Rs. 100/- should be duly signed by the
signatory duly authorized by BoD/ MD to sign the agreement.
c) Agreement shall be signed with the lead member and the lead member shall be liable to execute
the contract and payment under the contract shall be released to the lead member on behalf of the
consortium.
11. Cost Of Bidding
11.1. The Bidder shall be responsible for all the costs associated with the preparation of its Proposal
and its participation in the bidding process. CEL will not be responsible or in any way liable
for such costs, regardless of the conduct or outcome of bidding.
11.2. CEL shall have no liability in this regard if it decides to terminate the process of short- listing
for any reason whatsoever.
![Page 14: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/14.jpg)
12. Clarification Of Bid Documents
12.1. A prospective bidder, requiring any clarification on the Bid Documents shall notify the CEL
in writing or by FAX at the CEL’s mailing address indicated in the invitation of Bid. Copies
of the query (without identifying the source) and clarifications by the CEL shall be
uploaded on CEL’s website.
12.2. Any clarification issued by CEL in response to query raised by prospective bidders shall form
an integral part of bid documents and it may amount to an amendment of relevant clauses of
the bid documents.
12.3. The bidders are required to keep a watch on the CEL website w.r.t. any amendment in the
EOI document or to clarification to the queries raised by the bidders till a day prior to the
opening of the bid. CEL reserves the right for rejection of bids if the bids are submitted
without taking into account these amendments/clarifications. Further bidder will be fully
responsible for downloading of the EOI document and amendments for their completeness.
12.4. All correspondence/ enquiries should be submitted to the following in writing by
post/courier/e-mail:
ATTN. OF: General Manager (Material Management Division)
ADDRESS: 4, Industrial Area, Sahibabad, Uttar Pradesh 201010
E-mail id: [email protected], [email protected]
12.5. CEL reserves the right for non-consideration of bids if the bids are submitted without taking
into account these amendments/clarifications. Further bidder will be fully responsible for
downloading of the EOI document and amendments for their completeness.
12.6. The right to suspend the short –listing process or part of the process to accept or reject any
or all applications at any stage of the process and/ or to modify the process or any part thereof
at any time without assigning any reason is reserved by CEL without any obligation or
liability whatsoever.
13. Unconditional Bids
Bidders may note that CEL may not entertain any deviations to the EOI Document at the time of
submission of the Proposal or thereafter. The Proposal to be submitted by the Bidders will be
unconditional and unqualified and the Bidders would be deemed to have accepted the terms and
conditions of the EOI Document with all its contents. Any conditional Proposal may be regarded as
non-responsive and could be liable for non-consideration.
14. Amendment To Bid Documents
14.1. At any time, prior to the date of submission of Proposal, the CEL may for any reason, whether at
its own initiative or in response to a clarification requested by a prospective Bidder, modify/alter
any terms & conditions of the bid documents by amendments.
14.2. The amendments shall be posted on the web-site and these amendments will be binding on them.
14.3. In order to give prospective bidders reasonable time to take the amendments into account while
preparing their bids or for any other reason, the CEL may, at its discretion, extend the last date /
time for the submission of bids suitably.
15. Authorization: Authorisation letter issued in favour of the signing authority on behalf of the bidder
/consortium:
a) Power of Attorney/Board Resolution/Authorisation by partner on Rs.100/- Stamp paper in favour
of the person authorized to sign and submitting the RFE document
b) In case of company memorandum of association and article of association along with a board
resolution authorising the concern person to sign and submit the tender shall be annexed with this
tender.
![Page 15: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/15.jpg)
c) In case of partnership copy of partnership deed along with certificate of registration issued by
registrar of firms will be required to be submitted along with the tender/EOI signed by one of the
partner. In case the RFE/Tender is signed by the authorised signatory i.e. other than the partner
of the firm an authorisation given by all the partner of the firm needed to be enclosed additionally.
d) In case of Sole proprietor, the undertaking form the proprietor would be needed (self-declaration)
16. Documents Comprising The Bid: The proposal should be accompanied by the following documents
(Check List)
S L No. D Document Required Submitted
(Yes/No)
1. S Submit your RPE along with CEL Corrigendum (if any at the time
of submission of proposal) dually signed and stamped on each page
to confirm acceptance of all T&Cs.
2. R RFE Processing Fee of Rs.7500/- (as per, clause 06 of this RFE)
3. Authorization letter issued in favour of the signing authority on
behalf of the bidder /consortium:
(as per, clause 15 of this RFE)
4. Cover Letter: Expressing the bidder interest for the Empanelment in
CEL and showing the Services for which it’s willing to get
empanelment in CEL.
5. T The firm country of origin along with the Reg. office in India.
6. C Company/ proprietor registration certificate (As per, 9.2.Pre-
Qualification Criteria, Section 01)
7. C Character & Antecedent Certificate Issued by Government of India
(as per Annexure I enclosed) (As per , 9.2.Pre-Qualification Criteria,
Section 02)
8. O Organization Details (As per , 9.2.Pre-Qualification Criteria, Section
01)
9. D Details of Directors/Partners/Proprietors (As per , 9.2.Pre-
Qualification Criteria, Section 01)
10. A Agency should have annual turnover of more than 03 Cr in any of
the last 03 Financial year. (As per , 9.2.Pre-Qualification Criteria,
Section 03)
11. C C A certificate showing the company has profitable operations as
Annexure V. (As per , 9.2.Pre-Qualification Criteria, Section 03)
12. B Bidder Should have Valid
a) PAN Registration
b) GST registration
(AA s per , 9.2.Pre-Qualification Criteria, Section 04)
13. C Copy of ITR Return of financial years (As per , 9.2.Pre-Qualification
Criteria, Section 05)
14. N Not blacklisted or terminated declaration as per Annexure VII.
(A as per , 9.2.Pre-Qualification Criteria, Section 06)
15. W Work experience certificate (As per , 9.2.Pre-Qualification Criteria,
Section 07)
![Page 16: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/16.jpg)
16. C Consortium agreement (if any)
(A (As per , 6.2.Pre-Qualification Criteria, Section 08)
17. Ot Other Appendix as have been mentioned in the RFE documents
(Annexure III, VI).
![Page 17: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/17.jpg)
Note: All the documents submitted by you should be dually signed and stamped by the authorized person.
17. Format And Signing Of Bid
17.1. EOI form should be clearly filled in ink/duly typed giving full name and address of the party and
in English Language only. All correspondences and other documents pertaining to the contract,
which are exchanged between the parties, shall be written in the English.
17.2. If the Proposal consists of more than one volume, Bidder must clearly number the volumes.
17.3. That the document (all pages) must be signed by an authorized signatory of the bidder/
consortium.
17.4. The bid submitted shall be sealed properly.
17.5. All copies of the EOI offer should be numbered sequentially and signed by the bidder on each
page.
17.6. The Bidder is expected to carefully examine all the instructions, Guidelines, terms and conditions
and formats of the EOI. Failure to furnish all the necessary information as required or
submission of a proposal. Bids not substantially responsive to all the requirements of the
EOI shall be at Bidder’s own risk and may be liable for rejection.
18. Sealing And Marking Of Bids
18.1. Bidders shall submit their Proposals by registered post or by hand at the following office
address on or before the last date and time for receipt of proposals mentioned in the EOI
documents. The envelope shall be addressed to:
General Manager (Material Management Division)
ADDRESS: 4, Industrial Area, Sahibabad, Uttar Pradesh 201010
18.2. The Bidder shall seal the Proposal duly marking the envelope (EOI for Selection of Managed
Value Added Service Provider to collaborate with CEL for implementation of Innovative Value
Added Services which will add value to CEL); the EOI number and Footer: Submitted By: “Name,
Address of the Bidder”
18.3. If the envelope is not sealed and marked as instructed above, the Proposal may be deemed to non-
responsive and would be liable for rejection. CEL assumes no responsibility for the misplacement
or premature opening of such Proposal.
18.4. The EOI offer shall indicate the name and address of the bidders to enable the bidder to return the
bid unopened in case it is declared ‘late’ or rejected.
18.5. The Proposal received will be opened on every Saturday of the month (except the 2nd Saturdays
and the government holidays).
18.6. If CEL discovers at any interval of time that the firm/participant had shared any faulty/forged
information with CEL then CEL may black list the firm or will be free to take any legal action
against the SI as per Law of the Land.
18.7. In case, CEL ask for the missing documents or any other enquiry related to this RFP, the firm will
have to submit the reply/documents within 10 days or it will be considered that the firm is not
interested for empanelment in CEL, hence the SI file will be closed.
19. Bidder’s Responsibility : The following is the sole responsibility of the bidder:
19.1. The Bidder is expected to examine carefully the contents of all the documents provided. Failure
to comply with the requirements of EOI Document will be Bidder’s own responsibility.
19.2. It would be deemed that prior to the submission of Proposal, the Bidder has:
a) Made a detailed examination of the terms and conditions of the EOI documents
b) Received all information as may be required to be given by CEL
19.3. Satisfied itself about all matters, things and information including matters hereinabove necessary
and required for submitting an informed Proposal, execution of the Service in accordance with
the Bid Documents and performance of all of its obligations there under;
![Page 18: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/18.jpg)
19.4. All other matters that might affect the Bidder’s performance under the terms of this RFE
Document.
19.5. CEL shall not be liable for any mistake or error or neglect by the Bidder in respect of the above.
20. Indicative Scope of Work Of The Selected/Empanelled PMC/Technical consultant:
a) Assist CEL in preparation of the qualifying bid.
b) Selection of suitable OEM and MSP/ MSI meeting the PQ-TQ criteria including the selection
of the Prime Vendor, if required, as per the criteria set in the CEL tender.
c) CEL will participate in the customer tender in consortium with the Prime Vendor or any other
recommended vendor meeting the PQ/eligibility Criteria (as per customer tender requirement,
in which they do define the number consortium partner allowed to meet the PQ-TQ criteria).
d) PMC Charges to the PMC agency to be paid by Prime vendor
e) CEL to do pre-bid tie-up with prime bidder.
f) Suitable consortium agreement may be signed with all consortium members proposed by PMC
agency in his bid to meet tender criteria.
g) The agreement for a particular project will be signed on back to back basis and all the techno-
commercial terms including EMD, PBG and taxation will be on back to back basis.
h) All the terms and conditions (both technical and commercial) of the tender shall be applicable
to all the stakeholders on back-to-back and prorate basis.
i) While participating in the CEL tender, PMC agency will define the role and responsibility of
each vendor.
j) In case CEL is Technically Qualify and Receive PO/LOI than the PO/LOI will be issued in the
Name of Prime vendor after reducing the CEL NRS percentage from the value of the purchase
order/work order given to CEL by its customer.
k) The project completion liability will be of the Prime vendor.
21. Other Terms & Conditions:
21.1. This RFE does not constitute any form of commitment on part of CEL. Furthermore, this RFE
confers neither the right nor an expectation on any company to participate in the proposed Service.
CEL reserves the right to not consider any or all the applications (bids) received or stop the process
of RFE at any stage, if it is required to meet its business objectives. The partner shall bear all costs
associated with the preparation and submission of the RFE. The CEL will, not be responsible or
liable for any costs, regardless of the conduct or outcome of the bidding process.
21.2. This RFE Document is not an agreement and is not an offer or invitation by the CEL to any party
other than the Bidders who are qualified to submit the Proposal (Bidders). The purpose of this
RFE Document is to provide the Bidder with information to assist the formulation of their
proposals. This RFE Document does not purport to contain all the information each Bidder may
require. This RFE Document may not be appropriate for all persons, and it is not possible for the
CEL to consider the investment objectives, financial situation and particular needs of each party
who reads or uses this RFE Document. Each Bidder should conduct its own investigations and
analysis and should check the accuracy, reliability and completeness of the information in this
RFE document and where necessary obtain independent advice from appropriate sources.
21.3. CEL reserves the right to restrict the list of pre-qualified parties/applicants to any number deemed
suitable by it. Even though an applicant may satisfy the above requirement, he would be liable to
disqualification if he/she has:
a) Made misleading or false representation or deliberately suppressed the information in the
forms, statements and enclosures required in the RFE-prequalification document.
b) Record of poor performance such as abandoning work, not properly completing the contract,
or financial weakness etc.
![Page 19: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/19.jpg)
21.4. CEL has the sole discretion to accept/reject one/all EOI without assigning any reason whatsoever.
21.5. CEL reserves the right to further shortlist for final selection from the empanelled parties for
various assignments.
21.6. This advertisement does not constitute and will not be deemed to constitute any commitment on
part of CEL for any purchase / work-order.
21.7. Furthermore, this advertisement confirms neither the right nor any expectation on any party to
participate in the future proposed tenders.
21.8. CEL also reserves the rights to accept/reject any offer at any stage of the process and/or modify
the process or any part thereof or to vary terms at any time without giving any reason.
22. Final decision making authority: CEL reserves right to accept or reject any application and finalize
the pre-qualification process and reject all application at any time, without assigning any reason
whatsoever and shall not be held liable for any such action.
23. Jurisdiction and Applicable Law : All matter connected with the RFE, shall be governed by the law
of India (both substantive and procedural) for the time being in force and shall be subject to exclusive
Jurisdiction of the Indian courts/Tribunal at Delhi.
24. Submission of RFE: Applicant can submit the proposal for any one or more items in sealed envelope
super-scribing the category applying for, RFE no., Name of the RFE and Due Date.
25. All future communication/changes/additional information w.r.t. this website advertisement shall be
notified through this website only.
26. CEL shall not be responsible for delay/loss/non-receipt of filled-in Application Form along with
documentary proofs (Hard copy) sent by Post/Courier.
![Page 20: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/20.jpg)
Annexure -I
CHARACTER CERTIFICATE
Certified that I have known Shri./Smt./Kum________________________________________
Son/Wife/Daughter of Shri__________________________________________________ for the last
_______ years__________ months and that to the best of my knowledge and belief he/she bears a reputed
character and has no antecedents which render him/her unsuitable for Government employee/Public
Sector.
Shri/Smt/Kum. ______________________________________________________ is not related to me.
Signature ______________________
Name _________________________
Designation ____________________
Rubber Stamp __________________
Place __________________________ Date ____________________________
![Page 21: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/21.jpg)
Annexure-II
![Page 22: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/22.jpg)
![Page 23: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/23.jpg)
![Page 24: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/24.jpg)
![Page 25: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/25.jpg)
![Page 26: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/26.jpg)
Annexure-III
Financial Turnover Certificate
Sr. No Financial Year Turnover (Rs. in Cr.) Profit / Loss (-)
1. 2015-16
2. 2016-17
3. 2017-18
This is to certify that the firm……………………….. has profitable operations.
Chartered Accountants Certificates
![Page 27: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/27.jpg)
Annexure-IV
TO WHOM SO EVER IT MAY CONCERN
(On Company Letter Head)
1. It is certified that our firm ___________________________________ is having in-house capability of
carrying out Consultancy services as laid down in Expression of Interest (EOI) for “Expression of
Interest (EOI) for the Empanelment of IT/ Networking and Security & Surveillance PMC/Technical
Consultancy agencies”.
2. It is further certified that all information/data furnished in the “Application Form for empanelment"
are true to the best of our knowledge and belief.
Date: Signature of the applicant
Place: Name & Designation
![Page 28: FORMAT NO. : CEL/FR/MMD/03(01) … NO.C-2(b)-EOI-0500-265-18.pdf · Email:mmd@celsolar.com, Website: Important Instructions: 1. The following documents/Annexure are part of tender](https://reader033.vdocuments.net/reader033/viewer/2022041612/5e3851b52676d90a17657dbe/html5/thumbnails/28.jpg)
TO WHOM SO EVER IT MAY CONCERN
(On Company Letter Head)
Annexure - V
It is certified that our firm _____________________________ is never delisted/banned/black-listed or on
Holiday listed anytime in the past by any Government/Semi-Government or PSUs.
Place: Signature of the applicant
Date: Name & Designation