RFE NO. C-2(b)/EOI/500/265/2018

FORMAT NO. : CEL/FR/MMD/03(01)

CENTRALELECTRONICSLIMITED (A Public Sector Enterprise)

Expression of Interest (EOI) for the

Empanelment of IT/Networking and

Security PM/Technical Consultancy

agencies

RFE Number: C-2(b)/EOI/500/265/208

Assistant General Manager (Materials) Materials Management Division Central Electronics Limited, 4, IndustrialArea, Saur Urja Marg, Sahibabad–201010(UP)INDIA Tel.No.0091-120-2895145FaxNo.0091-120-2895148 Email:mmd@celsolar.comWebsite: www.celindia

RFE NO. C-2(b)/EOI/500/265/2018

FORMAT NO. : CEL/FR/MMD/03(01)

CENTRALELECTRONICSLIMITED (A Public Sector Enterprise)

4, Industrial Area, Saur Urja Marg, Sahibabad–201010(UP)INDIA Tel.No.0091-120-2895145FaxNo.0091-120-2895148 Email:mmd@celsolar.com, Website: www.celindia.co.in

Request for Empanelment (Notice)

RFE Number: C-2(b)/EOI/500/265/2018 Dated: 24.12.2018

Central Electronics Limited invites request for empanelment (RFE) from the various System

Integrator (SI) working in the field of Security & Surveillance/IT & Networking for more than 03

year and are financially & technically capable parties having relevant experience as System

Integrator (SI) for empanelment with CEL for marketing and project execution of Security years

& Surveillance projects. CEL shall sign an agreement for long term cooperation and services tie-

up with the short listed bidders. Interested parties are requested to submit their proposal on

any working days to Undersigned along with supporting documents/credentials.

For details please visit our website: www.celindia.co.in/tender.asp

The proposal should be quoted with the RFE Name & Number along with the Name of the firm

submitting the proposal on the outer envelope which should be sealed.

Please see Document Control Sheet at Annexure -1.

For CENTRAL ELECTRONICS LIMITED

Sd- General Manager (Materials) Materials Management Division

RFE NO. C-2(b)/EOI/500/265/2018

Annexure-A

Document Control Sheet

RFE Reference No. C-2(b)/EOI/500/265/2018 Name of Organization Central Electronics Limited

Tender Type (Open/Limited/EOI/Auction/Single)

OPEN

Tender Category (Services/Goods/works) Services

Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/Sell)

Empanelment

Payment Mode (Online/Offline) Offline

Date of Issue/Publishing 24.12.2018 (14:00 Hrs)

Document Download/Sale Start Date 24.12.2018 (15:00 Hrs)

Document Download/Sale End Date 24.12.2019 (15:00 Hrs)

Bid submission Start Date 28.12.2018 (09:30 Hrs)

Date and Time for Submission of Bids All working Days (09:00 Hrs to 15:00Hrs)

Date and Time of Opening of Bids On Every 4th Saturday of the Month at 15:30 Hrs

RFE NO. C-2(b)/EOI/500/198/2017

RFE NO. C-2(b)/EOI/265/2018

FORMAT NO.: CEL/FR/MMD/03(01)

CENTRALELECTRONICSLIMITED

(A Public Sector Enterprise)

4, Industrial Area, Saur Urja Marg, Sahibabad–201010(UP)INDIA

Tel.No.0091-120-2895145FaxNo.0091-120-2895148

Email:mmd@celsolar.com, Website: www.celindia.co.in

Important Instructions:

1. The following documents/Annexure are part of tender documents:

a) Vender Data should be submitted in the format for submission of Vendor Data as per.

b) Proposal will be open on every 4th Saturday

c) Proposals received will be processed immediately.

2. Request for Empanelment Acceptance Letter Annexure ‘B’

3. Format for Submission of Vender Data Annexure ‘C’

4. Performance Bank Guarantee Format Annexure ‘D’

5. Character certificate Annexure-I

6. Consortium agreement Annexure-II

7. Financial Turnover Certificate Annexure-III

8.

RFE NO. C-2(b)/EOI/500/198/2017

RFE NO. C-2(b)/EOI/265/2018

Annexure –‘B’

RFP ACCEPTANCE LETTER

(To be given on Company Letter Head)

Date:

To,

Sub: Acceptance of Terms & Conditions of Tender.

REF Reference No:

Name of RFE -

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from the

web site(s)namely:

as per your advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from

Page No. to (including all documents like annexure(s), schedule(s), etc ,) which form part of the

purchase order agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into

consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s)

/corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated, then your department/ organization shall without

prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full

said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

RFE NO. C-2(b)/EOI/500/265/2018

ANNEXURE ‘C’

Format for submission of Vendor Data

1. Name of vendor

2. Registered Address

Postal Code Company’s Year of

Establishment

Company’s nature of

business

Company’s Legal

Status

Registration No. Phone:

Fax No. Website:

Name of Proprietor/

CEO/Chairman

Phone/Mobile No.

Email id

3. Factory Address

Phone No.

Fax No.

Email id

4. Delhi/NCR Address (if

any)

Phone No.

Fax No.

Email id

5. Correspondence Address

6. Name of Contact Person

for this tender

Designation

Date of Birth

Phone/Mobile no.

Fax No.

Email id

7.0 Sales Tax related information

7.1 TIN No.

7.2 L.S.T. No.

7.3 C.S.T. No.

7.4 Sales Tax Exemption No.

(if any)

8.0 Income Tax related information

8.1 PAN No.

8.2 PAN reference no. (in

case PAN applied for)

8.3 PAN Status (in case PAN

applied for)

9.0 Excise duty related information

9.1 ECC No.

9.2 Range

9.3 Collectorate

10. Registration No. with

Directorate of Industries

11. SSI/MSE Reg. No. (if

Small Scale Industrial

Unit)

(Please enclose certificate from DIC/NSIC along with Certificate from registered CA

with value of plant and machinery)

12. Is MSE/SSI is ST/SC? Yes / No (please enclose relevant certificate as proof)

13.0 Bank related information

13.1 Bank name

13.2 Branch name

13.3 Bank address

13.4 Bank phone no.

13.5 Bank fax no.

13.6 Bank MICR Code (9 digit)

13.7 RTGS-IFC Code

13.8 Account type

13.9 Account no.

13.10 Swift Code

Correspondence with respect to this tender may be address to Mr/Ms …………………………… at email id

………………………………………………………………….. and mobile no……………………………

I/We accept that CEL may send SMS and/or email regarding this tender/any other tender, award of contract,

purchase order(s) and/or any other information on any/all mobile nos. mentioned in this vendor data sheet.

I/We certify that the information given herein is correct to the best of my knowledge and belief.

Signature of Proprietor/CEO/Chairman/Authorized Person

Seal of the company/concern

RFE NO. C-2(b)/EOI/500/265/2018 Annexure-D

Expression of Interest (EOI) for the Empanelment of IT/ Networking and Security & Surveillance PMC/Technical Consultancy agencies.

1. About Central Electronics Limited

Central Electronics Limited (CEL) is a Central Public Sector Enterprise (CPSE) under the Department of

Scientific & Industrial Research (DSIR), Ministry of Science & Technology, Government of India

which has been working in a number of high Technology & Strategic Areas including Defence

Electronics, Integrated Security & Surveillance Systems, Solar Photovoltaic and Railway Signalling

Equipment.

2. Purpose

Now a days many tenders are being floated by the Central/State/PSUs Government agencies for the

procurement of the latest technology based Smart Solution like Intelligent Traffic Management

Solutions, Smart Parking, Smart School & Classes, Smart Cities, Smart Traffic Management,

Intelligent Recourses Management, City Surveillance, IT, Networking, Cyber Security etc. The

evaluation of these tender are done through the Quality and Cost Based Selection (QCBS) process

hence the proposal with the appropriate solution will be important and crucial for preparing a qualifying

bid falling within the consideration zone. For this purpose this EoI is being floated to empanel IT/

Networking and Security & Surveillance PMC agencies/technical consultant agency. These will assist

CEL in selection of a good solution meeting the PQ-TQ criteria and selection of suitable MSP/ MSI

partner to qualify through the Quality and Cost Based Selection (QCBS) process. The method for the

selection of agency for work/project is explained in this EOI.

3. Method of Operation

The proposal submitted against this EOI will be further put to the Committee members for the evaluation.

The successful party will be issued a Letter of Intent (LOI) by CEL informing them about the

acceptance of their proposal. After issue of Letter of Intent (LOI) for empanelment, PMC is required

to sign the standard Empanelment Agreement with CEL and will submit the Security deposit as per

this EOI. Once the agreement has been signed with the PMC agency who is selected through the open

EoI, both the parties shall share the market intelligence with each other in order to understand the best

solution possible for the Project/Tender. The selection of PMC/Technical consultancy for the

project/tender execution will be done as stated below:

4. Mode of operation

4.1. Pre-bid tie-up:

a) Selection of PMC out of empanelled PMCs for an opportunity shall be done through the already

approved and on-going pre-bid tie-up process.

b) CEL will float a limited tender among the empanelled PMCs for the pre-bid tie-up.

c) These Agencies will further participate in the CEL tender/Enquiry along with the consortium

partners including Prime Vendor & Technical solutions meeting the PQ-TQ criteria.

d) The bidder offering highest NRS (Net Revenue Share) by the Prime Vendor may be declared

the successful bidder. LoI shall be issued to the successful bidder.

e) CEL to do pre-bid tie-up with prime vendor as proposed by PMC agency in its bid.

f) The pre-bid tie-up agreement will be signed with Prime Vendor on the basis of the Net Revenue

Share (NRS) model.

4.2. Single Bidder in CEL tender for pre-bid tie-up: In case, tender is floated by any government

organization.

a) CEL will float a limited tender enquiry among the empanelled PMC agencies and if only one

empanelled Consulting Agency submits interest for the opportunity the agency may be declared

as the successful bidder and LoI shall be issued to the successful bidder.

b) CEL to do pre-bid tie-up with prime vendor as proposed by PMC agency in its bid.

c) The pre-bid tie-up agreement will be signed with Prime Vendor on the basis of the Net Revenue

Share (NRS) model.

d) CEL propose to work in this model on the NRS % model. The proposed NRS table will be

disclosed to the empanelled partner in their empanelment agreement.

e) This agreement based tie-up is only applicable for the tender related opportunities, because the

evaluation & competitive bidding will be done at the customer end (i.e. Rate discovery will be

done by the customer at its end through tender).

4.3. Post-Bid tender model: In case, CEL receives the order without the pre-bid tie-up then it will float

a tender among the empanelled PMC’s for the “POST AWARD” of the work.

4.4. On a case-to-case basis, if required, CEL may float open tender.

5. Agreement Validity: CEL proposes to enter 02 years agreement with the short-listed ASP/MVP for

the fulfilment of the purpose of this RFP. This Agreement shall be mutually decided. A non-disclosure

agreement shall also be signed.

6. EOI Processing Fee: Bidder(s) participating or submitting its proposal in this RFE will have to submit

a RFE processing fee of Rs. 7500/- (Rupees Seven Thousand Five Hundred Only)along with its

proposal in from of DD/Bankers Cheque in favour of “Central Electronics Limited”, payable at Delhi.

It’s a non-refundable amount.

7. Security Deposit: Short-listed applicants has to submit a Security Deposit of Rs. 02,50,000/- (Rupees

two lakh Fifty Thousand only) for the empanelment and for satisfactory fulfilment of terms and

conditions of this agreement. No interest shall be payable on the amount of Security Deposit. 8.

The security money will be submitted in the form of Bank Guarantee/Demand draft/Bankers cheque.

The Bank guarantee shall be valid for six months beyond the validity of the agreement. No interest

shall be payable on the security money deposited. Bank guarantee format enclosed. CEL’s account

with Syndicate Bank. The details of account are as below:

Beneficiary Name: Central Electronics Limited

Beneficiary Account Number/IBAN: 87761250000014

Beneficiary Bank SWIFT Address/BIC: SYNBINBB161

Beneficiary Bank Name: Syndicate Bank

Beneficiary Bank Address: Sahibabad Branch, CEL Complex, Plot No. 1, Site 4, Sahibabad 201010

INDIA.

9. Eligibility Criteria Conditions For Bidders :

The following criterion shall be met by the Bidders who intend to participate in this EOI and only those

Bidders who qualify the following conditions, need put in the proposal:

9.1. General Eligibility

For the purpose of this EOI, bidders can be either an individual or proprietorship firm, Limited

Company/Private Limited Company/Partnership or LLP (Limited Liability Partnerships)/or a registered

business entity and in order to support this, the bidders has to be registered under the same name with

any one Government tax authority or import export code or bank account in name of the bidders or PAN

Card or any other legal registration document. Single entity as well as consortiums is eligible for

bidding.

9.2. Pre-Qualification Criteria

S. No. Pre-Qualification Criteria Document to be submitted

General:

1. Company/ proprietor registration. The firm

must have been registered for the last 03

Years.

1. The consultancy organization should have a valid registration issued by the competent authority.

2. Introductory Company Profile. 3. Memorandum and Article of

Association (company/firm)/ other relevant document in case of Proprietors indicating details of Directors/ Partners/ Proprietors.

2. Character & Antecedent Certificate Issued

by Competent Authority. As per the format attached with this EOI in

Annexure – I.

Financial :

3. (a) The agency should have annual

turnover of more than 03 Cr in

any of the last 03 financial year.

(b) The agency should have

profitable operations.

The firms has to submit the balance sheet

duly certified by practicing CA for the last

three financial years ending 31St

March2018.

Certificate from the CA in India to be

submitted as per Annexure – V, duly

certified by practicing chartered

accountant Mentioning membership

number & Firm registration number.

(FRM No.)

4. PMC Should have Valid

a) PAN Registration

b) GST registration

Copy of duly Signed & stamped

Document.

5. Copy of ITR Return of last 03

financial years i.e. 2015-16, 2016-17&

2017-18 (Certified by CA)

Copy of duly Signed & stamped

Document.

Work Experience:

6. The agency should not have been

blacklisted or on Holiday Listed or

Terminated anytime in past by any of

the Government Organizations /

PSUs.

As per Annexure-VII

7. The agency must have experience of

completing at least 03 work as

consulting agency in

PSU/Government department

/Ministries and other government

agencies in similar nature of work i.e

IT, Networking, Security &

Surveillances field. (Value of any PO

should not be less than 50 Lakhs).

Copy of duly Signed & stamped Purchase

order/work order & Completion

certificate.

Consortium:

8. 1. Proposal can be submitted by a

consortium of firms. A company

cannot propose to be member of

more than one consortium for

Consortium Document as per EOI Terms

1. Covering letter from the consortium

parties.

submission of proposal against

this EOI. The lead member of the

consortium shall be the company

meeting all the technical

eligibility criteria. The consortium

jointly shall meet all the other

eligibility criteria’s.

2. For a biding consortium, the

Consortium Agreement clearly

specifying the name of the lead

member should be enclosed with

the bid. Consortium Agreement

executed jointly by member

companies of Consortium on

anon-judicial stamp paper of Rs.

100/- should be duly signed by the

signatory duly authorized by BoD/

MD to sign the agreement.

3. Agreement shall be signed with

the lead member and the lead

member shall be liable to execute

the contract and payment under the

contract shall be released to the

lead member on behalf of the

consortium.

2. Signed and Stamped copy of

consortium agreement.

3. Authorization in favour of person

signing the consortium as per RFE

clause.

a. The Bidder shall submit necessary documentary proof showing that they meet the eligibility

criteria along with their RFE bid. All documents submitted will also be self-attested by the

person authorized by the business entity or all consortium members.

b. Non fulfilment of the above said criteria shall result in rejection of technical bids. Any rejected

offer shall not be eligible for selection as MVP for CEL.

10. Consortium

a) Proposal can be submitted by a consortium of firms. A company cannot propose to be member

of more than one consortium for submission of proposal against this EOI. The lead member of

the consortium shall be the company meeting all the technical eligibility criteria. The consortium

jointly shall meet all the other eligibility criteria’s.

b) For a biding consortium, the Consortium Agreement clearly specifying the name of the lead

member should be enclosed with the bid. Consortium Agreement executed jointly by member

companies of Consortium on anon-judicial stamp paper of Rs. 100/- should be duly signed by the

signatory duly authorized by BoD/ MD to sign the agreement.

c) Agreement shall be signed with the lead member and the lead member shall be liable to execute

the contract and payment under the contract shall be released to the lead member on behalf of the

consortium.

11. Cost Of Bidding

11.1. The Bidder shall be responsible for all the costs associated with the preparation of its Proposal

and its participation in the bidding process. CEL will not be responsible or in any way liable

for such costs, regardless of the conduct or outcome of bidding.

11.2. CEL shall have no liability in this regard if it decides to terminate the process of short- listing

for any reason whatsoever.

12. Clarification Of Bid Documents

12.1. A prospective bidder, requiring any clarification on the Bid Documents shall notify the CEL

in writing or by FAX at the CEL’s mailing address indicated in the invitation of Bid. Copies

of the query (without identifying the source) and clarifications by the CEL shall be

uploaded on CEL’s website.

12.2. Any clarification issued by CEL in response to query raised by prospective bidders shall form

an integral part of bid documents and it may amount to an amendment of relevant clauses of

the bid documents.

12.3. The bidders are required to keep a watch on the CEL website w.r.t. any amendment in the

EOI document or to clarification to the queries raised by the bidders till a day prior to the

opening of the bid. CEL reserves the right for rejection of bids if the bids are submitted

without taking into account these amendments/clarifications. Further bidder will be fully

responsible for downloading of the EOI document and amendments for their completeness.

12.4. All correspondence/ enquiries should be submitted to the following in writing by

post/courier/e-mail:

ATTN. OF: General Manager (Material Management Division)

ADDRESS: 4, Industrial Area, Sahibabad, Uttar Pradesh 201010

E-mail id: ssg@celindia.co.in, mmd@celindia.co.in

12.5. CEL reserves the right for non-consideration of bids if the bids are submitted without taking

into account these amendments/clarifications. Further bidder will be fully responsible for

downloading of the EOI document and amendments for their completeness.

12.6. The right to suspend the short –listing process or part of the process to accept or reject any

or all applications at any stage of the process and/ or to modify the process or any part thereof

at any time without assigning any reason is reserved by CEL without any obligation or

liability whatsoever.

13. Unconditional Bids

Bidders may note that CEL may not entertain any deviations to the EOI Document at the time of

submission of the Proposal or thereafter. The Proposal to be submitted by the Bidders will be

unconditional and unqualified and the Bidders would be deemed to have accepted the terms and

conditions of the EOI Document with all its contents. Any conditional Proposal may be regarded as

non-responsive and could be liable for non-consideration.

14. Amendment To Bid Documents

14.1. At any time, prior to the date of submission of Proposal, the CEL may for any reason, whether at

its own initiative or in response to a clarification requested by a prospective Bidder, modify/alter

any terms & conditions of the bid documents by amendments.

14.2. The amendments shall be posted on the web-site and these amendments will be binding on them.

14.3. In order to give prospective bidders reasonable time to take the amendments into account while

preparing their bids or for any other reason, the CEL may, at its discretion, extend the last date /

time for the submission of bids suitably.

15. Authorization: Authorisation letter issued in favour of the signing authority on behalf of the bidder

/consortium:

a) Power of Attorney/Board Resolution/Authorisation by partner on Rs.100/- Stamp paper in favour

of the person authorized to sign and submitting the RFE document

b) In case of company memorandum of association and article of association along with a board

resolution authorising the concern person to sign and submit the tender shall be annexed with this

tender.

c) In case of partnership copy of partnership deed along with certificate of registration issued by

registrar of firms will be required to be submitted along with the tender/EOI signed by one of the

partner. In case the RFE/Tender is signed by the authorised signatory i.e. other than the partner

of the firm an authorisation given by all the partner of the firm needed to be enclosed additionally.

d) In case of Sole proprietor, the undertaking form the proprietor would be needed (self-declaration)

16. Documents Comprising The Bid: The proposal should be accompanied by the following documents

(Check List)

S L No. D Document Required Submitted

(Yes/No)

1. S Submit your RPE along with CEL Corrigendum (if any at the time

of submission of proposal) dually signed and stamped on each page

to confirm acceptance of all T&Cs.

2. R RFE Processing Fee of Rs.7500/- (as per, clause 06 of this RFE)

3. Authorization letter issued in favour of the signing authority on

behalf of the bidder /consortium:

(as per, clause 15 of this RFE)

4. Cover Letter: Expressing the bidder interest for the Empanelment in

CEL and showing the Services for which it’s willing to get

empanelment in CEL.

5. T The firm country of origin along with the Reg. office in India.

6. C Company/ proprietor registration certificate (As per, 9.2.Pre-

Qualification Criteria, Section 01)

7. C Character & Antecedent Certificate Issued by Government of India

(as per Annexure I enclosed) (As per , 9.2.Pre-Qualification Criteria,

Section 02)

8. O Organization Details (As per , 9.2.Pre-Qualification Criteria, Section

01)

9. D Details of Directors/Partners/Proprietors (As per , 9.2.Pre-

Qualification Criteria, Section 01)

10. A Agency should have annual turnover of more than 03 Cr in any of

the last 03 Financial year. (As per , 9.2.Pre-Qualification Criteria,

Section 03)

11. C C A certificate showing the company has profitable operations as

Annexure V. (As per , 9.2.Pre-Qualification Criteria, Section 03)

12. B Bidder Should have Valid

a) PAN Registration

b) GST registration

(AA s per , 9.2.Pre-Qualification Criteria, Section 04)

13. C Copy of ITR Return of financial years (As per , 9.2.Pre-Qualification

Criteria, Section 05)

14. N Not blacklisted or terminated declaration as per Annexure VII.

(A as per , 9.2.Pre-Qualification Criteria, Section 06)

15. W Work experience certificate (As per , 9.2.Pre-Qualification Criteria,

Section 07)

16. C Consortium agreement (if any)

(A (As per , 6.2.Pre-Qualification Criteria, Section 08)

17. Ot Other Appendix as have been mentioned in the RFE documents

(Annexure III, VI).

Note: All the documents submitted by you should be dually signed and stamped by the authorized person.

17. Format And Signing Of Bid

17.1. EOI form should be clearly filled in ink/duly typed giving full name and address of the party and

in English Language only. All correspondences and other documents pertaining to the contract,

which are exchanged between the parties, shall be written in the English.

17.2. If the Proposal consists of more than one volume, Bidder must clearly number the volumes.

17.3. That the document (all pages) must be signed by an authorized signatory of the bidder/

consortium.

17.4. The bid submitted shall be sealed properly.

17.5. All copies of the EOI offer should be numbered sequentially and signed by the bidder on each

page.

17.6. The Bidder is expected to carefully examine all the instructions, Guidelines, terms and conditions

and formats of the EOI. Failure to furnish all the necessary information as required or

submission of a proposal. Bids not substantially responsive to all the requirements of the

EOI shall be at Bidder’s own risk and may be liable for rejection.

18. Sealing And Marking Of Bids

18.1. Bidders shall submit their Proposals by registered post or by hand at the following office

address on or before the last date and time for receipt of proposals mentioned in the EOI

documents. The envelope shall be addressed to:

General Manager (Material Management Division)

ADDRESS: 4, Industrial Area, Sahibabad, Uttar Pradesh 201010

18.2. The Bidder shall seal the Proposal duly marking the envelope (EOI for Selection of Managed

Value Added Service Provider to collaborate with CEL for implementation of Innovative Value

Added Services which will add value to CEL); the EOI number and Footer: Submitted By: “Name,

Address of the Bidder”

18.3. If the envelope is not sealed and marked as instructed above, the Proposal may be deemed to non-

responsive and would be liable for rejection. CEL assumes no responsibility for the misplacement

or premature opening of such Proposal.

18.4. The EOI offer shall indicate the name and address of the bidders to enable the bidder to return the

bid unopened in case it is declared ‘late’ or rejected.

18.5. The Proposal received will be opened on every Saturday of the month (except the 2nd Saturdays

and the government holidays).

18.6. If CEL discovers at any interval of time that the firm/participant had shared any faulty/forged

information with CEL then CEL may black list the firm or will be free to take any legal action

against the SI as per Law of the Land.

18.7. In case, CEL ask for the missing documents or any other enquiry related to this RFP, the firm will

have to submit the reply/documents within 10 days or it will be considered that the firm is not

interested for empanelment in CEL, hence the SI file will be closed.

19. Bidder’s Responsibility : The following is the sole responsibility of the bidder:

19.1. The Bidder is expected to examine carefully the contents of all the documents provided. Failure

to comply with the requirements of EOI Document will be Bidder’s own responsibility.

19.2. It would be deemed that prior to the submission of Proposal, the Bidder has:

a) Made a detailed examination of the terms and conditions of the EOI documents

b) Received all information as may be required to be given by CEL

19.3. Satisfied itself about all matters, things and information including matters hereinabove necessary

and required for submitting an informed Proposal, execution of the Service in accordance with

the Bid Documents and performance of all of its obligations there under;

19.4. All other matters that might affect the Bidder’s performance under the terms of this RFE

Document.

19.5. CEL shall not be liable for any mistake or error or neglect by the Bidder in respect of the above.

20. Indicative Scope of Work Of The Selected/Empanelled PMC/Technical consultant:

a) Assist CEL in preparation of the qualifying bid.

b) Selection of suitable OEM and MSP/ MSI meeting the PQ-TQ criteria including the selection

of the Prime Vendor, if required, as per the criteria set in the CEL tender.

c) CEL will participate in the customer tender in consortium with the Prime Vendor or any other

recommended vendor meeting the PQ/eligibility Criteria (as per customer tender requirement,

in which they do define the number consortium partner allowed to meet the PQ-TQ criteria).

d) PMC Charges to the PMC agency to be paid by Prime vendor

e) CEL to do pre-bid tie-up with prime bidder.

f) Suitable consortium agreement may be signed with all consortium members proposed by PMC

agency in his bid to meet tender criteria.

g) The agreement for a particular project will be signed on back to back basis and all the techno-

commercial terms including EMD, PBG and taxation will be on back to back basis.

h) All the terms and conditions (both technical and commercial) of the tender shall be applicable

to all the stakeholders on back-to-back and prorate basis.

i) While participating in the CEL tender, PMC agency will define the role and responsibility of

each vendor.

j) In case CEL is Technically Qualify and Receive PO/LOI than the PO/LOI will be issued in the

Name of Prime vendor after reducing the CEL NRS percentage from the value of the purchase

order/work order given to CEL by its customer.

k) The project completion liability will be of the Prime vendor.

21. Other Terms & Conditions:

21.1. This RFE does not constitute any form of commitment on part of CEL. Furthermore, this RFE

confers neither the right nor an expectation on any company to participate in the proposed Service.

CEL reserves the right to not consider any or all the applications (bids) received or stop the process

of RFE at any stage, if it is required to meet its business objectives. The partner shall bear all costs

associated with the preparation and submission of the RFE. The CEL will, not be responsible or

liable for any costs, regardless of the conduct or outcome of the bidding process.

21.2. This RFE Document is not an agreement and is not an offer or invitation by the CEL to any party

other than the Bidders who are qualified to submit the Proposal (Bidders). The purpose of this

RFE Document is to provide the Bidder with information to assist the formulation of their

proposals. This RFE Document does not purport to contain all the information each Bidder may

require. This RFE Document may not be appropriate for all persons, and it is not possible for the

CEL to consider the investment objectives, financial situation and particular needs of each party

who reads or uses this RFE Document. Each Bidder should conduct its own investigations and

analysis and should check the accuracy, reliability and completeness of the information in this

RFE document and where necessary obtain independent advice from appropriate sources.

21.3. CEL reserves the right to restrict the list of pre-qualified parties/applicants to any number deemed

suitable by it. Even though an applicant may satisfy the above requirement, he would be liable to

disqualification if he/she has:

a) Made misleading or false representation or deliberately suppressed the information in the

forms, statements and enclosures required in the RFE-prequalification document.

b) Record of poor performance such as abandoning work, not properly completing the contract,

or financial weakness etc.

21.4. CEL has the sole discretion to accept/reject one/all EOI without assigning any reason whatsoever.

21.5. CEL reserves the right to further shortlist for final selection from the empanelled parties for

various assignments.

21.6. This advertisement does not constitute and will not be deemed to constitute any commitment on

part of CEL for any purchase / work-order.

21.7. Furthermore, this advertisement confirms neither the right nor any expectation on any party to

participate in the future proposed tenders.

21.8. CEL also reserves the rights to accept/reject any offer at any stage of the process and/or modify

the process or any part thereof or to vary terms at any time without giving any reason.

22. Final decision making authority: CEL reserves right to accept or reject any application and finalize

the pre-qualification process and reject all application at any time, without assigning any reason

whatsoever and shall not be held liable for any such action.

23. Jurisdiction and Applicable Law : All matter connected with the RFE, shall be governed by the law

of India (both substantive and procedural) for the time being in force and shall be subject to exclusive

Jurisdiction of the Indian courts/Tribunal at Delhi.

24. Submission of RFE: Applicant can submit the proposal for any one or more items in sealed envelope

super-scribing the category applying for, RFE no., Name of the RFE and Due Date.

25. All future communication/changes/additional information w.r.t. this website advertisement shall be

notified through this website only.

26. CEL shall not be responsible for delay/loss/non-receipt of filled-in Application Form along with

documentary proofs (Hard copy) sent by Post/Courier.

Annexure -I

CHARACTER CERTIFICATE

Certified that I have known Shri./Smt./Kum________________________________________

Son/Wife/Daughter of Shri__________________________________________________ for the last

_______ years__________ months and that to the best of my knowledge and belief he/she bears a reputed

character and has no antecedents which render him/her unsuitable for Government employee/Public

Sector.

Shri/Smt/Kum. ______________________________________________________ is not related to me.

Signature ______________________

Name _________________________

Designation ____________________

Rubber Stamp __________________

Place __________________________ Date ____________________________

Annexure-II

Annexure-III

Financial Turnover Certificate

Sr. No Financial Year Turnover (Rs. in Cr.) Profit / Loss (-)

1. 2015-16

2. 2016-17

3. 2017-18

This is to certify that the firm……………………….. has profitable operations.

Chartered Accountants Certificates

Annexure-IV

TO WHOM SO EVER IT MAY CONCERN

(On Company Letter Head)

1. It is certified that our firm ___________________________________ is having in-house capability of

carrying out Consultancy services as laid down in Expression of Interest (EOI) for “Expression of

Interest (EOI) for the Empanelment of IT/ Networking and Security & Surveillance PMC/Technical

Consultancy agencies”.

2. It is further certified that all information/data furnished in the “Application Form for empanelment"

are true to the best of our knowledge and belief.

Date: Signature of the applicant

Place: Name & Designation

TO WHOM SO EVER IT MAY CONCERN

(On Company Letter Head)

Annexure - V

It is certified that our firm _____________________________ is never delisted/banned/black-listed or on

Holiday listed anytime in the past by any Government/Semi-Government or PSUs.

Place: Signature of the applicant

Date: Name & Designation