format writing report.pdf
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KOLEJ PROFESIONAL MARA BERANANG
REPORT WRITING FORMAT
Prepared by:
Roselena MansorDeputy Director (Academic Affairs)
10 December 2009
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This report format contains guideline on word-processed report writing for all
programmes in KPM Beranang.
1.0 Language
The entire report should be written in English except for courses which the medium of
instruction is not in English. Language used must be simple and direct to the related
course.
2.0 Font
Use Arial as font type of size 12 for all text in the report.
3.0 Title and subtitle
All titles and subtitles must be numbered and bold. The subtitles should not be indented
but arranged in a structured manner not more than three levels as follow:
1.0 First level (Title of the topic) level 1
1.1 Second level (Title of the subtopic) level 2
1.1.1 Third level (Title of the sub-subtopic) level 3
Sub-topics beyond level three are not allowed and should be labeled using alphabets
(a, b, c, ) and Romans. Numbering using Roman style (i, ii, iii, .) is only allowedafter the alphabets have been used.
Example:
1.1.1 a. ..i. ..b. .
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All numbering should be left aligned.
4.0 Line/Body Text Spacing
Use J USTIFY alignment with 1.5 spacing for the entire body text throughout the report.
The text body should not be indented for each paragraph, but hit the enter key twice
before stating the following new paragraph.
5.0 Captions
Captions must be written at the top of any table or figure.
6.0 Margins
All pages should be set with the same margin. The left margin should be 1.5 inch (for
binding purpose) and 1 inch for the top, right and bottom margins.
7.0 Pagination
Page numbers should be at the right bottom of the page and the page numbers should
appear by themselves and are not to be enclosed in parentheses, hyphens, title, etc.
8.0 Report Content
Report must not exceed 3,000 words and must contain the following:
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8.1 Title page
College Logo (top centre)
KOLEJ PROFESIONAL MARA BERANANG
Course Title (centre)
Title of Report (centre)
Prepared forLecturers Name
Prepared byStudents Name (centre)
Academic Session & Year (centre)
8.2 Declaration
DECLARATION
I hereby declare that the work in this report is my own except for quotations and
summaries which have been duly acknowledged.
Date Students name & SignatureStudents ID Number
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8.3 Text
A report must have an introduction, findings or discussion, conclusion(s) and/or
recommendation(s).
8.4 References
Please cite the source of reference accordingly either from book, journal, electronic
media or etc.
8.5 Appendices
Each appendix should be identified in sequence separately in alphabetical order
(Appendix A, Appendix B, . etc.). Do not provide page number for the appendices and
they should be placed at the end part of report.
9.0 Reference Style
KPMB follows Harvard Referencing format of writing references.
Books - Single author
In text*
(Civitello 2008)ORCivitello (2008) commented that...
References
Civitello, L 2008, Cuisine and culture: a history of foodand people, 2nd edn, J ohn Wiley & Sons, Hoboken.
Bibliography Format
Author(s) Year, Title and subtitle, Edition, Publisher,Place of publication.
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Books - Multiple works by same author
In text*
Marketing research (Adcock 1998, 2000) has indicatedthat...
References
Adcock, D 1998, Marketing: principles and practice,Financial Times, London.
Bibliography Format
Author(s) Year, Title and subtitle, Publisher, Place ofpublication. The items are arranged chronologically.
Books - Multiple works published in the same year by same author
In text*
In recent research (Arnold 2004a, 2004b)...
References
Arnold, G 2004a, Financial Times guide to investing:the definitive companion to investment and thefinancial markets, Financial Times, London.
Arnold, G 2004b, Handbook of corporate finance: abusiness companion to financial markets, decision &techniques, Financial Times, New York.
Bibliography Format
Author(s) Year, Title and subtitle, Publisher, Place ofpublication. Date is followed by an "a" or a "b". The items are alphabetical arranged by title. The" is ignored in alphabetical listing
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Books - Editors
In text*
(ed. Chin & Hack 2004)
ReferencesChin, CC & Hack, K. (eds) 2004, Dialogues with ChinPeng: new light on the Malayan Communist Party,Singapore University Press, Singapore.
Bibliography Format
Editor (ed.) Year, Title and subtitle, Publisher, Place ofpublication. No full stops and no spaces are used with people'sinitials.
Books - Chapter in a book
In text*
As stated by Roberts (2003, p. 91)...
References
Roberts, L 2003, 'Capital accumulation: tourism anddevelopment processes in Central and Eastern
Europe', in D Hall (ed.), Tourism and transition:governance, transformation and development, CabiPublishing, Oxfordshire, pp. 53-64. Editor's initial precede the surname because theperson's name is irrelevant when arranging thereference list alphabetically.
Bibliography Format
Author(s) Year, Title and subtitle of the chapter, inEditors (eds), Title of book, Publisher, Place ofpublication, Pages.
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Books - Book in a series
In text*
(Lahley 2001)
ReferencesLashley, C 2001, Empowerment: HR strategies forservice excellence, Hospitality, leisure and tourismseries, no. 9, Butterworth/Heinemann, Boston.
Bibliography Format
Author(s) Year, Title and subtitle, Series Title, volumenumber, Publisher, Place of publication.
Books - E-book
In text*
(Widmer 1999)
References
Widmer, E 1999, Young America, Oxford University Press,New York, retrieved 26 September 2007, fromurl=http://site.ebrary.com/lib/taylorscollege/Doc?id=10086882.
Bibliography Format
Author(s) Year, Title, Publisher, Place of publication, Dateaccessed, from url of site.
Books - Encyclopedia or Dictionary
In text*
The Penguin dictionary of architecture and landscapearchitecture (1998, p. 235) defined it as...
References
Fleming, J , Honour, H and Pevsner, N (eds) 1998, ThePenguin dictionary of architecture and landscapearchitecture, 5th edn, Penguin, London.
Bibliography Format
Editor(s) (eds) Year, Title, Edition, Publisher, Place ofpublication.
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Books - Theses
In text*
(Ho 2002, p. 63)
ReferencesHo, KH 2002, The emergence of fusion cuisine and itslink with nouvelle cuisine a multiple case study offusion-themed restaurants in Kuala Lumpur, BHTMdissertation, Universite De Toulouse Le Mirail.
Bibliography Format
Author(s) Year, Title, Type of qualification, Academicinstitution.
Books - Conference proceeding
In text*
(Yao 1997)
References
Yao, S 1997, 'Developing applications using ORDBMStechnology', Proceedings of the 8th InternationalDatabase Workshop (industrial volume), 29-31 J uly1997, Hong Kong, Springer-Verlag, Singapore, pp. 30-35.
Bibliography Format
Author(s) Year, 'Title of Paper', Conference Name,Date of conference, Conference Location, Publisher,Place of publication, Pages.
Books - Annual report
In text*
(Bank Negara Malaysia 2006)
References
Bank Negara Malaysia 2006,Annual Report 2006, TheBank, Kuala Lumpur.
Bibliography Format
Author(s) Year, Report Title, Publisher, Place ofpublication.
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Journals - Article
In text*
As mentioned by Eagle (2007, p. 103)...
References
Eagle, L 2007, 'Commercial media literacy: what doesit do, to whom and does it matter?', Journal ofAdvertising, vol. 36, no. 2, Summer, pp. 101-110.
Bibliography Format
Author(s) Year, 'Article title', Journal title, Volume,Issue, Season, Pages.
Journals - Electronic article
In text*
According to Marsh (2006, p. 342)...
References
Marsh, C 2006, 'Aristotelian Ethos and the New Orality:implications for media literacy and ethics', Journal of Mass MediaEthics, Vol. 21, No. 4, pp. 338-352, retrieved 28 September 2007,from
http://www.leaonline.com/doi/pdf/10.1207/s15327728jmme2104_8.Bibliography Format
Author(s) Year, 'Article title', Journal title, Volume, Issue, Pages,Date accessed, from url of site.
Journals - Newspaper
In text*
(Study loans for Bumis at Taylor's 2007)
References
'Study loans for Bumis at Taylor's' 2007, The Sun, 3J uly, p. 6.
Bibliography Format
'Article title' Year, Newspaper (Section), Issued date,Pages.
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Journals - Press release
In text*
(BroadVision, Inc. 2007)
ReferencesBroadVision, Inc. 2007, Taylor's University College toBuild Portals on BroadVision Portal Agility Suite, pressrelease, 6 August 2007.
Bibliography Format
Organization Year, Title, Description of document,Issued date.
Websites - Document on websites
In text*
(Beirman 2001)
References
Beirman, D 2001, World Tourism Under Siege, online,retrieved 28 September 2007, fromhttp://www.pata.org/patasite/index.php?id=198.
Bibliography Format
Author(s) Year, Title, Description of document, Date
accessed, from url of site.
Websites - Document on websites - no author
In text*
(The non-hub story2007)
References
The non-hub story2007, online, retrieved 28 September 2007, fromhttp://www.pata.org/patasite/fileadmin/docs/issuestrends/I_T_Mar07_The_Non-
Hub_Story.pdf.Bibliography Format
Title of website Year, Description of document, Date accessed, from url of site.
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Secondary Sources - Book
In text*
(Philips, cited in Civitello 2008, p.300)ORPhilips (cited in Civitello 2008, p.300)
References
Civitello, L 2008, Cuisine and culture: a history of foodand people, 2nd edn, J ohn Wiley & Sons, Hoboken. The secondary source should be listed in theReferences.
Bibliography Format
Author(s) Year, Title and subtitle, Edition, Publisher,Place of publication.
Secondary Sources - Journal article
In text*
(Buckingham, cited in Eagle 2007, p. 106)ORBuckingham (cited in Eagle 2007, p. 106)
References
Eagle, L 2007, 'Commercial media literacy: what doesit do, to whom and does it matter?', Journal ofAdvertising, vol. 36, no. 2, Summer, pp. 101-110. The secondary source should be listed in theReferences.
Bibliography Format
Author(s) Year, 'Article title', Journal title, Volume,Issue, Season, Pages.
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Illustration - Image in a book
In text*
View from Haliburton's Hillby Daniell (Aiken 1994,plate 4)...
References
Aiken, SR 1994, Imperial Belvederes: the hill stationsof Malaya, Oxford University Press, Kuala Lumpur.
Bibliography Format
Author(s) Year, Title, Publisher, Place of publication.
Illustration - Image on websites
In text*
Daniell's View from Strawberry Hill, Prince of Wales Island (British Library 2007)
References
British Library 2007, View from Strawberry Hill, Prince of Wales Island, online, retrieved28 September 2007, fromhttp://www.imagesonline.bl.uk/results.asp?image=017118&imagex=12&searchnum=000
2.Bibliography Format
Originator Year, Title of image, Description of document, Date accessed, from url ofsite.
Illustration - If viewed the original artwork
In text*
(Daniell 1821)
References
Daniell, W 1821, View from Haliburton's Hill, Prince ofWales Island, Etching and aquatint, Museum & ArtGallery, Penang.
Bibliography Format
Artist Year, Title of image, Type of work, Location.
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Other Sources - Blog
In text*
(Cresswell 2007)
ReferencesCresswell, P 2007, 'Explaining carbon 'cap-and-trade':welcome to the era of eco-enslavement', 1 October2007, Peter Cresswell's blog, online, retrieved 3October 2007, fromhttp://www.solopassion.com/node/3323.
Bibliography Format
Author(s) Year, 'Title of blog entry', Date blog entrywritten, Blog name,, Description of document, dateaccessed, from url of site.
Other Sources - CD-ROMs
In text*
(Who's who 1897-19981998)
References
Who's who 1897-19981998, CD-ROM, London,Oxford University Press.
Bibliography Format
Title Year, Description of document, Publisher, Placeof publication.
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Other Sources - Lecture notes
In text*
(Martin 1992)
ReferencesMartin, C 1992, 'Urbanization and climate', lecturenotes distributed in the topic ARCH5610, Designing forclimate, J ames Cook University, Brisbane on 12October. Do not use italics.Bibliography Format
Author(s) Year of presentation, Lecture title, lecturenotes distributed in the topic, Title of module, Teachingorganisation, Location of teaching organisation, on
Date of presentation.
Other Sources - Podcasts
In text*
(Schools for the 21st century2007)
References
Schools for the 21st century2007, podcast radioprogramme, 9 August 2007, ABC Radio National ,
Sydney, retrieved 2 October 2007, fromhttp://abc.net.au/rn/edpod/stories/2007/2000292.htm.
Bibliography Format
Title Year, Description of document, Date released,Distributor, Place of distributor, Date accessed, fromurl of site.
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Other Sources - Unpublished documents
In text*
(Yoong 2007)
ReferencesYoong, SK 2007, Remote access in MATRADResource Centre, Unpublished.
Bibliography Format
Author(s) Year, Title, Unpublished.
Other Sources - YouTube
In text*
(Gearthblog 2007)References
Gearthblog 2007, 3D Layer of American Architecture -Google Earth, online, retrieved 28 September 2007,from http://www.youtube.com/watch?v=J TTUeyokTgM.
Bibliography Format
Author(s) Year, Title, Description of document, dateaccessed, from url of site