DIRECTORATE GENERAL OF PERFORMANCE MANAGAMENT

http://dgicce.nic.in/mail at:dgicce@gmail.comDATA TEMPLATE FOR INSPECTION OF COMMISSIONERATE

OF CUSTOMS

INDEX

S.No Subject Page. NoTechnical (Customs)

1. General 22. Revenue Realization 23. Arrears of Revenue 44. Anti Smuggling performance 65. Audit (CRA ) 76. Adjudication 87. Call Book 98. Disposal 129. Write off Cases 1410. Prosecution 1411. Bonds 1512. Bank Gurantee 1713. Refund 1714. Drawback 1815. Post Clearance Customs Audit 1816. Details of Rosha Committee cases 1917. Project Import 1918. EPCG 2019. DFIA/Advance Authorisation 2020. EOU 2021. Narcotics 2122. BRC 2223. SIIB 2324. Accounts Establishment and Administration 2425 Hindi (Official Language) 25

1

1. General :

Name of the Commissioners who held charge during the last 3 years with specific date

S.No. Name of Officer Duration with dates

1.1. Names and responsibilities of other Group "A" Officers.

S.No. Name of Officer Designation Responsibilityassigned

1.2. JURISDICATION OF THE COMMISSIONERATE

JURISDICTION OF DIVISIONSS.No. Name of Divisions Name of Ranges Jurisdiction of Divisions

2.(i) REVENUE REALIZED DURING 2015-16, 2016-2017 and 2017-2018, 2018-19 (upto 31.12.2018) (Rs. in crores)

Financial

year

Revenue Target

Gross revenue

Refund/ Drawback

Net Revenue

Increase /decrease vis-à-vis target

Absolute %

2015-16

2016-17

2017-18

2018-19 (upto 31.12.2018)

NOTE: If the revenue collection is less than the target, mention the reasons.

2

2. (ii) The gross revenue during the corresponding period of last two financial Year:

(Rs. in Crores)

Item

2017-18(upto 31.12.2017)

2018-19(upto 31.12.2018)

Increase/decrease

For the month

Up to the month

For the month

Up to the month

Absolute %

NOTE: If the revenue collection is less than the target or lesser than the corresponding period of

Last year, mention the reasons

2.(iii) Net Revenue during the corresponding period of last three financial years

(Rs. In Crores)

Item 2017-18(upto 31.12.2017)

2018-19(upto 31.12.2018)

Increase/decrease

For the month

Upto the month

For the month

Upto the month

Absolute %

Gross Revenue

Refund/Drawback

Export Cess& Other Receipts

NOTE: If the revenue collection is less than the target, mention the reasons.

3

3. ARREARS OF REVENUE:

3.(i) PENDING AS ON 31.12.2018 (Amount in lakhs)

Section where

pending

Pendency as on 31.12.2018.

Age wise break up

Less than 3 month

3-6 months 6-12 months 1-3 years Above 3 years

No Amt No Amt No Amt No Amt No Amt No Amt

TOTAL

3. (ii) The status of the above cases as on 31.12.2018: (Amount in lakhs)

Pending due to No. of Cases Amount

1 Stayed by Supreme Court *

2 Stayed by High Court*

3 Stayed by CESTAT*

4 Stayed by Govt. of India

5 Stayed by Commissioner (Appeals)

6 BIFR cases

7 Official liquidations

8 Defaulters not traceable

9 COD Cases

10 Where appeal period is not over

11 Where appeal period is over

12 Under certificate action

13 Others

Total

(Provide status of unstayed cases of above serial* 1, 2, 3,)

4

3. (iii)APPEALS FILED BY DEPTT. IN CESTAT: as on 31.12.2018

a) No. of cases in which appeals filed by the Deptt. in CESTATduring 2015-16 to 2018-19 Upto 31.12.2018

b) No. of cases out of above decided in favour of Deptt with details:

c) No. of cases out of above in which appeal rejected with deails:

d) No. of cases where de-novo has been ordered & action taken on de-novo with details:

3.(iv)Details of cases stayed by CESTAT on the Appeal filed by the party as on as on 31.12.2018

Sl. No. Name of the Party Amt. involved Issue in brief Date of filing the appeal

Action taken by the deptt. to get the stay vacated.

3.(v) Details of cases unstayed by the CESTAT on the appeal filed by the partyas on 31.12.2018

Sl. No. Name of the Party Amt. involved

Issue in brief Date of filing the appeal

Current Status

3.(vi)Details of cases decided by the CESTAT during the last 4 years

Year No. of cases decided

No. of cases decided in favour of Revenue

No. of casese in decided in

favour of party

Remand % of the cases in favour of Revenue

2015-16

2016-17

2017-18

2018-19 (upto31.12.2018)

5

4. (i)Anti smuggling performance of the Commissionerate:

(Amount in lakhs)

Item 2015-16 2016-17 2017-18 2018-19

(Upto31.12.2018)

No. of cases

Value of goods

Duty involved

Duty recovered

Seizures

4.(ii)Pending Investigation as on 31.12.2018

No. of cases Value Pendency position of cases

> 3 months >6 months >1 year and above

4.(iii)Important cases booked by Commissionerate during current Financial Year (as on 31.12.2018)

S. No. IMPORTERS/EXPORTERS NAME

ASSESSABLE VALUE

(RS IN CRORES)

DUTY INVOLVED

(RS IN CRORES)

DUTY RECOVERED

(RS IN CRORES)

B.G.

(RS IN CRORES)

Total

Whether Importer’s /Exporters named in above column is repeated offender: Yes/ No

6

(If Yes - brief of their past cases)

4.(iv) No. of Reward cases in past 3 years –

Amount of reward disposed in past 3 years-

No. of reward cases being processed –

No. of reward cases sanctioned but not disposed- Reward Pendency.

5. AUDIT (CRA)

5.(i) TOTAL CASES PENDING –(as on 31.12.2018)

ITEM CASES PENDING

(AS ON

31.12.2018)

BREAK UP Action taken to

dispose of paras

No. of paras accepted by

the department and action taken on it

1-3 Months

3-6 Months

6-12 Months

1-3 Years

Above 3 Years

Audit Objections

Statement of facts

Draft Audit Para

Draft System Appraisal

Audit Para

5.(ii) Details of cases above 1 year as on 31.12.2018

S. No. Name of the importer Less charge amount F. No. alongwith case details

1

2

3

4

7

6. ADJUDICATION

6 (i) CASES PENDING AS ON: 31.12.2018 (Amount in lakhs)

Section where pending

Pending as on 31.12.2018

Age wise break up

Less than one

month

1-3 months

3-6 months 6-12 months 1-3 years Above 3 years

Reason for

Pendency in

detail

No Amt No

Amt

No Amt

No Amt

No Amt No Amt

No Amt

TOTAL

(ii) No.of Adjudication cases pending competency-wise as on -31.12.2018

(Amount in lakhs Rs.)Competency No of cases

PendingAge- wise pendency Reasons

for pendency with each

case details

Below 3 months

3-6 months 6-12 months

Above 1 year

Commissioner

Addl./Jt. Commissioner

DC/AC

Total

8

Details of orders passed during the last two years.

SL. No. Name of Party Amt. involved Date of last hearing held

O-i-O no. of date

Time taken to pass the order after the last date of P.H held and reasons thereof if it is passed after one month of last P.H held (in detail)

7. CALL BOOK CASES :

7.(i) CASES PENDING AS ON : 31.12.2018

Sl. No.

AdjudicatingAuthority.(Designation&Name)

No. of call Book cases Closing Balance

Amt. ofDuty involved

Age wise brerakup of pendency

Ope-ningbalance

Receipt DiposalDuringThemonth

UptoThemonth

DuringThemonth

UptoThemonth

< 3 months

3-6 months

6-12 months

1-2 years

>2 years

1 2 3 4 5 6 7 8 9 10 11 12 13 141 Commi

sssioner

2 Addl.Commissioner

3 Dy/Ac.Total =(1+2+3)

Category No of cases Pending

alongwith

Amount Involved

Age- wise pendency Action taken for reducing

9

each case detail

call book.

Below 3 months

3-6 months

6-12 months

Above 1 year

Deptt. has gone in appeal

Injunction issued by SC/HC/CESTAT

Audit Objections are contested

Board has specifically ordered to keep in Call Book

Cases where parties had filed applications in Settlement Commission which are pending.

where department is Contesting CRA Audit Objection

(As on 31.12.2018)

Issue Involved*

No. of cases

on the issue of

each Party

Dt. Of issue of first SCN

to each party

Whether LAR/SOF/D

AP

Date of issue of

LAR/SOF/DAP

Date of submission of Reply

by Commissionerate

Present Status

Date of last Meeting held with CERA

Issue 1

Party 1

Party 2

Party 3

Total

Issue 2 Party 1

Party 2

Party 3

10

Total

*Pl describe issue in detail, if necessary then in Annexure.

(Where department has gone in appeal to appropriate authority)

Issue involved

Name of

Party

No. of

cases of

each party

Date of first SCN

issued among

total no. of cases of each party

Name of the

party in the case in which department has

gone in appeal

Forum in which

Departmental

appeal is pending*

Year in which

appeal as mentioned in column 6

was filed

Whether the case in

which Department has gone in appeal is pending in

your commissio

nerate (Y/N)

If 'N' Name

of Commissionerat

e in which appeal

is pending

Date of last review of the

issue

1 2 3 4 5 6 7 8 9 10

Issue 1

Party 1

Party 2

Party 3

Total

Issue 2

Party 1

Party 2

Party 3

Total

*Commissioner Appeal( name of jurisdiction)/CESTAT(Name of Bench viz. Mumbai,Delhi)/JS(RA)/HC(specify the HC)/SC

(Where Injuction has been issued by SC/HC/Tribunal etc.)

Issue involved in detail

Name of party

Date of SCN issued

Forum in which injuction order issued*

Date of issue of Injunction order

Reason as to why

the injuction has been issued by

court

Steps taken to vacate injuction Date of last review of the case

11

1 2 3 5 6 7 8 9

Details of Customs cases where Board has specifically ordered the case to be kept in call Book (As on31.12.2018)

S.No. Board’s Instructions Issue Involved Names of the Parties No. of cases of

the PartyRemarks/

Present Status

1 Board Instruction 1

1.

2.

3.

2

 Board Instruction 2

1.

2.

3.

7.(ii) Dates of last three reviews of Call Book cases alongwith No. of cases taken out of Call Book Register.

8. DISPOSAL SECTION:

8.(i) Cases pending for disposal as on 31.12.2018

Sl. No Descri-

ption of goods

Value of goods confiscated

(Rs. in lakhs)

Date when confiscated

Date of confis-

cation

Whether linked with court case or stay granted by competent authority

Present value of goods due to appreciation/ depreciation

Steps taken for disposal

Depre-

citation

Appre-

ciation

8.(ii) Cases pending for disposal of drugs & narcotics & other substances :as on 31.12.2018

12

Sl. No Descri-

ption of goods

Value of goods confiscated

(Rs. in lakhs)

Date when confiscated

Date of confis-

cation

Whether linked with court case or stay granted by competent authority

Present value of goods due to appreciation/ depreciation

Steps taken for disposal

Depre-

citation

Appre-

ciation

8. (iii) Details of pending cases ripe for disposal out of the cases pending for disposal: as on 31.12.2018

Sl. No. Description of goods

Value of confiscated goods at the time of confiscation

Date from which goods is ripe for

disposal

Steps taken for disposal of the goods

Present value of goods. Changes due to

appreciation/ depreciation

Seized not ripe for disposal

(All five columns below)

Confiscated (Not ripe for disposal)

(All five columns below)

Ripe for disposal

(Both seized/confiscated)

( All five columns below)

1 2 3 4 5

Items Value at the time of seizure

OB Receipt No of Disposal &

Value at the time of disposal

C.B

Gold

13

Gold Jewellaery

Silver Brick

SileverJewellary

Precious/Semi precious stones

Foreign currency

Narcotic Drugs

Red sanders

Arms & ammunition

Yarns

Vehicles

Antiques

Electronic items

Wood/Timbers

Medicines

8. (iv) Details of officers posted in Disposal section [for last three years 2015, 2016, 2017, 2018 (as on 31.12.2018.)

S. No.

Name of officer Designation Employ code Date of posting Date of discharge

9. Write off cases Pending as on 31.12.2018

Total no. of cases Value Reason of pendency Date of last action taken (Case wise)

10. PROSECUTION:

10.(i) Cases pending as on 31.12.2018

14

No of cases Pending

as on …31.12.2018

Age- wise break up

Below 3 months 3-6 months 6-12 months 1-5 years Above 5 years

10.(ii) Details of cases pending in prosecution

Sl. No.

Name of District Court & State

Name of the

party

Issue involved in brief

year of Institution

Date of last hearing

REMARKS/

Present position

10.(iii)No. of cases examined for the purpose of launching prosecution:as on 31.12.2018

Year No. of cases adjudicate

No. of cases examined for the purpose of launching prosecution

No. of cases sent to C.C for sanction of launching prosecution

No. of cases in which sanction granted by C.C.

2015-16

2016-17

2017-18

2018-19

(Upto

31.12.2018)

10. (iv)Prosecution sanctioned but not launched:15

(a) No. of cases where (detail list):(b) Reasons for pendency:

11. Bonds (PD BONDS/TEST BONDS/END USE BONDS etc.): Imports/ Exports :

(i) Pendency as on.

No of cases Pending

as on 31.12.2018 Age- wise pendency

Below 3 months

3-6 months

6-12 months

Above 1 year

PD BONDS

TEST BONDS

END USE BONDS

Warehouse bond

Transit bonds

Others

11. (ii) P D Bonds: reasons for pendency.

11.(iii)(i) In various Export promotion schemes

1. EPCG2. DFIA3. DFRC

11.(iii) (ii) In various Import promotion schemes

1. EPCG

2. DFIA

3. DFRC

11. (iii) (iv) Reasons for Pendency:

ITEM Reason for REASONS FOR PENDENCY IN DETAIL

Step taken for reducing pendency

16

taking Bonds

11. (iii) (v) Details of officers posted in Bond section [for last three years 2015, 2016, 2017,2018 (as on31.12.2018)]

S. No.

Name of officer Designation Employ code Date of posting Date of discharge

12. Details of pending Bank Guarantees as on 31.12.2018

Sl.No Party’s Name F. No.

&

Reason for taking

B.G

BG. No. Dated Expiry Date

Bank Name

Amt (Rs.) No. of cases encashed on released

1

2

3

4

5

12.(i) Released/ Encashed

No. of total cases Value Release with date Encashed with date

12. (ii) (a) Total no. of case where validity period of B.G is over with detail

(b) Total no. of cases and value where B.G is expired (enclosed with detail)

13. REFUND CASES PENDING (as on 31.12.2018)

17

CASES PENDING

AS ON

BREAK UP Reason for pendency (In

brief)

and action taken to reduce

pendency

1-3 Month

3-6 Month

6-12 Month

1-3 Years

Above 3 Years

Refund Cases

Refund (SAD) Cases

13. (a) No of cases pending due to deficiency memo issued.

(b) Reasons for issuing deficiency memo(in detail)

(c) Name of the Officers posted in Refund section during the last 3 financial years

14. DRAWBACK CASES:

No. of drawback cases in which BRC has not been received

with detail

Details of action taken to get the BRC/OR

otherwise

15. POST CLEARANCE CUSTOMS AUDIT

15. (i) PERFORMANCE during 2015-16, 2016-17, 2017-18 and 2018-19 (Upto31.12.2018)

Period EOD report was

generated

No of B/Es selected for

PCA

No of B/Es audited

after selection

Detection(in Rs. lakhs)

Recoveries

(in Rs. Lakhs)

Action taken to recover balance amount (in brief)

2015-16

2016-17

18

2017-18

2018-19(Upto31.12.2018)

15 (ii)Pendency as on 31.12.2018.

At level of No of B/Es Pending for

PCA after selection

Age- wise pendency Reasons for pendency/

Current Status

Below months

3-6 months

6-12 months

Above 1 year

AC/DC

Supdt./Appr.

16.DETAILS OF ROSHA COMMITTEE CASES:

16.(i)List of cases pertaining to Customs Duty Exemption Certificates issued by DGHS under Notification No.64/1988-Customs dated March 1, 1988 and subsequently withdrawn

17. DETAILS OF PENDING PROJECT IMPORTS:

17.(i) TOTAL CASES PENDING AS ON 31.12.2018:

ITEM CASES PENDING

AS ON 31.12.2018

BREAK UP

1-3 Month 3-6 Month6-12

Month1-3

Years Above 3 Years

Project Import Cases with detail

17. (ii) Reasons for Pendency : As on 31.12.2018

19

17. (iii)Project Import :

Total no. of licenses

Duty foregone

No. of installation certificate received within 6 months

No. of SCN for non receipt of installation certificate

Cash Security B.G

Bond amount

Cash Security Encased

B.G encased

Lice-nses redeemed

SCN issued

18. EPCG:

Total no. of licences

Duty foregone

B.G Bond amount

No. of installation certificate received within 6 months

No. of SCN for non receipt of installation certificate

Export obligation complied in 1stblock

Export obligation complied in 2ndblock

SCN issued for failure to comply export obligation (1&2)

Total no. of Licenses redeemed

Total no. of B.G encased

Total no. of bonds enforce

19. DFIA/ Advance authorization:

Total no. of licenses

Duty foregone B.G Bond amount B.G encased Licenses redeemed SCN issued

20. EOU:

Total no. of licenses Duty foregone No of Transit Bond No of Rewarehousing certificates

received

20

NOS of procurementCertificate issued

No. of re-warehousingCertificate received.

Whether RWS received within 90 days

If RWS not received within 30 days, reason there of and action taken thereof.

21. Narcotics:

Whether green book is maintained?

Total No. of Licenses issued to Cultivate

Total No. of Cultivated/ harvested the crop

Total No. of Cultivators uprooted their crop

Total no. of cultivators who do not sow at all.

Total no. of Cultivators Tendering opium of

Consistency 55° and above Consistency below 55° No. of Cultivators producing Inferior quality

Reason for fully uprooting the crop.

Action taken to de-license Cultivators (for contravening Narcotics Law) and No. of such cultivators.

Whether excess/short recovery made while weighing? If yes, then action taken thereof.

Whether regular inspection of stock is conducted?

Whether Licenses give prior notice for commencement of manufacturing of drugs. If yes- In how many days.

Whether notice is given prior to stop of production of drugs.

Whether Licenses submit details of production/manufacturing drugs details thereof.

Action taken for non Compliance

Whether records with respect to import licenses issued verified for import of narcotics verified. {Notice No. S.O. 2799 (E) dt. 18.11.2010}

21

a. Time taken pertaining to permission/licenses/approvals.b. Records of pending applications.

Whether export of precursors submitted within 7 days of the same {No. S.O. 834 (E) GSR, 191 (E) dt. 26.03.13 }

Performance of preventive work

Years No. of cases Quantity Seized Actions taken/Remark.2015-2016

2016-2017

2017-2018

2018-2019(As on 31.12.2018)

Disposed of drugs Seized

Whether proper stoppage of drugs available.

Action taken to prevent deterioration of drugs quality and quantity.

No. of Cases ripe for disposed and quantity thereof.

22. BRC:

Total no. of BRC

Disposal of BRC within 6 months

Pendency of BRC >6month

>12 months Amount involved

23. SIIB:

(i) Is 335 J register well maintained, authenticated & complete Yes/No*

(ii) Are the first entries in 335 J register being made Immediately after the search/summon

Yes/No*

(iii) All AE-2 filed within 48 hours Yes/No*

* If No, detailed observations may be recorded.

(iv) Number of SCNs issued during last 1 year.

(v) SEARCH WARRANTS ISSUED DURING THE YEAR [2015-16, 2016-17, 2017-18 and 2018-19 (upto 31.12.2018)]

22

S.No. Particulars 2015-16 2016-17 2017-18 2018-19 (upto 31.12.2018

1 No. of SW’s issued

2 No. of SW’s executed

3 No. of SW’s returned unexecuted

(vi) Effectiveness of preventive action plan for last 3 years

(Detection Rs. In lakhs)Sl. No List

evasionproneCommodities as per plan

Clandestine removal

Misuse ofstatutoryprovisionLikeexemptionnotification

CenvatMisutilisation

Misclassification

Undervaluation

(vii) Commissionerate Performance of SIIB for the last 3years Viz., 2015-16, 2016-17, 2017-18 and 2018-19 (Upto 31.12.2018)

(Rs.in lakhs)Year No. of cases

detectedDuty involved Duty demanded Realization/

Spot recovery

Seizure Offence N0. of SCNissued

Amountinvolved

(viii) Investigation pending since date of search or first correspondence with assessee (nonsearch cases)

ClosingBalance 0 - 3 Months 3-6months 6-12 months 1-3 years > 3 years

(ix) Cases pending investigation for more than 6 months (as on 31.12.2018)

S.No. 335J F.No. Nameof theParty

Bywhombooked

Brief facts Amountinvolved(Rs. in

Reasonsforpendency

23

(M/s.) Lakhs)

(x). Steps to prepare annual action plan for SIIB :(a)Is database of the assesses prepared. Yes / no(b)Are studies on the revenue patterns undertaken. Yes / No(c) Name of the officers posted in SIIB during the last 3 years..

(xi).Position of cases booked by DGRI & adjudicated by Commissionerate -in last 3Years

S.No. Date ofIssue of S.C.N

O-in-O date &Duty confirmed

Currentstatus

(xii).Reward :

DETAILS OF CASES RIPE FOR SANCTION OF REWARD

Year No. ofcasesripe forrewards

No. of cases inwhich regardproposals havebeen initiated

No. of cases inwhich rewardsanctioned

No. of cases in whichsanctioned but notdisbursed

Staff Informer Staff Informer Staff Informer2015-162016-172017-182018-19 (Upto 31.12.2018)

24. Accounts Establishment and Administration:

(i)Verification of Service Book of those officers who have completed 25 years of Service:

(ii)Whether duplicate service book has been given or reset has be done in case of misplaced

service book :as on 31.12.2018

S. No. Name of the Officer ( Designation)

Date of Appointment

Date of Birth Whether Service Book verified by PAO (mention date)

1.

24

2.

3.

4.

5.

6.

(iii)SANCTIONED/WORKING STRENGTH : (as on 31.12.2018)

S. NO NAME OF THE POST SANCTIONED STRENGTH WORKING STRENGTH

VACANCY

(iv) Action taken to fill up the vacant posts :

(v) PROMOTIONS ON POST BASED ROSTER

(v) (i).Whether Post Based Roster register is maintained or nor

(ii).Whether promotions are being made on the basis of post based roster or not

( iii).Whether Hon’ble CAT, principal Bench, Delhi judgment in case of C.P.Jayant Vs.

UOI & Others has been implemented or not

(vi) (i).No. of ACR pending

(ii).Date of pendency

(iii).Reason for pendency and action taken to complete the same

(iv).Date of action taken on pending ACR

(v).Whether delay of sending ACR to reviewing officer convey in writing

(vi).Whether any action has been taken against the supervising/reviewing officer for

25

such delay

2015-16 2016-17 2017-18 2018-19 (upto31.12.2018)

25. Official language (HINDI):

Date of Official Language Inspection Date From To

Position as on 31st March, 30th June, 30thSeptemberOr 31st December (as applicable)

1. Position of Traning and Hindi knowledge of Officers / Employees (excluding Group ‘D’ & equivalent employees)

(a) Total No. of Officers/Employees

(b) Having working knowledge of Hindi

(c) Proficient in Hindi

(d) Undergoing training in Hindi

(e) Yet to be sent for training in Hindi

2. No. ofHindi knowing officers / employees (including those who are proficient and those having Working knowledge who do their workin Hindi*

Gazetted/Non-GazettedTotal

Upto 25%25% to 75%More than 75%Cent percent

(*it includes all types of official work such as notes, drafting, making entries in registers and diaries,

oral discussions, etc.)

3. No. of employees who are required to dotyping / stenography works or those whoare doing the work

(a) Total Number

(b) Those who know Hindi typing/

Stenography

(c)No. of those from the above who do

Hindi typing / Stenography

26

(d)No. of employees who are yet to be

trained in Hindi typing / Stenography

4.Documents mentioned in Sec.3 (3) of Official Language Act, 1963

(No. of documents issued during the last 3 months i.e. quarter ending 31st March, 30th June, 30th September or 31st December)

Total Nos In Hindi & English Only in English Only In Hindi

General Orders* Notifications Press Communiques / Releases Contracts Agreements Licenses Permits Notice and forms of tenders Resolutions Rules Official papers laid before a Houseor both the Houses of Parliament Administrative and other Reports laidbefore a House or both Houses of Parliament. Administrative or other Reports (other than thoselaid before a House or both the Houses of

Parliament)

5. Position of replies to communications received in Hindi under Rule 5 of Official Language Rule, 1976.(Data in respect of the last 3 months i.e. quarter ending 31st March, 30th June, 30thSeptember or31stDecember)

Total No. of letters* / applications / appeals Received in Hindi…31.12.2018 No. of letters replied in Hindi…31.12.2018 No. of letters replied in English……… No. of letters which were not required to be replied31.12.2018 Whether check-points have been set up in this connection. If so,the details thereof may be

given. What action has been taken at check-point level to stop violation in this connection?

(* Letters signed in Hindi may also be included in this column)

6. Details of total letters sent by the office in the quarter

In Hindi In English % of Hindi Letter

to ‘A’ Region‘to ‘B’ Regionto ‘C’ Region

(No. of letters issued through telegrams / telex / fax may also be included)

7. (a) Total no. notes written on files.

(b) How many of the above, written in Hindi

27

(c) How many of the above, written in English

8.(a)Total no. of computers

(b)Out of those no. of Unicode enabled computers to do work in Hindi.

9. (a)Total no. of Hindi workshops conducted in the year

(b) Total no. of officers trained in the above

(c) Total no. of employees trained in the above workshops

10.Dates on which four OLIC meetings were conducted in the year

11.(a) Total no. of sub-ordinate offices (Divisions)

(b) In how many of the above offices, OLIC have been setup

(c) In how many of these offices, OLIC meetings were conducted in the quarter

12. Position of assurances, if any, given to the Parliament Committee on Official Language –

(a) Total no. of assurances pending till the beginning of the quarter

(b) Total no. of assurances given during the quarter

(c) Total no. of assurances fulfilled till now from the aboveassurances

13. Whether the office has been notified under Rule 10(4) of Official Language Rules, 1976. If so, whether orders have been issuedunder Rule 8(4)

Whether any monitoring system has been established to ensure compliance of Rule 8(4) of Official Language

Rules, 1976

14. Details of Official Language inspection done by DD/AD (OL) or any other officer of your office during

the year

(a) (i) Total no. of sections in the office

(ii) Total no. of sections inspected

(b)(i) Total no. of sub-ordinate offices(Divisions)

(ii) Total no. of offices inspected

15. (a) Total no. of magazines published in Hindi

(b) Total no. of magazines published in English

(c)Total no.of magazines published in bilingualtrilingual

16. (a) Expenditure incurred on purchase of books during the last financial year

(b)Expenditure incurred on purchase of Hindi books

(c)Expenditure incurred on purchase of books during the current financial year

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(d) Expenditure incurred on purchase of Hindi books

17. Availability of website (Yes/No) : In Hindi In English In bilingual

18.Total no. of officers / employees who received cash award under the IncentiveScheme for Hindi noting & drafting during the last financial year.

(a) Whether circular has been issued for the above incentive scheme during thecurrent financial year.

19. (a) Has your office received the Annual Programme for the current year issued bythe Department of Official Language?

(b) Whether the same has been circulated to all Sections / Divisions?

20. (a) Whether Quarterly Progress Report on OL implementation is sent to DGPM, New Delhi?

(b) Date on which the last Q.P.R. was sent to DGPM, New Delhi.

21. Details in respect of Hindi Posts Sanctioned Strength/Vacant with date

( a)Deputy/Assistant Director (OL)

(b)Sr. Hindi Translator

(c) Jr. Hindi Translator

22. ( a) Entries in Service books/ Service records

(i) Total No.(ii) No.of those which bear their headings and subjects in bilingual form

(iii)No.of those in which entries are made in Hindi

(b) Total no.of registers -

(i)Total No. of Registers

(ii) No. of those which bear their headings andsubjects in bilingual form

(iii) No. of those in which entries are being made in Hindi

23. Details of the following items available in the office –

Total No. In bilingual in English1. Rubber Stamps

2. Sign Boards

3. Seals

4. Letter Heads

5. Name Plates

6. Official description on vehicles

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7. Badges / shoulder epaulette

8. Logo

Whether check point has been established in this regard Yes / No

24. ( a) Date on which Hindi Day / Week / Fortnight / Month was organized

(b) Important programmesconducted during theabove period.

25. (a) Whether TOLIC(Town Official Language Committee) is functioning in your Town

(b) Whether Administrative Head of your Office attends TO LIC meetings

26. Whether the following officers / employees have been sent to Central Translation Bureau for training DD/AD (OL)/Sr. Hindi Translator/Jr. Hindi Translator

27. Brief details of other achievements / works in respectof implementation of Official Language Policy.

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