formats and submission checklist

8/11/2019 Formats and Submission Checklist

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Mentor Assessment Format

Students are supposed to submit following reports to their respective mentors with a copy to

[email protected] .

Report Type Expected Submission DeadlineSIP Joining Report (Follow Format 1 & 2) By 15t May 2014

Progress Report 1 (Follow Format 3) 15t

May 14 or 2n

week of Joining SIP

Progress Report 2 (Follow Format 3) After 5t

week of Joining SIP

Progress Report 3 (Follow Format 3) After 7t

week of Joining SIP

SIP Joining Report Format 1

Students Information

Name

Enrollment Number

Email

Mobile Number

Faculty Mentor

Information

about

SIP Organization

Name of Organization

Date of Joining

Address with Email and Mobile

Industry Mentors Name

Industry Mentors Designation

Industry Mentors Department

Industry Mentors Email

Industry Mentors Contact

Number

Organizations Website (if any)

Time Budget/Plan

(Tentative)

Describe the tentative time

budget/plan for SIP report.

Signature of Intern

Note:

*A scanned copy of duly filled in joining report should be sent in mail to faculty mentor with a

copy to [email protected] or send it by post.


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Progress Report Format 3

1. Responsibilities and Activities:

Briefly describe the work you have been doing in the internship till the deadline week (2nd/ 5th/

7th

).

.

2. SIP Project Report Progress:

Describe the progress report of your SIP project (whether assigned by the industry mentor or

faculty mentor). Week wise expected outcome on progress report are as follows;

Till second week:

The primary objectives of the project are clearly defined and introduction part of report is

over.

Till 5th

Week:

Completed/Advanced Phase of Industry Analysis part based on the existing framework

i.e.,PESTEL, SWOT, BCG, and Porters Five Forces Model etc.

Till 7th

Week:

The industry analysis, learnings from SIP and the research work is completed. The first

draft report of SIP in the desired format is submitted to faculty mentor for suggestions

and feedback.

.


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3. Learning Experiences:

Briefly describe skills, knowledge or lessons learned from the activities you have participated in

thus far (e.g. attending meetings with your mentor, formal learning events, professional develop

ment opportunities, assigned operational work, working in teams, etc.)

.

4.

Industry Mentors Comments on Internship to Date:

5. Faculty Mentors Comments on Internship to Date:

Note:*Put your signature in the end of point no. 1, 2, and 3

*Your industry mentor should sign at the end of point no 4

*Send a scanned copy through mail / send by post to your faculty mentor for comments in pointno 5.*Your faculty mentor will submit the report to examination cell after putting comments, duly

signed.


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SIP Report Formats

(Chapter 5 is optional, others are mandatory).

Title Page

CertificateAcknowledgement

Executive Summary/Abstract

Chapter 1: Introduction(See checklist 1)

Chapter 2: OrganizationOverview (See checklist 2)

Chapter 3: Industry Analysis Based on Existing Developed Framework ((See checklist 3)

Chapter 4: SIP Experience and Key Learnings(See checklist 4)

Chapter 5: Research WorkA.

Abstract

B. Introduction

C. Theoretical Underpinning (Review of Related Literature)

D.

Research Design/Methodologya. Type of Study

b. Sampling Method and Sizec.

Data Type

d.

Method of Data Collection

e. Statistical/Mathematical Modelf.

Analytical Tools

E.

Data Analysis and Results

F. Findings and Conclusions

G. Suggestions and RecommendationsH.

Limitations of the Study

I.

References/Bibliography/WebsitesJ. Appendices/AnnexuresChapter 6: Overall Findings/Conclusions/Suggestions

References

Appendices/Annexures

Checklist 1: (Items to be incorporated in Introduction)

Checklist 2: (Items to be incorporated in Organization Overview)

Checklist 3: (Methods and tools to be used in Industry Analysis)

Checklist 4: (Learnings from SIP areas i.e.,Marketing Management, Human Resource

Management, Finance, Operations etc.)


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Checklist 1: (Introduction)

Brief introduction and background of all the important sections of the SIP project report

(industry analysis, learnings from SIP and research report).

Checklist 2: (Organization Overview)

1. Brief history, the vision, the mission, goals and objectives, strategic planning, core

values, products and services of overall organization etc.2.

Brief organizational structure, culture, internal environment, leadership style of

managers, motivational and controlling techniques used for enhancing managerial skills

etc.

Checklist 3: (Methods and tools to be used in Industry Analysis)

Apply one or more of the following models/framework can be applied to conduct the analysis of

any industry.

1. PESTEL (Political, Economic, Social, Technological, Ecological/Environmental and

Legal environment)2.

SWOT Analysis (Strengths, Weakness, Opportunities and Threats)

3. Porters Five Forces Model

4. BCG Matrix etc.

Checklist 4: (Learnings from SIP areas i.e., Marketing Management, Human Resource

Management, Finance, Operations etc.)

Proposed topics in Human Resource Management area

Job AnalysisHuman Resource Planning

Recruitment

SelectionOrientation

Training & Development

Appraising and Managing PerformanceCompensation and Benefits

Proposed topics in Marketing Management area

The micro and macro marketing environment of organizationMarketing Mix at organization

o Product (Goods and Services, and their Marketing)

o Pricing

o Distribution: Marketing Channels and Supply Chain Management

o Sales Promotion

Proposed topics in Finance area

Functions of financial management


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o Arrangement of funds

o Investment of funds

o Disbursement of profits

o Working capital management

Accounting & control mechanisms

Protection of AssetsTax Administration

Investor RelationsFinancial Evaluation & Consulting

Financial Information Systems

Proposed topics in Information Technology Management areaManagement information system of the organization

Implementation of ERP/SAP

Technical tools used to control the information in the organization

Proposed topics in Operation Management areaSupply chain management of organization

Project management techniques usedRole of technology in managing the supply chain management


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Faculty Mentors Assessment Check List of SIP Report

Unacceptable

(Marks.)

Acceptable

(Marks.)

Excellent

(Marks..)

Introduction

The objective of SIP along

with three key inputs

(industry analysis,learnings from SIP and

research report) isminimally or not defined,

including context, why it

is important and the intern

role.

The topic objective of SIP

along with three key inputs

(industry analysis,learnings from SIP and

research report) isadequately defined but

may be missing one of the

key elements such as the

interns role in regards tothe topic.

The topic objective of S

along with three key

inputs (industry analysislearnings from SIP and

research report) isthoroughly defined and

addresses all aspects list

in the checklists.

Organization Overview Checklist 2 is not followed

adequately.

Checklist 2 is adequately

followed.

Checklist 2 is extensivel

followed and

creative/critical analysis

organization is conducteIndustry Analysis Checklist 3 is not followed

adequately.Checklist 3 is adequatelyfollowed.

Checklist 3 is extensivelfollowed along with somother techniques applied

which are not in the

checklist.

Key Learnings from SIP The checklist 4 isminimally addressed in the

respective area of SIP.

The checklist 4 isadequately addressed in

the respective area of SIP.

The checklist 4 isextensively addressed an

some creative and critic

points are also addressed

in the respective area of

SIP.Research Work

Introduction Research problem is notclearly defined.

Research problem isadequately defined.

Research problem is thoroughdefined and addresses the

problem in adequate and

sufficient way.

Theoretical

Underpinning

The literature is not

reviewed properly.

The literature is

adequately reviewed.

Extensive literature survey is

conducted.

Research Design/

Methodology

Research design is not

clearly defined orappropriate for the purpose

of the study.

Research design is

clearly defined alongwith some analytical

tools.

Along with proper research

design, the analytical tools arapplied even to conduct test th

robustness of the results.Results and Discussions The research findings are

not clearly discussed. The

results are not supportedwith

logical/statistical/econome

tric analysis.

The research findings

are clearly discussed.

The results are alsosupported with

logical/statistical/

econometric analysis.

The research findings are

clearly discussed and well

supported withlogical/statistical/

Econometric analysis along-

with the test of robustness of results.


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Conclusions &

Recommendations

Recommendations are not

made, or only minimally,

and the report and itssignificance is not

summarized.

Recommendations

are given adequately

but the intern mayhave not included a

summarization of

findings.

Recommendations are clearly

given and the report and

findings are summarized.

References/Glossary/Appendices

References are not made

and a glossary and/orappendix are not used if

necessary.

References are made

accurately but theglossary and/or

appendix are not

used if necessary.

References are accurate and a

glossary and/or appendix areused if necessary.

Grammar, spelling, &punctuation

Multiple errors in

grammar, punctuation,spelling, and acronyms are

not identified.

Minor errors in

grammar,punctuation, or

spelling.

No errors in grammar,

punctuation, or spelling.

Format

No apparent formatting

used.

Minor formatting

issues.

No formatting issues.

Publishable Not publishable Publishable with

somemodifications/sugges

tions.

Publishable with minor

changes.

Suggestions Please give as many relevant suggestions as possible/required to improve the over

SIP experience.


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SIP Final Report Assessment Sheet

Name of Intern:

Roll/Enrolment No:

SIP Industry/Company:

Topic:

Assessment Report:


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State whether the followings have been achieved or not achieved

(Yes/Somewhat/No):

Sl. No. Aspect of assessment Yes/Somewhat/No

1. Followed report structure2. Taken care of language errors

3. Able to produce original document without

cut-and-paste

4. Done sufficiently good industry/company

analysis using a given framework

5. Able to do sufficiently good research-and-

data collection and analysis (if applicable)

6. Able to extract learning from SIP

Marks awarded (Full Marks-20):

Your comments on the potentiality of the SIP for publication as article/research

paper/case:

(Full Name and Signature)


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Faculty Mentors Submission Plan & Check List

1.

Please maintain file of all your mentee students.

2.

Keep minutes of meetings and any special remarks about your mentee in the file asauditable record.

3.

Arrange to pay at least one visit (cluster approach of visit may be followed) to SIP

industry/company and keep the visit report and any special remarks about your mentee in

the file as auditable record. In case you are visiting other colleagues mentee, send yourreport to him/her for record.

4.

Pre-SIP mentoring report and marks should be submitted by the end of third term to

examination cell.5.

During SIP report and marks along with first-hand SIP experience and learning marks

should be submitted by the second week of fourth term.

6. SIP Final Report Assessment Sheet and marks should be submitted as per the guidelines

of the examination cell.7.

Post-SIP mentoring report/minutes and any special remarks should be kept in mentee file

as auditable record.

8. The SIP Final Marks Sheet should be submitted as per the guidelines of the examinationcell.

formats and submission checklist

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