fourgen information system erp | sms | pos | s & d copyright 2011 © fourgen information system...

Fourgen Information SystemERP | SMS | POS | S & D

Copyright 2011 © Fourgen Information System (Pvt,) Ltd. All rights reserved

RetailFOURGEN


Many midsize retailers struggle every day to compete with effectiveness. They lack proper

technology solutions and are still struggling with old legacy applications that are not

compatible and non-integrated with their business / accounting application; or worse that they

are using spreadsheet applications for analysis which is extremely ineffective and time

consuming.

Why 4G Retail System ?

Most retailers need an end-to-end solution, which

provides them a near real time view of their operations

with centralized control and enables them in faster

decision-making.




Why is 4G Retail different

4G is a comprehensive Retail Management Solution to manage Head Offi ce, Store and POS operations.

Integrated Loyalty module, Gift Card features and integration with

leading payment processors & gateways allows retailers to have a 360

degree visibility of their operations spanning from Store Operations

on one hand to Financial and Supply Chain on the other. High levels of

scalability are brought about by latest technology, simple & intuitive

interface, with robust Head Office engine backed by

FOURGEN – and industry leading business management application.



• Easy to use requires minimum keystrokes and the mouse is never required (but you can use it if you want).

• Flexible handles any combination of discounts, taxes, returns, credits and sales specials in one easy transaction.

• Automatic applies automatic discounts or preferred price levels to special customers.

• Secure can view and automatically calculated profit margins and stock counts.

• Customer –Oriented Let you know to rewards your best customers with a bonus points program.

• Versatile prints sales slips, price quotes and account invoices.

• Modern works with all the modern retail devices including barcode, customer display, cash drawer, bar-coded scales and runs on any network.• Email the email send

to the regular customer regarding new scheme for new product.

• Accommodation if something is not in stock can send a customer order to the purchase order system

Retail 4G specializes in easy to use, fully customizable Point of Sale Systems and POS Software to meet the needs of any Restaurant, Retail Store, Grocery , or other Business.

INTRODUCTION


BENEFITS

Stay connected with your business operations -

Inventory control and replenishment -

Never loose a saleSmoothly process routine and complex transactions

4GRetail delivers up to date visibility of stock across the retail chain. POS operators can gain complete visibility of stock across stores or at the main warehouse / distribution centers right from the POS interface.

The POS screen is designed to be fast and easy to use without leaving any product. Everything from suspending sales to creating price quotes - it's all available in this system.

It will enhance operation, providing with increased speed, accuracy and control of inventory - all of which lead to increased profits and more time to focus on growing business.

Save your time, increase accuracy and provide greater control over what happens at the sales counter.



Reliable and safe Credit Card transactions

BENEFITS

4G Retail offers fast, easy, safe, and cost-effective card management with integrated payment processing from industry-leading banks.

Retain customers and manage customer communication

The loyalty management module in 4G allows you to define flexible / lucrative campaigns, which ensure that the customers keep coming back, thereby increasing customer profitability by rewarding the right customer.

Promotions that maximize profitability

The different schemes on the products can be defined and be known to the customer by messaging facility.

Make the right decisions

Flexible reporting options in4G help you make accurate decisions.



OVERVIEW

Head office / In-Store management – 4G Retailoffers complete back office functionality both in thestore and at the Head Office. It provides the storemanager total control over activities within the store andat the POS. In-Store transactions are replicated to theHead Office, allowing quick decision making withoutconsiderable delays

This module of 4G enables configuration of retailEnterprise/Head Office (HO) and Store entity. TheManagement Console interface is also used by storemangers / store staff to raise purchase orders, receivegoods against purchase orders / stock transfers, stocktransfer shipment to other stores / distribution center, cycle counting, requisition management, labelprinting, etc. 4G is fully PCI compliant and stores thecredit/ debit card details in an encrypted format indatabase.



OVERVIEW

4G POS is fast, dependable and powerful POS application with an easy to use keyboard or touch-screen operated user interface. 4G POS makes transactions processing error free, easy to manage and execute for any retail operations.

4G POS application contains industry-leading configuration functions in areas such as pricing, discounts, promotions, tender types, layaways, and returns. The POS interface can be quickly configured to display exactly the information needed by POSoperators. Receipts can be customized as required with graphics and logos.

Security levels can be set for POS operations thereby requiring manager override for exceptional transactions.

FOURGEN



Touch Menu

Restaurant POS

Report

POS Transaction

Loyalty Module

Security

POS SYSTEM

POS



POS Functionalities


• Supports Touch Screen Entry of Items.

• Supports Bar Code Scanning Of Items.

• Supports Keyboard/Mouse Entry of Items.

• Supports On Account sales.

• Supports "Extremely Rapid" Cash Out Of sales.

POS Supported

Manager override for following scenarios:

• Price Override at the item level can be done beyond the Price Override Limits

• Discount override at the item / sale level can be done beyond the Maximum Discount allowed

• Customer credit limit override

• Print Gift Receipt to be given with gift items

• Facility for attaching Sales Person to Sale

• Track and redeem customer loyalty points

POS Transaction Processing

Following transactions are supported on the 4G POS:

• Sale

• Sale Return

• Sale Exchange

• Sales Order booking / Order fulfillment

• Quotation / Convert quotation to Sales Order or Sale

• On Account Payment

• Capturing Lost Sales

POS Sales Transaction


POS Payments


Payments on the POS can be made by the following tenders:• Cash• Credit Card (Supports both online and offline authorization mode)• Debit Card• Check• Voucher• On Account – This special tender enables the user to leave the payment amount on account• Gift Card• Loyalty Points• Custom tender – This special tender allows businesses to define their own financial instruments and control their integration with • Store credit can be issued in case of refund

Payment Processing

Support for the following Credit / Debit cards:• Master Card• Visa• Others – Payment by cards other than the above


Periodic Activities


• Create and track the cash being disbursed and collected from each POS from the start till end of each day.

• Maintain opening balances for each POS and ensure till counts at various stages.

• Perform Cash In/Cash Out for the till at the POS

• Facility to book petty expenses at the POS

• Detailed Tender Counting for Credit Cards/ Debit Cards/ Voucher/ Check / Travelers Check

• Supports Discounts For Any Order or any Item on an Order (Password can be required).

• Allows the manual entry of daily sales, used primarily by Businesses who use hand written

tickets.

• Supports Gift Certificates.

• Supports Coupons.

POS Supports Discounts



Prints Daily Sales Report.

Prints Monthly Sales Report.

Prints yearly Sales Report.

Prints Summary Sales Reports.

Prints Daily Sales Reports By Cashier.

Prints Sales Pre-Posting Report.

Prints Sales Posting Report.

Prints Sales Margin Reports.

Prints Remove Items Report.

Prints Remove Closed Order Report.

Prints Discounted Items Report.

Prints Profit Ranking Report For Sales Items.

POS Reports Printing


Transaction

Order

Alteration

Security

MODULES INCLUDE IN POS SYSTEM

POS

Master Details


Report


6. Item Details

It contains information regarding following entities:1. Master Details

It manage details of Book type(Register), which is used for maintain transaction detail.

It manage details of Charges, which is used for maintain Charges calculation amount on each Book type(Register) for Basic and Discount.

It manage details of different Tax Type, which is used for maintain tax percentages applied to Item.

It manages details of Name, address, contacts, Family and credit that are required to track of transaction for to whom they made transaction.

It manages details of Name, address, contacts, credit, bank and brand that are required to track of transaction for to whom they made transaction.

It contains information regarding following entities: Department

Group

Subgroup

Attributes

Sub Attributes

UOM

Item

Ingredients

Ingredient Price

2. Charges

5. Tax Type3. Customer 4. Supplier

1. Books

7. Departments

It manage details of color code, sales register under dept., default discount selection for sales register, token number and employee details for each department.

It contain details of local and export margin, attribute, contact person and measurement definition. Subgroup is define under Group. For example, under “Men swear” dept. define group as “Men swear". Measurement Definition is used for define Man’s or Woman’s part for define subgroup.

8. Sub Group 9. AttributesIt includes attribute information that will be used for define attribute of item. For example, Attribute define as “Colour”.

10. Sub Attributes

It includes sub attribute information that is define under attribute.

For example, sub attribute “Blue” is define under “Colour” attribute

11. UOM (Unit Of Measurement)

It include information of UOM for define Unit of item.

For example, Grams, Piece..



MASTER DETAILS (Con.td)

14. Ingredients Price

It include information of as on date ingredient price.

15. Brand

It manages details of brand details of item that is define with supplier information.

16. Category

It manages details for category of customer, supplier and transporter.

17. Shift

It manages shift details for employee. Define starting and ending time for shift.

18. Employee Department

It manages department details of employee.

19. Address Type

It manages address type details for address. For example, Home, office..

20. Country, Province and City

It manages country, state and city details. All these are used for address details.

21. Currency

It manages currency details as per country.

22. Branch

It manages address, transaction, financial and default register setting of Branch.

23. Terminal

It manages payment type authentication from the define terminal.

24. Gift Voucher Generation

It manages gift details on some range of purchase amount by customer.

25. Scheme

It manages scheme details.

26. Measurement Definition

It manages body part of male and female.

27. General Contact

It manages category, address and contact details.

28. Bank

It manages bank details with commission.

12. Item

It include information of defined supplier, address, inventory, pricing and ingredient.

13. Ingredients

It include information of ingredient that are used to make item. Also define unit of ingredient.



2. Transaction Details

It contains information regarding following entities:

General Transaction details

Approval Details

Branch Transfer Details



General Transaction Details

11. Physical Stock Taken

1. Goods Received Note 2. Purchase

3. Purchase Return4. Delivery Challan 5. Sales

6. Sales Return 7. Cashier 8. Cash pick Up 9. Terminal wise cash Balance

10. Item Aliasing

It manages details of inward items with supplier and item details including attributes, ingredient, price and tax type details.

It manages details of purchase items against GRN or purchase order with including attributes, ingredient, price and tax type details of item.

It manages details of purchase return items against purchase.

It manages details of delivery challan against inward or outward item.

It manages details of details of sales item with charges calculation.

It manages details sales return including charges details against sales.

It manages details of Cash when process for sales is completed and customer comes with token for payment.

It manages details of Cash pick up from drawer of cash as per terminal and with terminal user wise.

It manages details of Terminal –opening balance, cash, cash pickup, actual cash and deficiency.

It manages creation of new Lot no. for item from old lot no. to change price of item.

It manages difference of closing and actual physical quantity of item as per selection of date.



4. Approval For Customer(Received)

3. Approval For Customer(Dispatch)

It manages outward items to the customer as dispatch of item as sample.

It manages received items from the customer against dispatch of item as sample.

It manages outward items to the supplier against goods inward from supplier that is given as sample.

Approval Details

1. Goods Inward Approval(Supplier)

It manages inward item details against supplier for sample purpose.

2. Goods Return Approval(Supplier)

Branch Transfer Details

It manages details of transfer in quantity that is transfer between branch.

It manages details of transfer out quantity that is transfer between branch.

Transfer In

Transfer out



3. Alteration Details

Alteration

It manages alteration details against sales when item come from alteration.

It manages alteration return details against alteration.

4. Order Details

5. Sales Order Cancel

It manages purchase order details without or against Sales Order.

It manages sales order details with Item, charges and delivery address.

It manages sales order cancellation against sales order.

1. Purchase Order &

2. Sales Order3. Quotation

It manages purchase order cancellation against Purchase Order.

4. Purchase Order Cancel

It Contains Information Regarding Following Entities:

Return Alteration



5. Reports


Reporting, Filtering, Charts, etc.

• Monitor the state of your retail business.

• Get the information you need... on time.

• Improve your decision-making process.


7. Security

Protect most

sensitive

actions.

Roles, users, access restrictions, etc.

Secure the access to

your POS solution.

Manage multiple

roles and user

profiles.

Scalable to support

configurations ranging from

one terminal, to multiple

terminals per store, to multiple

terminals in multiple stores.

Embedded support for

integrations with 4G ERP

and other applications.




FOURGENPrepared By: sales Team June 23, 2011

THANKS

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