franklin time management system. introduction zgetting the most out of this experience. ztake notes...
TRANSCRIPT
INTRODUCTION
GETTING THE MOST OUT OF THIS EXPERIENCE.
TAKE NOTES TO RETAIN 75% OF A NEW SKILL.
WHO NEEDS THIS SKILL?WHO IS BUSY DEVELOPING THIS SKILL?IF YOU HAD ONE MORE HOUR EACH DAY,
WHAT WOULD YOU DO WITH IT?
A NATURAL LAW
WHAT IS A “NATURAL LAW”? “A LAW THAT CANNOT BE REPEALED!” “AN INHERENT PRINCIPLE GOVERNING HUMAN
BEHAVIOR.”
“A SUCCESSFUL MANAGER OF TIME IS WILLING TO DO WHAT AN UNSUCCESSFUL MANAGER IS NOT WILLING TO DO!”
“WISDOM IS KNOWLEDGE RIGHTFULLY APPLIED!”
UNDERSTANDING TIME MANAGEMENT
WHAT TIME IS IT? ORTIME, WHAT IS IT?THE BASIC ELEMENT OF TIME IS ______.THE KEY TO MANAGING TIME IS ______.TIME IS A CONTINUUM OF SUCCEEDING
EVENTS.THE “KEY” TIME CONCEPT IS
CONTROL!
PROACTIVE VS. REACTIVE
HAVE I LOST CONTROL OF MY LIFE?WHAT ARE THE EVENTS OVER WHICH I
HAVE NO CONTROL?WHAT ARE THE EVENTS OVER WHICH I
HAVE CONTROL?THERE ARE EVENTS WHICH WE CAN
CONTROL; BUT WE BELIEVE WE CANNOT!THERE ARE EVENTS WE CANNOT
CONTROL; BUT WE BELIEVE WE CAN!
PERSONAL MOTIVATION IS THE KEY TO TAKING CONTROL
EXAMPLE: “GETTING TO THE AIRPORT”EXAMPLE: “ROOF TOP”NL - TO GAIN CONTROL OF OUR LIVES WE
MUST GAIN CONTROL OF OUR TIME.TIME MANAGEMENT IS NOT CONTROL OF
THE CLOCK! IT IS THE CONTROL OF EVENTS!NL - INNER PEACE IS ACHIEVED THROUGH
THE APPROPRIATE CONTROL OF EVENTS IN OUR LIVES.
THE EFFECTS OF CONTROL
“EVENT CONTROL” IS FIRST AND LEADS TO… “HIGH SELF ESTEEM” WHICH IN TURN LEADS TO… “HIGH PRODUCTIVITY”
AN INCREASE IN PRODUCTIVITY STIMULATES… EVEN MORE “EVENT CONTROL” WHICH CAUSES… HIGHER “SELF ESTEEM” WHICH LEADS TO…
EVEN GREATER PERSONAL PRODUCTIVITY!
BUSY VS PRODUCTIVE
MUST BE DIRECTED BY “GOALS.”A “GOAL” IS A PLANNED-FOR EVENT.WHEN A “GOAL” IS VALUED, IT BECOMES
A PRIORITY.WHEN GOALS ARE VALUED TOGETHER
THEN “PRIORITIZING” IS TAKING PLACE.“PRIORITIZING” IS THE PROCESS OF
DETERMINING THE PRECEDENCE OF “EVENTS”.
LIFE QUESTIONS OF IMPORTANCE
WHAT ARE “HIGHEST” PRIORITIES IN MY LIFE?
OF THESE “PRIORITIES”, WHICH DO I VALUE MOST?
AM I WILLING TO BE SUCCESSFUL?
THE FRANKLIN PROMISE
IF YOU KEEP ALL FOUR “MAJOR COMMITMENTS” REGARDING THE FRANKLIN DAY PLANNER SYSTEM, NOTHING WILL SLIP THROUGH THE CRACKS.
YOU WILL NEVER MISS A DEADLINE, AN APPOINTMENT, OR FORGET IMPORTANT/NEEDED INFORMATION FOR FUTURE USE.
YOU WILL BE ON “TOP” OF THINGS IN YOUR LIFE!
PLANNING THE FIRST KEY TO CONTROL
THE FRANKLIN DAY PLANNER SYSTEM
FOUR MAJOR COMMITMENTS FOR SUCCESS
FIRST MAJOR COMMITMENT
I WILL PLAN TO SPEND 10 TO 15 MINUTES EVERY DAY PLANNING MY DAY FORMALLY!
PLANNING AND SOLITUDE
PLANNING IS:
PREDETERMINING A COURSE OF ACTION
THERE CAN BE NO SUBSTITUTE FOR PLANNING
HOW DID YOU PLAN FOR TODAY, YESTERDAY, AND TOMORROW?
EXCUSES FOR NOT PLANNING
PLANNING LIMITS FREEDOM.
PUTTING OUT TODAY’S FIRES TAKES PRECEDENCE (CRISIS MANAGEMENT).
THERE ISN’T ENOUGH TIME TO PLAN.
STEPS IN EFFECTIVE PLANNING
REVIEW LONG-RANGE GOALSEVALUATE TIME VS. TASKSET SPECIFIC DAILY GOALS ANTICIPATE OBSTACLESPRIORITIZE TASKS
THREE MORE MAJOR COMMITMENTS
MY DAY PLANNER WILL BE WITH ME ALWAYS!
I WILL HAVE ONLY ONE CALENDAR IN MY LIFE!
I WILL RECORD DETAIL IN MY PLANNER!
PRIORITIZING EVENTS:
THE VITAL FEW = AHIGH VALUE - VITAL MUST BE DONE
THE IMPORTANT MANY = B MEDIUM VALUE - SHOULD BE DONE
THE TRIVAL POSSIBLIITIES = C LOW VALUE - COULD BE DONE
VITAL IS NOT URGENT
URGENCIES ACT ON PRIORITIES BUT THEY ARE NOT PRIORITIES.
URGENCIES SEEK TO DEMAND IMMEDIATE ATTENTION.
URGENCIES SURFACE ALL BY THEMSELVES.
VITALS ARE PLANNED FOR NECESSITIES.HOW DO YOU HANDLE YOUR RESPONSE
TO TELEPHONE REQUESTS?
NON-DISCRETIONARY TIME
SCHEDULED EVENTS - TIME YOU HAVE ALREADY GIVEN AWAY.
NO LONGER YOUR TIME.
DAY PLANNER - THE “APPOINTMENT SCHEDULE” ON THE LEFT HAND PAGE.
STEPS TO CREATE THE PRIORITIZED DAILY TASK LIST
PHASE I - MAKE A LIST OF EVERYTHING I WANT TO ACCOMPLISH TODAY.
PHASE II - ASSIGN A “VALUE” (A,B,C) TO EACH ITEM IN THE LIST.
PHASE III - ASSIGN A “NUMERICAL” (1,2,3,ETC.) VALUE TO EACH ASSIGNED LETTER (A,B,C).
SYMBOLS FOR SYSTEM USE
TASK COMPLETED ( )TASK PLANNED FORWARD (NOT
COMPLETED) ( )DELEGATED TASK ( )TASK IN PROGRESS ( )TASK DELETED (X)
THE TRANSPORTATION SYMBOL
THE ( ) INDICATES WHERE SOMETHING IS GOING OR WHERE SOMETHING HAS COME FROM.
THE ( ) IS CRITICAL. IT KEEPS YOU FROM LOOSING WHERE THINGS ARE IN THE PLANNER.
LOOK FOR THESE ( ) ON YOUR “DRE” PAGE IN THE “PLANNING & SOLITUDE” TIME AND MAKE THE DECISIONS REQUIRED.
SOME ADVANCED TIPS
SCHEDULE “NON-DISCRETIONARY” TIME FOR SELF. ADD “DRE” PAGES FOR NECESSARY DETAILS.
ELIMINATE “FLOATING PAPER” FROM YOUR LIFE GET RID OF THE “POST-IT” NOTES THAT COME
TO YOU REDUCE IMPORTANT REGULAR SIZE PAGES
REDUCE ON COPIER BY 25% - CUT TO SIZE SEVEN HOLE PUNCH - PLACE IN YOUR PLANNER
USE DIFFERENT COLORS FOR INDICATING - WORK RECORDINGS, FAMILY RECORDINGS, ETC.
MORE TIPS
PLAN MONTHLY MAINTENANCE PLANNER SESSION WORK ON THE “MASTER TASK LIST” WORK IN THE “TAB” SECTIONS OF THE PLANNER
STUDY THE “FRANKLIN CATALOG” FOR SUPPORT PRODUCTS TO ENHANCE THE SYSTEM REFERENCE MATERIALS ON IMPROVING SKILLS
COLLECT “CHECK MARKS” DURING THE DAY AS OFTEN AS YOU CAN - GIVES YOU A “HIGH!”
SYSTEM ORGANIZATION
YOU CARRY THREE MONTHS OF THE YEAR WITH YOU LAST MONTH, THIS MONTH, AND NEXT MONTH
CARRY ALL TWELVE “MONTHS-AT-A-GLANCE” ALL OTHER MONTHS (9) IN THE STORAGE BINDER AT THE END OF THE MONTH, PUT THE LAST
MONTH IN THE STORAGE MONTH IN THE STORAGE BINDER AND PUT THE NEXT MONTH IN THE DAY PLANNER.
KEEP THE STORAGE BINDER WHERE YOU DO YOUR PLANNING AND SOLITUDE SESSIONS.
DAY PLANNER TABS
ADDRESS / PHONEVALUES / GOALSFINANCESKEY INFORMATIONREADY REFERENCE PLANNING CALENDARNUMBERED TABS (1-6)
USING THE NUMBERED TABS
ASSIGNED TOPICSPROJECT ORGANIZATIONDESIGNATED PEOPLEANY CREATIVE USE THAT ASSISTS YOUYOU CAN GET NUMBERED TABS UP TO
NUMBER 36.