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    Phi Delta ChiFraternal Operations

    For Beta Alpha ChapterBecoming Better Always

    Brother Deep OverDose Patel

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    Requirements

    Universitys

    Service - 40 hours

    Philanthropic - $12

    Complete 5 star events

    Chapters

    Attend all meetings & events

    Academic Progress

    Hold a position / Plan an event Update an Alumnus

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    Special Considerations

    Abroad

    Service 5 hours (Group)

    1 Educational Lecture

    (Group) Informed of Fraternal

    Operations

    Academic Progress

    Rotations

    Provide guidance

    Uphold professionalism

    Informed of FraternalOperations

    Academic Progress

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    Positions

    Worthy Chief Counselor (President)

    Worthy Vice counselor (Vice President)

    Worthy Correspondent (National

    Correspondent)

    Worthy Keeper of Records & Seals

    (Secretary)

    Worthy Keeper of Finance (Treasurer)

    Worthy Prelate (Historian)

    Worthy Master-At-Arms (Pledge Master)

    Worthy Inner Guard (Pledge Master) Worthy Alumni Liaison (Alumni Relations)

    Alumni Advisor

    Service Chair

    Fundraising Chair

    Social Chair

    Financial Assistant

    Scholarship Chair Representative (IFC)

    Media Chair

    Event Planner

    Athletic Chair

    Pharmacy Delegate

    Step/Stroll Master

    Alumni Influence

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    Worthy Chief Counselor

    Constitution Defined National: It shall be the duty of the Worthy Chief Counselor to call meetings to order at the appointed time; to preside over

    meetings; to decide points of order; to preserve decorum; to enforce the Constitution, Bylaws, and House Rules (where

    applicable); to levy all fines; to act in all ways as the chief executive of the Chapter; and to turn over to that persons

    successor all documents and property belonging to the office.

    Chapter: It shall be the duty of the Worthy Chief Counselor to call meetings to order at the appointed time; to preside over

    meetings; to decide points of order; to preserve decorum; to actively enforce the Constitution, Bylaws, and House Rules

    (where applicable); to levy all fines; and to act in all ways as the chief executive of the Chapter.

    Responsibilities

    i. Act as Chief Executive Officer

    ii. Schedule meetings (1 meeting every 2 weeks & 1 formal meeting a month)

    iii. Preside of meetings

    iv. Decide points to go over

    v. Preserve decorum (orderliness)

    vi. Enforce legal documents

    vii. Levy fines

    viii. Maintain University & National standing

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    Worthy Vice Counselor

    Constitution Defined National: It shall be the duty of the Worthy Vice Counselor to assist the Worthy Chief Counselor; perform all the duties and

    exercise all the authority of the Worthy Chief Counselor in his or her absence; and to deliver to that persons successor all

    documents and property belonging to the office.

    Chapter: It shall be the duty of the Worthy Vice Counselor to assist the Worthy Chief Counselor; and to perform all the duties

    and exercise all the authority of the Worthy Chief Counselor in his absence.

    Responsibilitiesi. Help Worthy Chief Counselor

    ii. Assume all roles of Worthy Chief Counselor when

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    Worthy Correspondent

    Constitution Defined National: It shall be the duty of the Worthy Correspondent to receive all incoming correspondence; to prepare and mail all

    outgoing correspondence; to coordinate and submit to the proper per-sons all materials for the Achievement Award

    Program; and to deliver to that persons successor all documents be-longing to the office.

    Chapter: It shall be the duty of the Worthy Correspondent to receive all incoming correspondence; to prepare and mail all

    outgoing correspondence; to ensure that every Beta Alpha Collegiate Brother is informed about National Office or inter-

    chapter business; and to coordinate and submit to the proper persons all materials for the Achievement Award Program.

    Responsibilities

    i. Receive all incoming correspondence

    ii. Mail all outgoing correspondence

    iii. Communicate information obtained

    iv. Take charge of Achievement Award Program

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    Worthy Keeper of Records & Seals

    Constitution Defined National: It shall be the duty of the Worthy Keeper of Records & Seals to keep a complete record of all the proceedings; to

    preserve manuscripts and records of the Chapter; to maintain a collection of chapter publications; to call the roll at each

    meeting; to perform all other duties pertaining to the office; and to deliver to that persons successor all documents and

    property belonging to the office. The WKRS shall arrange for the upkeep of the Chapter's library of publications and archives

    of documents.

    Chapter: It shall be the duty of the Worthy Keeper of Records & Seals to keep a complete record of all the proceedings; to

    preserve manuscripts and records of the Chapter; to maintain a collection of chapter publications; to call the roll at eachmeeting; to keep the most up-to-date contact information of the Beta Alpha Collegiate Brothers consisting of mailing

    addresses, phone numbers, and e-mail addresses, to ensure that every Beta Alpha Collegiate Brother is informed about Beta

    Alpha Collegiate Chapter business and to perform all other duties pertaining to the office. The WKRS shall arrange for the

    upkeep of the Chapter's library of publications and archives of documents.

    Responsibilities

    i. Record everything during meetings/ proceedings/ retreats

    ii. Preserve all manuscripts/ records/ publications

    iii. Roll call during meetings

    iv. Keep up-to-date contact information (mailing address, phone numbers & email)

    v. Allow documents to be accessible to all brothers

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    Worthy Keeper of Finance

    Constitution Defined National: It shall be the duty of the Worthy Kee-per of Finance to collect and keep all money, chattels, and securities of the

    Chapter; to render a written account of the same at each meeting; to pay all bills and obligations subject to the order of the

    Chapter; and to deliver to that persons successor all documents and property belonging to the office.

    Chapter: It shall be the duty of the Worthy Keeper of Finance to collect and keep all money, chattels, and securities of the

    Chapter; and to render a written account of the same at each meeting; to pay all bills and obligations subject to the order of

    the Chapter.

    Responsibilities

    i. Collect and keep all funds (Dues)

    ii. Prepare an accurate and detailed account of all chapter funds

    iii. Pay all bills and obligations

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    Worthy Prelate

    Constitution Defined National;: It shall be the duty of the Worthy Pre-late to conduct and supervise inspirational and memorial exercises.

    Chapter: It shall be the duty of the Worthy Prelate to conduct and supervise inspirational and memorial exercises; to take

    charge in publishing the official Beta Alpha Collegiate Chapter publication known as the Beta Alpha Particle on the first

    Monday of October, December, March, and May of each year; and to ensure that every collegiate brother receives a copy of

    the current issue of a Beta Alpha Particle.

    Responsibilitiesi. Conduct and supervise inspirational and memorial exercises

    ii. Publish Beta Alpha Particle (1st Monday of October, December, March & May)

    iii. Distribution of Beta Alpha Particle

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    Worthy Master-At-Arms

    Constitution Defined National: It shall be the duty of the Worthy Master-at-Arms to attend the door of the Council Chamber; to receive the pass-

    word; to prepare the Council Chamber; to have charge of the Regalia and of all candidates for initiation; and to deliver to

    that persons successor all documents and property belonging to the office.

    Chapter: It shall be the duty of the Worthy Master-at-Arms to attend the door of the Council Chamber; to receive the

    password; to prepare the Council Chamber; and to have charge of the Regalia and of all candidates for initiation. Worthy

    Master-at-Arms of the Beta Alpha Collegiate Chapter is automatically resigned at the end of the last regular meeting of every

    semester.

    Responsibilities

    i. Guard the door of the Council Chamber

    ii. Receive the password

    iii. Prepare the Council Chamber

    iv. Take charge of Regalia and Pledges

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    Worthy Inner Guard

    Constitution Defined National: It shall be the duty of the Worthy Inner Guard to attend the door during initiation, to assist the Worthy Master-at-

    Arms, and to perform all the duties of the Worthy Master-at-Arms during his or her absence.

    Chapter: It shall be the duty of the Worthy Inner Guard to attend the door during initiation, to assist the Worthy Master-at-

    Arms, and to perform all the duties of the Worthy Master-at-Arms during his or her absence. Worthy Inner Guard of the Beta

    Alpha Collegiate Chapter is automatically resigned at the end of the last regular meeting of every semester.

    Responsibilitiesi. Guard the door during instantiation

    ii. Help the Worthy Master-At-Arms

    iii. Assume all roles of Worthy Master-At-Arms when he is absent

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    Worthy Alumni Liaison

    Constitution Defined National: It shall be the duty of the Worthy Alumni Liaison to coordinate communication between each Collegiate Chapter

    and its corresponding Alumni Brothers and Alumni Chapter where applicable; to assist with the publications of the Chapters;

    to promote national alumni membership; and to de- liver to that persons successor all documents pertaining to the office.

    Chapter: It shall be the duty of the Worthy Alumni Liaison to coordinate communication between each Collegiate Chapter and

    its corresponding Alumni Brothers and Alumni Chapter where applicable; to assist with the publications of the Chapters; and

    to promote national alumni membership.

    Responsibilities

    i. Coordinate communication between the Collegiate Chapter and Alumni

    ii. Help with publications

    iii. Promote national alumni membership

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    Alumni Advisor

    Responsibilities

    i. To attend all formal meetings

    ii. To be informed of fraternal operations

    iii. Provide advice on direction chapter is heading

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    Service Chair

    Requirements

    Have a strong desire to promote group service to instill changes in the

    community

    Responsibilities

    i. Set up 1 major group service opportunity per monthii. Ensure proper documentation of service hours (individual/group form)

    iii. Maintain an accurate record of service hours

    iv. Deliver original service form to office & duplicate of service form to

    Worthy Keeper of Records & Seals

    v. Allow service hours to be accessible to all brothers

    vi. Prepare reports for each meeting

    Goals

    To promote stronger bonds of brotherhood through service to the community

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    Fundraising Chair

    Requirements

    Have creative ideas and an understanding of what makes people want to

    spend or donate

    Responsibilities

    i. Set up 1 major fundraising campaign per monthii. Signature Events: Thanksgiving Dinner (Fall) / Relay For Life (Spring)

    iii. Ensure proper documentation is filled for acquisition of resources

    iv. Deliver funds raised to Worthy Keepers of Finances

    v. Prepare reports for each meeting

    Goals

    To raise funds to support our organization and large scale philanthropic

    organizations that assist those who are less fortunate

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    Social Chair

    Requirements

    To be social with members of other Greek Organizations

    Responsibilities

    i. Hold 3 social mixers a semester

    ii. Hold 2 cultural events in conjunction with other Organizations a semesteriii. Be aware of and inform chapter of all other Organizations events

    iv. Delegate responsibilities to Social Committee

    v. Prepare reports for each meeting

    GoalsTo demonstrate to other Organizations that our motto doesnt just apply to

    brothers but rather to anyone or organization in need of assistance

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    Financial Assistant

    Requirements

    Be able to keep finances in order and aspire to be Worthy Keeper of Finances

    Responsibilities

    i. Learn the responsibilities of Worthy Keeper of Finances

    ii. Help the Worthy Keeper of Financesiii. Assume all roles of Worthy Keeper of Finances when he is absent

    Goals

    To have a smooth transition into the position of Worthy Keeper of Finances if

    chosen

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    Scholarship Chair

    Requirements

    To be a good judge of character and not have biases

    Responsibilities

    i. Phi Delta Chi Award

    In memory of Dr. John L. Dandreau, founder and first Dean of the College of Pharmacy,and brother Michael Laropoli. Recognition is given to a pharmacy student who exhibits originality

    and leadership in extracurricular activities. A plaque is presented to the recipient.

    i. Recognition of Academic Excellence with apparel

    ii. Provide and determine eligibility for scholarships to National Conferences

    iii. Delegate responsibilities to Scholarship Committeeiv. Prepare reports for each meeting

    Goals

    To recognize those who deserve to be recognized for their willingness to go

    above and beyond

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    Representative (IFC)

    Requirements

    To be able to effectively communicate and responsible to attend meetings

    Responsibilities

    i. To attend all IFC meetings (5 per semester)

    ii. To take detailed notes regarding occurrences during the meetingiii. Volunteer services of Phi Delta Chi when appropriate

    iv. Prepare reports for each meeting

    Goals

    To represent the organization who founded the Inter Fraternal Council here atSt. Johns University, Phi Delta Chi

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    Communications Chair

    Requirements

    To be high-tech and spend hours on the computer

    Responsibilities

    i. To update all media accounts (website, orgsync, facebook, twitter & etc)

    ii. To assist in publicizing of events and newsiii. To make sure that all brothers are always informed

    iv. Prepare reports for each meeting

    Goals

    To have all brothers well informed of all matters at all times to eliminate lackof communication

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    Event Planner

    Requirements

    To be able to research, negotiate and well organized at planning

    Responsibilities

    i. To find venues for and plan the following events

    Formal (Spring)Summer Retreat (Spring)

    Founders Day Dinner (Fall)

    Winter Retreat (Fall)

    ii. To coordinate with Worthy Alumni Liaison to plan Alumni Dinner

    (1 per semester)

    iii. Prepare reports for each meeting

    Goals

    To promote a strong fraternal spirit amongst all brothers

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    Athletic Chair

    Requirements

    To have a desire to plan fun events

    Responsibilities

    i. To be in charge of Greek Week Activities & Representation (Spring)

    ii. To be in charge of North East Region Olympics participation (Spring/Fall)iii. To coordinate with Alumni Liaison to plan at least 2 Alumni-Collegiate

    Footballs per semester

    iv. Prepare reports for each meeting

    Goals

    To use sports and athletics to strengthen the bond between brothers

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    Pharmacy Delegate

    Requirements

    Be close to or part of other pharmacy organizations on campus

    Responsibilities

    i. To plan 2 professional events per semester

    ii. To have Phi Delta Chis involvement in all pharmacy related eventsiii. To always invite faculty to events

    iv. To always offer assistance to faculty requesting volunteers

    v. Prepare reports for each meeting

    Goals

    To show that Phi Delta Chi is Professional before Greek

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    Step/Stroll Master

    Requirements

    Must be able to dance and teach others

    Responsibilities

    i. To lead the stroll during appropriate times

    ii. To create 1 official stroll per academic yeariii. To teach the brothers willing to learn the official stroll

    Goals

    To demonstrate unity as brothers after pledging

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    Alumni Influence

    Requirements

    Graduate from St. Johns or reach alumni status

    Responsibilities

    i. To look out for the well being of the chapter as an alumni brother

    GoalsMake sure that the chapter prospers

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    Committees

    Executive Committee(Worthy Chief Counselor, Worthy Vice Counselor, Worthy Correspondent, WorthyKeeper of Records and Seals, Worthy Keeper of Finance)

    Financial Review Committee(Worthy Chief Counselor, Worthy Vice Counselor & PRN)

    Membership Committee(3 or more brothers)

    Social Committee(3 or more brothers)

    Achievement Award Committee(3 or more brothers)

    Scholarship Committee(3 or more brothers)

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    Executive Committee

    It shall be the duty of the Executive Committee

    to interpret and implement the policies of the

    Collegiate Chapter; and to settle all

    misunderstandings and irregularities notcovered by specific articles in the Constitution,

    Bylaws, or House Rules.

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    Financial Review Committee

    It shall be the duty of the Financial Review

    Committee to review all the books and

    financial accounts of the Chapter at least

    every two months and report the same to theChapter at the next regular meeting.

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    Membership Committee

    It shall be the duty of the Member-ship

    Committee to investigate the eligibility and

    character of any person whose name may be

    proposed for membership.

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    Social Committee

    It shall be the duty of the Social Committee to

    provide for the entertainment of guests and to

    coordinate all matters of a social nature

    pertaining to the Chapter.

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    Achievement Award Committee

    It shall be the duty of the Achievement Award

    Committee to coordinate all matters

    associated with the Chapter's participation in

    the Achievement Award Program.

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    Scholarship Committee

    It shall be the duty of the Scholarship

    Committee to investigate the eligibility and

    character of any person whose name may be

    proposed for scholarship and to prepare fundsrequired for scholarship.

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