Excel 2010 Take it to the Top

Freda Williams and Susan Dreschel,Cherokee County School District

Why A Spreadsheet?

Incredibly powerfulMore flexible with formulas, lists, sort

and filter optionsPull in data from other programsAnalyze and share informationMake informed decisions Interfaces well with other Office

Products and other spreadsheets

Excel 2010

Lots of new featuresAccess anywhere – even your iPhoneShare Excel with others –

simultaneously!Emphasis on better spreadsheets,

tables and chartsMore professional look and feelBetter analysis = smarter decisionsIntuitive and Real Time!!

Excel – 25 years old!

Celebrate 25 years of Excel with us!

Excel - our beloved app - has reached the ripe old age of 25. In internet years, that's like 200 years old! To celebrate we're kicking off what we hope will be a fun contest centered on fond memories of Excel.

The contest is being run on the Excel Facebook page, so check there for more details on how to enter and get involved.

Terminology

Workbook –Worksheet (1,048,576 rows and 16,384 columns) A - XFD

RowColumnCellCell Address

Terminology, continued

Cursor (4) White Plus - select Black Plus – fill (fill series) I-Beam - text edit mode 4-sided arrow = move

Selected Cell(s)Range – selection or namedFormula Bar

Interface

Screen ResolutionDifferent viewsFile Menu -- Office ButtonRibbon - commands organized in like groups (Home, Insert, Page Layout, Formula, etc.)

Minimize the ribbon by double clicking

Interface,continued

Quick Access Toolbar - Customizable

Key Tips – Alt (screen reminders)Control + X// +C// +VHome, End, Control + Home, etc.Context Menu - right clickMini Toolbar -- accessed through Excel Options

Select cell(s) and right click

Formatting Cells(change the appearance, cell style)

NumberAlignmentFontBorderFill ProtectionMerge and CenterAdjust row and column sizesFit to Column . . .Text Wrap

Formulas and Functions

Must begin with = Sum Average Count Today IF MIN/MAX Show Formulas

Formula Bar

Name Box

Function Wizard

Bar for entering

Multiple Worksheets

Rename WorksheetRearrange WorksheetsChange ColorsAdd/Delete/Move/CopyProtect Worksheet

Print OptionsALWAYS Print Preview –ALWAYS!!

Show/Set MarginsPage Setup

Set/Clear Print Area

Excel Charts 101

1. Area selected must be a rectangle

2. No blank rows or columns in selection area

3. Upper left corner must be blank (2003 vs. 2007)

4. Watch out for Totals!!

Choose Chart Type carefully

Move Chart LocationCheck Chart LayoutModify chart elementsGraphing non-contiguous data

Copy into other programs

More Charting Tips:

Homework for next week

Create a Gmail account, if you do not already have one . . .

And now for your TEST!!

Excel for Administrators -Second Session:

Tips and Tricks – Windows 71. Windows Search2. Stickier Sticky Notes3. Calculate More4. Get Snipping5. New Keyboard Shortcuts:

1. Presentation Mode = Win + P2. Cut the Clutter = Win + Home3. Launch Shortcuts = Win + 1, 2, 3, etc.

Excel for Administrators -Second Session:

Review from First Session:TerminologyInterfaceFormatting CellsFormulas and Basic FunctionsManaging WorksheetsPrinting OptionsBasic Charts

Excel for Administrators -Second Session:

Managing and Controlling DataFormatting DataProtecting DataImporting Data from Other Sources

Analyzing Data

Managing & Controlling Data

Freeze panesHide/Unhide column(s)Add/delete columns and rows

Sorts and custom sortsFilters

Managing & Controlling Data

Conditional FormattingFormat as tableFind and ReplaceConcatenateText to ColumnPaste Special/ Transpose/ Paste Link

Using Formulas/Functions

Review SUM, AVERAGE, COUNT, MAX, MIN

IFCOUNTIFSUMIF

Using Data

Using Excel for SIP Data (pasting links)

Using Google Docs to pull parent information into Excel and Outlook Distribution List

Google Documents (Docs)1. Create an online survey

2. Pull results into Excel

3. Export Excel (97 – 2003) file into Outlook Contacts and Distribution List

Analyzing DataPivot TablesOrganize, summarize and analyze large amounts of data

Updates and revisions are easy and immediate

Pivot Charts – table data in graphic format