free articles on medical physics website
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Writing and Reviewing Papers for Medical Physics
William R. Hendee, EditorPenny Slattery, Journal ManagerAndrew Karellas, Deputy Editor
David Rogers, Deputy Editor
Free articles on Medical Physics website
w Medical Physics Lettersw 50th Anniversary Papersw Vision 20/20 Papers w Point/Counterpointw Editor’s Picksw Award Papersw Review Papersw Special Focus Papersw Editorialsw PhD Abstracts
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2006 2007 2008 2009 2010 2011 2012Manuscripts Received 788 864 841 985 1182 1144 1352Manuscripts Published 400 474 535 538 650 681 730
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Year
Medical Physics Manuscripts (by year of receipt) and Manuscripts published (by volume) 2006-2011; 2012 pro-rated as of June 30, 2012
Manuscripts Received Manuscripts Published
25472856
31373358
4234 4309
5256 5183
5878
6273
7000
700
1700
2700
3700
4700
5700
6700
7700
2002 (Vol 29) 2003 (Vol 30) 2004 (Vol 31) 2005 (Vol 32) 2006 (Vol 33) 2007 (Vol 34) 2008 (Vol 35) 2009 (Vol 36) 2010 (Vol 37) 2011 (Vol 38) 2012 (Vol 39)
Total Number of Article Pages Published (by Volume)2002 to 2011; 2012 pro-rated as of June 30, 2012
69
45
40
43
47
44 43
3937
35 35
30
35
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2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Num
bers
of D
ays
Year
1st Cycle Review TimesTime from when the Associate Editor is identified to completion of reviews
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Citation Impact Factors
Citation impact factors are defined as the average number of times articles from the journal published in the past two years have been cited in the JCR year.
Citation Impact Factor – 2 year
2007 2008 2009 2010 2011Medical Physics
3.198 3.871 2.704 3.075 2.830
Physics in Medicine and Biology
2.528 2.784 2.781 3.057 2.829
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Citation impact factors are defined as the average number of times articles from the journal published in the past five years have been cited in the JCR year.
Citation Impact Factor – 5 year
2007 2008 2009 2010 2011Medical Physics
3.469 4.072 3.117 3.267 3.095
Physics in Medicine and Biology
2.822 3.173 2.990 3.129 2.872
Immediacy Index is defined as the average number of times an article is cited in the year it is published.
2007 2008 2009 2010 2011Medical Physics
.420 .574 .332 .467 .448
Physics in Medicine and Biology
.404 .459 .508 .563 .455
Immediacy Index
Medical Physics Income
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Revenue by Major Category; 2012 Budget
$1,470,118 , 17.96%
$595,600 , 7.28%
$3,268,126 , 39.93%
$2,474,626 , 30.24%
$375,250 , 4.59%
DuesCommittee ProjectsEducationPublicationsOther
Total = $8,183,720
AAPM Gross Revenue
Expenses by Major Category;2012 Budget
Total = $8,464,610
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Editorial Process Overview
w Authors submit manuscript w Journal Manager checks manuscript format/compliancew Editor assigns associate editorw Associate editor assigns refereesw Referees submit reviews to associate editorw Associate editor makes recommendation to editorw Editor makes decisionw Decision communicated to authorsw Process may repeat through several iterations
Types of Articles in Medical Physics
w Research articlesw Vision 20/20 articlesw Review articles (e.g. anniversary papers)w Task group reportsw Technical reportsw Technical notesw Medical Physics Letters
Types of Articles in Medical Physics
w Special reportsw Correspondencew Point-counterpoint debatesw Editorialsw PhD abstracts (on-line only)w Errataw Book reports
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Categories of Papers in Medical Physics
w ANATOMY AND PHYSIOLOGYw BOOKS AND PUBLICATIONSw CORRESPONDENCEw EDITORIALw INFRARED AND MICROWAVE
IMAGINGw MAGNETIC RESONANCE PHYSICS
Categories of Papers in Medical Physics
w MEDICAL PHYSICS LETTERSw NUCLEAR MEDICINE PHYSICSw OPTICAL PHYSICSw POINT/COUNTERPOINTw RADIATION BIOLOGYw RADIATION IMAGING PHYSICSw RADIATION MEASUREMENT PHYSICS
Categories of Papers in Medical Physics
w RADIATION PROTECTION PHYSICSw RADIATION THERAPY PHYSICSw TASK GROUP REPORTw THERMOTHERAPY PHYSICSw TISSUE MEASUREMENTSw ULTRASOUND PHYSICSw VISION 20/20
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Authorship Requirements
w Substantial contribution to:n Conception and designn Acquisition of datan Data analysis/interpretation
w Draft/revise manuscriptw Final approval
Types of Authors
w First authorw Co-authorsw Corresponding authorw Senior author
Multimedia Submissions
w EPAPS – Electronic Physics Auxiliary Publication Servicew Electronic repository for supplemental informationw EPAPS home page at www.aip.orgw Examples
n Movie filesn Audio filesn Animated .gifsn 3D renderings
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Preparing a Manuscript for Medical Physics
w Medical Physics on-line submission sitehttp://medphys.peerx-press.org/cgi-bin/main.plex
w AIP Style Guidehttp://www.aip.org/pubservs/style/4thed/toc.htmlhttp://www.aip.org/pubservs/authserv.html
Supplemental and Multi-media Material
w EPAPShttp://www.aip.org/pubservs/epaps.html
w Multi-media materialhttp://www.aip.org/epaps/epaps_multimedia.html
Sections of the Manuscript
w Cover letter
w Article file
w Tables and Figures
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References
w Should be assigned consecutive numbers w Should then be listed in the same order on a
separate sheetw Titles of articles, complete lists of authors,
and inclusive pagination must be includedw A list of standard abbreviations for journal
names appears in the AIP Style Manual
Line Numbering Your Article File
w Reviewers have requested that authors insert line numbering w Done for ease of reviewingw Authors can use in their point-by-point responsew Guidelines for line numbering can be found at
http://www.medphys.org/NewInstructions.asp
Helpful Hints for PeerX-Press
w For technical help, email [email protected] Approve converted filesw Run Spell Checkw Check figure numbersw Address cover letter to correct Editorw Include correct email addressw Check and double check the presentation of
the files
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Manuscript Validation by the Journal Manager
w Initial QCw Check for cover letter, manuscript file with title
page and abstract includedw If revision, look for point-by-point responsew Manuscript file in Word document, single column,
double spacedw Tables included in articlew Figures in separate figure files and numbered
correctly
Excess Page Fees
w Charged if published article exceeds10 journal pagesw Cost is $150.00 per pagew To approximate article length, divide double
spaced, single column text pages by three, and total number of figures by fourw If cannot pay excess page fee, do not exceed
10 journal pages
Criteria for Associate Editors and Referees
w Expertise in topic of manuscriptw Publication experiencew Maturity in fieldw No conflicts of interestw Responsive to previous requestsw Timely responsivenessw Thorough and courteous reviews
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Guidelines for Referees
w Comments to authors and to editorw General and specific comments and
recommendationsw Critical and impersonal evaluationw Original, unpublished workw Accuracy, originality and completeness w Clarity and succinctness of writingw Grammatical and compositional errors
Guidelines for Referees (continued)
w Quality and necessity of illustrations/tablesw Comprehensiveness of literature revieww Paper and reference formatw Relevance of title and structured abstractw Appropriateness of subjectw Negative comments
Common Manuscript Deficiencies
w Incorrect grammarw Illogical composition w Obscure writingw Verbose writingw Deviation from AIP Style Manualw Poor illustrationsw Mathematical errors
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Common Manuscript Deficiencies
w Over-reaching of resultsw Inadequate literature revieww Plagiarism and self-plagiarismw Multiplication of papersw Separation of supplemental material
Authors’ Response to Reviews
w Courteous and fairw Accept or challengew Annotated responsew Rapid response (3 month deadline)w Decision appeal
What Follows the Decision Process
w Notificationw Acceptance letterw Manuscript is put in production queuew Copy-editingw Galley Proofsw Author Sign-off
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Publication in Journal
w Accelerated On line publicationw Appearance in Print