Automate Your Purchase Ordering

Introduction ............................................................................................What we hear Impacts of a bad purchase order process The status quo What good looks like

Part 1: Know what to order and when ..................................Real time and accurate dataActively manage your stock re-order levels Create purchase orders quickly and easily Create/import orders and update stock items easily Easily manage drop ship and back to back orders

Part 2: Negotiate with your suppliers ......................................

Part 3: Get control of purchase ordering ...............................Authorisation levels Custom automated notifications/emails Authorise PO online via web based entry

Part 4: Monitor progress of purchase orders .......................Dashboards showing what is due in Inbuilt report designer Email pictures to finance and log against PO invoicesProcess purchase invoices faster Integrate with 3rd party parehouses & logistics

Part 5: Monitor your suppliers and staff with KPIs ..........Custom DashboardsUnique selling point

Facts and data Purchase orders to negotiate Previous spends and volumes Email lists of items for quotes

A litte bit about itas ...............................................................................

1Introduction

Over the last few years productivity within the UK has dropped significantly. The office for National Statistics states that we are 10% less productive then the majority of G7 countries and a whopping 33% less productive than Germany.

This lack of productivity and automation shows its impacts through other aspects of the business. Not surprisingly, cash flow has been reported as a major issue, with 10 – 15% of manufacturing and wholesale businesses seeing this as a major obstacle.

less productivethan Germany

33%Just pause for a second and think of how much time you spend on buying stock and on paying your staff their wages.

Just imagine the impact that a 10% increase in productivity could have…. and then consider the impact of even a small 3% decrease in the amount you spend on stock.

Its huge.

“ .”Cash flow has been reported as a major issue with 10-15%of manufacturing and wholesale businesses

2What we hear

“We either seem to be ordering too much stock or too little”

“We are concerned about the reliance the business has on a couple of individuals”

“Its so hard to manage supplier lead times”

“I have to make decisions without data to back it up”

“I need to see the profitability of an individual order”

“We are entering the same information over and over again”

“Managing our stock is time consuming and takes forever”

“I don’t really trust anyone else to do the purchasing but me”

Let’s talk about some of the problems that we hear from our customers and see if any of it sounds familiar...

3What we hearImpacts of a bad purchase order process

Cash flow issues

Lost orders due to low stock levels

Unhappy customers

Overstock or obsolescene

Downtime on production

Paying more to fast track deliveries

Stuggling to take advantage of the best prices

Unable to analyse exact profitability of individual orders

Time wasted manually searching for matching purchase orders and GRNs

Paying for goods you haven’t received

Overcharging from suppliers

Wasting time trying to figure out what to order and when

No visibility of supplier performance

“Leaving an inefficient purchase orderprocess in place is bad for productivity and your business.

The effects of having a bad purchase order process will be slowing you and your business down - there are short and long term effects of this. Let’s take a look at some of the impacts a bad purchase order process can have: