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Freehold Borough BOE Agenda – May 12, 2014 Page 1

FREEHOLD BOROUGH BOARD OF EDUCATION

AGENDA FOR THE PUBLIC BOARD ACTION MEETING

TO BE HELD MONDAY, MAY 12, 2014 AT 7:00 PM IN PAC GYMNASIUM

280 PARK AVENUE, FREEHOLD, NJ 07728

GOALS OF THE FREEHOLD BOROUGH BOARD OF EDUCATION FOR 2013-2014

Goal #1 The Board will complete the Long Range Facility Plan to address both short term

and long term facility needs and develop an action plan to implement the

recommendations from the Long Range Facility Plan.

Goal #2 The Board will review the Strategic Plan previously adopted with the

Superintendent of Schools and provide an update to the public on the status of the

implementation of the plan.

Goal #3 The Board will assist and support the Superintendent of Schools so he is successful

in his transition as the educational leader of the Freehold Borough Public Schools.

A. STATEMENTS

1. Meeting Notice 2. Pledge of Allegiance 3. Roll Call

B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS

C. APPROVAL OF MINUTES

1. Recommend the Board approve the release to the public of the minutes of the Board Retreat held on April 23, 2014.

2. Recommend the Board approve the release to the public of the executive minutes of the Board Retreat held on April 23, 2014 at a time when the public’s interest in disclosure is

greater than any privacy or governmental interest being protected from disclosure.

3. Recommend the Board approve the release to the public of the minutes of the Board Action Meeting held on April 28, 2014.

D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY

E. SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic

1. Calendar/Announcements

The Superintendent recommends the following motions to the Freehold Borough Board of

Education for approval:


F. INSTRUCTION

1. United Way/YMCA 2014 Early Warning Summer Reading Program Authorize the district to partner with the YMCA of Monmouth County and the United

Way of Monmouth County to lend curricular and diagnostic support to the United

Way/YMCA 2014 Early Warning Summer Reading Program.

2. Suicide Prevention Training Approve 2 hours of Suicide Prevention Training for PAE, FLC & FIS on Friday, May 23,

2014 from 12:30 PM – 2:30 PM. The training will include information on HIB

Curriculum to implement Professional Development: American Foundation for Suicide

Prevention, More Than Sad District PD. Presenters will be Erin K. Parnell & Nicki

Francis, Community Health Instructors from CentraState Medical Center & Student

Health Awareness Center. The cost of the program is $300, appropriated from GAAP

account 11-000-218-500-00-00-04.

G. PUPILS

1. RESOLVED, the Board accepts the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported since the last board meeting on April 28, 2014.

Case Scho

ol

HIB? Description Action

FIS 27-13/14 FIS Yes Two offenders make fun of

victim on an ongoing basis.

One offender for HIB-related

attributes, the other offender as

a result of an ongoing conflict.

Offender #1 ISS, meeting

with family. Offender #2

Principal meeting. Victim

counseled.

FLC 16-13/14 FLC No Offenders and victim traded

insults, but investigation

showed that victim initiated.

Deemed a conflict

Both offenders removed

from assembly and received

office detention. Victim

counseled.


2. RESOLVED, the Board approves the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported on April 28, 2014

Case School HIB? Description Action

FIS 24-13/14 FIS No Offenders teasing victim about boy/girl

issues; group otherwise friends.

Offenders and

victim counseled.

FIS 25-13/14 FIS Yes Offender made insulting and

demeaning comments about victim’s

physical appearance.

Offender and

victim counseled

FIS 26-13/14 FIS No Offender alleged to make fun of victim

due to having a double chin; offender

says victim purposefully makes a

double chin.

Offender and

victim counseled

FLC 14-13/14 FLC No Victim believed offenders were talking

about her and her brother because her

brother rolled his eyes at offenders.

Victim’s brother denies rolling his

eyes.

Offenders and

victim counseled.

FLC 15-13/14 FLC No Offender communicated through an

intermediary that he was going to

punch victim, although he claims it was

going to be a fake punch. No physical

contact, not tied to HIB-related

characteristic.

Offender 1 day

ISS, victim

counseled.

PAE 38-13/14 PAE No Offender allegedly called victim fat

after victim came in last in a race.

Offender admitted to saying student

was slow.

Offender and

victims counseled

PAE 39-13/14 PAE No Offender allegedly used a disparaging

word towards victim and threatened to

throw water on victim during recess.

Offender denies allegations.

Offender and

victim counseled.

PAE 40-13/14 PAE No Offenders allegedly made disparaging

comments to victim about his small

size; offenders deny the allegations.

Offender and

victim counseled.

PAE 41-13/14 PAE Yes Offender teased and made insulting

comments to victim related to gender.

Offender received

lunch detention,

victim counseled.

3. Private School Placement Approve special education student to attend Children’s Center for the remainder of the

2013/14 school year appropriated from GAAP Account 11-000-100-566-00-00-04.

SID School Location Tuition

10200025 Children’s Center Neptune, NJ $3,545.75


4. Field Trip List Approve field trips in accordance with attached field trip list.

H. ADMINISTRATION

1. Staff Job Description Approve the following staff job description – Part-time Network Manager

I. BUSINESS

1. Approval of Travel Related Expenses Recommend the Board approve travel and related expense reimbursement in accordance

with N.J.A.C. 6A:23A7.4 as per attached 2013-2014 Travel Authorization Logs.

2. Payment of Bills – May 12, 2014 Recommend the Board approve the claims for goods received and services rendered and

certified to be correct by the Business Administrator/Board Secretary as of May 12, 2014

as follows:

Fund 11 – General Current Expense $445,589.74

Fund 12 – Capital Outlay 0

Fund 20 – Grants and Entitlements 39,194.59

Fund 60 – Food Services 43,577.95

Total $528,362.28

3. Implementation of the 2014-2015 Budget Authorize the Superintendent and the Business Administrator/Board Secretary to

implement the 2014-2015 budget pursuant to local and state policies.

4. Requisition of School Tax Levy Schedule BE IT RESOLVED, that the Freehold Borough Board of Education approve the

following Requisition of School Tax Levy Schedule for the annual operating budget for

the 2014-2015 school year as per the attached schedule.


5. Appointments BE IT RESOLVED, that the Board approve the following appointments for the 2014-

2015 School Year:

Board Secretary James H. Strimple, Jr.

Treasurer of School Monies Bruce Rodman ($7,486 annually)

School Physician Dr, Mary Yee ($7,000 annually)

Affirmative Action Officer for District/Curriculum Jennifer O’Shea

504 Officer Jennifer O’Shea

Right to Know Contact Person Joseph Bilotti

Public Agency Compliance Officer School Business Administrator

Affirmative Action Officer for Contracts School Business Administrator

Integrated Pest Management Coordinator Joseph Bilotti

AHERA Coordinator Joseph Bilotti

Chemical Hygiene Officer Joseph Bilotti

Asbestos Management Officer Joseph Bilotti

Indoor Air Quality Designee Joseph Bilotti

Safety and Health Designee Joseph Bilotti

Substance Awareness Coordinator Heather Elkin

6. Line Item Transfers BE IT RESOLVED, that the Superintendent be authorized to approve line item budget

transfers between regular board meetings subject to board ratification for the 2014-2015

school year.

7. Uniform Minimum Chart of Accounts BE IT RESOLVED, that the Board adopt the Uniform Minimum Chart of Accounts for

New Jersey Public Schools for the 2014-2015 school Year.

8. Tax Shelter Annuity Companies BE IT RESOLVED, that the Board approve the following companies to provide Tax

Shelter Annuity salary reduction agreements for the 2014-2015 school year. (Information

sharing agreements are on file in the Business Office.)

AXA Equitable Great American Life Insurance Co.

Ameriprise/IDS Financial Services Security Benefit Life Insurance Co.

Lincoln National Life Legend Employee Benefit Account

Siracusa Benefits Program AIG/Variable Annuity Life Insurance Co.

NY Life Insurance & Annuity Corp.


9. Petty Cash Accounts BE IT RESOLVED, that the Board approve the following petty cash accounts for the

2014-2015 School Year:

School/Department Responsible Party Amount

Business Office School Business Administrator $300

Freehold Intermediate School Ronnie Dougherty $100

Freehold Learning Center William Smith $100

Park Avenue Elementary Patrick Mulhern $100

10. Professional Services – General Counsel, Board Attorney Approve the following professional services resolution:

RESOLUTION AUTHORIZING AN AGREEMENT FOR

GENERAL COUNSEL, BOARD ATTORNEY SERVICES

ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION

IN THE COUNTY OF MONMOUTH

WHEREAS, there exists a need for general counsel services, for the 2014-2015 school

year; and

WHEREAS, such general counsel services can be provided only by a legal firm, and the

firm of CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham

Park, NJ is so recognized; and

WHEREAS, funds are or will be available for this purpose and appropriated from GAAP

Accounts 11-000-230-331-00-00-09 and 11-000-230-339-00-00-09; and

WHEREAS, this action is the award of a non-fair and open contract in accordance with

N.J.S.A. 19:44A-20.5.

NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD

OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:

1. The firm of CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham Park, NJ is hereby retained to provide general counsel services.

2. The contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contract Law, N.J.S.A. 18A:18(A)(a)(1),

because it is for services performed by persons authorized by law to practice as

recognized profession.

3. The Board authorizes Matthew J. Giacobbe, Esq., of the firm CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham Park, NJ to

provide general counsel services at a rate of $145 per hour for partners and $135

per hour for associates.

4. A copy of this resolution along with the engagement letter and contract shall be placed on file with the Secretary of the Board.


11. Professional Services - Special Education Counsel Approve the following professional services resolution:


SPECIAL EDUCATION SPECIAL COUNSEL SERVICES



WHEREAS, there exists a need for special education special counsel services, for the

2014-2015 school year; and

WHEREAS, such special education special counsel services can be provided only by a

legal firm, and the firm of WILENTZ, GOLDMAN & SPITZER, P.A. of 90 Woodbridge

Center Drive, Woodbridge, NJ is so recognized; and


Account 11-000-230-331-00-00-09; and


N.J.S.A. 19:44A-20.5.



1. The firm of WILENTZ, GOLDMAN & SPITZER, P.A. of 90 Woodbridge Center Drive, Woodbridge, NJ is hereby retained to provide special education special

counsel services.

2. The contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contract Law, N.J.S.A. 18A:18(A)(a)(1),

because it is for services performed by persons authorized by law to practice a


3. The Board authorizes Viola S. Lordi, Esq., of the firm WILENTZ, GOLDMAN & SPITZER, P.A. OF 90 Woodbridge Center Drive, Woodbridge, NJ to provide

special education counsel services at a rate of $175 for Shareholders, an hourly

rate of $150 for Associates, plus reimbursable costs.

4. A copy of this resolution along with the engagement letter and contract shall be placed on file with the Secretary of the Board.


12. Professional Services - Auditing Approve the following professional services resolution:


AUDITING SERVICES



WHEREAS, there exists a need for auditing services and to hire an auditor, for the 2014-

2015 school year; and

WHEREAS, such auditing services can be provided only by a licensed auditor and that

Gerard Stankiewicz, CPA, PSA of SAMUEL KLEIN and COMPANY, 36 West Main

Street, Freehold, NJ 07728 is so recognized; and

WHEREAS, funds in the amount of $33,250 are or will be available for this purpose and

appropriated from GAAP Account 11-000-230-332-00-00-09; and


N.J.S.A. 19:44A-20.5.



1. The auditing firm of SAMUEL KLEIN AND COMPANY, 36 West Main Street, Freehold, NJ 07728 is hereby retained to provide auditing services necessary in

conjunction with the engagement letter submitted on February 24, 2014.

2. The Board of Education appoints Gerard Stankiewicz, CPA PSA, partner of SAMUEL KLEIN AND COMPANY to serve in the capacity of auditor.

3. The contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contracts Law, NJSA 18A:18A(a)(1),

because it is for services performed by persons authorized by law to practice a


4. The Board of Education is required to review the most recent peer review report prior to the engagement of the annual audit, and to acknowledge its review of the

peer review report in the minutes that authorizes the engagement of the public

school accountant.

5. The anticipated term of the contract is one (1) year. 6. Gerard Stankiewicz has completed and submitted a Business Entity Disclosure

Certification.

7. A copy of the resolution as well as the contract shall be placed on file with the Secretary to the Board.


13. Professional Services – Architect of Record Approve the following professional services resolution:


ARCHITECT OF RECORD SERVICES



WHEREAS, there exists a need for an Architect of Record for the 2014-2015 school

year; and

WHEREAS, such Architect of Record services can be provided only by a architectural

firm, and the firm of FRAYTAK, VEISZ, HOPKINS, DUTHIE, PC of 1515 Lower Ferry

Road, Trenton, NJ is so recognized; and


Accounts 11-000-230-334-00-00-01 as per attached fee schedule:


N.J.S.A. 19:44A-20.5.



The Board authorizes William D. Hopkins III and John J. Veisz of the firm FRAYTAK,

VEISZ, HOPKINS, DUTHIE, PC of 1515 Lower Ferry Road, Trenton, NJ to provide

architectural services.

14. District Policies and Procedures Approve the following resolution:


DISTRICT POLICIES AND PROCEDURES SERVICES



WHEREAS, there exists a need for Board policies and procedures services for the 2014-

2015 school year; and

WHEREAS, such services can be provided only by a policies and procedures firm, and

the firm of STRAUSS ESMAY, ASSOCIATES, LLC of 1886 Hinds Road, Toms River,

New Jersey is so recognized; and

WHEREAS, funds in the amount not to exceed $4,040 are or will be available for this

purpose and appropriated from GAAP Accounts 11-000-251-330-00-00-02; and



N.J.S.A. 19:44A-20.5.



The Board authorizes the firm STRAUSS ESMAY, ASSOCIATES, LLC of 1886 Hinds

Road, Toms River, New Jersey to provide board policies and procedures services.

15. E-Rate Services Approve the following resolution:


E-RATE SERVICES



WHEREAS, there exists a need for E-Rate services for the 2014-2015 school year; and

WHEREAS, such E-Rate services can be provided only by an E-Rate firm, and the firm

of E-RATE EXCHANGE of 1204 James Street, Syracuse, New York is so recognized;

and

WHEREAS, funds in the amount not to exceed $6,760 are or will be available for this

purpose and appropriated from GAAP Accounts 11-000-251-340-00-00-02; and


N.J.S.A. 19:44A-20.5.



The Board authorizes the firm E-RATE EXCHANGE of 1204 James Street, Syracuse,

New York to E-Rate services.


16. Computer Software Maintenance Services Approve the following resolution:


COMPUTER SOFTWARE MAINTENANCE SERVICES

(ACCOUNTING, PAYROLL AND FIXED ASSETS)



WHEREAS, the Freehold Borough Board of Education has a need for Computer

Software Maintenance services for the 2014-2015 school year to assist the district in

daily usage of the EMAP budget, payroll, personnel and fixed asset software; and

WHEREAS, it has been determined that the required services are specialized in nature,

require expertise in the field of computers and the EMAP software, and is not reasonably

possible to describe the required services with written bid specifications.



The Freehold Borough Board of Education shall award a contract in the amount of

$14,200 for these services as a professional service to E-MAP SERVICES, INC., 22 Edie

Drive, Marlboro, NJ 07746; and appropriated from GAAP account 11-000-251-340-00-

00-02

BE IT FURTHER RESOLVED that the details of the computer software maintenance

services and the costs will be covered by a mutually agreed upon contract filed in the

Business Administrator/Board Secretary’s Office.

17. State Contract Purchasing Approve the following resolution:

RESOLUTION AUTHORIZING THE PROCUREMENT OF

GOODS AND SERVICES

THROUGH STATE AGENCY FOR THE 2014-2015 SCHOOL YEAR

WHEREAS, Title 18A:18A-10 provides that “A board of education, without advertising

for bids, or after having rejected all bid obtained pursuant to advertising therefore, by

resolution may purchase any goods or services pursuant to a contract or contracts for

such goods or services entered into on behalf of the State by the Division of Purchase and

Property”; and

WHEREAS, the Freehold Borough Board of Education has the need, on a timely basis, to

procure goods and services utilizing state contracts; and


WHEREAS, the Freehold Borough Board of Education desires to authorize its

purchasing agent for the 2013-2014 school year to make any and all purchases necessary

to meet the needs of the school district throughout the school year.

NOW, THEREFORE BE IT RESOLVED that the Freehold Borough Board of Education

does hereby authorize the district purchasing agent to make purchases of goods and

services entered into on behalf of the State by the Division of Purchase and Property

utilizing various vendors that have State Contracts. The Purchasing Agent shall make

known to the Board the Commodity/Service, Vendor and State Contract Number utilized.

18. Claims Auditor BE IT RESOLVED, that the Business Administrator/Board Secretary be designated as

the Board of Education’s Claims Auditor with authority, as provided by NJSA 18A:19-2

amended, to direct pre-payment of claims for Debt Service, Payroll, Fixed Charges and

any other claim or demand which would be in the best interest of the Board to pay

promptly.

19. Custodian of Records – Public Access to Records Approve the following resolution:

WHEREAS, P.L. 2001, c.404 (C.47:1A-7), known as the Public Access Law, amends

and supplements P.L. 1963, c.73, P.L. 1995, c.23 and P.L. 1998, c.17 regarding public

access to government records; and

WHEREAS, the law designates that a person be designated as the custodian of a

government record; and

WHEREAS, copies of permitted government records must be provided to persons upon

written request and upon prepayment of fees prescribed by law or regulation; and

WHEREAS, except as otherwise provided by law or regulation, the fee assessed for the

copying of a government record shall be $.05 per page for letter sized pages and smaller,

and $.07 per page for legal sized pages and larger.

NOW, THEREFORE BE IT RESOLVED that the Board of Education appoints the

Business Administrator/Board Secretary as the custodian of government records for the

2014-2015 school year; and

BE IT FURTHER RESOLVED, that the Freehold Borough School District approves the

attached form for the use of any person, who requests access to a government record; and

BE IT FURTHER RESOLVED, that the fees should be reviewed and approved annually

by the Board of Education.


20. Records Management WHEREAS, School Business Administrator is designated as the Custodian of Public

Records for the Freehold Borough Board of Education, and

WHEREAS, in order to maintain required control of public records according to N.J.S.A

47:1A-1.1. and, to better meet the public agency provisions of the Open Public Records

Act (OPRA),

NOW THEREFORE BE IT RESOLVED, that the Board approve DocuSafe Records

Management to provide offsite records retention and management for the 2014-2015

school year at a total cost not to exceed $5,000 to be appropriated to GAAP account 11-

000-251-340-00-00-02.

21. Long Term Disability Agent BE IT RESOLVED, that the Board of Education approve The Standard, 100 Walnut

Avenue, Suite 310, Clark, New Jersey 07066 to serve as the district long term disability

agent for the 2013-2014 school year.

22. SchoolMessenger Approve to renew Reliance Communications, Inc, with offices located at 603 Mission

Street, Santa Cruz, California to provide the online communication/notification system

SchoolMessenger CommSuite for the 2014-2015 school year at a total cost not to exceed

$3,140.00 to be appropriated from GAAP Account 11-000-252-340-00-00-08.

23. Educational Cooperative Pricing System

RESOLUTION FOR MEMBER PARTICIPATION

IN THE

EDUCATIONAL COOPERATIVE PRICING SYSTEM

A RESOLUTION AUTHORIZING THE FREEHOLD BOROUGH ELEMENTARY

SCHOOL DISTRICT TO ENTER INTO A COOPERATIVE PRICING AGREEMENT

RESOLTUION NUMBER 26EDCP

WHEREAS N.J.S.A. 40A:11-11 (5) authorizes contracting units to enter into Cooperative

Pricing Agreements; and

WHEREAS the Educational Services Commission of Morris County, hereinafter referred

to as the “Lead Agency”, has offered voluntary participation in a Cooperative Pricing

System known as the “Educational Cooperative Pricing System” for the purchase of

work, materials and supplies; and

WHEREAS, the FREEHOLD BOROUGH ELEMENTARY SCHOOL DISTRICT

within the County of (MONMOUTH) New Jersey desires to participate in the

Educational Cooperative Pricing System.


NOW THEREFORE, BE IT RESOLVED on the 12 day of May 2014 by the said Board

of Education as follows:

AUTHORITY

As directed by N.J.S.A. 18A-18A-11 et seq. and pursuant to the provisions of N.J.S.A.

40A:11-11 (5), the Board President is hereby authorized to enter into a Cooperative

Pricing Agreement with the Lead Agency.

CONTRACTING UNIT

The Lead Agency shall advertise for and receive bids from vendors who will make school

supplies, equipment and other related goods and services available to participating

members of the said Cooperative Pricing System at the agreed upon price; and

The Lead Agency entering into contracts on behalf of the FREEHOLD BOROUGH

ELEMENTARY SCHOOL DISTRICT shall be responsible for complying with the 54

provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other

provisions of the revised statutes of the State of New Jersey.

EFFECTIVE DATE

This resolution shall take effect immediately upon passage.

CERTIFICATION

I hereby certify that the above Resolution was adopted and approved by Freehold

Borough Elementary School District at a meeting of Freehold Borough Elementary

School District held on 12th day of May 2014.


24. Appointment of Cooperative Purchasing Contractor Appoint Educational Data Services, Inc., as the district’s Cooperative Purchasing

Consultant for the 2014-2015 school year at a fee of $2,400 due as per the following

payment schedule:

Date Licensing &Maintenance

07/01/2014 $600.00

10/01/2014 $600.00

01/01/2015 $600.00

04/01/2015 $600.00

25. Health Insurance Agent Approve Brown & Brown Benefit Advisors, Inc., with offices at 1129 Broad Street, Suite

101, Shrewsbury, NJ 07702 to serve as the district’s health insurance agent from July 1,

2014 through June 30, 2015 at a cost of $350. per month.

26. IEP Software Program Approve the renewal and support services of IEP Direct (software for IEP program) from

Centris Group, LLC, Rockville Centre, NY, for the 2014-2015 school year at a cost of

$9,895.39 appropriated from GAAP Account 11-000-219-390-00-00-04.

27. Schoolwires, Inc. – District Web Hosting 2014-2015 School Year Approve Schoolwires, Inc., 330 Innovation Blvd., Suite 301, State College, PA 16803,

as Freehold Borough School District’s web hosting service for the 2014-2015 school

year. Service terms start date on 7/1/2014 and end on 6/30/2015. The cost for

Centricity2 Software and Schoolwires WEB hosting Service for the upcoming school

year is $4,867.95.

28. Student Data Management System Approve Genesis Educational Services located in Jamesburg, New Jersey to provide

Student Information Services for the 2014-2015 School Year based on the following

rates:

Annual Maintenance Fee $4,139

IEP Interface 350

School Messenger Interface 350

CCP Cafeteria Interface 350

Special Education Interface 350

7x24 Off-Site secure data backup services 1,523

Scantron third party software Interface 350

Total $7,412


29. Gas Supply Service Agreement Recommend the Freehold Borough Board of Education ratify the Gas Supply Service

Agreement between the Freehold Borough Board of Education, a member of the Alliance

for Competitive Energy Services (ACES), and the South Jersey Energy Company in

accordance with the contract document on file in the Office of the School Business

Administrator. The contract term is for the period August 4, 2014 through December 31,

2014.

30. Microsoft Software Licensing Consortium Agreement 2014-2015 School Year Approve participation in the Educational Resources and Information Center (EIRC)

Consortium for Microsoft Volume Licensing for the 2014-2015 school year. The cost for

enrolling 170 end users, all current Client Access Licenses (CALS) for Windows Server,

Exchange Server (including upgrades), Office, Windows, as well as SharePoint Suite for

all users for the upcoming school year is $11,978.32 Participation in this consortium

eliminates the need for various individual software licenses for each end user.

31. Purchase of Chromebooks and Accessories through Cooperative Purchasing Agreement Approve the purchase of the following items from CDW Government, 230 North

Milwaukee Ave., Vernon Hills, Illinois, utilizing the Middlesex County Educational

Services Cooperative Purchasing program #65MCESCCPS Bid#13/14-04:

Quantity Item # Description Unit Price Extended Price

116

2857041

Sam Series 3

Chromebooks

16GB

$255.31

$29,615.96

116

2856676

ACAD Google

Chromeos

License and

Support 3Y

$30.00

$3,480.00

4 3036901 Spectrum Cloud

32 Chromebook

Cart

$1,427.01 $5,708.04

140 2835958 MSH L2

Comfort Mouse

3000 USB

$18.18 $2,545.20

50 2126297 Cyber OEM

Stereo

Headset/Mic

Silver

$12.51 $625.50

Total purchase in the amount of $41,974.70 to be charged to the following line items:

11-190-100-610-00-04-08 – Instructional Supplies $38,494.70

11-190-100-500-00-02-08 – Purchased Services $ 3,480.00


32. Purchase and Installation of Meraki Meru Wireless Controller through New Jersey State Cooperative Purchasing Agreement

Purchase and Installation of from OSI Office Solutions, Inc., 217 Mount Horeb Road,

Warren, New Jersey, utilizing the New Jersey State Cooperative Contract #73981, under

the Western States Contracting Alliance (WSCA):

Quantity Item# Description Unit Price Extended Price

1 MC3200 Meraki Meru Wireless

Controller – MC3200

$4,084.00 $4,084.00

6 AP320 Dual Radio 802.11a

Access AP320

$750.00 $4,500.00

6 2781-006 Single Category Cable

Run

$210.00 $1,260.00

1 Installation $2,400.00 $2,400.00

Total purchase in the amount of $12,244.00 to be charged to the following line items:

12-000-100-730-00-01-08 – Purchase of Instructional Equipment $4,084

11-190-100-320-00-04-08 – Purchase of Technical Services $2,400

11-190-100-610-00-05-08 – Instructional Supplies $5,760

33. Approve Pomptonian Food Service Company for 2014-2015 Approve the second year of the contract between POMPTONIAN FOOD SERVICE

COMPANY, 3 Edison Place, Fairfield, NJ 07004 and the Freehold Borough School

District for the 2014-2015 School Year as outlined in their proposal dated May 10, 2013.

The FSMC shall receive, in addition to the costs of operation, an

administrative/management flat fee of $39,210 to compensate the FSMC for

administrative and management costs. This fee shall be billed in 10 monthly installments

of $3,921 per month as a cost of operation. The LEA guarantees the payment of such

costs and the fee to the FSMC.

A per meal administrative/management fee shall apply to all vended meals receipts

deposited in the LEA’s account. All vended meals receipts deposited into the LEA’s

account shall be divided by $1.00 to arrive at a meal equivalent. The

administrative/management fee charged for vended meals will be $.10 per meal

equivalent.

The FSMC guarantees the LEA a minimum profit of $40,000 for the school year 2014-

2015.


34. Approve Breakfast, Lunch and A La Carte Prices for 2014-2015 Approve the Pomptonian Food Service breakfast, lunch and a la carte prices for the 2014-

2015 School Year per the attached listing.

a.

Student Breakfast $1.00 Student Lunch $2.05

Reduced Breakfast $ . 30 Reduced Lunch $ .40

Faculty Breakfast $1.40 Faculty Lunch $2.55

b. A La Carte Prices are in the hands of the Board members.

35. Auditory Processing Evaluations Approve West Long Branch Hearing Center to conduct auditory processing evaluations

on an as needed basis for the 2013-2014 school year appropriated from GAAP Account

11-000-219-320-00- 00-04.

Name Rate Not to Exceed

West Long Branch Hearing

Center, West Long Branch, NJ

$450.00 $1,800.00

36. Authorization for Disposal of Encyclopedias Authorize disposal of the following outdated encyclopedia sets located in the Park

Avenue Library.

Title Publication Year

Academic American Encyclopedia 1987

Encyclopedia Americana 1988

People Who Made America 1973

World Book Encyclopedia 1990

37. Authorization for Disposal of Cafeteria Tables Authorize disposal of twelve cafeteria tables located at the Park Avenue Complex.

Tables have reached their useful life and are beyond repair.


38. NCLB Amendment #2 Approve the amendment to the 2013-2014 NCLB Grant modifying budget amounts for

existing Title IA programs.

Justification:

100-100: -$18,822 – surplus due to delay in hiring a Title I Basic Skills Intervention

Teacher

200-100: -$20,780 – moved to 200-300 to hire consultants; reduces the number of after

school PD hours for teachers

200-200: -$21,260 – surplus due to unspent salaries as well as health insurance waivers

200-300: +$55,331 – increase for professional development consultants

200-500: -$2,900 – adjustment for unused professional travel funds

200-600: +$4,825 - increase for professional development supplies

Admin: +$3,606 – adjustment for health benefits

Amended FY14 Application (as of

11/25/13) Adjustments

Amended FY14 Application

As of 5/12/14

Title IA Public Nonpublic Public Nonpublic Public Nonpublic

100-100 $415,269 $0 ($18,822) $0 $396,447 $0

100-300 $0 $0 $0 $0 $0 $0

100-500 $0 $0 $0 $0 $0 $0

100-600 $79,000 $0 $0 $0 $79,000 $0

100-800 $0 $0 $0 $0 $0 $0

200-100 $108,695 $0 ($20,780) $0 $87,915 $0

200-200 $179,295 $0 ($21,260) $0 $158,035 $0

200-300 $68,800 $0 $55,331 $0 $124,131 $0

200-500 $26,607 $0 ($2,900) $0 $23,707 $0

200-600 $25,917 $0 $4,825 $0 $30,742 $0

200-800 $0 $0 $0 $0 $0 $0

Admin $31,301 $0 $3,606 $0 $34,907 $0

TOTAL $934,884 $0 $0 $0 $934,884 $0

Title IIA Public Nonpublic Public Nonpublic Public Nonpublic

100-100 $33,096 $0 $0 $0 $33,096 $0

100-300 $0 $0 $0 $0 $0 $0

100-500 $0 $0 $0 $0 $0 $0

100-600 $0 $0 $0 $0 $0 $0

100-800 $0 $0 $0 $0 $0 $0

200-100 $2,370 $0 $0 $0 $2,370 $0

200-200 $18,840 $0 $0 $0 $18,840 $0

200-300 $0 $10,991 $0 $0 $0 $10,991

200-500 $5,236 $0 $0 $0 $5,236 $0

200-600 $0 $0 $0 $0 $0 $0

200-800 $0 $0 $0 $0 $0 $0

Admin $0 $0 $0 $0 $0 $0

TOTAL $59,542 $10,991 $0 $0 $59,542 $10,991


Title III Public Nonpublic Public Nonpublic Public Nonpublic

100-100 $0 $0 $0 $0 $0 $0

100-300 $0 $0 $0 $0 $0 $0

100-500 $0 $0 $0 $0 $0 $0

100-600 $4,000 $0 $0 $0 $4,000 $0

100-800 $0 $0 $0 $0 $0 $0

200-100 $42,698 $0 $0 $0 $42,698 $0

200-200 $7,854 $0 $0 $0 $7,854 $0

200-300 $0 $0 $0 $0 $0 $0

200-500 $1,389 $0 $0 $0 $1,389 $0

200-600 $1,176 $0 $0 $0 $1,176 $0

200-800 $140 $0 $0 $0 $140 $0

Admin $0 $0 $0 $0 $0 $0

TOTAL $57,257 $0 $0 $0 $57,257 $0

39. Use of Facilities Approve the following use of facilities for the 2013-2014 school year.

Event Location Date(s) Time Fee

Parent Education Academy Math Night PAC Cafetorium 5/14/14 6:00 – 8:00 PM N/A

ESL Parent Academy FLC 5/15/14 6:00 – 7:00 PM N/A

21st CCLC Carnival PAC Cafetorium 5/16/14 3:00 – 6:00 PM N/A

YMCA Aftercare Cinco De Mayo/Spring Fling PAC Gym 5/20/14 4:00 – 5:00 PM N/A

Parent Education Workshop FLC Gym 5/22/14 6:30 – 8:00 PM N/A

PAE Student Council Dance PAC Gym 5/30/14 2:45 – 4:45 PM N/A

21st CCLC Dog & Cat Program Visit PAC Cafetorium 5/30/14 4:00 – 5:00 PM N/A


J. PERSONNEL

1. Transfer of Staff Approve the transfer of staff for the 2014-2015 school year effective July 1, 2014, as

listed:

Name 13/14 Position 13/14

Location

14/15 Position 14/15 Location

Natasha Perski Basic Skills PAE Elementary Reading

Coach/Interventionist

District

2. Appointment of District Grounds/Maintenance Person Appoint Danielle Lovelace as District Grounds/Maintenance Person for the 2014-2015

school year, effective July 1, 2014 at Step 10 - $32,450 of the 2014-2015 Custodians

Guide, pending Criminal History approval, appropriated from GAAP account 11-000-

263-100-00-00-09.

3. 2014 Summer Academy Program Anticipated Staff Approve the following staff for the 2014 Summer Academy Program beginning July 7,

2014 through August 8, 2014 at the Park Avenue Complex for a maximum of four (4)

hours per day at a rate of $30 for certified staff and $15 for noncertified staff to be

appropriated as follows:

21st Century Community Learning Center Account 20-307-100-101-00-00-03:

Brovak John Teacher $30/hour

Dispenza Diane Teacher $30/hour

Gallagher Sue Teacher $30/hour

Goldberg Josh Teacher $30/hour

Jessurun Heather Teacher $30/hour

Latshaw Charles Teacher $30/hour

Naspo Chris Teacher $30/hour

Peltzman Suzanne Teacher $30/hour

Shaw Brooke Teacher $30/hour

Hoayeck Julieth Substitute Teacher $30/hour

Warrington Sheryl Substitute Teacher $30/hour


IDEA21 Account 20-314-100-101-00-00-03:

Cundari Patricia Teacher $30/hour

Fekete Danielle Teacher $30/hour

Haynes Michael Teacher $30/hour

Simonelli Amanda Teacher $30/hour

Irving Ashley Aide $15/hour

Stanislaus Jason Aide $15/hour

Stanislaus Justin Aide $15/hour

Ventriglio Jamie Aide $15/hour

Batlle Yalitza Substitute Teacher $30/hour

Fetterly Dawn Substitute Teacher $30/hour

Illes Mary Anne Substitute Teacher $30/hour

Barone Alessandra Substitute Aide $15/hour

Cartagena Abigail Substitute Aide $15/hour

Fecsko Alice Substitute Aide $15/hour

4. 21st CCLC Summer School (Credit Recovery) Program Recommend the Board approve the following anticipated staff for the 21st CCLC

Summer School (Credit Recovery) program beginning July 7, 2014 through August 14,

2014 at the Freehold Learning Center for a maximum of five (5) hours per day at a rate of

$30 for certified staff and $15 for noncertified staff to be appropriated as follows:

21st Century Community Learning Center Account 20-307-100-101-00-00-03:

Cholak Stephanie Teacher $30/hour

Fern Katlyn Teacher $30/hour

IDEA21 Account 20-314-100-101-00-00-03:

Keeley Shannon Teacher $30/hour

Russo Lauren Teacher $30/hour

Bangs Michele Aide $15/hour

Gray Debra Aide $15/hour


5. Modify February 24, 2014 Agenda Item J.5 Title III ESL Parent Academy Modify February 24, 2014 Agenda Item J.5 Title III ESL Parent Academy to increase the

# of hours not to exceed a total $720 appropriated from Title III account 20-241-200-100-

00-01-81.

Name Rate/Hour

Original

Hours

Additional

Hours

Total

Hours Total

Fiori, Veronica $30 6 3 9 $270

Schiller, Jean $30 6 3 9 $270

Goodman, Isabel $30 6 0 6 $180

Total

18 6 24 $720

6. Family Literacy Night Author Approve the author David Adler, to provide three programs and book signing on

Wednesday, June 11, 2014 at a fee of $2,500 to be appropriated from GAAP account

20-231-200-600-80-00-40.

7. Appointment of Substitute Nurse without a College Degree Appoint the following substitute nurse without a college degree for the remainder of the

2013-2014 school year, pending Criminal History approval.

Name Credits College Major Criminal History

Approval

Geralyn Lompado 64 Kingsborough Community

College

Nursing Yes

8. Appointment of Substitute Custodian Appoint the following substitute custodian for the remainder of the 2013-2014 school

year, pending Criminal History approval.

Name Criminal History Approval

Filiberto Lisboa Yes

K. POLICIES AND REGULATIONS

L. NEW BUSINESS/ADDENDA

M. DISCUSSION ITEMS

N. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS

O. PUBLIC COMMENTS

P. REPORTS FROM BOARD MEMBERS


Q. EXECUTIVE SESSION

WHEREAS, the Sen. Byron M. Baer Open Public meetings Act, N.J.S.A. 10:4-6 et seq.,

(the “Act”) provides that the Freehold Borough Board of Education may hold an

“Executive Session” from which the public is excluded to discuss matters that are

confidential or are one of the nine (9) subject matters listed Section 12(b) of the Act; and

WHEREAS, it is recommended by the Business Administrator that the Freehold Borough

Board of Education go into Executive Session on April 28, at _________ to discuss matters

that are permissible for discussion in Executive Session; and

WHEREAS, the length of the Executive Session is estimated to be _________ minutes

after which the public meeting of the Board shall reconvene and proceed with business; and

WHEREAS, that the Board hereby declares that its discussion of the following subject(s)

will be made public at a time when the public’s interest in disclosure is greater than any

privacy or governmental interest being protected from disclosure.

NOW, THEREFORE, BE IT RESOLVED by the Freehold Borough Board of Education

that the Board shall go into Executive Session to discuss the following items:

_____ Matters rendered confidential by state or federal law

_____ Personnel

_____ Appointment of a public official

_____ Matters covered by the attorney-client privilege

_____ Pending or anticipated litigation

_____ Pending or anticipated contract negotiations to Discuss Administrators’ Contract

_____ Protection of the safety or property of the public

_____ Matters which would constitute an unwarranted invasion of privacy

_____ Matters in which the release of information would impair a right to receive funds from

the United States government

_____ Matters concerning collective negotiations and/or the negotiations of terms and

conditions of employment of employees of the Board of Education

_____ Possible imposition of a civil penalty or suspension

ITEMS DISCUSSED IN EXECUTIVE SESSION WILL NOT RESULT IN BOARD

ACTION WHEN THE BOARD RECONVENES TO PUBLIC SESSION.

R. ADJOURNMENT

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