frigoglass campmanager suite user manual
TRANSCRIPT
Frigoglass CampManager Suite User Manual
The database is empty on first startup of the software :
First, the room details of all the Camp sites are to be uploaded tothe database. This can be done is 2 ways :
Manually initializing a room:a. Go to Settings tab b. Select ‘Add New Room’c. Fill in the room detailsd. Click ‘add’e. Save settings
Importing multiple rooms using the ‘Excel Import Feature’ :a. Select the Import tabb. On the left pane, select ‘Rooms’ tabc. Click on ‘Prepare Table’ and specify the number of rooms that
you want to import into the database
d. In the table that appears , paste data from an excel file.
1. A specific format for entering data is to be followed :
Building Number
Room Number
Room Code
Camp Location
Room Cost p.a.
Bed Cost p.m.
Eg: JB 6S 17 (make sure there is a space between the letter and number
Eg: 210410201
Eg, A BC
Valid locations are:J-NES-NEL-NEJ-SCL-SC
Cost of a room per annum
Cost of a bed per month
e. Ensure that none of the cells are left blank.
f. Click add rooms
g. Go to Settings tab and click Save to effect the changes.
Adding records to DatabaseAdding new records to database can be done in two ways :
1. Manually adding a record:a. Click on the check-in icon on the toolbar :b. Fill in the employee details in the window that appearsc. For a nationality not listed in the dropdown box, select the first
‘black’ value and enter the nationality in the text field next to itd. If phone number is not known , then enter zeros in each of area
and zip (eg 000-0000)e. Select a Camp location from the dropdownf. The Room dropdown will be automatically updated to reflect
the rooms available for occupationg. Select a room from the Rooms dropdown.h. Click Add
2. Adding multiple records using the ‘Excel Import’ Feature:a. Select the Import tabb. In the left pane, select Campers tabc. Click on prepare table and specify the number of records to be
imported.d. A specific format is followed to enter data in the table that
appears :
CEC Number
Name
Grade
Nationality
Phone Area
Phone Number
Camp
Room Number
Room Code
Building Number
Bedding
Validvalues are:S1S2S3S4S5T1T2T3T4T5
Valid values are PHILINDPAKBANSRINEP
If unknown enter –(hyphen)
If unknown enter –(hyphen)
Validvalues are J-NES-NEL-NEJ-SCL-SC
Room should have been uploaded to database
Eg: JB 6S 17 (makesure there is a spacebetween the letter and numb
Validdata valuesare
YesNo
T6T7
er
e. Click on Add records . The following records will be skipped:i. Duplicate valuesii. Room unavailable iii. Bad data/ error
Managing Data The Status tab provides a summary of the entire database:
The Statistics tab shows room availability and transfer dates. Rooms marked in RED are full . Click on a Room number in the list to view its occupants :
The Analytics tab generates statistical details for the database Note: This requires a working internet connection
Select a roomto view its occupants
text in text-box to filter databse
Editiing a room
The Room edit feature is utilized to edit room parameters for any room uploaded to the database like :
o Capacityo Bed costo Room costo Camp locationo Building
Always save changes in Settings tab after data modification
Generating Excel Document
An excel document can be generated of the current database Click the export to excel button on the toolbar
