From photocopy to From photocopy to photograph: photograph:

putting copying in the hands of the userputting copying in the hands of the user

Dr Lise SummersDr Lise Summers

State Records Office of Western State Records Office of Western AustraliaAustralia

State Records Office - a brief State Records Office - a brief introductionintroduction

Encourage good recordkeeping in WA Encourage good recordkeeping in WA State and Local Government agenciesState and Local Government agencies

Manage and provide access to the State Manage and provide access to the State archives collectionarchives collection

The State archives collectionThe State archives collection Archives: materials deemed to have long term Archives: materials deemed to have long term

cultural or historical valuecultural or historical value

Archives created by WA Colonial, State and Archives created by WA Colonial, State and Local Governments since 1829Local Governments since 1829

State Archives collection began 1945 State Archives collection began 1945

Currently 15km in State Records Office custodyCurrently 15km in State Records Office custody

Used for - Used for - Heritage researchHeritage research

Native title researchNative title research

Family historyFamily history

House historyHouse history

Graduate and post Graduate and post graduate graduate researchresearch

Legal researchLegal research

Issues - Issues -

HandlingHandling

SupportSupport

HeatHeat

LightLight

Staff timeStaff time

PhotocopiersPhotocopiers

Flat bed scanners – introduced 2000 for Flat bed scanners – introduced 2000 for plans.plans.

Digitised microfilm – introduced 2006Digitised microfilm – introduced 2006

Digital cameras – introduced 2007Digital cameras – introduced 2007

AlternativesAlternatives

Power to the peoplePower to the people

Microfilm scanners – allows clients to save Microfilm scanners – allows clients to save images from microfilm to USB in tiff and images from microfilm to USB in tiff and jpeg format.jpeg format.

Client Copy Centre – allows clients to Client Copy Centre – allows clients to digitise files and volumes using camera digitise files and volumes using camera stand and remote view software. Images stand and remote view software. Images saved to USB or CD.saved to USB or CD.

Microfilm scannersMicrofilm scanners

Canon MS800 – first introduced with Canon MS800 – first introduced with external CD drive.external CD drive. Staff had to turn on drive and load softwareStaff had to turn on drive and load software Staff often involved in identifying and burning Staff often involved in identifying and burning

images.images. USB allows clients to save directly to USB.USB allows clients to save directly to USB. So popular we had to establish time limits!So popular we had to establish time limits!

Client Copy CentreClient Copy Centre

Based on successful NAA digitisation on Based on successful NAA digitisation on demand setupdemand setup

Canon camera with remote capture and Canon camera with remote capture and live view softwarelive view software

Copy standCopy stand Clients can save to CD or USB driveClients can save to CD or USB drive Again, so popular we had to introduce time Again, so popular we had to introduce time

limits.limits.

0

5000

10000

15000

20000

25000

30000

2006/07 2007/08 2008/09

Number of copies per annum

IssuesIssues

CopyrightCopyright

Changing technologiesChanging technologies

Staff and client trainingStaff and client training

Where next ?Where next ?