FROM THE TREASURERAuthor(s): Jack RobertsonSource: Art Documentation: Journal of the Art Libraries Society of North America, Vol. 8,No. 2 (Summer 1989), p. 75Published by: The University of Chicago Press on behalf of the Art Libraries Society of NorthAmericaStable URL: http://www.jstor.org/stable/27948044 .

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Art Documentation, Summer, 1989 75

I I FROM THE TREASURER

The society's financial statement through the end of Janu ary, that is, at the one-third mark through the fiscal year, looks very good. Assessment of the dollar amounts and per centages of income or expenses to date compared to the budgeted amounts gives every indication of this year being well in line with expectations. Comparison of the dollar amounts and percentages to date with other fiscal years is somewhat distorted because our annual conference is al most two months later in the cycle than previous years. The income lines for both MEMBERSHIP and CONFERENCE are behind the figures and percentages of January a year ago: for membership, the $50,781 is 71.5% of the budgeted annual total compared to $53,338 (77.3%) in January 1988; for con ference, the $37,415 is 56.7% of the budgeted total compared to $57,427 (94.1%) last year. Again, I believe that the substan tially later scheduling of the Phoenix conference explains these apparant discrepancies.

In all other points of assessment I see the January financial statement reflecting fiscal well-being. The total income with 33.3% of the year gone by is at 57%, whereas total expenses are scarcely over 20%. MANAGEMENT FEES are exactly on target at 33%, and expenses for Art Documentation (the first issue in fiscal '89) were slightly under budget at $5,991 or 24%. Besides the two expense lines for management and Art Doc, the other major expense line, the CONFERENCE, bud geted at $52,000, is showing only $5,480 or 10.5% because, again, we are still, in January, almost two months away from the event.

Several income lines are worthy of particular note. FUNDRAISING has already shown an income of $1,425 or 47.5%. And INTEREST, budgeted at $7,000, has attained $3,785 or 54% at the one-third point in the year. In January alone over $1,500 in interest income was realized; this is a direct reflection of the strengthening, i.e., increasing, interest rate yield from our Delaware Cash Reserve monies: 8.41% in Jan uary 1989 as compared to 6.44% in January 1988. In addition, the D.C.R. balance in '89 is substantially higher at $156,188 compared to $122,711 in 1988. This type of return on invest ment is very important for ARLIS/NA now that a substantial amount has been secured for our reserve fund.

Another form of return on investment that we are benefit ting from is our as-of-yet small but growing (through con stant reinvestment) account in the Fidelity High Income Fund. Since January 31 of last year through the same date in 1989, the market value of the shares we own in this account has grown from $6,549.70 to $7,274.34 or an increase of 11.1%. Fidelity's High Income Fund is a mutual fund with a diver sified portfolio of largely corporate bonds. It is very highly regarded and has had a proven record of safe and steady income yield since its inception in 1977 with an average an nual yield of 12.8%.

As I write this report prior to the executive board meeting

in Phoenix, I am looking forward to presenting for board consideration and action extension of ARLIS/NA's investment of some of our reserve funds in this Fidelity fund as well as, for the sake of diversification, other long-range growth and income mutual funds. I am also very much looking forward to the Phoenix conference and to having the opportunity to report on and discuss these fiscal matters with all my col leagues in ARLIS/NA.

Jack Robertson ARLIS/NA Treasurer

STATEMENT OF OPERATIONS January 1989

Year to Date Year to Date '89 Budget January 1989 January 1988

Income

Operations: Membership . $ 71,000.00 $ 50,781.00 $ 53,338.00 Conference. 66,000.00 37,415.70 57,427.08 Advertising . 14,000.00 5,438.00 5,034.85

Other: Publications. 10,000.00 2,197.00 3,978.00 Mailing List . 9,000.00 2,878.25 3,249.50

Interest . 7,000.00 3,785.23 1,531.90 Fund Raising . 3,000.00 1,425.00 00.00

Other. 2,000.00 00.00 10,471.53

TOTAL INCOME. $182,000.00 $103320.18 $135,030.86

Expense Management Fees. 52,760.00 17,420.00 17,120.00 Telephone.... 1,500.00 361.70 365.47 Equipment/Supplies. 1,000.00 594.22 285.69

Travel/Mileage. 2,000.00 326.19 00.00 Art Documentation . 25,000.00 5391.97 6,092.86 Printing/Publications . 7,000.00 1,660.41 2,383.90 Membership Directory . 7,000.00 00.00 00.00 Postage/Mailing . 4,000.00 1,626.92 1369.56 Conference. 52,000.00 5,480.77 12,442.31 Dues/Subscriptions . 750.00 205.00 345.00 Legal/Accounting. 1,000.00 00.00 1,019.40 Executive Board. 4,400.00 772.22 00.00 Muehsam Award . 250.00 100.00 00.00 Committee Expenses. 2,800.00 218.33 10.75 Chapter Expenses. 1,000.00 00.00 00.00 SIG/TOL Expenses . 1,800.00 40.23 334.65 ARLIS Archives Rental. 380.00 94.00 00.00 Fund Raising . 7,500.00 1,191.31 00.00 Advertising

Commissions. 3,500.00 996.25 787.50 Reserve Fund. 7,000.00 00.00 00.00 Contingency. 2360.00 415.07 1,550.13

TOTAL EXPENSE. $185,000.00 $ 37,494.59 $ 44,10722

REVENUE/EXPENSE ........ $ (3,000.00) $ 66,425.59 $ 90323.64

NEWS FROM THE CHAPTERS ARLIS/DC-MD-VA

Chapter president Bill Taylor brought the December 8th meeting to order at 3:00 p.m., as 30 members were in atten dance at the National Gallery of Art Slide Library. Al Willis then spoke about his work with the Foundation for Docu ments of Architecture. For the last few years, the Architec tural Drawings Advisory Group has been meeting to estab lish cataloging standards international in scope, applicable to documents of all types. The Foundation for Documents of Architecture's database system was set up this year and rec ords are currently being entered. They may publish their standards in 1989.

Eric Danker from the NGA Education Department then gave members a brief introduction to the current exhibition, "Japan: The Shaping of the Daimyo Culture, 1185-1868."

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As the meeting was adjourning, Karen Cassedy announced the results of chapter elections. Jane Van Nimmen will be the new vice-chair/chair-elect and Julie Dabbs the new secretary-treasurer.

Twenty-one members attended the first meeting for 1989, held at the Baltimore Museum of Art Library on February 16th, hosted by Anita Gilden and her staff. The meeting was also a farewell for Gilden, who is moving on to the Phila delphia Museum of Art Library. Paula Baxter, ARLIS/NA East ern Regional Representative, was welcomed by Bill Taylor, who then discussed two proposals to the current chapter bylaws. First, it was felt that the position of newsletter editor should be included as an elected officer on the chapter board to enhance the importance of this position as well as estab lish more consistent duties and stylistic guidelines. Next, in order to pay commercial copying and postage costs for the chapter's substantial newsletter, dues will have to be raised for 1990.

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