FROM THE TREASURERAuthor(s): Jack RobertsonSource: Art Documentation: Journal of the Art Libraries Society of North America, Vol. 8,No. 1 (Spring 1989), pp. 17-18Published by: The University of Chicago Press on behalf of the Art Libraries Society of NorthAmericaStable URL: http://www.jstor.org/stable/27948000 .

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Art Documentation, Spring, 1989

ARLIS/IMA NEWS SECTION

FROM THE PRESIDENT As you read this, many of you will be preparing to attend

the 17th Annual Conference in Phoenix. The Arizona chapter has worked very hard to produce the conference, ably led by Mary Graham and Clayton Kirking, the conference co chairmen. The program will undoubtedly live up to the ex pectations of us all, as will the weather. Meeting in Arizona will also offer the executive board its first opportunity to hold a meeting at ARLIS/NA headquarters in Tucson where the post-conference board meeting will be held.

Items on the board's agenda will include the continuance of discussions about the design and content of the society's publications, especially the choice of a new editor for Art Documentation, and the plans for producing Update with the new desktop publishing software. Plans for ARLIS/NA's first salary survey will also be discussed, as well as future plan ning for the society and its members in general. The board will be joined by its new members, Lyn Korenic, Anita Gilden, Ed Teague, and Eileen Fry, as it bids farewell to outgoing members, Jeff Horrell, Helene Roberts, Paula Baxter, and Nadene Byrne.

As 1989 begins, several important projects of the past two three years have reached completion. Of primary impor tance, ARLIS/NA finds itself in the enviable position of having exceeded its short-term financial goal of having a reserve fund equal to 50% of its operating budget. Simultaneously, the Members' Satisfaction Survey of 1987-88 has produced a document descriptive of the members' needs and desires for the society. Such a fortuitous conjunction of need and opportunity presents an extraordinarily interesting agenda to the society for the future. At the same time, the "early re turns" for the election to change the bylaws to restructure the society reveal overwhelming approval of restructuring. The next obvious step for the restructured society is to un dertake serious long-range planning, incorporating the ex penditure of available funds toward meeting the now better defined needs of the membership. Initial discussions about long-range planning will be on the agenda for both the board and the general membership at the Phoenix meeting. This will undoubtedly mark the beginning of a process of self study that will occupy the leaders and members of the so ciety for the next several years.

As I leave the office of president of ARLIS/NA, I can only express my enthusiasm for the experience of serving on the executive board. The workings of the society are fascinating and intricate when viewed so closely. The society has been the anchor to which my professional life has been tethered and I can only echo my remarks at last year's annual mem bership meeting by saying that I feel privileged to have been able to work most of my career after the founding of ARLIS/ NA.

Ann B. Abid ARLIS/NA President

FROM THE TREASURER With but two months of the current fiscal year gone by at

the time of writing this report, I am happy to say that there is nothing unexpected nor unusual to make note of in the "Statement of Operations." The November 1988 Balance Sheet, likewise, does not reveal anything particularly notable except for the fact that our Delaware Cash Reserve balance stands at almost $95,000 and that these reserve funds are earning 7.67% interest. This is a nice return income from our substantial reserve fund balance.

As I have written in previous reports, I would very much like to see ARLIS/NA make an even higher rate of return from interest earned by moving some of the reserve fund balance into a mutual fund like the Fidelity High Income Fund in

which we now have almost $7,000. Funds rated in the ex tremely safe range are still yielding on an annualized basis nearly double the interest rate paid by the Delaware Cash Reserve. I am now preparing a report on how much of the available reserve funds should be invested and which mutual funds are most advisable for investment, and the recommen dations contained in this report will be presented at both the upcoming Executive Board meeting and the ARLIS/NA Mem bership Meeting in Phoenix.

Another type of investment that interests me very much is "reinvestment" of funds back into the Society. Now that the society's reserve fund has exceeded the recommended goal of 50% of the operating budget, the board will be in a posi tion to consider appropriate projects toward which to apply there funds. From my standpoint as treasurer of ARLIS/NA, the whole point of the Society's financial well-being is two fold: first, to guarantee the ongoing stability and mainte nance of our well-established large-scale programs that provide benefits to members such as the annual conference and the publishing program, and second, to provide support?not only intellectual but also financial?for advanc ing our common cause in fine arts and visual resources li brarianship through innovative projects.

Jack Robertson ARLIS/NA Treasurer

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18 Art Documentation, Spring, 1989

STATEMENT OF OPERATIONS November 30,1988

Current Month Year to Date '89 Budget Income

Operations: Membership . $ 25,287.00 $ 28,844.00 $ 71,000.00 Conference. 43.70 43.70 66,000.00 Advertising . 1,395.40 2,601.30 14,000.00

Other: Publications. 490.50 1,339.00 10,000.00 Mailing List . 318.00 1,195.25 9,000.00 Interest . 643.32 1,436.79 7,000.00 Fund Raising . 693.00 783.00 3,000.00 Other. 000.00 000.00 2,000.00

TOTAL INCOME . $ 28,870.92 $ 36,243.04 $182,000.00

^ManTgementFees . 4,355.00 8,710.00 52,760.00

Teleohone . 75.16 211.05 1,500.00

SKn^i?. 259.29 502.37 1,000.00 Tr"aveP|/MileagePP.. 121.02 121.02 2,000.00 Art Documentation . 38.15 62.15

^OOO.OO Printing/Publications . 1,003.17 1,139.59 7,000.00 Membership Directory . 000.00 000.00 7,000.00 Postaae/Mailinq . 246.52 1,089.52 4,000.00 SKS ??. V48.92 1'792'62 52<00a00 Dues/Subscriptions . 55.00 185.00 750.00 Legal/Accounting . 000.00 000.00 1,000.00 Executive Board. 000.00 200.00 4,400.00 Muehsam Award . 000.00 000.00 250.00 Committee Expenses. 218.33 218.33 2,800.00 Chapter Expenses. 000.00 000.00 ,000.00 SIG/TOL Expenses . 2.28 22.23 1,800.00 ARLIS Archives Rental. 000.00 000.00 380.00 Fund Raising . 000.00 1,148.11 7,500.00

A

Commuions. 000.00 996.25 3,500.00 Reserve Fund. 000.00 000.00 7,000.00 Contingency. 36.77 89.92 2,360.00

TOTAL EXPENSE . $ 8,159.61 $ 16,488.16 $185,000.00

REVENUE/EXPENSE . $ 20,711.31 19,754.88 $ (3,000.00)

1988 MEMBERSHIP REPORT At the end of 1988, ARLIS/NA had a total of 1,308 members/

overseas subscribers, compared with 1,276 at the end of 1987. This represents a 2.5% growth in membership for the year and marks the first time ever that ARLIS/NA membership has topped the 1,300 mark. The breakdown by type of member is as follows:

Institutional 285 Individual 788 Business Affiliate 43 Student 63 Retired 43 Unemployed 26 Sponsor 1 Sustaining 2 Overseas Subscriber 57

ARLIS/NA extends special thanks to the Getty Center Library (Sponsor) and to the Metropolitan Museum of Art and the National Gallery of Art (Sustaining Members). We had 189 new members join the society in 1988, 17 of

whom had belonged to ARLIS/NA in 1986 or earlier but had not been members in 1987.

Special Interest Group (SIG) and Type of Library Group (TOL) membership in 1988 was as follows:

Architecture SIG 128 Cataloging & Indexing Systems SIG 117 Computer SIG 105 Serials SIG 30 Visual Resources SIG 162 Academic TOL 134 Art & Design School TOL 67 Museum TOL 153 Public TOL 58

As always, our Eastern Region is by far the largest, with 610 members, followed by the Midwest with 263, the West with 261 (including two Mexican members), and Canada with 80 members in 1988. New York, not unexpectedly, is the largest ARLIS/NA chapter with 185 eligible ARLIS/NA members in the area, followed by New England with 149 and Southern Cal ifornia with 127. The Twin Cities chapter has the smallest

ARLIS/NA membership base to draw upon (16), followed by Kentucky-Tennessee with 19, but both groups have remained active and vital.

Pamela J. Parry ARLIS/NA Executive Director

NEWS FROM THE CHAPTERS ARLIS/Arizona

The Arizona chapter of ARLIS/NA held its December meet ing at the Hyatt Regency Phoenix, where this year's annual conference will be held. Chapter members toured the hotel, examined the ample convention facilities, and held their meeting in the room designated for the hospitality suite. Among the notable changes in arrangements for this year's conference is that the exhibits area will be housed on the Hyatt's comfortable mezzanine level. Attendees will find vendors' demonstrations easy to attend while on their way to and from meetings. Chapter members also heard reports from conference committee members regarding tours, regis tration desk, hospitality, and speakers. Prominent among plans are the many architectural and outdoor tours, every thing from 18th-century missions to Frank Lloyd Wright's Tal iesin. Conference co-chairs Mary Graham and Clayton Kirk ing accepted a resolution from the ARLIS/NA executive board at their midyear meeting of a "job well-done so far."

The featured speaker for the morning was a representative from the Phoenix Arts Commission who spoke about the renaissance of city-commissioned public art in the Arizona capital. The meeting concluded its upbeat tone with the announcement of new chapter officers for 1989. Barbara Kittle of the University of Arizona Museum of Art Library was elected Vice-Chair/Chair-Elect and Joyce Henderson of the University Art Department's slide collection was elected Secretary/Treasurer. Kathryn "Chuck" Wayne of the Univer sity of Arizona Architecture Library becomes chair after hav ing served as vice-chair last year.

Lee Sorensen University of Arizona

ARLIS/Delaware Valley A group gathered for lunch at a restaurant in Wilmington,

Delaware, and then convened for the chapter business meet ing at the Delaware Art Museum on Friday, October 28,1988.

The meeting was called to order by the chapter president, Edith Baker Hampel. Secretary/Treasurer Mary Elizabeth Van denBerge introduced the agenda which included the trea surer's report, a vote on a continuation of $5 dues for 1989, the bylaws revision/incorporation issue (revision was passed by the eligible voting members but since there were not the

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