fsm 2009 presentation
TRANSCRIPT
FLORIDA STANDARD MANAGEMENT, LLC“Setting the Standard in Association
Management”
Condominium Management
Large Properties
Small Properties
On-site Locations
Master Associations
Condo-tels
Managing Partners
Florida Standard Management
Susan Gendes David Vorce
Accounting Accounts Receivable – Daily – Web Site –
Coupons
AccountingAccounts Receivable – Daily – Web Site –
Coupons Accounts Payable – Weekly – CAM will pay
recurring payable others with Board Approval
AccountingAccounts Receivable – Daily – Web Site –
Coupons Accounts Payable – Weekly – CAM will pay
recurring payable others with Board ApprovalCollections – Bi-Monthly – Late Notices –
Monthly Financials have Receivable Report, Intent to Lien & Liens
AccountingAccounts Receivable – Daily – Web Site –
Coupons Accounts Payable – Weekly – CAM will pay
recurring payable others with Board ApprovalCollections – Bi-Monthly – Late Notices –
Monthly Financials have Receivable Report, Intent to Lien & Liens
Monthly Financials – Summary and Manager’s Report
AccountingAccounts Receivable – Daily – Web Site –
Coupons Accounts Payable – Weekly – CAM will pay
recurring payable others with Board ApprovalCollections – Bi-Monthly – Late Notices –
Monthly Financials have Receivable Report, Intent to Lien & Liens
Monthly Financials – Summary and Manager’s Report
Maintain Association’s Bank Accounts – Monthly Reconciliation
AccountingAccounts Receivable – Daily – Web Site – Coupons Accounts Payable – Weekly – CAM will pay
recurring payable others with Board ApprovalCollections – Bi-Monthly – Late Notices –Monthly
Financials have Receivable Report, Intent to Lien & Liens
Monthly Financials – Summary and Manager’s Report
Maintain Association’s Bank Accounts – Monthly Reconciliation
Require Vendor Insurance updates
Accounting
Record Keeping – Ongoing Association Insurance, Yearly Tracking of
ExpirationVendor Insurance – Yearly Tracking of
ExpirationCondo – Owner – Yearly Request for Proof of
InsuranceMinute Book Completive Bids Collections – Ongoing
Intent to Lien Liens Foreclosures - Attorney documents
Accounting Closings - Sales – Refinance
We prepare the Estoppel letter when requested from Closing Agent, notarized statement of total amount due
Collection of assessments, special assessments, late fees, and transfer fees at Closings
Screening new owners if required by association documents, at the cost of the services
Credit investigations Criminal history
Lockbox Workflow
Mail Received in Lockbox Mail
Room,Manually Sorted
into Bins, Opened
Deferred Data Entry (Optional)
Items Processing
Create Photocopie
sExtraction, Lbx
Specific Procedures, Add $
of Checks,
Data Transmission or
Fax Output (Optional)
CHECKS
DEPOSIT
Prepare all client deposit
tickets, Deliver to Proof for Encoding
Create Deposit Ticket, Balance
Tapes, Add Copies, Lbx
Specific Reassociation
CHECKS
Checks Encoded
DDA
Package Assembly and
Mailout
Checks
AdministrationRoster of current ownersOfficial Records
Files- Homeowners, Board and EmployeesMinute Book Insurance PoliciesContracts/BidsFinancial RecordsGoverning Documents Vendor FilesNotice of Commencements for project over
$2,500.00
Community ManagementCommunity Association Management
Site visits Oversee all personnel if contracted Attend Board and Members Meetings Assist Directors in enforcement of the Governing
Documents Written Violations
Produce and Distribute General Announcements, Notices, Agendas and Reports
Prepare Annual Reports required by the State of Florida
Personnel & Payroll
Bi-weekly PayrollState and Federal Unemployment TaxesF.I.C.A.Worker’s Compensation Insurance on full time employees
Health Insurance for full time employees
Standard Employee Manual Sick Pay for full time employees
Maintenance Supervise recurring maintenance vendors that
work on the common elementsGrounds Maintenance, Pest Control, Pool Service,
Elevator Maintenance, etc.Ensure proper liability and worker’s comp
insurance and licensingObtain competitive bids
Owner’s Request for Maintenance Issues Prepare and issue work order Schedule the repair work Review the work with the Board and Member Pay the invoice
Payment of ExpensesFrom the Association Funds
Management will pay all the association’s expenses such as taxes, building and grounds recurring maintenance, insurance, inspection fees, loans, utilities, licensing and other governmental charges, etc.
Checks will be available every Monday and special arrangements will be made for Holidays
Web Site www.floridastandard.com
Available 24-hours a dayMembers may make payments via secure on-
line accessWebsites include public information and
resident-only sectionsMembers view meeting notices, minutes,
financials and documents of the AssociationMembers can e-mail questions &
maintenance requests
Web Site Members’ e-mail maintenance request and we can
track the work and follow up with the Member ASSOCIATION
Members convenient payment options at their finger tips
Payment options Credit Cards, e-check, ACH Auto-Pay, Billpay
Efficient Meeting Notices and Community Bulletin Board We can send reminder notices also Post Meeting Minutes & Reports Post other information as directed by Board
Board of Directors can easily do surveys and it is easy for the Members respond
Web Site Post Association’s Newsletter, if
contractedPost Maintenance Alerts
Utility Repairs that will affect the Community
Police and Security Alerts Information is available for members 24-hours a day
Florida Standard Management, LLC
“Setting the Standard in Association Management “
We have invested in new technology to provide our clients with instant access to information and improve their level of communication.
This new technology allows us to pass the savings along to you, our clients.
SummaryAccounting and Management at its bestTwenty years as Corporate Controller Nine years experience as License Community
Association Manager “Associations that do not need full service,
shouldn’t have to pay for it”We offer different levels that will allow us to
customize a package that fits your association needs at an affordable price