Towards a FUTA Information Management

Strategy

Peter A AborisadeGeneral Studies Unit

FUTA

FUTA Context

• Over 16,000 students (70% Undergraduate; 30% postgraduate)

• 630 academic

• 1,346 administrative, professional and other support staff.

• Committee System

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FUTA’s Mission

To ceaselessly promote technological

advancement through motivated and

skilled staff dedicated to teaching and

research, geared towards global needs

and production of self-reliant high level

manpower, goods and services.

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Place of Information & Communication

• Oiling the wheel of Bureaucracy – Council, Principal Officers, Deans & Heads of Department, Directors, Coordinators, Committee Chairmen, Academics, Students etc.

• Management needs to convey information about policies, goals, mission, and objectives to workers & students

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Information Overload

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Information Overload

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Imperative of Information Management

Strategy• To fulfil objectives of stated Mission• To be competitive locally &

Internationally

• To keep up with modern teaching & learning techniques; & get research on even keel

• To be able to sieve info & have institutional control

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Information Needs

• Production of info – copyrighted or reproduced

• Acquisition of info – local creation or purchased

• Holding of info – to hold or access externally

• Storage of info – what medium of storage

• Use of info – what access, lending & dissemination policies

• Quality of info – how to measure, what standards

• Technology support required

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Information Analysis (Levels)

• Student centred T & L

• Research & Development

• Student Administration & Support

• Financial Resource Management

• Admin Record Management

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Information Lifecycle Model

4 phases

• Creation

• Active Use

• Semi-Active Use

• Final Outcome

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Advantage of Lifecycle Method

• Consistency

• Inclusiveness

• Pro-activeness

• Proportionality

• Flexibility

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Categories of Vital Info Record

• Legal

• Financial• Operational

• Commercial

• Intellectual capital

• Disaster recovery

• Charters, insurance certificates, deeds etc

• Accounts, payroll, pensions etc • Timetables, exam papers, student records

• Contracts, memoranda of understanding etc

• Research data

• Out of hours staff contact details, estate plans, utility etc

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Issues

• Information Access

• Creative use of Information in Teaching and Learning

• Effective use of current information systems

• Bureaucracy

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Action Points

• Operate committee structures in a different way.

• Agree University guidelines, protocols and standards.

• Agree University styles and formats.• Present Information Strategy Awareness

seminars.• Initiate training to reflect the Information

Strategy culture• change.• Develop an Information Strategy in tandem

with the University’s information needs.

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Where to start

• Task force on Info Mgt. Strategy

• Steering Committee to oversee & implement Strategy

• Focus group workshops

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Who participates

• Heads and Senior Staff of Schools

• Teaching Staff of Schools

• Administrative Staff

• Members of the Student Union Executive

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Need to Change

• Combining 2 info systems: pen/paper & electronic

– Security issues

– Ownership issues

• Freedom of Info Act & implications

• FUTA publics

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Need to change Now

• Continue in old system?

• Muddling on in combination?

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